HomeMy WebLinkAbout39-11 RESOLUTIONRESOLUTION NO. 39-11
A RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6) 2011 POLICE
PACKAGE CHEVROLET TAHOES FROM BALE CHEVROLET OF LITTLE
ROCK, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE
TOTAL AMOUNT OF $200,250.00, FOR USE BY THE POLICE
DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of six (6) 2011 police package Chevrolet Tahoes from Bale Chevrolet of Little
Rock, pursuant to a state procurement contract, in the total amount of $200,250.00, for use by the
Police Department.
PASSED and APPROVED this 1St day of March, 2011.
APPROVED:
By:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
Dennis Pratt / Barbara Olsen
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Transportation
Department
A resolution approving the purchase of six Police package Chevrolet Tahoes from Bale Chevrolet of Little Rock off the
State Contract for use by Police Division.
$
166,875.00
33,375.00
Cost of this request
9700.1920.5802.00
9700.1920.5802.00
Account Number
02081.2009
02081.2010
Project Number
Budgeted Item
X
183,143.00
175,536.00
Category / Project Budget
Funds Used to Date
183,143.00
$ 175,536.00
Remaining Balance
Budget Adjustment Attached J
Police/ Passenger Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Dior
Attorney
Co.
Finance and Intemal Services Director
Date
v?// -1(
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City() 2-10-11P02:14 R C V D
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
a'F velleville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org'
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council cc���
Timm: Terry Gulley, Director of Transportatioi1
From: Dennis Pratt, Fleet Operations Supt. ,. . , P
Date: February 9, 2011
Subject: Purchase of six Police Package Chevy Tahoes
PROPOSAL: That City Council approve the purchase of six Chevrolet Police Package Tahoes from Bale
Chevrolet of Little Rock, AR off the state contract in the amount of $200,250 for use by the Police Division.
RECOMMENDATION: Fleet has not purchased replacement police vehicles for two years due to the
increase in life expectancy in 2009 that was imposed on all units and due to budget restraints in 2010. It is
critical that six units are purchased in 2011. The two types of police package vehicles being considered are the
Dodge Charger and the Chevy Tahoe. The Ford Crown Vic which the City has used for years has been
discontinued and Ford does not yet have a certified replacement for it.
Unknown to each other, Police and Fleet completed separate evaluations and both arrived at the same
conclusion that the Tahoe would better meet the needs of the Police. Although the initial purchase price is
higher than the Chargers, the increased salvage value more than makes up for it. The State of Louisiana has
been replacing their fleet of Crown Vics with Tahoes since they first came out in 2006. They have 200 Tahoes
and report that maintenance costs are 8 % less than the Crowns.
Fleet will reuse as many of the upfit items as possible from the Crowns (light bars, etc.), however some upfit
items cannot be transferred (seat covers, cages, consoles, etc.). The purchase price includes these items.
I recommend purchase of six Police package Tahoes off the State Contract.
This purchase,was approved by the Equipment Committee on January 25th, 2011.
BUDGET IMPACT: These replacements were budgeted on the both the capital and operating side for 2011.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF SIX (6) 201.1 POLICE
PACKAGE CHEVROLET TAHOES FROM BALE CHEVROLET OF LITTLE
ROCK, PURSUANT TO A STATE PROCUREMENT CONTRACT, IN THE
TOTAL AMOUNT OF $200,250.00, FOR USE BY THE POLICE
DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of six (6) 2011 police package Chevrolet Tahoes from Bale Chevrolet of Little
Rock, pursuant to a state procurement contract, in the total amount of $200,250.00, for use by the
Police Department.
PASSED and APPROVED this 1St day of February, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
2/9/2011
P.O Number:
Expected Delivery Date:
Vendor #:
13292
Vendor Name:
BALE CHEVROLET
Mail
Yes:_ No:
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No:
City:
State:
Zip Code:
Ship to code:
50
Divisonylgad Approval:
,S,/
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2011 CHEVROLET TAHOES, POLICE PACKAGE
5
EA
33,375.00
$166,875.00
9700.1920.5802.00
02081.2009
PER STATE CONTRACT, TO BE :
1
33,375.00
$33,375.00
9700.1920.5802.00
02081.2010
UNIT 1225, FIXED ASSET 701225
$0.00
701225
UNIT 1226, FIXED ASSET 701226
$0.00
701226
UNIT 1227, FIXED ASSET 701227
$0.00
701227
UNIT 1228, FIXED ASSET 701228
$0.00
701228
UNIT 1229, FIXED ASSET 701229
$0.00
701229
UNIT 1230, FIXED ASSET 701230
$0.00
701230
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal:
Total:
$200,250.00
$200,250.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
IT Manager:
& Internal Services Director:
Manager:
Other:
Revised 1/2/2008