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Home My WebLink About57-11 RESOLUTIONRESOLUTION NO. 57-11 A RESOLUTION AWARDING BID #11-27 AND AUTHORIZING A CONTRACT WITH R&R TRUCK & TRAILER MANUFACTURING, INC. IN THE AMOUNT OF $43,835.00 FOR THE PURCHASE OF TWO (2) THIRTY- FIVE FOOT (35') MOBILE LITTER CONVEYORS, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-27 and authorizes a contract with R&R Truck & Trailer Manufacturing, Inc. in the amount of $43,835.00 for the purchase of two (2) thirty-five foot (35') mobile litter conveyors. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 19th day of April, 2011. APPROVED: ATTEST: By:1. By: LIS ELD J , Mayor endta- 41441(&) SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form V11.0222 Budget Year 2011 Division: Fleet Operations Department: Transportation Services Request Date 4/5/2011 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION $44,040 in funds are needed in Fleets vehicle and equipment account to purchase two manure conveyors for the new Biosolids Solar Drying project at the Wastewater Treatment plant, East side. Water & Sewer's "Transfer to Shop" account will be increased. Wastewater Improvement's "Transfer to Other Funds" account will be decreased when funds are moved to Transfer to Shop. Fleet is recognizing revenue due to a transfer from W&S, Wastewater Improvements. Division Head Date Departm Direc "3 Date °11(1/4211 Date Ct_ - (11 3- 16 - j Finance D7 tor Date Date ate ate Prepared By: Barbara Olsen Reference: bolsen CC(e01) 0V/ Budget & Research Use Only aType:A BCD E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 44,040 44,040 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Transfer to Shop 4480.9480.7602.70 44,040 02133 • 0801 Transfer to other funds 4480.9480.7601.00 (44,040) 02133 5400 Vehicles and equipment • 9700.1920.5802.00 44,040 02080 . 2011 Transfer from VVVVT Imp 9700.0970.6602.48 44,040 02080 . 2011 K \Budget\Budget Adjustments\2011 Adjustments VI -5-11 Capital VVVVPE, 2 Conveyors.xls City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 4/19/2011 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #11-27 to R & R Truck & Trailer Mfg of Lincoln, AR, in the amount of $43,835 for the purchase of two 35 mobile litter conveyors, and approval of a Budget Adjustment to move funds to the Fleet Expense account. 43,835.00 Cost of this request 9700.1920.5802.00 Account Number 02080.2011 Project Number Budgeted Item 216,800.00 Category / Project Budget Other Vehicles and Equipment Program Category / Project Name 190,100.00 Vehicles and Equipment Funds Used to Date 26,700.00 Program / Project Categoty Name Shop Fund Remaining Balance Fund Name Budget Adjustment Attached Date 24 Finance and Internal Services Director Date Chief of Sta Date *ZZL ate Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: o4 -.i-1 1 P10:04 RCVD Received in City Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportatio From: Dennis Pratt, Fleet Operations Supt. Date: April 19, 2011 Subject: Purchase of two mobile Litter Conveyors PROPOSAL: That City Council award Bid #11-27 to R&R Truck & Trailer Mfg in the amount of $43,835 for the purchase of two mobile litter conveyors, and approve a Budget Adjustment to move funds to the Fleet Expense account. RECOMMENDATION: Re -bid #11-27 was opened on March 2, 2011 for two Manure / Litter Conveyors for use in the Biosolids Solar Drying project. A bid tab sheet is attached. The base price is $18,000. We are also ordering the following options: 27 hp Kohler engine with electronic fuel injection, Polymax 1/4" plastic flooring and Heavy duty 667k chain. The low bid from Chandler Equipment did not meet the specs: the unit does not have the hydraulic wet kit to allow running the conveyor from Tractor hydraulics as was specified in the bid. The bid from R&R Truck and Trailer meets all specs and is a local vendor. This unit is an expansion for use in the new Biosolids Solar Drying project at the East side treatment plant. I recommend acceptance of the bid from R & R Truck and Trailer. This purchase was approved by the Equipment Committee on March 29d1, 2011. BUDGET IMPACT: Phase One of the Biosolids Solar Drying project at the East side Wastewater treatment plant has already been approved by Council and construction is underway. These conveyors are part of the equipment that is needed for this project. The attached Budget adjustment is for the capital funds which are being transferred from Sewer Improvements. RESOLUTION NO. A RESOLUTION AWARDING BID #11-27 AND AUTHORIZING A CONTRACT WITH R&R TRUCK & TRAILER MANUFACTURING, INC. 114 THE AMOUNT OF $43,835.00 FOR THE PURCHASE OF TWO (2) THIRTY- FIVE FOOT (35') MOBILE LITTER CONVEYORS, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-27 and authorizes a contract with R&R Truck & Trailer Manufacturing, Inc. in the amount of $43,835.00 for the purchase of two (2) thirty-five foot (35') mobile litter conveyors. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 19th day of April, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer aye • 1 . ARKANSAS 1 Chandler Equipment Bid 11-27, Manure Conveyors Chandler Equipment Chandler Litter Conveyor $15,396.90 BID: 11-27 03/02/11 2:00 PM CITY OF FAYETTEVILLE $30,793.80 R&R Truck & Trailer 2 Manufacturing, Inc. R&R Truck and Trailer 35' Mobile Litter Conveyor 2 $36,000.00 er.AL *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: P. VICE, PURCH MGR c5//// DA E (3/8/2011)Barbara Olsen - bid 11-27 manure conveyors From: Dennis Pratt To: Barbara Olsen Date: 3/4/2011 8:56 AM Subject: bid 11-27 manure conveyors please award bid 11-27 manure spreader to R$R truck and Trailer the low bid did not meet specs they could not install the wet kit that was required. Please add options 1 - 27hp kohler engine (fuel injected) emission level 4 1,200 $ 2 - Polymax 1/4 Flooring 850.00 $ 3 - Heavy Duty 667k chain 550.00 $ 7T4 (,e) ( q (7, 2 s -- 17a (117, q3 go z f cD - b A ivw-r- Pa e City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cilayetteville.ar.us Requisition No.: Date: 3/31/2011 P.O Number: Expected Delivery Date: Vendor #: Vendor Name: R & R TRUCK & TRAILER MANUFACTURING Mail Yes:_ No: X Address: Fob Point: Taxable Yes* X No: Quotes Attached Yes: No: City: State: Zip Code: Ship to code: 50 Ditciread Arva : Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 35' MOBILE LITTER CONVEYOR, PER BID #11-27 2 EA 20,600.00 $41,200.00 9700.1920.5802.00 02080.2011 705024 TO BE UNITS 5024, FIXED ASSET 705024 AND $0.00 705025 5025, FIXED ASSET #705025 $0.00 INCLUDES OPTIONS: 27 HP KOHLER ENGINE, $0.00 POLYMAX 1/4" FLOORING AND HEAVY DUTY 667K $0.00 CHAIN $0.00 $0.00 $0.00 $0.00 $0.00 . Shipping/Handling Lot $0.00 Special Instructions: Amount of capped tax is $1317.25 each - Subtotal: Total: $41,200.00 $3,811.00 $45,011.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 1/2/2008