HomeMy WebLinkAbout36-11 RESOLUTIONRESOLUTION NO. 36-11
A RESOLUTION AWARDING BID #10-56 AND AUTHORIZING THE
PURCHASE OF TWENTY-FIVE (25) LED LIGHT FIXTURES AND POLES
FROM UPCHURCH ELECTRICAL SUPPLY COMPANY IN THE TOTAL
AMOUNT OF $49,981.88 FOR INSTALLATION ON FRISCO TRAIL
BETWEEN MAPLE STREET AND SPRING STREET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-56 and authorizes the purchase of twenty-five (25) LED light fixtures and poles from
Upchurch Electrical Supply Company in the total amount of $49,981.88 for installation on Frisco
Trail between Maple Street and Spring Street.
PASSED and APPROVED this 1st day of March, 2011.
APPROVED:
By:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/1/2011
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
A resolution awarding Bid #10-56 and approving the purchase of twenty-five (25) LED light fixtures and poles in the
amount of $49,981.88 from Upchurch Electrical Supply Company for installation on the section of Frisco Trail
between Maple Street and Spring Street.
35,069.25
14,912.63
Cost of this request
2240.9240.5315.00
4520.9550.5814.05
$
724,900.00
1,249,747.00
Category / Project Budget
143,821.64
$ 1,135.00
Energy Efficiency / Conservation Block Grant
Transportation Bond Trail Improvements
Program Category / Project Name
Energy Block Grant
Trail Improvements
Account Number Funds Used to Date Program / Project Category Name
09011.0030 581,078.36 Energy Block Grant
06036.1004 $ 1,248,612.00 Sales Tax Construct Bonds
Project Number
Budgeted Item
X
Remaining Balance Fund Name
Budget Adjustment Attached
deAC
DepartmenDirecior Date
¢Uo.2pq
Cit fi7C[Eorney
22— HH-- /r
Date
Finance and Internal Services Director Date
hief of Starr
Date
e
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
ave ev! le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff ��pp
Jeremy Pate, Development Services Director`
Chris Brown, City Engineer ci
From: Matt Mihalevich, Trails Coordinator
Date: January 31st, 2011
Subject: Frisco Trail LED fixtures and poles
PROPOSAL:
Staff requests approval of a resolution awarding Bid #10-56 and approving the purchase of twenty-five (25)
LED light fixtures and poles in the amount of $45,750.00 plus sales tax from Upchurch Electrical Supply
Company for installation on the section of Frisco Trail between Maple Street and Spring Street.
RECOMMENDATION:
In October of 2010, the Transportation Trails Construction Crew completed a 0.4 mile section of Frisco trail
from Spring Street to Maple Street. Since that time, staff has been researching and testing LED light fixtures to
find a suitable match to the existing "Dickson Street Style" fixtures installed along Frisco trail from Spring
Street south to Prairie Street. The fixture and pole specified in Bid #10-56 is a perfect match to the existing
fixtures and has performed well to the testing.
The purchase of the LED fixtures and poles was advertised on August 25th 2010 as bid number 10-56 with
official bids received on September 15th, 2010 and Upchurch Electrical Supply Company was low bid. The
official bid tab is attached.
BUDGET IMPACT:
The LED fixtures will be purchased using funds from the Energy Efficiency and Conservation Block Grant as
part of the American Recovery and Reinvestment Act (ARRA) in the amount of 32,100.00 plus tax and the
Poles will be funded in the amount of $13,650.00 plus tax as part of the budgeted Transportation Bond Trail
Development Program.
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-56 AND AUTHORIZING THE
PURCHASE OF TWENTY-FIVE (25) LED LIGHT FIXTURES AND POLES
FROM UPCHURCH ELECTRICAL SUPPLY COMPANY IN THE TOTAL
AMOUNT OF $49,981.88 FOR INSTALLATION ON FRISCO TRAIL
BETWEEN MAPLE STREET AND SPRING STREET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-56 and authorizes the purchase of twenty-five (25) LED light fixtures and poles from
Upchurch Electrical Supply Company in the total amount of $49,981.88 for installation on Frisco
Trail between Maple Street and Spring Street.
PASSED and APPROVED this 1St day of March, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
BID: 10-56
DATE: 09/15/10
2:00 PM
CITY OF FAYETTEVILLE
Bid 10-56, Frisco Trail LED Lighting Equipment
1
2
Lighting Fixture
25
Upchurch Electric
Price Each
Total Price
$1,284.00
$32,100.00
Manufacturer
Model
Beacon
PIE20/PC/LED6OW-
120/D I R3/LS P/EQ S/BG/AA-38/B/BG
Fiberglass Pole
25
$546.00
$13,650.00
Manufacturer
Model
NPG
WPODS15ASDS4DB-GRN
TOTAL BID PRICE:
$45,750.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
P. VICE, PURCH MGR
(64//,
DAT
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
3/1/2011
P.O Number:
Expected Delivery Date:
Vendor #:
12090
Vendor Name:
Upchurch Elec Supply
Mail
Yes: X No:
Address:
Fob Point:
Taxable
Yes: X No:
Quotes Attached
Yes: No:_X_
City:
State:
Zip Code:
Ship to code:
104
Divison Head Approv•
Requester:
Ginny Gundlach
Requester's Employee #:
2283
Extension:
489
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
Light Poles for Frisco Trail
(Maple St. to Spring St.)
25
Ea
546.00
$13,650.00
4520.9550.5814.05
06036 / 1004
$0.00
$0.00
$0.00
2
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
t
Shipping/Handling
Lot
$0.00
Special Instructions:
Per Bid 10-56 and Res.
Subtotal:
Tax:
Total:
$13,650.00
$1,262.63
$14,912.63
Approvals:
Mayor:
Finance
Dispatch
Department
Budget Manager:
Utilities Manager:
Director:
Purchasing Manager:
& Internal Services Director:
Manager:
IT Manager:
Other:
Revised 1/2/2008
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
3/1/2011
P.O Number:
Expected Delivery Date:
Vendor #:
12090
Vendor Name:
Upchurch Elec Supply
Mail
Yes: X No:
Address:
Fob Point:
Taxable
Yes: X No:
Quotes Attached
Yes: No:_X_
City:
State:
Zip Code:
Ship to code:
104
Divisors k pp a0
Requester:
John Coleman
Requester's Employee #:
2974
Extension:
272
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
LED Light Fixtures for Frisco
Trail (Maple St. to Spring St.)
25
Ea
1,284.00
$32,100.00
2240.9240.5315.00
09011 / 0030
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Per Bid 10-56 and Res.
Subtotal:
Tax:
Total:
$32,100.00
$2,969.25
$35,069.25
Approvals:
Mayor:
Finance
Dispatch
Department
Budget Manager:
Utilities Manager:
-
Director: �CIJ'.Q
Purchasing Manager:
& Internal Services Director:
Manager:
IT Manager:
Other:
Revised 1/2/2008