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Home My WebLink About43-11 RESOLUTIONRESOLUTION NO. 43-11 A RESOLUTION AWARDING BID #11-20 AND AUTHORIZING A CONTRACT WITH NORTH POINT FORD IN THE AMOUNT OF $90,020.00 FOR THE PURCHASE OF TWO (2) FORD F-250 HEAVY DUTY PICKUP TRUCKS FOR USE BY THE FIRE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-20 and authorizes a contract with North Point Ford in the amount of $90,020.00 for the purchase of two (2) Ford F-250 heavy duty pickup trucks for use by the Fire Department. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 15th day of March, 2011. APPROVED: ATTEST: By: e adt, SOND E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2011 Department: Transportation Services Division: Fleet Operations Program: Capital Expense Request Date 3/15/2011 Adjustment Number JUSTIFICATION TO INCREASE PROJECT/ITEM: Request to increase project 02078.2011 by $42,000 to cover cost of replacement of unit #1050 - an Explorer. As the old unit was a passenger unit, the replacement was budgeted in that project. As the replacement is a pickup, it should be budgeted in the small truck project. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): $42,000 was budgeted in 02081.2011 for the replacement of #1050 - an Explorer. The replacement is a pickup so the funds should have been budgeted in project 02078.2011 . Increase Decrease Projec.t.Sub Account Name Account Number Budget Budget Number Vehicles And Equipment 9700.1920.5802.00 42,000 02078 . ▪ 2011 Vehicles And Equipment 9700.1920.5802.00 42,000 02081 . • 2011 • TOTAL 42,000 42,000 Requested By Divi ion Head Budget 8, Research Use Only udgfDirecr Date Type: A 13 C10) —/If —fit Description: Department Direc or Date oLs 2.-11 -2.611 General Ledger Date Fin ce Director Date beitten )1"/// Posted to General Ledger Date Initial Date Posted to Project Accounting KABudgeffludget Adjustments12011 Adjustments‘3-15-11 Capital FIRE, change projects.xls Initial Date City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 3/15/2011 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Sidi 1-20 to North Point Ford in the amount of $90,020 for the purchase of two heavy duty Ford F250 pickup trucks for use by Fire Dept, and approval of a budget adjustment to move funds from one Fleet project to another. 90,020.00 Cost of this request 9700.1920.5802.00 Account Number 02078.2011 Project Number Budgeted Item X 317,000.00 Category / Project Budget Light/Medium Utility Vehicles Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name 317,000.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Y Date 2.2r- it Date 2 -7E- loll Finance and Internal Services Director Chief of St Date Date Previous Ordnance or Resolution # Original Contract Date: Original Contract Number: Received in Ciii2-25-11P02:30 RCVD Clerk's Office 1,;&) Received in Mayor's Office Comments: Revised January 15, 2009 ave eville THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation4014 From: Dennis Pratt, Fleet Operations Supt. Date: February 24, 2011 Subject: Purchase of two Heavy Duty pickup trucks for Fire Dept. PROPOSAL: That City Council approve the purchase of two heavy duty pickup trucks in the amount of $90,020 for use by the Fire Dept, and approve a budget adjustment to move funds from one Fleet project to another. RECOMMENDATION: Bid 11-20 was opened February 4, 2011. Two bids were received; both bids meet specs. A bid tab sheet is attached. I recommend acceptance of the low bid from North Point Ford in the amount of $90,020 for both trucks. This price includes the specified Aurora Fire Dept Command Center in the pickup bed. As these items are included with the truck at time of purchase, they are tax exempt. Two units are being replaced for the Fire Dept. — units #1050 and 2058. 1050 is a 1999 Explorer that was pushed from an 8 year life to 11 years, but is now worn out and not worth repairing. #2058 is a 2002 1/2 ton with 125,000 miles that is too lightweight for the job it is required to do. Neither unit meets the needs of the Fire Department. The Fire Dept. is standardizing vehicles coming in to make them Command units which will be passed down in future years as newer units come in. The standardized units will be able to perform any function for the Fire Dept. no matter where they are used. This purchase was unanimously approved by the Equipment Committee on February 22, 2011. BUDGET IMPACT: These replacements were budgeted for on both capital and operating sides. One unit was budgeted in the Passenger Vehicle project (as the old unit was an Explorer) and the replacement is a pickup truck which is a different project. A budget adjustment is attached to move funds from 02081 project (police/passenger vehicles) to 02078 project (small trucks). RESOLUTION NO. A RESOLUTION AWARDING BID #11-20 AND AUTHORIZING A CONTRACT WITH NORTH POINT FORD IN THE AMOUNT OF $90,020.00 FOR THE PURCHASE OF TWO (2) FORD F-250 HEAVY DUTY PICKUP TRUCKS FOR USE BY THE FIRE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-20 and authorizes a contract with North Point Ford in the amount of $90,020.00 for the purchase of two (2) Ford F-250 heavy duty pickup trucks for use by the Fire Department. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 15th day of March, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 'tt eville ARKANSAS BID: 11-20 02104/11 2:00 PM CITY OF FAYETTEVILLE Bid 11-20, Heavy Duty 4x4 Pickup Trucks 1 Landers McLarty Ford Ford F-260 Super Duty $47,500.00 2 $95,000.00 2 North Point Ford Ford F-250 $45,010.00 2 $90,020.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: ‘J'dtzs P. VICE, PURCH MGR 1 C91q1 D TE City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) Al! purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 3115/2011 P.O Number: Expected Delivery Date: Vendor #: 6481 Vendor Name: NORTH POINT FORD Mail Yes:_ No: x_ Address: Fob Point: Taxable Yes: No: X Quotes Attached Yes: No: City: State: Zip Code: Ship to code: 50 DiVad Apprq,v_a.9 , r - : , Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2011 FORD F250 SUPER DUTY PICKUP TRUCK 2 EA 45,010.00 $90,020.00 9700.1920.5802.00 02078.2011 PER BID SPECS 11-20. TO BE UNITS $0.00 702132 2132, FIXED ASSET 702132 AND 2133, FIXED $0.00 702133 ASSET 702133 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 - Special Instructions: Subtotal: $90,020.00 Total: $90,020.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: IT Manager: & Internal Services Director: Manager: Other: Revised 1/2/2008