HomeMy WebLinkAbout60-11 RESOLUTIONRESOLUTION NO. 60-11
A RESOLUTION AUTHORIZING A CONTRACT WITH LANDERS DODGE
OF BENTON, ARKANSAS IN THE AMOUNT OF $17,560.00 FOR THE
PURCHASE OF ONE (1) DODGE DAKOTA PICKUP TRUCK PURSUANT
TO A STATE PROCUREMENT CONTRACT FOR USE BY THE METER
DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with Landers Dodge of Benton, Arkansas in the amount of $17,560.00 for the purchase
of one (1) Dodge Dakota pickup truck pursuant to a state procurement contract for use by the
Meter Division.
PASSED and APPROVED this 19th day of April, 2011.
APPROVED:
ATTEST:
41314-A9 /14W--7
SONDRA . SMITH, City Cleric/Treasurer
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
.th
City Council Meeting Date
Agenda items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution approving the purchase of one Dodge Dakota pickup truck for $17,560 off the State vehicle purchase
contract from Lander's Dodge of Benton, Arkansas for use by Meter Division.
17,560.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2011
Project Number
Bud eted item
X
359,000.00
Category / Project Budget
Light/Medium Utility Vehicles
Program Category 1 Project Name
125,140.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
233,860.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
40A
Previous Ordinance or Resolution #
Date
Original Contract Date:
// Original Contract Number:
Date
- 11)
Finance and Internal Services Director Date
Chief of Sta
May
Date
Date
Received in City 04-01-1 1 P1 0: 04 RCVD
Clerk's Office
Comments:
Revised January 15, 2009
Ta'te leville
ARKANSAS
www.accessfayetteville.org
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportatioe'rM"
From: Dennis Pratt, Fleet Operations Supt. Cla
Date: April 19, 2011
Subject: Purchase of one pickup truck for Meter Division
PROPOSAL: That City Council approve the purchase of one Dodge Dakota pickup off the State vehicle
purchase contract in the amount of $17,560 for use by the Meter Division.
RECOMMENDATION: A vehicle meeting City of Fayetteville specifications for Meter Division is available
through the State vehicle purchase contract from Landers Dodge. This truck is a Dodge Dakota compact pickup
4x4 extended cab.
The unit to be replaced (#2040) is a 2002 Ford Ranger 4x4 extended cab with over 125,000 miles. The number
of 4x4s for Meter has been reduced over the last few years. The last 4x4 was purchased in 2006. Meter has this
unit due for replacement this year and two 4x4s due for replacement next year. In order to stagger the purchase
of 4x4s for Meter, Fleet would prefer to purchase one 4x4 this year and one 4x4 next year which will continue
the reduction of the 4x4s for Meter. At present they have 6 - 4x4 pickups and 8— 2x4 pickups.
I recommend the purchase of this truck off the State vehicle purchase contract.
This purchase was approved by the Equipment Committee on March 29, 2011.
BUDGET IMPACT: Funds are available for the purchase of this truck in Fleet's Light/Medium Utility
Vehicles project.
RESOLUTION NO.
A RESOLUTION AUTHORIZING A CONTRACT WITH LANDERS DODGE
OF BENTON, ARKANSAS IN THE AMOUNT OF $17,560.00 FOR THE
PURCHASE OF ONE (1) DODGE DAKOTA PICKUP TRUCK PURSUANT
TO A STATE PROCUREMENT CONTRACT FOR USE BY THE METER
DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with Landers Dodge of Benton, Arkansas in the amount of $17,560.00 for the purchase
of one (1) Dodge Dakota pickup truck pursuant to a state procurement contract for use by the
Meter Division.
PASSED and APPROVED this 19th day of April, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@afayetteville.ar.us
Requisition No.:
Date:
3/31/2011
P.O Number:
Expected Delivery Date:
Vendor #:
Vendor Name:
LANDERS DODGE
Mail
Yes:___ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes: No:
City:
State:
Zip Code:
Ship to code:
50
Div)etn, - Ap royal:
---_
,4r-----7—
Requester:
BARBARA
OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
DODGE DAKOTA EXT CAB 4X4 PICKUP TRUCK
1
EA
17,560.00
$17,560.00
9700.1920.5802.00
02078.2011
702146
OFF STATE VEHICLE PURCHASE CONTRACT
$0.00
TO BE UNIT #2146, FIXED ASSET 702146
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
-
Special Instructions:
..
Subtotal:
Tax: EXEMPT
Total:
$17,560.00
$17,560.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008