HomeMy WebLinkAbout55-11 RESOLUTIONRESOLUTION NO. 55-11
A RESOLUTION AMENDING RESOLUTION NO. 210-10 TO APPROVE A
PROJECT CONTINGENCY OF $8,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Resolution 210-10 to approve a project contingency of $8,000.00.
PASSED and APPROVED this 5th day of April, 2011.
APPROVED:
Arill
ELD JO iiptC, Mayor
ATTEST:
By:
SO„,0
DRA E. SMITH, City Clerk/Treasurer
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FAY ETT EV I L LE
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David Dayringer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
April 5, 2011
City Council Meeting Date
Agenda Items Only
Fire
Division
Action Required:
Fire
Department
Staff requests approval of an amendment to Res. 210-10 to authorize an approximate 10% project contingency in the
amount of $8,000.00 to the Fire Department generator upgrade project originally approved on December 7, 2010.
$8,000.00
Cost of this request
2300.9300.5801.04
4470.9470.5801.00
4470.9470.5801.00
Account Number
07003 / 1001
02006 / 1
10019 / 1
Project Number
Budgeted Item
X
18,641.00
36,314.00
56,822.00
Fire Impact Fee Improvements
Fire Facility Maintenance
Fire Station #1 Generator
Category / Project Budget Program Category / Project Name
16,641.00 Fire Improvements
5,039.00 Fire Improvements
56,822.00 Fire Improvements
Funds Used to Date
2,000.00
31,275.00
Program / Project Category Name
Impact Fee
Sales Tax Capital Improvements
Sales Tax Capital Improvements
Remaining Balance Fund Name
Budget Adjustment Attached
Departm rector
\-Pc)„..1 ek_LL
Finan e and Internal Services Director
Date
3.44
Date
3 - IG -2.611
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in CkP 3-15-1 1 P03:10 RCVD
Clerk's Office
3-17-11
Date
"Kt
ayor
Dat
Received in
Mayor's Office
Comments:
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
ww.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan & City Council
From: David Dayringer, Fire Chief
( (,e10
Date: April 5, 2011
Subject: Staff requests approval of an amendment to Res. 210-10 to authorize an approximate 10% project
contingency in the amount of $8,000.00 to the Fire Department generator upgrade project originally approved
on December 7, 2010.
PROPOSAL:
Res. 210-10 awarded Bid #10-66 and authorized the construction and installation of electrical generators by
Heckathorn Construction Company, Inc. in the amount of $78,502.00 for use by the Fire Department.
Language authorizing an approximate 10% project contingency, in the amount of $8,000.00, was omitted from
Res. 210-10, but was included in the original request submitted by Fire Department staff.
RECOMMENDATION:
Staff recommends amending Res. 210-10 to add the approval of an approximate 10% project contingency in the
amount of $8,000.00 to the Fire Department generator upgrade project originally approved on December 7,
2010.
BUDGET IMPACT:
Upon approval of Res. 210-10, a project budget was established which will adequately fund both the original
contract amount and the requested project contingency, if necessary. These funds are budgeted in the Sales Tax
Capital Improvement Fund and the Fire Impact Fee Fund.
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 210-10 TO APPROVE A
PROJECT CONTINGENCY OF $8,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Resolution 210-10 to approve a project contingency of $8,000.00.
PASSED and APPROVED this 5th day of April, 2011.
APPROVED: ATTEST:•
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 210-10
A RESOLUTION AWARDING BID #10-66 AND AUTHORIZING THE
CONSTRUCTION AND INSTALLATION OF ELECTRICAL GENERATORS
BY HECKATHORN CONSTRUCTION COMPANY, INC. IN THE AMOUNT
OF $78,502.00 FOR USE BY THE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-66 and authorizes the construction and installation of electrical generators by Heckathom
Construction Company, Inc. in the amount of $78,502.00 for use by the fire department.
PASSED and APPROVED this 7th day of December, 2010.
APPROVED:
ATTEST:
By: d, E4lAAtL
SONDRA E. SMITH, City Clerk/Treasurer
David Dayringer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/7/2010
City Council Meeting Date
Agenda Items Only
Fire
Division
Action Required:
Fire
Department
A Resolution awarding Bid 10-66, Construction - Fire Department Generators Re -Bid to
Heckathom Construction Company, Inc. in the amount of $78,502.00 and approving an
contingency in the amount of $8,000.00.
and approving a contract with
approximate 10% project
$86,502.00
Cost of this request
2300.9300.5801.04
4470.9470.5801.00
4470.9470.5801.00
Account Number
07003 / 1001
02006 /1
10019 / 1
18,641.00
25,000.00
60,000.00
Category / Project Budget
11,248.92
3,178.00
Funds Used to'Date
89,214.08
Project Number Remaining Balance
Budgeted Item
X
Budget Adjustment Attached
Fire Impact Fee Improvements
Fire Facility Maintenance
Fire Station #1 Generator
Program Category / Project Name
Fire Improvements
Fire Improvements
Fire Improvements
Program / Project Category Name
Impact Fee
Sales Tax Capital Improvements
Sales Tax Capital Improvements
Fund Name
De artment Dir ctor
ff
Atfomey Date
-13,AcfL
Finan nd Internal Services Director
Chi f of St
1"-tcl -2014
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
11-11-1 oin 1 :32 RCV[
aklki ,?/
Comments:
Revised January 15, 2009
ave evi
. le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan & City Council
From: David Dayringer, Fire Chie
Date: December 7, 2010
Subject: A Resolution awarding Bid 10-66 Construction — Fire Department Generators Re -Bid to and
approving a contract with Heckathom Construction Company, Inc. in the amount of $78,502.00 and approving
an approximate 10% project contingency in the amount of $8,000.00.
PROPOSAL:
During the Ice Storm of 2009 preparation for emergency power had only been partially completed, resulting in
total loss of or inadequate power in five of the Fire Department's locations, including Fire Stations 1, 2, & 5, the
airport Fire Station, and the Fire Marshal's Office. Crews were operating without adequate communication,
heat, phones, lights, etc. at those locations. As part of the expanded Disaster Response Improvement Plan, the
Fire Department has identified this generator project as a top priority. The City Council has addressed this
critical need in the 2010 Sales Tax Capital Improvement Program, which will also be presented to the
Equipment Committee for approval on November 30, 2010.
The City of Fayetteville Fire Department proposes adding additional emergency generators along with revisions
to, and/or the relocation of existing generators at multiple locations. The planned upgrades include the purchase
of a new emergency generator for Fire Station #1, the installation of a relocated generator at Fire Station #2, and
revised circuiting at Fire Station #5 to include heating on the emergency panel.
RECOMMENDATION:
Sealed formal bids for the construction and installation of generators for the Fire Department were publicly read
and • the results are attached to this memo. Staff recommends awarding Bid 10-66 Construction — Fire
Department Generators Re -Bid to and approving a contract with Heckathom Construction Company, Inc. for
the amount of $78,502.00 for the aforementioned materials and services and approving an approximate 10%
project contingency in the amount of $8,000.00.
BUDGET IMPACT:
$18,641.00 of expenditures for this project will qualify for the use of Fire Impact Fee Funds. The remaining
balance has been budgeted in the Sales Tax Capital Improvement Fund.
RESOLUTION NO.
A RESOLUTION AWARDING BID. #10-66 AND AUTHORIZING THE
CONSTRUCTION AND INSTALLATION OF ELECTRICAL GENERATORS
BY HECKATHORN CONSTRUCTION COMPANY, INC. IN THE AMOUNT
OF $78,502.00 FOR USE BY THE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-66 and authorizes the construction and installation of electrical generators by Heckathom
Construction Company, Inc. in the amount of $78,502.00 for use by the fire department.
PASSED and APPROVED this 7th day of December, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville
Bid 10-66, Construction — Fire Department Generators Re -Bid
Draft Contract — Between City and Contractor
This contract executed this 14 day of Dagithi, 2010, between the City of Fayetteville, Arkansas, and
Heckathorn Construction Company, Inc. In consideration of the mutual covenants contained herein, the
parties agree as follows:
1. Heckathorn Construction Company, Inc. at its own cost and expense shall furnish all labor,
materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax, permits, and all
other accessories and services necessary to complete items bid per Bid 10-66 as stated in Heckathorn
Construction Company, Inc. bid proposal, and in accordance with specifications attached hereto and
made a part hereof under Bid 10-66, all included herein as if spelled out word for word.
2. The City of Fayetteville shall pay Heckathorn Construction Company, Inc. based on their bid
proposal in an amount not to exceed $78,502.00. Payments will be made after approval and
acceptance of work and submission of invoice. Payments will be made approximately 30 days after
receipt of invoice.
3. The Contract documents which comprise the contract between the City of Fayetteville and Heckathorn
Construction Company, Inc. consist of this Contract and the following documents attached hereto,
and made a part hereof:
A. Bid form identified as Invitation to Bid 10-66 with the specifications and conditions typed
thereon.
B. Heckathorn Construction Company, Inc. bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement between the City of Fayetteville and
Heckathorn Construction Company, Inc. and may be modified only by a duly executed written
instrument signed by the City of Fayetteville and Heckathorn Construction Company, Inc.
5. Heckathorn Construction Company, Inc. shall not assign its duties under the terms of this
agreement.
6. Heckathorn Construction Company, Inc. agrees to hold the City of Fayetteville harmless and
indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or
death, arising from Heckathorn Construction Company, Inc. performance of this contract. This
clause shall not in any form or manner be construed to waive that tort immunity set forth under
Arkansas Law.
7. Heckathorn Construction Company, Inc. shall furnish a certificate of insurance addressed to the City
of Fayetteville, showing that he carries the following insurance which shall be maintained throughout
the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to
provide worker's compensation insurance. In case any employee engaged in work on the project
under this contract is not protected under Worker's Compensation Insurance, Heckathorn
Construction Company, Inc. shall provide and shall cause each Subcontractor to provide adequate
employer's liability insurance for the protection of such of his,employees as are not otherwise protected.
City of Fayetteville, Arkansas
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 1 of 2
Workmen's Compensation Statutory Amount
Comprehensive General &
Automobile Insurance
Bodily Injury Liability
Property Damage Liability
$500,000 for each person injured.
$1,000,000 for each accident.
$1,000,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Heckathorn
Construction Company, Inc.
8. Heckathorn Construction Company, Inc. shall furnish proof of licensure as required by all local and
state agencies.
9. This contract may be terminated by the City of Fayetteville or Heckathorn Construction Company,
Inc. with 10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing
city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs
pursuant to the FOIA may be assessed for this compliance.
11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this
contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the
City Council in advance of the change in scope, cost or fees.
WITNESS OUR HANDS THIS 7 DAY OF 10 ela(nkteit) , 2010.
AT EST: COMP N SECRETARY
Y OF FAYETTEVILLE,
AYETT# LE, Az ANSAS .............
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Afnuot°
NELD AN, Mayor
ancii,eu
Son ra Smith, City Clerk
Janet S. Heckathorn, Secretary
1880 North Birch Avenue; Fayetteville, AR 72703
BUSINESS ADDRESS
City of Fayetteville, Arkansas
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 2 of 2
Heckathert Const uc
Inc.
, President
Don L. Heckathorn
aye evile
ARKANSAS Project Check List
Rid10-661Construction Fire Department Generators Re -Bid
This checklist is for the Bidders use in preparing & submitting a bid. It is not intended to include all -details
necessary to prepare a bid and shalt not be used as a substitute for the requirements of the bid documents.
Information is shown below only as a matter of convenience. Use of this checklist does not relieve the Bidder
from the responsibility of meeting all requirements of the Specifications concerning the preparation of an
acceptable bid. Bidders are welcome to use this form as a coversheet for a sealed envelope; however, using
this form itself is NOT a requirement.
x I
5% Bid Bond of the amount bid accompanied by required documentation (Power of Attorney,
etc.)
- In lieu of a bid bond, the bidder may submit a cashier's check for at least five percent
(5%) of the amount bid (inclusive of any deductive alternates). Cashiers checks shall
be made payable to the City Of Fayetteville, AR.
All addenda shall be signed, acknowledged, and submitted on the appropriate forms
(submitting the actual addendums or marking. acknowledgement on other bid pages).
All line items shall be appropriately filled out and extended to reveal the line item price as well
as the total bid price. Total base bid should be calculated in the provided space.
All bidders shall submit a "Statement of Disclosure" on such form provided with the bid
documents.
All pages provided with signature lines shall be appropriately signed, dated accordingly, and
included with submitted bid documents
All bid documents shall be delivered in a sealed envelope to the address listed below before
the stated deadline on the coversheet of the bid. All bids should be delivered with the name of
the bidder (contractor) on the sealed envelope as well as the bidders Arkansas Contractors
License Number.
CONTRACTOR NAME:
City of Fayetteville, AR
Purchasing Division - Suite 306
113 W. Mountain
Fayetteville, AR 72702
Hetkathorn Construction Company, Inc.
ARKANSAS CONTRACTORS LICENSE NUMBER: 0023780411
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 3 of 47
INVITATION TO BID
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8220
ARKANSA.S TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: BID 10-665 Construction — Fire Department Generators
DEADLINE: Thursday, October 28, 2010 before 2:00.PM, local time
DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPB, aforenci:favetteville.ar.us, 479.575.8220
DATE OF ISSUE AND ADVERTISEMENT: October 14,2010 and October 21, 2010
INVITATION TO BID
BID 10-66, Construction —Fire Department Generators Re -Bid
No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 10-66,
Construction — Fire Department Generators Re -Bid" with the name and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayefteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information requested; failure to do so may be used as basis of rejection.
• No pre-bid conference will be held for this bid.
All questions should be directed to Andrea Foren via e-mail
NOTICE TO ALL BIDDERS:
All vendors intending on bidding SHALL register as a plan holder by notifying Andrea Foren,
Purchasing Agent, via e-mail at aforenaci.favetteville.ar.us. When registering as a plan holder,
vendors shall submit primary contact information including name of contractor, primary contact,
phone number, fax number, and physical address. FAILURE TO REGISTER AS A PLAN HOLDER_
CAN RESULT IN YOUR BID BEING REJECTED.
Bidder assumes all responsibility for receiving updates and any addenda issued to this project by
monitoring www.accessfavetteville.org. Failure to acknowledge addenda issued as instructed could
result in rejection of such bid.
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 1 of 47
Project Manual
CITY OF FAYETTEVILLE
ARKANSAS
CONSTRUCTION — INSTALLATION OF
FIRE DEPARTMENT GENERATORS -
BID # 10-66
bate: October 2010
City of Fayetteville, AR • •
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 2 of 47
aye evi
ARKANSAS Prefect Check Hst
Bid 10-56, Construction — Fire Department Generators Re -Bid
This checklist is for the Bidder's use in preparing & submitting a bid. It is not intended to include all -details
necessary to prepare a bid and shall not be used as a substitute for the requirements of the bid documents.
Information is shown below only as a matter of convenience. Use of this checklist does not relieve the Bidder
from the responsibility of meeting all requirements of the specifications concerning the preparation of an
acceptable bid. Bidders are welcome to use this form as a coversheet for a sealed envelope; however, .using
this form itself is NOT a requirement.
5% Bid Bond of the amount bid accompanied by required documentation (Power of Attorney,
etc.)
- In lieu of a bid bond, the bidder May submit a cashier's check for at least five percent
(5%) of the amount bid (inclusive of any deductive alternates). Cashiers checks shall
be made payable to the City of Fayetteville, AR.
All addenda shall be signed, acknowledged, and submitted on the appropriate forms
(submitting the actual addendums or marking acknowledgement on other bid pages).
All line items shall be appropriately filled out and extended to reveal the line item price as well
as the total bid price. Total base bid should be calculated in the provided space.
All bidders shall submit a "Statement of Disclosure" on such form provided with the bid
documents.
All pages provided with signature lines shall be appropriately signed, dated accordingly, and
included with submitted bid documents
All bid documents shall be delivered -in a sealed envelope to the addrets listed below before
the stated deadline on the coversheet of the bid. All bids should be delivered with the name of
the bidder (contractor) on the sealed envelope as Well as the bidders Arkansas Contractors
License Number.
CONTRACTOR NAME:
City of Fayetteville, AR
Purchasing Division — Suite 306
113 W. Mountain
Fayetteville, AR 72702
Heckathorn Construction Company, Inc.
ARKANSAS CONTRACTORS LICENSE NUMBER: 0023713411
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 3 of 47
City of Fayetteville, AR
BM 10-66, Construction— Fire Department Generators Re -Bid
Project Manual Index
SECTION:
PAGE NUMBER
Advertisement
.
5
Bid Form
e
Terms & Conditions .
7
Instructions to Bidders
10
Section 16051 — General Electrical Requirements
18
Section 16120 — Conductors and Cables
25
Section 16130 — Raceways and Boxes
29
Section 16415— Transfer Switches
34
Generator #1 — Fire Station #1 (Reference Sheet El)
39
Draft Contract .
45
Statement of No -Bid (If Applicable)
_
47
ATTACHMENTS:
# OF PAGES .
A) Arkansas Department of Labor Prevailing Wages
4 Pages
B) Drawings (11X17) — Includes the following sheets:
4 Sheets Total
- Sheet 1: E1
- Sheet 2: E2
- Sheet 3: E3 •
•
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 4 of 47
City of Fayetteville
Bid 10-66, Construction — Fire Department Generators Re -Bid
Advertisement: 10/14/10 & 10/21/10
The City of Fayetteville is accepting bids from properly licensed general contractors to bid on a project for the installation
of generators for the Fayetteville Fire Department, in Fayetteville, AR. Any questions shall be addressed to Andrea Foren,
City of Fayetteville Purchasing Agent at aforenactfavetteville.ar.us or by calling (479) 575-8220.
Bids must be submitted in a sealed envelope or package labeled "Bid 10-66, Construction — Fire Department Generators
Re -Bid". All bids shall be received before 2:00 PM, local time on Thursday, October 28, 2010 to the City of Fayetteville,
Purchasing Division - Room 306, 113 W. Mountain, Fayetteville, Arkansas 72701.
Bidding documents and plans must be obtained by contacting the City Purchasing Divisjon. Documents are available via
e-mail. Plans can also be reviewed at the Fayetteville Purchasing Division, as listed below.
City of Fayetteville — City Hall
Purchasing Division — Attention: Andrea Foren
113 W. Mountain, Suite 306
Fayetteville, AR 72701
Phone: 479.575.8220
E -Mail: aforenaci.favetteville.ar.us
All vendors intending on bidding SHALL register as a plan holder by notifying Andrea Foren, Purchasing Agent, via e-mail
at aforenAci.favetteville.ar.us. When registering as a plan holder, vendors shall submit primary contact information
including name of contractor, primary contact, phone number, fax number, and physical address. FAILURE TO
REGISTER AS A PLAN HOLDER CAN RESULT IN YOUR BID BEING REJECTED.
Each bid must be accompanied by a certified check or bid bond, in an amount not less than five (5) percent of the amount
bid.
A one hundred percent (100%) performance and payment bond ierequired with a contract awarded amount of $20,000.00
or more.
• A State of Arkansas Contractor's License is required for any bid exceeding $20,000.00.
"Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and
women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of
Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and
women business enterprises."
The City of Fayetteville reserves the right to waive irregularities, reject bids, and postpone the award of any Contract for a
period of time which shall not exceed beyond ninety days from the bid opening date.
CITY OF FAYETTEVILLE, ARKANSAS
By: Andrea Foren, CPPB,
City of Fayetteville, Purchasing Agent
Ad Dates: 10/14/10 & 10/21/10
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 5 of 47
Bid 10-66, Construction - Fire Department Generators
Re -Bid
Bid Form
BASE BID
ITEM#
DESCRIPTION
UNIT
QTY.
TOTAL
1
'
Turn -key price for all scope of work as specified
L.S.
1.00
-
TOTAL BASE BID PRICE ma be used for bid evaluation and award) $ 79, SO Z --
Bid evaluation and award will be based on 'Total Base Bid
Price".
Bidder understands that the Owner reserves the right to award the total project. or to reject any or all bids and to waive any informalities In the bidding.
Bidder agrees that this Bid sh&Il be.good and will not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving blds.
Respectfully submitted.
Firm Name
By
Address
City
ion Company, Inc.
1880 North Birch Avenue
Don L. Heckathorn, President
Fayetteville
State Arkansas
Arkansas State Contractor's License Number:
0023780411
Attested by:
-101
Janet S. Heckathorn,
** A Contractor's License is required to bid this project. This project requires a flve (5) percent bid bond Secretary -
at time of bid opening. After contract award, a one hundred (100) percent performance and payment /0 /0
bond is required along with proof of insurance before construction begins.
Acknowledge Addenda:
Add. No. Acknowledged by
Add. No. Acknowledged by
Add. No. Acknowledged by
Add. No. Acknowledged by
Add. No. Acknowledged by
City of Fayetteville, AR
Bid 10-66
Page 6 of 47
City of Fayetteville
Bid 10-66, Construction —Fire Department Generators Re -Bid
Terms and Conditions
1. All bids shall be subinitted in a sealed envelope and must be submitted on forms acquired by the
vendor from the City of Fayetteville Purchasing website (www.accessfavetteville.orq). Bids with missing
pages or missing any requested attactiment are subject to being deemed incomplete.
2. The item bid and the bid number shall be stated on the face of the sealed bid envelope.
3. Bids received after the date and time set for receNing bids will not be considered.
4. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make
a bid award deemed to be in the best interest of the City.
5. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations
which in any manner affect those engaged or employed in the Work, or the materials or equipment
used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any
way serve to modify the provisions of the contract. No representations shall be binding unless
embodied in the contract.
6. The quantities listed are based on the needs of the City and availability of funds at the time bids are
posted. The City shall be able to purchase more or less than the quantity indicated subject to
availability of funds or change in needs.
7. The bid price shall remain good and firm until project is completed. Payment. to the vendor by the City
• will be made within 30 days following delivery and acceptance in accordance with these specifications
and the City's Purchase Order to the vendor. Faster payment is offered through acceptance of Visa.
8. All products delivered shall comply with applicable standards of quality.
9. Any exceptions to the specification requirements of the City of Fayetteville must be rioted on the Bid
Form.
10. All bids shall include all costs including but not limited to applicable sales tax, use tax, permits,
insurance, materials, labor; etc. There are NO provisions in this bid for a contractor to avoid
taxes. The City of Fayetteville is not a tax exempt entity.
11. Each bidder shall state on the face of the bid form the anticipated number of days from the date of
receipt of an order for delivery of equipment and installation to the City of Fayetteville. Failure to deliver
on or before the time specified in the contract may subject the contractor to payment of damages or
other appropriate sanctions.
12. Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly
noted on the bid form. Written warranties shall specify the greater of the manufacturer's standard
warranty or the minimum warranty specified herein by the City.
13. Bidders must provide the City with their bids signed by an employee having legal authority to submit, -
bids on behalf of the bidder. The entire cost of preparing and providing responses shall bellome-
the bidder.
14. The City reserves the right to request any additional inforMation it deems necessary from any or all
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
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bidders after the submission deadline.
15. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does
it commit the city to pay for any costs incurred by bidder in preparation of bid.
16, If products and/or components other than those described in this bid document are proposed, the
bidder must include complete descriptive literature and technical specifications. All requests for
additional information must be received within five working days following the request. Each apparent
low bid will be reviewed line by line to ensure compliance with specifications prior to recommendation
for award.
17. Bids must be received by mail or hand delivery in the Purchasing Office, Room 306, 113 W.
Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the face of the bid. No
bids shall be accepted via e-mail or fax.
18. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (479)
575-8220 to insure receipt of their bid documents prior to opening time and date listed on the bid form.
19. Items bid must be delivered FOB to each job site. Units must be fully assembled, serviced, and ready
for operation as delivered unless otherwise specified. No dealer/distributor logo or other identification
will be installed other than standard manufacturer name badges and specification plates.
20. Any discrepancy between the specifications and plans should- be brought to attention immediately, in
writing, to Andrea Foren at aforene/ci.favetteville.ar.us
21. Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level
of quality for this project. Brands or manufacturers that are included in bid that are of at least equal
quality, size, design, and specification as to what has been specified, will be acceptable for
consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville
reserves the right to accept or reject any requested equal.
22. Price bid shall include warranty, including but not limited to parts and labor, at no additional cost to the
City of Fayetteville, as specified herein.
23. NOTE: Any uncertainties shall be brought to the attention to Andrea Foren immediately via
telephone (479.575.8220) or e-mail ( aforen@cl.favetteville.ar.us ). It is the intent and goal of the
City of Fayetteville Purchasing Division to provide bid packets that provide a clear and accurate
understanding of the scope of work to be completed and/or goods to be provided. We
encourage all Interested parties to ask questions to enable all bidders to be on equal bidding
terms & documents.
24. "Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods, services,
and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of
• their contract to qualified small, minority and women business enterprises."
25. The City of Fayetteville shall take ownership of product when products bid arrive undamaged at the
specified shipping location.
.26. ANY EXCEPTION TAKEN TO THESE SPECIFICATIONS AND BID DOCUMENTS SHALL.„BE-' -
NOTED ON THESE DOCUMENTS. BIDDERS SHALL NOTE THE DIFFERENCE NEXT -T -0 -THE
RELATED SPECIFICATION. THE CITY RESERVES THE RIGHT TO ACCEPT OR REJECT
EXCEPTIONS TO SPECIFICATIONS.
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
Page 8 of 47
27. Bidder must conform to the requirements listed below and include appropriate evidence for each. Proof
of appropriate insurance as well as performance .and payment bond shall be provided before work
begins and is not required for bid opening. Five percent bid bond shall be submitted with ALL bids
exceeding $20,000.
a. Workers Compensation as required by Arkansas State Statutes
b. Bidder shall have general nab* insurance as required at a minimum of $500,000.00
c. A bid bond of five percent (5%) must be submitted with all bids. A cashier's check for five
percent (5%) of the amount bid will also be acceptable as a replacement to a bid bond. In the
event a cashiers check is submitted AND that vendor is awarded the bid, the bid bond will not
be returned until the City of Fayetteville has a valid one hundred (100) percent performance and
payment bond.
d. A 100% performance and payment bond is required within ten (10) calendar days after a
contract has been signed by all parties. The performance and payment bond shall be received •
by the City of Fayetteville BEFORE any work is done on the project.
e. A current .valid State. of Arkansas Contractor's License is required for all bids submitted that
exceed $20,000.00. Contractors License shall be valid at time of bid throughout project
completion. Failure to justify a current Arkansas Contractor's License shall result in your bid
being rejected.
f. All costs noted in this bid shall be included with total bid price submitted.
g. Insurance required — to be provided to City after contract award: Bidder shall furnish a
certificate of insurance addressed to the .City of Fayetteville, showing that he/she carries the
following insurance which shall be maintained throughout the term of the Contract. Any work
sublet, the contractor shall require the subcontractor similarly to provide worker's compensation
insurance. In case any employee engaged in work on the project under this contract is not
protected under Worker's Compensation Insurance, Bidder shall provide and shall cause each
Subcontractor to provide adequate employer's liability insurance for the protection of such of his
employees as are not otherwise protected.
i. Workmen's Compensation — Statutory Amount
ii. Comprehensive General & Automobile Insurance:
1. Bodily Injury Liability — $500,000 for each person injured.
2. Each Accident — $1,000,000
iii. Property Damage Liability — $1,000,000 aggregate.
28. Attachment A, which consists of the Arkansas Department of Labor Prevailing Wage Determination, is
attached and hereby included with this bid packet.
29. Attachment B. which consists of stamped drawings, is attached and hereby included in this bid packet.
30. The City of Fayetteville will provide storage for all generators.
31. Contractor shall coordinate delivery of generators with Scott Jones, Fayetteville Fire Department
Captain, who will be the signing agent for the City for receiving the generators. Scott Jones - Office:
479.575.8365, E -Mail: sionesaci.favetteville.ar.us.
City of Fayetteville, AR
Bid 10-66, Construction — Fire Department Generators Re -Bid
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