HomeMy WebLinkAbout59-11 RESOLUTIONRESOLUTION NO. 59-11
A RESOLUTION AUTHORIZING A CONTRACT WITH LANDERS DODGE
OF BENTON, ARKANSAS IN THE AMOUNT OF $13,863.00 FOR THE
PURCHASE OF ONE (1) DODGE DAKOTA PICKUP TRUCK PURSUANT
TO A STATE PROCUREMENT CONTRACT FOR USE BY THE TRAFFIC
DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with Landers Dodge of Benton, Arkansas in the amount of $13,863.00 for the purchase
of one (1) Dodge Dakota pickup truck pursuant to a state procurement contract for use by the
Traffic Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 19th day of April, 2011.
APPROVED:
ATTEST:
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SONDRA E. SMITH, City Cerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2011
Division: Fleet Operations
Department: Transportation Services
Request Date
4/19/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
In July 2009, Transportation requested unit #2018 ( a used Ranger pickup) as an expansion as it had been
continuously rented for over a year. The agreement was that Fleet would escrow the replacement charges until
sufficient funds had been collected to replace the unit a second time. At that time it was agreed that if the unit
needed to be replaced before sufficient funds had been collected, Transportation would fund the capital cost that
hadn't been escrowed. This unit is being replaced before sufficient funds have been escrowed so this budget
amendment is the difference in what is needed for the purchase. Use of fund balance is the $2,892 escrowed in
replacement funds.
Budaet Director -
Departme t Director
1-31--//
Date
(1-'1
Date
Date
is.„J cL 9-1-26it
Date
Financ Director
Y -
Date
Y1/2/4/
Date
Prepared By: Barbara Olsen
bolsen
Reference: CC zonov )1, Fifer_ ao
Budget & Research Use Only
Type: A B C E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 14,063 14,063
Account Name
Transfer to Shop
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
050YZ, 3
4270.9270.7602.70 11,171 ..37492. 2011
Vehicles and equipment 4270.9270.5802.00 (11,171) 05042 3
Trans from Replacement 9700.0970.6602.27 11,171 02078 . 2011
Use of fund balance
Vehicles and equipment
9700.0970.4999.99 2,892
9700.1920.5802.00 14,063 02078 . 2011
KABudget1Budget Adjustments\2011 Adjustments\4-19-11 Capital TRAN Expansion 2018.xls
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
4/19/2011
City Council Meeting Date
Agenda items Only
Dennis Pratt 0 Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution approving the purchase of one Dodge Dakota pickup truck for $13,863 off the State vehicle purchase
contract from Landers Dodge of Benton, Arkansas for use by Traffic Division, and approving a Budget Amendment to
move funds to the Fleet expense account.
13,863.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2011
Project Number
Budgeted Item
359,000.00
Category / Project Budge
Light/Medium Utility Vehicles
Program Categoty/Project Name
139,003.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
219,997.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
Date
Date
-4-1,0
Finance and Internal Services Director Date
Y -?-070/1
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number
04-01-1 1 P10:03 RCVD
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
Iretteville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation4
From: Dennis Pratt, Fleet Operations Supt.C:
Date: April 19, 2011
Subject: Purchase of one pickup truck for Transportation Traffic Division
PROPOSAL; That City Council approve the purchase of one Dodge Dakota pickup 2x4 off the State Vehicle
purchase contract in the amount of $13,863 for use by Traffic Division, and approve a Budget Amendment to
move fimds to the Fleet expense account.
RECOMMENDATION: In July of 2009, Transportation requested and received unit #2018 (a used Ranger
pickup) as an expansion as it had been continuously rented from Fleet for over a year. The agreement was that
Fleet would escrow the replacement charges until sufficient funds had been collected to replace this unit a
second time. At that time it was agreed that if the unit needed to be replaced before sufficient funds had been
collected, Transportation would fund the capital cost that hadn't been escrowed.
This unit is worn out and is being replaced before sufficient funds have been escrowed so the attached Budget
Amendment is the difference in what is needed to purchase the truck, and to move the escrowed funds to the
Fleet expense account.
Unit 2018 is a 4x4; Transportation and Fleet worked together to downsize and eliminate the 4x4 option on the
replacement.
I recommend the purchase of this vehicle off the State vehicle purchase contract.
This purchase was approved by the Equipment Committee on March 29, 2011.
BUDGET IMPACT: The Budget Amendment moves all funds needed for the purchase into Fleet's expense
account.
RESOLUTION NO.
A RESOLUTION AUTHORIZING A CONTRACT WITH LANDERS DODGE
OF BENTON, ARKANSAS IN. THE AMOUNT OF $13,863.00 FOR THE
PURCHASE OF ONE (1) DODGE DAKOTA PICKUP TRUCK PURSUANT
TO A STATE PROCUREMENT CONTRACT FOR USE BY THE TRAFFIC
DIVISION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with Landers Dodge of Benton, Arkansas in the amount of $13,863.00 for the purchase
of one (1) Dodge Dakota pickup truck pursuant to a state procurement contract for use by the
Traffic Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 19th day of April, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Revised 1/2/2008
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@afayetteville.ar.us
Requisition No.:
Date:
4/19/2011
P.O Number:
Expected Delivery Date:
Vendor #:
Vendor Name:
LANDER'S DODGE
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes: No:
City:
State:
Zip Code:
Ship to code:
50
D" o -a• pproval:
Requester:
BARBARA
OLSEN
Requesters Employee #:
1940
E ension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
COMPACT EXTENDED CAB 2X4 PICKUP OFF
1
EA
13,863.00
$13,863.00
9700.1920.5802.00
02078.2011
702147
STATE VEHICLE PURCHASE CONTRACT
$0.00
TO BE UNIT 2147, FIXED ASSET 702147
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
.
Shipping/Handling
Lot
$0.00
-
Special Instructions:
Subtotal:
$13,863.00
Total: $13,863.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager'
Manager:
Other:
Revised 1/2/2008