HomeMy WebLinkAbout41-11 RESOLUTIONRESOLUTION NO. 41-11
A RESOLUTION AWARDING BID #11-18 AND AUTHORIZING A
CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT
OF $1,057,331.00 FOR THE CONSTRUCTION OF WATER MAIN
INTERCONNECTIONS AND THE STONE MOUNTAIN PUMP STATION
FOR THE CANTERBURY ROAD WATER TANK, APPROVING A PROJECT
CONTINGENCY OF $53,000.00, AND APPROVING A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-18 and authorizes a contract with Sweetser Construction, Inc. in the amount of
$1,057,331.00, plus a $53,000.00 project contingency, for the construction of water main
interconnections and the Stone Mountain pump station for the Canterbury Road Water Tank. A
copy of the contract is attached as Exhibit "A".
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "B".
PASSED and APPROVED this 15th day of March, 2011.
APPROVED: ATTEST:
By: By:
LD JO , Mayor
SONDRA E. SMITH, City Clerk/Treasurer
,1/40"741 -i -N
.acc*a
Y
,
E :FAYETTEVILLE:
DOCUMENT 00500
CONTRACT
THIS AGREEMENT, made and entered into on the — day of March, 2011 by and between
Sweetser Construction, Inc., Fayetteville, Arkansas, herein called the Contractor, and the City of
Fayetteville, Arkansas, Owner:
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the City of
Fayetteville as follows:
1. That the Contractor shall furnish all the materials, and perform all of the work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents, which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
Water Main Interconnections and Stone Mountain Pump Station for Canterbury Road Water
Tank, dated November 2010.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
Payment Bond
SHEET INDEX
Maintenance Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
SHEET NO.
SHEET DESCRIPTION
1
Cover Sheet
2
Index, Legend and Water Main Location Map
3
Water Main Interconnections, Ridgely Dr / Manor Dr and Lovers Lane, Sta.
0+00 to Sta. 4+00, Plan and Profile
4
Water Main Interconnections, Lovers Lane, Sta. 4+00 to Sta. 9+58, Plan and
Profile
5
Water Main Interconnections, Canterbury Road, Sta. 0+00 to Sta. 5+60, Plan
and Profile
6
Water Main Interconnections, Canterbury Road, Sta. 5+60 to Sta. 11+60, Plan
and Profile
7
Water Main Interconnections, Canterbury Road, Sta. 11+60 to Sta. 17+26.91,
Plan and Profile
8
Stone Mountain Pump Station Location Map
9
Stone Mountain Pump Station Site Plan
10
Stone Mountain Pump Station, Pump Station Layout
11
Stone Mountain Pump Station, Pump Station Details
12
Stone Mountain Pump Station, Fence and Bollard Details
13
Water Main Details
FY042150 Canterbury Road Water Mains
Section 00500 - 1
14
Water Main Details
15
Water Main Details
16
Water Main Details, Combination Air Valve Details
17
Ridgely Drive / Manor Drive and Lovers Lane, Sta. 0+00 to Sta. 9+58, Erosion
Control Plan
18
Canterbury Road, Sta. 0+00 to Sta. 11+60, Erosion Control Plan
19
Canterbury Road, Sta. 11+60 to Sta. 17+26.91, Erosion Control Plan
20
Erosion Control Details
21
Hyland Park Waterline Extension, Erosion Control Plan
E-1
Stone Mountain Pump Station, Electrical Site Plan and Building Layout
JORGENSEN & ASSOCIATES PLANS
HYLAND PARK WATERLINE EXTENSION
CLIFFSIDE DRIVE TO CANTERBURY ROAD
SHEET NO.
SHEET DESCRIPTION
1
Cover Sheet, Location Map, Vicinity Map, Index
1-5
Water Plan & Profile, Sta. 0+00 to Sta. 29+12
6
Water Details, Not Used
2. That the City of Fayetteville hereby agrees to pay to the Contractor for the faithful performance
of this Agreement, subject to additions and deductions as provided in the Specifications or Bid,
in lawful money of the United States, the amount of:
One Million, Fifty -Seven Thousand, Three Hundred, Thirty -One Dollars ($1,057331.00)
3. The Work will be completed and ready for final payment in accordance with the General
Conditions within 150 calendar days after the date when the Contract Time commences to run, as
provided in the Notice to Proceed.
4. Liquidated Damages: The City of Fayetteville and Contractor recognize that time is of the
essence of this Agreement and the City of Fayetteville will suffer fmancial loss if the Work is not
completed within the times specified in above, plus any extensions thereof allowed in accordance
with the General Conditions. They also recognize the delays, expense, and difficulties involved
in proving the actual loss suffered by the City of Fayetteville if the Work is not completed on
time. Accordingly, instead of requiring any such proof, the City of Fayetteville and Contractor
agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay the City of
Fayetteville Seven Hundred Dollars ($700.00) for each day that expires after the time specified
in Paragraph 3 for completion and readiness for final payment.
5. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall
make partial payments to the Contractor on the basis of a duly certified and approved estimate of
work performed during the preceding calendar month by the Contractor, LESS the retainage
provided in the General Conditions, which is to be withheld by the City of Fayetteville until all
work within a particular part has been performed strictly in accordance with this Agreement and
until such work has been accepted by the City of Fayetteville.
FY042150 Canterbury Road Water Mains Section 00500 - 2
6. That upon submission by the Contractor of evidence satisfactory to the City of Fayetteville that
all payrolls, material bills, and other costs incurred by the Contractor in connection with the
construction of the work have been paid in full, final payment on account of this Agreement shall
be made within 60 days after the completion by the Contractor of all work covered by this
Agreement and the acceptance of such work by the City of Fayetteville.
7. It is further mutually agreed between the parties hereto that if, at any time after the execution of
this Agreement and the Surety Bond hereto attached for its faithful performance and payment,
the City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or
if, for any reason such bond ceases to be adequate to cover the performance of the work, the
Contractor shall, at his expense, within 5 days after the receipt of notice from the City of
Fayetteville, furnish an additional bond or bonds in such form and amount and with such Surety
or Sureties as shall be satisfactory to the City of Fayetteville. In such event, no further payment
to the Contractor shall be deemed to be due under this Agreement until such new or additional
security for the faithful performance of the work shall be furnished in manner and form
satisfactory to the City ofFayetteville.
8. No additional work or extras shall be done unless the same shall be duly authorized by
appropriate action by the City of Fayetteville in writing.
9. Freedom of Information Act. City contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Arkansas
Freedom of Information Act request is presented to the City of Fayetteville, (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in the
Arkansas Freedom of Information Act (A.C.A. § 25-19-101 et. Seq.). Only Legally authorized
photocopying cost pursuant to the FOIA may be assessed for this compliance.
FY042150 Canterbury Road Water Mains Section 00500 - 3
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
above written, in three (3) counterparts, each of which shall, without proof or accounting for the other
counterpart be deemed an original Contract.
SEAL:
WITNESSES:
LiALUX\ (-141,L401-LD
Se r tary
ATTEST:
Zifl
-rf#,,,
el\c):-•-•;-ii
•
FAYETTEVILLE
4,1 •
crot4 9liJilIUIt
,9‘`'‘
C-44,&) •
City lerPk
lyw1/41L)
Sweetser Construction, Inc.
CONTRACTOR
CITY OF FAYETTEVILLE, ARKANSAS
OWNER
FY042150 Canterbury Road Water Mains Section 00500 - 4
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0222
Budget Year
2011
Division: Utilities Director
Department: Utilities Director
Request Date
3/15/2011
- Adjustment Number - -
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
$1,110,331 is needed in the Mt Sequoyah Pressure Plane Improvement project to construct water main
interconnections and the Stone Mountain pump station for the Canterbury Road Water Tank.
To recognize impact fee funds to construct a 1,200 gpm water pump station, approximately 413 feet of 18 -inch PVC
water main, 3,273 feet of 12 -inch ductile iron water main, 2,000 feet of 8 -inch PVC water main, and for water meter
connections, fire hydrants, valves, fillings, street repairs and related facilities to support the Canterbury 500,000
gallon elevated water storage tank.
Division Head
Director
Date
--12CZQ
Date
'25 4141
men rector
Date
eLLI 3 -1- /a
Fina
e Director
Date
- / /
Date
ate
Prepared By: Cheryl Partain
Reference:
kspringer
Budget & Research Use Only
Type:A BCDEP
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 1,110,331 1,110,331
Increase / (Decrease) Project.Sub
Account Name Account Number Expense Revenue Number
Contract services
5400.5600.5315.00 1,110,331
Trans from Impact Fee Fnd 5400.0940.6602.30
Transfer to Water & Sewer 2300.9300.7602.40
Water line improvements 2300.9300.5808.00
1,110,331
(1,110,331)
- 04036. 1
1,110,331 04036 . 1
07002 . 1002
- 07002. 1
WAUtiities Project Management Team \Stone Mountain Pump Station1BAForm_2011_V5_1MPACT_FEE Stone Mountain New BA Form
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/15/2011
City Council Meeting Date
Agenda Items Only
Utilities Capital Projects
Division
Action Required:
Utilities
Department
Approval of a construction contract with Sweetser Construction, Inc. for $1,057,331.00, Bid 11-18, with a 5%
contingency of $53,000 to construct Water Main Interconnections & Stone Mountain Pump Station for Canterbury
Road Water Tank, and a budget amendment.
1,110,331
Cost of this request
5400.5600.5315.00
Account Number
04036.1
Project Number
Budgeted Item
)0(
529,255
Category / Project Budget
488,127
Funds Used to Date
41,128
Remaining Balance
Budget Adjustment Attached
Flol
Date
Date
3-- 9.'161
Finance and Internal Services Director
Date
Date
XX
Mt Sequoyah Pressure Plane Imprvm
Program Category / Project Name
Water Impact Fee Improvements
Program / Project Category Name
Water Impact Fees
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Clerk's Officp-
Received in City25-1 1 A11:49 RCVD
..
KUIN-c6
Comments:
Revised January 15, 2009
ratite
To: Fayetteville City Council
Thni: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville Water and Sewer Co
Date: February 23, 2011
CITY COUNCIL AGENDA MEMO
MEETING DATE OF MARCH 15.2011
THE CITY OF FAYETTEVILLE„ ARKANSAS
Subject: Construction contract with Sweetser Construction, Inc. for $1,057,331.00 with a 5% contingency of
$53,000 to construct Water Main Interconnections & Stone Mountain Pump Station for Canterbury Road
Water Tank, and a budget amendment of $1,110,331
RECOMMENDATION
City Administration recommends approval of a construction contract Sweetser Construction, Inc. for $1,057,331.00,
Bid 11-18, with a 5% contingency of $53,000 to construct Water Main Interconnections & Stone Mountain Pump
Station for Canterbury Road Water Tank, and a budget amendment of $1,110,331
BACKGROUND
A 500,000 gallon elevated water storage tank is under cOnstruction on Canterbury Road. The tank is being built to
meet fire flow requirements, provide adequate flows during high demand periods, and meet industry standards and
Health Department minimum storage requirements. Staff met with area residents regarding paint color, fencing
style, site layout, and landscaping in October, 2009. Their requests were incorporated into the final design. The
second phase of the project is for water main interconnections a new water pump station in the Stone Mountain
subdivision off of Highway 265 to provide the required pumping capacity for the additional storage volume.
DISCUSSION
The Contract is to construct a 1,200 gpm water pump station, approximately 413 feet of 18 -inch PVC water main,
3,273 feet of 12 -inch ductile iron water main, 2,000 feet of 8 -inch PVC water main, and related facilities to support
the Canterbury 500,000 gallon elevated water storage tank.
The City opened six bids on February 16, 2011. Construction will begin this spring and will be completed this fall.
Sweetser Construction
C-2 Projects
Dean Crowder Construction
Redford Construction
Goodwin & Goodwin
Seven Valley's Concrete
Engineer's Estimate
$1,057,331.00
$1,168,371.35
$1,259,924.00
$1,274,163.00
$1,435,143.00
Not Licensed
$1,225,285.00
The bid was reviewed by McClelland Engineers; their letter recommending award is attached. Sweetser
Construction, Inc. has completed multiple projects to the satisfaction of the City of Fayetteville.
BUDGET IMPACT
Funds are available in the water impact fees budget. The budget amendment for $1,110,331 is attached to transfer
funds from the impact fee fund to the water/sewer fund.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
Stone Mtn CCMemo 23Feb2011.doe
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-18 AND AUTHORIZING A
CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE
AMOUNT OF $1,057,331.00 FOR THE CONSTRUCTION OF WATER
MAIN INTERCONNECTIONS AND THE STONE MOUNTAIN PUMP
STATION FOR THE CANTERBURY ROAD WATER TANK,
APPROVING A PROJECT CONTINGENCY OF $53,000.00, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-18 and authorizes a contract with Sweetser Construction, Inc. in the amount of
$1,057,331.00, plus a $53,000.00 project contingency, for the construction of water main
interconnections and the Stone Mountain pump station for the Canterbury Road Water Tank. A
copy of the contract is attached as Exhibit "A".
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "B".
PASSED and APPROVED this 15th day of March, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
DOCUMENT 00500
CONTRACT
THIS AGREEMENT, made and entered into on the day of March, 2011 by and between
Sweetser Construction, Inc., Fayetteville, Arkansas, herein called the Contractor, and the City of
Fayetteville, Arkansas, Owner:
WITNES SETH:
That the Contractor, for the consideration hereinafter fully set out, hereby agrees with the City of
Fayetteville as follows:
1. That the Contractor shall furnish all the materials, and perform all of the work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents, which
are attached hereto and made a part hereof, as if fully contained herein and are entitled
Water Main Interconnections and Stone Mountain Pump Station for Canterbury Road Water
Tank, dated November 2010.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
Payment Bond
SHEET INDEX
Maintenance Bond
General Conditions
Supplemental Conditions
Specifications
Drawings (See Sheet Index below)
SHEET NO.
SHEET DESCRIPTION
1
Cover Sheet
2
Index, Legend and Water Main Location Map
3
Water Main Interconnections, Ridgely Dr / Manor Dr and Lovers Lane, Sta.
0+00 to Sta. 4+00, Plan and Profile
4
Water Main Interconnections, Lovers Lane, Sta. 4+00 to Sta. 9+58, Plan and
Profile
5
Water Main Interconnections, Canterbury Road, Sta. 0+00 to Sta. 5+60, Plan
and Profile
6
Water Main Interconnections, Canterbury Road, Sta. 5+60 to Sta. 11+60, Plan
and Profile
7
Water Main Interconnections, Canterbury Road, Sta. 11+60 to Sta. 17+26.91,
Plan and Profile
8
Stone Mountain Pump Station Location Map
9
Stone Mountain Pump Station Site Plan
10
Stone Mountain Pump Station, Pump Station Layout
11
Stone Mountain Pump Station, Pump Station Details
12
Stone Mountain Pump Station, Fence and Bollard Details
13
Water Main Details
FY042150 Canterbury Road Water Mains
Section 00500 - 1
14
Water Main Details
15
Water Main Details
16
Water Main Details, Combination Air Valve Details
17
Ridgely Drive / Manor Drive and Lovers Lane, Sta. 0+00 to Sta. 9+58, Erosion
Control Plan
18
Canterbury Road, Sta. 0+00 to Sta. 11+60, Erosion Control Plan
19
Canterbury Road, Sta. 11+60 to Sta. 17+26.91, Erosion Control Plan
20
Erosion Control Details
21
Hyland Park Waterline Extension, Erosion Control Plan
E-1
Stone Mountain Pump Station, Electrical Site Plan and Building Layout
JORGENSEN & ASSOCIATES PLANS
HYLAND PARK WATERLINE EXTENSION
CLIFFSIDE DRIVE TO CANTERBURY ROAD
SHEET NO.
SHEET DESCRIPTION
1
Cover Sheet, Location Map, Vicinity Map, Index
1-5
Water Plan & Profile, Sta. 0+00 to Sta. 29+12
6
Water Details, Not Used
2. That the City of Fayetteville hereby agrees to pay to the Contractor for the faithful performance
of this Agreement, subject to additions and deductions as provided in the Specifications or Bid,
in lawful money of the United States, the amount of:
One Million, Fifty -Seven Thousand, Three Hundred, Thirty -One Dollars ($1,057,331.00)
3. The Work will be completed and ready for final payment in accordance with the General
Conditions within 150 calendar days after the date when the Contract Time commences to run, as
provided in the Notice to Proceed.
4. Liquidated Damages: The City of Fayetteville and Contractor recognize that time is of the
essence of this Agreement and the City of Fayetteville will suffer financial loss if the Work is not
completed within the times specified in above, plus any extensions thereof allowed in accordance
with the General Conditions. They also recognize the delays, expense, and difficulties involved
in proving the actual loss suffered by the City of Fayetteville if the Work is not completed on
time. Accordingly, instead of requiring any such proof, the City of Fayetteville and Contractor
agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay the City of
Fayetteville Seven Hundred Dollars ($700.00) for each day that expires after the time specified
in Paragraph 3 for completion and readiness for final payment.
5. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall
make partial payments to the Contractor on the basis of a duly certified and approved estimate of
work performed during the preceding calendar month by the Contractor, LESS the retainage
provided in the General Conditions, which is to be withheld by the City of Fayetteville until all
work within a particular part has been performed strictly in accordance with this Agreement and
until such work has been accepted by the City of Fayetteville.
FY042150 Canterbury Road Water Mains Section 00500 - 2
6. That upon submission by the Contractor of evidence satisfactory to the City of Fayetteville that
all payrolls, material bills, and other costs incurred by the Contractor in connection with the
construction of the work have been paid in full, final payment on account of this Agreement shall
be made within 60 days after the completion by the Contractor of all work covered by this
Agreement and the acceptance of such work by the City of Fayetteville.
7. It is further mutually agreed between the parties hereto that if, at any time after the execution of
this Agreement and the Surety Bond hereto attached for its faithful performance and payment,
the City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or
if, for any reason such bond ceases to be adequate to cover the performance of the work, the
Contractor shall, at his expense, within 5 days after the receipt of notice from the City of
Fayetteville, furnish an additional bond or bonds in such form and amount and with such Surety
or Sureties as shall be satisfactory to the City of Fayetteville. In such event, no further payment
to the Contractor shall be deemed to be due under this Agreement until such new or additional
security for the faithful performance of the work shall be furnished in manner and form
satisfactory to the City of Fayetteville.
8. No additional work or extras shall be done unless the same shall be duly authorized by
appropriate action by the City of Fayetteville in writing.
9. Freedom of Information Act. City contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Arkansas
Freedom of Information Act request is presented to the City of Fayetteville, (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in the
Arkansas Freedom of Information Act (A.C.A. § 25-19-101 et. Seq.). Only Legally authorized
photocopying cost pursuant to the FOIA may be assessed for this compliance.
FY042150 Canterbury Road Water Mains Section 00500 - 3
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
above written, in three (3) counterparts, each of which shall, without proof or accounting for the other
counterpart be deemed an original Contract.
SEAL:
WITNESSES:
Sweetser Construction, Inc.
CONTRACTOR
By
Secretary President
ATTEST: CITY OF FAYETTEVILLE, ARKANSAS
OWNER
By
City Clerk Mayor
FY042150 Canterbury Road Water Mains Section 00500 -4
•... • . • ... : • : : • . : , : ::
" Ci.ty::of:r4kotoviiio .--:?urolhiase: Omer (PO) Request "
(Not ti purchase OMet) , :
tytpurottassi01445659:shalidae:rrerisfro#a f -Pard Jurdese medical:or 1.0.99 sermica relatart- (Cali x250 With questfana)
.....-:::41(00:Rdrgesitihbfi:iiikkaiiriarreto. Ma:Pi:J*1.'004 e-ritailf.:Puier.;hasiagf@ttfayetteville .0. us :
Requisition No.:
Data:
2I232011
P.0 Number:
_
Expected Delivery Date:
ASAP
Vendor #:
56870
Vendor Name:
Sweetser Construction, Inc.
Mail
Yes'. No: x
Address:
590 West Poplar
Fob Point 1400 6113 W Mountain
Fayetteville, AR 72701
Taxable
Yes:_ No:_A_
Quotas Attached
Yes: No:_x _
City.
Fayetteville
State:
AR
Zip Code-.
72703
Ship to code:
Divison H prove!:
Requester
David Jurgene
Requesters Employee A
490
Extension:
330
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cast
Account Numbers
Project/Sub roject #
Inventory #
Fixed Asset #
1
2
3
4
6
6
7
8
9
10
Water Main Interconnect:Ions
and Stone Moutaln Pump
Station, Bid 11-18
1
ea
1,057,331.00
51,057,331.00
5400.5600.5315.00
04038.1
50.00
50.00
sum
_
$0.00
$0.00
—
50.00
0.08
50.00
•
.
Shipping/Handling
Lot
50.00
Special Instructions:
13Id 11-18. tax Included in bid
r
Subtotal:
Tax:
Total:
51,057,331.00
$97,803.12
11,155,134.12
APPrOvaLs:
Mayor
Finance
Dispatch
Deparlment
Budget Manager:
Utilities Manager!
I
Director \ti
Purchasing Manager.
IT Manager:
& internal Services Director:
Manager:
Other:
.
VR3-1.,,,ta314/11
MrMcCLELLAND
=e CONSULTING
I DESIGNED T° SERVE ENGINEERS, INC.
1810 N. College Avenue
P.O. Box 1229
Fayetteville, Arkansas 72703 / 72702-1229
PHONE: 479-443-2377
FAX 479-443-9241
February 18, 2011
Mr. Shannon Jones, PE
Water & Wastewater Engineer
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
RE: Bid Opening
Water Main Interconnections and Stone Mt. Pump Station
Dear Mr. Jones:
Bids were opened on the referenced project at 2:00 PM, Wednesday, February 16, 2011 at
Fayetteville City Hall. Six bids were received. Five of the six bidders are properly licensed. Seven Valleys
Concrete LLC is licensed for concrete work only. I talked to Mr. Larry Loyd at the Arkansas Contractor's
Licensing Board. He advised me that if Seven Valley's had bid under "Seven Valley's Construction
Company", they have the appropriate license number for underground utility work and that their bid
would have been acceptable. However, Seven Valley's Concrete LLC is not licensed for utility work and
cannot submit a bid under the concrete license number for underground utility work. I will advise Seven
Valley of this.
The bids have been checked and tabulated, and a Bid Tabulation is attached.
The low bid was from Sweetser Construction Company in the amount of $1,057,331.00 This is
somewhat lower than our Engineer's Estimate of $1,225,285, as submitted on December 1, 2010.
Sweetser has successfully completed multiple projects for our Firm and for your city over the last several
years. Consequently, we recommend that the Contract be awarded to Sweetser Construction Company
in the amount of $1,057,331.00.
Please let us know if we can send Sweetser a Notice of Award, and get them started on the
pump station submittals.
Very Truly Yours,
Robert W. White, PE
Project Engineer
End: Bid Tabulation
J:2004/042150/CorrespondenceNnes 2-18-11.doc
Ilern 0
DID SCHEDULE
Description
1310 TABULATION
City of Fayetteville
Canterbury Road Water Mains
Fayetteville, Arkansas
PACE Project 117Y042150
February 16. 2911
Qty. Units Sweetest Construction C-2 Projects Dean Crowder Redford Construction Goodwin & Goodwin
Unit Cost Extended Unit Cost Extended Unit Cost Extended Unit Cost Ext.
1
Act 291 1993 Trench & Excavation Safety System
1
LS
02,500.06
5200000
584.30000...
two:Do
53991690
533.916.00
52,600.00
52,580-00
000.90
$165,000.00
2
18 -inch PVC, 0-905, DR -18 Water Main
413
LF
;4600
$15,824.00
562.60
025,853.40
383.013
544,30878
575.09
530,925.00
_9185
358.00
323,128.00
3
12-I668 Restrained Joint DIP. Class 360 with Double Polyvoap
78
LF
$95.00
57A10.00
$66.20
$6,163.60
569.27
35,40396
570.00
45,460.00
564.00
$4,212.00
4
12-1009 Dottie Iron Pipe, Class 350 with Double Polywrato
3.278
LP
545.00
3147,420.00
553.40
5174.938.40
582.71
3205,43296
563.00
5222,758.00
3413.00
51506913.00
5
84nch Ductile Iron Pipe, Claes 360 with DOuble Polywrap
30
LF
527.50
$825.00
$42.95
51.288.50
541.22
51,236.60
$85.00
51350.60
536.00
31,0E0.00
6
84rich PVC, 1349043, DR -14 Water Main
1,997
LF
524.00
547,928.00
534.16
566.197.65
346.19
590244.43
560.00
6119820.00
526.00
551,922.00
7
'54rich Ductile Iron, Claes 350 Fire Hydrant Stubs with Double Polywrap
40
LF
$27.00
51,06000
$28.60
51,14400
338.65
01,544.00
560.00
32,000.00
52000
5800.00
8
24 rich POlyethylems Service Tubing
15
LF
522.00
533000
511.20
5166.00
$16.34
5245.10
520.00
5300.00
$15.00
5225.00
9
14 rich Polyethylene Service Tubing
270
LF
$20.00
55,40000
59.20
52.484.90
510.93
52.951.10
510.00
32,70060
59.00
52.430.00
10
184nch Class 250B Butterfly Value wth BOX
3
EA
57,1395.00
523.685.00
55261.50
515.78450
54689.46
514,068.36
54,600.00
513,800.00
55.800.00
517.490.09
11
12 -Inch Class 250B Butterfly Valve with 8ox
1
EA
53,875.00
$3,676.00
52,76000
52.75000
52,027.87
52,027.87
52,300.00
32,300.00
53.000.00
53,000.00
12
84 nch Gate Valve +.041h Box
8
EA
51,885.00
515,080.00
51,500.00
012,000.00
51,138.54
59,108.32
51,100.00
53,800.00
51,600.00
512,800.00
13
84ric12Gate Value with Box
6
EA
51,105.09
56.83000
51 037.00
56,222.00
5796.47
54.776.82
570000
54,290.00
51,200.00
57.200.00
14
24 rich Gate Valve with Box
1
E5.
51318.00
5818.00
5708.00
570800
5537.41
5537.41
3500.00
5506.00
5800.00
5800.00
15
Three Way Hre Hydrant
5
EA
52,966.00
314.830.00
52.867.00
514,285.00
31,99722
59,98610
32,80060
514,000.00
02,400.00
512,000.00
16
Salvage Existing Fire Hydrant
1
EA
5500.00
5500.00
55,540.00
55,54000
5105.00
4105.00
5500.00
5500.00
3500.00
5500.00
17
12 -Inch x 12 -Inch Tapping Sleeve. 12 -Inch Taming Valve wilh Box
1
EA
59,750.00
$9.750.00
1805.00
4605.00
$4,2138.59
54.26559
56,500.90
35,500.00
36.30000
55,300.00
16
Unch x 8 -Inch Tapping Sleeve, 8 -Inch Tapping Valve with Box
2
EA
$3,750.00
57.50000
5644.00
51,28800
52,533.23
55,066.45
52,200.90
35,400.00
$3,60000
57,000.00
19
64no12x 6 -Inch Tapping Sleeve. 8 -Inch Tapping Valve with Box
1
EA
52,932.00
52,932.00
$423.00
5493.00
$2.004.06
$2.004.06
52,000.00
52,009.00
52.50000
52.50000
20
Cornett to Existing 18" Water Main
1
EA
5750.00
5750.00
5483,00
5483.00
5575.61
5575.61
32.00060
32,000.00
51,800.00
51.80000
21
Connect to Existing 12" Water Main
1
EA
5760.00
5750.00
5403.00
540360
1606.11
560611
51,500.00
51,500.00
51,200.00
52,200.00
22
Connect to Exishng Er Water klain
1
EA
3500.00
5500-00
5322.00
582260
5558.88
5558.88
51,090.90
51,000.00
51,00000
51,000.00
23
Connect to Existing 6" Water Main
2
EA
5600.00
51,000.00
3322.00
564400
5640.71
01,081.42
0900.00
51,800.00
3800.00
51500.00
24
Connect to Existing_2 114" Water Main
1
EA
5360.00
5360.00
5201.25
5201.25
5674.07
3574.07
5690.00
550060
5400.00
3400.00
25
Abandon Existing Valve
3
EA
5260.00
5750.00
5120.75
5362.25
542.00
5126.00
5150.00
0450.00
5300.00
090000
25
Epoxy Coated Ductile Iron Fittings
4,400
LB
512.00
552.80000
11.20
55,28000
58.14
535,816.00
54.50
510.800.00
59.00
539,800.00
27
14nth Combination Air Valve Assembly
1
EA
51,550.00
51,55000
3644.00
5644.00
52,168.42
52156.42
43 000.00
53,000.00
52.300.00
52,30000
28
Single Meter Setting, Complete, Including Plumber Connacfion To
Existing Bldg. Service
1
EA
5380.00
3380.00
5180.00
516000
5595.93
5595.93
51,00000
51,000.00
5550.00
5650.00
29
Seniice Line Connection to Existing Meter Setter
12
EA
545060
55.400,00
$120.75
51,449.00
5e5.56
51.02616
5300.00
53,600.00
5200.00
52 40000
30
16'x 1' Saddle, I-Ineh COrPOration Stop and Tap
1
EA
5450.00
3450.00
332200
5322.00
$30165
5361.65
3560.00
$500.00
5500.00
5500.00
31
12x l"Saddle, linch CoworatIon Stop and Tap
1
EA
5250.00
$250.00
5240.00
524000
$182.67
5182.67
5400.00
$400.00
3300.00
5300.00
32
6'' x ? Saddte, I -I moll Corponttion Stop anti Tap
12
EA
5250.03
53.000.00
$201.00
52,412.00
5175.18
$2,102.18
$350.00
54,200.00
5250.00
53,000.00
33
a' x 2" Saddle, 2 -Inch Corporation Stop and Tap
1
EA
5380.00
$380.00
$201.00
5201.00
5352.59
5352.59
5500.00
5590.00
5450.00
3450.00
34
24 -Inch Direct Bury Steel Casing
811
LF
5160.00
512,800.00
512.00
596000
500.48
06.43580
5150.00
512,000.00
3115.00
53,200.00
35
16 -Inch Direct Buiy Steel Casing
60
LF
5126.00
46,000.00
510.00
A500.00
571.09
53.554.60
510060
55,000.00
5813.00
34,000.00
38
Short 8ore Linder Trees, for 8 -Inch Main, No Casing
60
LF
5109.00
30.09000
520.10
51.206.00
$94.50
55,670.00
5190.00
56,000.00
3185.00
511.100.00
37
Shod Bore or Punch Under Trees, for 2 -Inch to I -Inch Pipe, No Casing
60
LF
530.09
51.800.00
520.10
51,206.00
$47.25
$2,835.00
550.00
53,000.00
540.00
52,400.00
313
Protective Fencing for Trees
4
EA
5280.00
31,120.00
580.50
5322.00
5210.00
584002
5100.00
340000
5500.00
52,000.00
39
Cut and Cap Exiating 2 1M" - Inch Main
1
EA
5250.00
5250.00
5161.90
5161.00
5517.13
5517,13
5100.00
5100.00
5300.00
5300.00
Itain #
BID SCHEDULE 1
Description)
BID TABULATION Maw. 2 o12}
City of Fayetteville
Canterbury Road Water 1Aa1t6
Fayetteville, Arkansas
MCE Project OFY042150
February 16, 2011
Qty. Links Shatetser Construction 0-2 Projects Dean Crowder
Redford Construction GoodwIn & GOO:twin
40
Concrete Thrust Coifs/ Sized for 10 -Inch Mein Thrust Load
2
EA
52.500.00
38000.00
5240.00
$462.00
52,974.94
35,549.68
52.005.00
54 010.00
$450.00
$390.00
41
Asphalt Surface Restoration
3,500
SY
521.50
576,25000
563.25
1221,375.00
555.12
5203,420.00
555.00
5192,500.010
559.00
5203 000.00
42
Concrete Surface Restoration
150
SY
375.00
511,250.00
35165
512,247.50
668,78
310,317.06
575.00
311,250.00
565.00
59,750.00
43
Concrete Sidewalk ReetoratiOn
10
SY
138.00
5380.00
574.75
5747.50
551.43
5814.30
570.00
570000
365.00
5850.00
44
ellfb and Gutter Rosh:Talton
Z360
LF
112.00
128.20000
52.03
14,700.00
512.60
529,010.00
512.60
329,375.00
125.00
558.75904
45
Granular EU
2,100
TON
316.00
130600.00
30.80
51,60000
320.43
342,903.00
513.00
551,500.00
525.00
552500.00
46
-french SOibifization Material
40
TON
315.00
5040.00
5000
520000
521.00
1840.00
515.00
5600.00
515.00
5000.00
47
Eroalon Control
1
LS
510,590.00
516.59000
54,025.00
54,025.00
38,81000
56810.00
55,000.00
55,000.00
59.00000
38000.00
5000.00
46
AudioAhdeo TaPit Redurdint95
1
LS
550300
550030
3166.00
6966.00
51.950.00
51,050.00
51,005.00
51,005.00
5800.00
49
Site Photographs
1
LS
;500.00
5500.00
5563.00
5900.00
51,050.00
51360.00
51,000.00
51.000.00
51,000.00
1505.900.00
51.080.00
5305 000.00
50
Stone Mt Pump SU., Prefabricated Pump Sta. Assembly & Enclosure
kvith Installation
1
LS
3251,508.00
5251,500.00
5278,050.00
5278050.00
5239,192.50
3259,192.50
3250.000.00
5280,000.00
81
Standby Generator for Stone Mt Pump SlatiOri
1
LS
5105,00000
5105,030.00
599,80000
590,800.00
554,502.31
554502.31
510800300
3106,008.00
5116,003.00
5116000.00
52
Yard Piping far Stone Mt. Pump Station & Ak Release Valves In Stone
bk. Subdivision
1
LS
127,79000
527,795.00
519,015.00
519,015.00
527,315,45
127,315.46
515,000.00
115,000.00
622,500.00
522 500.00
53
Ske Work anti Grading for Stone Mt PUMP Station
1
LS
54,050.00
$4,050.00
51,288.00
51,268.00
$6.079.50
$8079.50
55300-00
36.000-08
5600000
$8000.00
54
Fencing for Stone Mt. Pump Malian
1
LS
56,775.00
55.770.00
18,050.00
55050.00
55,860.00
35.890.00
39 000.00
59000.60
511 000.00
511.00000
66
Concrete Floor Slab, Menai< & Generator Pad wr Gravel He for
Stone Mt Pump Sta.
1
LS
522.500.00
322.500.00
520,700.00
520,700.00
519,220.25
519,220.25
521,000.00
321,000.00
510000.00
515,000.00
56
Asphalt Paving, Existing Asphalt Repairs, Gravel BEM for Asphak at the
Stone Mt. Pump Station
1
10
53,95000
53,99500
55.17500
55,175.00
512,206.35
512,206.35
$4_500.00
34,500.00
11700.00
53,700.00
57
Ekachical Installation for Stone Mt. Pump Station and Standby Generator
1
LS
317,300.09
627,300.00
$49900.00
540.000.00
520,610.00
329,61000
340900.00
$40,000.00
322.000.00
537.000.00
58
Odistelianecus items Neoessacy for a Complete Installation at the Stone
Mt P1950 116,
1
LS
322.60000
522,606.00
32,012.50
52,012.50
58,40000
58,400.00
52,500.00
52,500.00
$24.000.00
524,000.00
Signahxe:
Date:
Robert Whits, PE 04695
.1157 /2,01/
Total Bld Prke
51,057,33100
51,168,371.35
61,259,524.00
51,274,16100
11,435,143.00
DOCUMENT 00300
BID FORM
UNIT PRICE
NOTE TO BIDDER: Please use BLACK ink for completing this Bid form.
ITo: The City of Fayetteville.. Arkansas
Address: 113 West Mountain
Fayetteville, AR 72701
Project Title: Water Main Interconnections and Stone Mountain Pump Station For
Canterbury Road Water Tank
Engineer's
Project No.:
FY042150, Contract Section II
Date: Zfro/2P/i
Bidder: Sweetser Construction
Address: 590 West Poplar
FdyetteVille, An 72703
Arkansas Contractor's
License No.; ARKANSAS CONTRACTOR LIMN/
0021470411
Contact Person for additional information on this Bid:
Name: 6-ix6o/-st oi-P
Telephone: qq,7-?o26
Fax: VIZ it/
ADDENDA
The Bidder hereby acknowledges that he has received Addenda Numbers:
4/
(Bidder msert INV. of each Addendum received.)
to these Specifications.
FY042150 Canterbury Road Water Mains Section 00300-1
SALES AND USE TAXES
The Bidder agrees that all federal, state, and local sales and use taxes are included in the stated bid
prices for the work.
UNIT PRICE BASE BID
The Bidder agrees to accept as full payment for the work proposed herein the amount computed
under the provisions of the Contract Documents and based on the following unit price amounts, it
being expressly understood that the unit prices are independent of the exact quantities involved. The
bidder agrees that the unit prices represent a true measure of the labor and materials required to
perform the work, including all allowances for overhead and profit for each type and unit of work
called for in the Contract Documents. The amounts shall be shown in both words and figures. In
case of discrepancy, the amount shown in words shall govern.
LS
Act 291, 1993 Trench and Excavation
Safety System
Jae -V-4 44.4449-4,-41 Dollars/LS
Words
2. 413 LE 18 -Inch PVC, C-905, DR -18 Water Main
-24n41- iVtitrt
Dollars/LE
06-44e~'). ($
449 ) 8.0-7
3. 78 LF 12 -Inch Restrained Joint DIP, Class 350 ($ °•-e ) ($ 1'41 fbte.)
with Double PoIywrap
VieLdi Dollars/LE
Words
4. 3,276 LE 12 -Inch Ductile Iron Pipe, Class 350 with ($ "aka' )
Double Polywrap
777'5 Words
Dollars/LF
(sid0;412.4'72
42150 Canterbury Road Water Mains Section 00300-3
5. 30 LF 8 -Inch Ductile Iron Pipe, Class 350 with
Double Polywrap
doerti 14.geo, A," lolla°rs/LF
Words
6, 1,997 LF 8 -Inch PVC, C-900, DR. -I4 Water Main ($ OP/
(8 Z
aga eai
Dollars/LF
(8 )
00
7. 40 LF 6 -Inch Ductile Iron, Class 350 Fire ($,/ ($ Aefe )
Hydrant Stubs with Double Polywrap
Aven-
Words
Dollars/LF
8. 15 LF 24nch Polyethylene Service Tubing ($ c2s2. ) )
A4 0 Dollars/LF
Words
9. 270 LF 1 -Inch polyethylene Service Tubing aZi ) 4.011705
‘.4)44rds Dollars/LF
DD
10. 3 EA 18 -Inch Class 250B Butterfly Valve w/ ($ 7M5.i(Litt 6 IS. T
Box
11-4;47114.4'
All- 41/#114aDollars/EA
ords
11. 1 EA 12 -Inch Class 250B Butterfly Valve w/ ($ 387S ) (8 mrzse )
Box
tte.444.40,11""ttpol&ars/EA
Words
12. 8 EA 8 -Inch Gate Valve w/ Box ($ 14754) (8 AI; 061
atbitollars/EA
‘4911144" Words4i4r1
13. 6 EA 6 -Inch Gate Valve w/ Box (8 //06-1 ) 44 501
44,44, Dollars/EA
Words
FY042150 Canterbury Road Water Mains Section 003004