HomeMy WebLinkAbout42-11 RESOLUTIONRESOLUTION NO. 42-11
A RESOLUTION APPROVING A CONTRACT EXTENSION WITH
INSITUFORM TECHNOLOGIES, INC. IN THE AMOUNT OF $330,000.00
FOR CURED -IN-PLACE SANITARY SEWER LININGS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTE'VILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract extension with Insituform Technologies, Inc. in the amount of $330,000.00 for cured -in-
place sanitary sewer linings.
PASSED and APPROVED this 15th day of March, 2011.
APPROVED:
By:
Alp
N LD JO"; Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
15 -Mar -11
City Council Meeting Date
Agenda Items Only
Utilities Capital Projects
Division
Action Required:
Utilities
Department
Resolution approving a contract extension with lnsituform Technologies, Inc., and approving an authorization totaling
$330,000.00, for sanitary sewer lining services.for cured -in-place sanitary sewer linings.
330,000
Cost of this request
5400.5700.5815.00
Account Number
02017.0011
Project Number
Budgeted Item
)0(
LLL
1,200,000
Category / Project Budget
265,688
Funds Used to Date
934,312
Remaining Balance
Budget Adjustment Attached
Finance and Internal Services Director
Chief of Sta
1L3 Rd7 II
Date
Date
a-24-7-011
Date
Date
4e'//
Da
Sanitary Sewer Rehabilitation
Program Category / Project Name
Water and Wastewater
Program / Project Category Name
Water/Sewer
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
104-08
5/20/2008
2040
Received in City
Clerk's Office
02-23-11A08:40 RCVD
Comments:
Revised January 15, 2009
Zitteville
CITY COUNCIL AGENDA MEMO
MEETING DATE OF MARCH 15, 2011
THE CITY OF FAYETTEVILLE, ARKANSAS
www.accessfayetteville.org
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville Water and Sewer Committee
Date: February 23, 2011
Subject: Resolution approving a contract extension with Insituform Technologies, Inc. for cured -in-place
sanitary sewer linings.
RECOMMENDATION
Fayetteville City Administration recommends renewal of the construction contract with Insituform
Technologies, Inc., and approving an authorization totalling $330,000.00, for sanitary sewer lining services.
This contract will provide services for 2011 and is included in the Sanitary Sewer Rehabilitation project within
the proposed Fiscal Year 2011 Budget.
BACKGROUND
On April 16, 2008 the City of Fayetteville accepted sealed competitive bids for sanitary sewer main line and
service lateral lining services with Insituform Technologies submitting the successful bid proposal (see attached
materials). The bid schedule includes specific unit prices for various items of work; with the sanitary sewer
rehabilitation program then using the pricing to complete the annual rehabilitation program. The exact needs of
each rehabilitation activity cannot be explicitly defined until the final design is completed, hence the unit price
bid schedule is used to correlate costs to final project scopes.
DISCUSSION
The direct contracting with Insituform Technologies allows the City of Fayetteville to execute its sanitary sewer
rehabilitation program effectively and efficiently. It is effective as the administrative delays and costs are
minimized due to the annual contract and pre -established pricing. Pipes being lined under this contract are
either identified by City forces through normal maintenance operations or by consultants executing Sanitary
Sewer Evaluation Studies. Either way, engineering and administrative costs are held to a bare minimum as
formal plans and specifications are not required. This work is an integral part of the City's ongoing program to
maintain its sewer system in the most long-term yet cost effective fashion, with cured -in-place linings being by
far the lowest cost strategy for applications where it is appropriate.
BUDGET IMPACT
Funds are available in the 2011 Sanitary Sewer Rehabilitation Project budget.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
Insituform Contract Renewal-CC-2011.doc
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT EXTENSION WITH
INSITUFORM TECHNOLOGIES, INC. IN THE AMOUNT OF $330,000.00
FOR CURED -IN-PLACE SANITARY SEWER LININGS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract extension with lnsituform Technologies, Inc. in the amount of $330,000.00 for cured -in-
place sanitary sewer linings.
PASSED and APPROVED this 15th day of March, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
4.0 BIDDER'S PROPOSAL
4.1 ITEMIZED DESCRIPTION OF BID PRICING
TO: City of Fayetteville
Fayetteville, Arkansas
GENTLEMEN:
The undersigned bidder, having examined the specifications and contract documents, and
being fully advised as to the extent and character of the work, propose to furnish all
equipment and to perform all labor and work necessary for the completion of the work
described by and in accordance with the specifications and contracts for the following
prices to wit.
Item Approx. Unit Price
No. Item Description Qty. Unit111 Figuj
6" x 4.5mm trenchless rehabilitation
by CIPP of existing sewer pipe
mainline, complete in place
Total
rIUTY 44L4. MOD deiktfe-6 3500 LF $ 2,1; 75e. ch.Q
C1911 c.epr5
8" x 6.0mm trenchless rehabilitation
by CIPP of existing sewer pipe
mainline, complete in place
itiATY -Boo dollars 1500 LE $ 3Z 00 $ 1181 (b0C). 00
Zeiba Ceur5
10" x 6.0mm trenchless rehabilitation
by CIPP of existing sewer pipe
mainline, complete in place
Fault. dollars
Tao C
12" x 6.0mm trenchless rehabilitation "
by CIPP of existing sewer pipe
mainline, complete in place
500 LE $ 314.00 $ (too. 00
foary Two dollars e 500 IF $ LILO 0, $ opo . 00
Zell* CE1414
Item
N. Item Description
15" x 7.5mm trenchless rehabilitation
by CIPP of existing sewer pipe
mainline, complete in place
Approx. Unit Price
Qty. Unit In Figures
Total
FIFTY 6etic M dollars 4 100 LF . OC, $ 5, 4Q>cz.
zoo carr5
18" x 9mrn trenchless rehabilitation
by CIPP of existing sewer pipe
mainline, complete in place
SEVEAJTY ltg.a dollars e
100 LF $ 15.co $ 71 Soo.
zap asps
Internal reinstatement of Service
7 Laterals
41elfars. 60 EA .01 e Go
Trenchless rehabilitation by CIPP of
existing 4" Service Lateral
Two Mou kap
dollars t 30 EA $ coZ4::2042.
zato cm"
Standard Mobilization (within 15
working days)
Emergency Mobilization (within 3
10 working days)
6X3f C:)06 . 00
2 EA $ Zepo. o $ qco. 00
Ma 706u sNow dollars # 1 EA $ 33.00 $ OM. 00
tea:. - ceArt
CIPP Point Repair, 6" - 12"
11 Diameter, 10 LF
OWE ri.bustlimD dollars S 5 EA $ Icco.ct, $ ekOtt, c:30
4%6 CVO
TOTAL BID AMOUNT $ ElE 31 7-50. evo
.1100 14topup kitvrY igoir t7foi6vm: $00.4 IltutPReP F:IFTY1X3A04, MK) 6vor
(In Writing)
The undersigned understands that this bid is for a term maintenance contract for the rehabilitation of sanitary
sewer mainlines throughout Fayetteville, Arkansas and that the City here may choose to purchase more,
less, or none of the rehabilitation, depending upon its needs. The City is under no obligation to purchase
a minimum amount of any item awarded. This contract is generally for miscellaneous and unidentified
rehabilitation of sanitary sewer mains and service connections using the cured -in-place pipe method.
The bidder understands that the City reserves the right to reject any or all bids, and to waive informalities in
the bidding.
The undersigned further agrees that the proposal guaranty may be retained by the City of Fayetteville,
Arkansas, provided the undersigned is one of the lowest and most advantageous bidders, and that said
proposal guaranty shall remain with the City until the contract has been signed, and the bond required for
the faithful performance of the contract has been made by one of the lowest responsible bidders; otherwise,
proposal guaranty may be obtained from the City after forty-eight hours from the time of opening of the
bids.
The undersigned hereby declares that he has had sufficient time to make all test and investigations to arrive
at an intelligent estimate of the cost of doing the work, and has carefully examined the specifications and
documents relating to the work covered by his bid or bids, that he agrees to do the work, and that no
representation made by the City are in any sense a warranty, but are mere estimates for guidance of the
CONTRACTOR.
Upon receipt of notice of the acceptance of the bid, we will execute the formal contract attached in
quintuplicate, within ten days, and will deliver a Surety Bond for the faithful performance of the contract, and
such other bonds as may have been required in the specifications. The bid security attached in the sum of
5%of the greatest amount of the total bid is ($5%) is to become the property of the City if a cashier's check,
and if a bond, the principal amount shall be paid to the City of Fayetteville, in the event the contract and
bond are not executed within the time set forth, and to be considered as liquidated damages because the
delay and additional work caused thereby are incapable of accurate ascertainment.
RESPECTFULLYSUBMITTED: Insituform technologies, Inc.
Bidder Seal. 11 bldder Is a co ordton
SIGNATURE AND
Business Address
Telephone Number
FAX Number
H. Douglas Thomas
V.P.-Glohal Procurement /Op
SIGNATURE AND TIDE
17988 Edison Avenue'
Chesterfield, MO 63005
636-530-8000
636530-0751
Arkansas Contractors License Number
0072030409
NOTE: DO NOT DETACH BID FROM OTHER PAPERS BOUND IN THIS DOCUMENT. Fill Bid Form In with ink and
submit complete with all other papers bound in this document
5.0 CONTRACT AND BOND DOCUMENTS
5.1 AGREEMENT
2008 ANUAL SANITARY SEWER MAINLINE AND SERVICE LATERAL
REHABILITATION, CURED IN PLACE PIPE METHOD
THIS AGREEMENT, made this d -o 4k day of , 2008, by and between the City of
Fayetteville, Arkansas, and
Insituforni TechnologiesInc.
doing business as a Corporation, hereinafter called "Contractor",
WITNESSETH: Thal for and in consideration of the payments and agreements hereinafter mentioned:
1. The Contractor will commence and complete the projects selected for rehabilitation under this Term
Maintenance Contract at the City of Fayetteville, Arkansas and all incidental and ancillary work in
accordance with the conditions and at the prices stated in the Bid Proposal which are a part of
these Contract Documents attached hereto and made a part hereof.
2. The Contractor will furnish all materials, supplies, tools, equipment, labor, and other services necessary
for the construction and completion of the projects selected for rehabilitation,
3. The Contractor will commence the work required under this term maintenance contract for the
rehabilitation of sanitary sewer mainlines throughout Fayetteville. Arkansas in a timely manner as
projects are selected. The Contractor shall furnish City of Fayetteville a timeline for each project as
preparation for the work begins.
4. The timeline for this contract shall end December 31,2008. Upon approval of the City of Fayetteville,
the contract may be extended on a yearly basis for up to four years, through December 31, 2012.
5, The Contractor shall be entitled to receive up to Three Hundred Thousand Dollars ($330,000). City
of Fayetteville is under no obligation to purchase a minimum amount of ony item awarded and
City of Fayeffeville may choose to purchase more, less, or none of the rehabilitation, depending
upon its needs. This contract is generally for miscellaneous and unidentified rehabilitation of
sanitary sewer mains and service connections using the cured -in-place pipe method. The City of
Fayetteville will pay the Contractor in the mariner and at such times as set forth in the General
Conditions such amounts, as required by the Contract Documents.
6. The Contractor agrees to perform the work described in the Contract Documents and comply
with the terms therein for the amounts shown in the Bid Proposal.
7. The term "Contract Documents" means and includes the Advertisement for Bids, Information for
Bidders, Technical Specifications, Bid Proposal, Agreement, General Conditions, Performance
Bond, Payment Bond, Notice of Award, Notice to Proceed, Change Orders and Addenda
prepared or issued by the City of Fayetteville,
EL This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors, and assigns.
9. it is mutually agreed that should it appear to the City of Fayetteville or to the Authorized Agent in
charge, at any time during the existence of this Contract, that the sureties on the Contractor's
bond hove become. insolvent, 1-.)ankrupt, or otherwise financially unable to protect the City of
Fayetteville under the terms of the Contract, the City of Fayetteville may demand the Contractor
furnish additional security in some approved surety company satisfactory to the City of
Fayetteville. The acts of the City of Fayetteville or the Agent with reference to demanding new or
additional security shall never be construed to relieve the original sureties of their obligations
under the contract, or to relieve the Contractor. The City of Fayetteville may stop performance
under the Contract until additional security has been furnished by the Contractor, and the City of
Fayetteville shall in no case be liable to the Contractor on account thereof. In the event of the
refusal or failure of the Contractor to comply with the demands of the City of Fayetteville with
reference to furnishing additional security, the City of Fayetteville may exercise its right as
provided herein to stop all payments under the Contract and to arrange for completion of the
Contract requirements obligating the Contractor for any and all additional expenses incurred.
10. Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed
without a prior formal contract amendment approved by the Mayor and the City council In
advance of the change in scope, cost or fees.
11. City contracts and documents prepared while performing city contractual work are subject to the
Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the
City of Fayetteville, the (contractor) will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act (A,C.A. §25-19-101 et.
seq,). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this
compliance,
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in four (4) counterparts, each of which shall be deemed an original
on the date first above written.
THE CITY OF FAYETTEV LE
By:
Title: Mayor
113 West Mountain Street
Fayetteville, AR 72701
...0011.0"44
NNN. ,.‘b0( T R .itte
Sur
f/'011 PP%
CONTRACTOR:
By:
I: :FAYETTEVILLE :
0*.)
stxci:4:
A (34)
44/14/G TO CO`
440111100
011
Tifle:V.P.-Globa1 Procufement/0
Company InsitUtorm Technologiei Inc.
Address
17988 Edison Avenue
Chestrfie
0 63005
*Attest:
Title:
(Corporate Seat)
if a corporation, the Secretary 6f ihe Corporation should Attest.
2008 CIPP Bid Tabulation
April 16, 2008 at 2:00 p.m.
Insitufbni Technologies
Suncoast Infrastructure
Item
Item Description
Approx.
Ulli
Unit Price lEn
Unit Price In
Total
No.
Oty
Figures
Total
Figures
1
6" x 4.5mai trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
3500
LF
$ 36.50
$ 127,750.00
5 30.60
$ 107,100.00
2
8" x 6.0infri trendless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
1500
LF
$ 32.00
5 48,000.00
$ 30.30
$ 45,450.00
3
10" x 6.0mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
ylace
500
LE
$ 34,00
$ 17,000.00
$ 31.00
$ 15,500.00
4
12' x 6.0mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
500
LE
$ 42.00
$ 21,000.00
$ 32.80
$ 16,400,00
5
15" x 7.5mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
100
LF
$ 57.00
$ 5,700.00
$ 50,00
$ 5,000.00
6
18" x 9mrn trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
'lace
100
LF
$ 73.00
$ 7,300.00
$ 60.50
$ 6,050,00
7
Internal reinstatement of Service Laterals
60
EA
$ 0.01
$ 0.60
$ 150.00
$ 9,000.00
8
Trendless rehabilitation by CIPP of existing
4" Service Lateral
.30
EA
$ 2,000.00
$ 60,000.00
$ 2,900.00
$ 87,000.00
9
Standard Mobilization (within 15 working
days)
2
EA
$ 2,000.00
p,
$ 4,000.00
$ 2,500,00
$ 5,000.00
10
Emergency Mobilization (within 3 working
days)
1
EA
$ 3,000.00
$ 3,000.00
$ 9,060.00
$ 9,060.00
11
CIPP Point Repair, 6".. 12" Diameter, 10 LF
5
EA
$ 1,000.00
$ 5,000.00
$ 3,320.00
$ 16,600.00
Total Bid
i
$ 298,750.60
$ 322,160.00