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Home My WebLink About32-11 RESOLUTIONRESOLUTION NO. 32-11 A RESOLUTION AUTHORIZING THE PURCHASE OF A SCHWARZE A9000 SWEEPER FROM ATLANTIC MACHINERY, INC. OF SILVER SPRING, MARYLAND, PURSUANT TO A COMPETITIVE BID THROUGH THE NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF $190,100.00 FOR USE BY THE TRANSPORTATION DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes purchase of a Schwarze A9000 sweeper from Atlantic Machinery, Inc. of Silver Spring, Maryland, pursuant to a competitive bid through the National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in the amount of $190,100.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 15th day of February, 2011. APPROVED: ATTEST: ELD JO , Mayor SODRA E. SMITH, City 'Clerk/Treasurer V••�� FAYETTEVILLE; F. >�z: :A. �. %,17,4° ',ICA J ��>i� Gi iONGPO°' City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2011 Department: Transportation Services Division: Fleet Operations Program: Capital Expense Request Date 2/15/2011 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: Unit #9059 was budgeted to be replaced in 2011. The estimated purchase price was $170,000. Actual bid came in at $190,100. $20,500 is requested in project 02080.2011 to cover the difference between estimated price and actual price. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): It is too early in the year for Fleet to know if prices were overestimated in other projects which would leave excess funds. Sufficient funds are available to meet City objectives. Increase Decrease Account Name Account Number Budget Budget Project.Sub Number Vehicles And Equipment 9700.1920.5802.00 20,500 02080. 2011 Use of Fund Balance 9700.0970.4999.99 20,500 • Division Hea TOTAL 20,500 20,500 f -.25 , f Requested By 6:A Lt Date bo/sen j tri ,,nom., Budget & Research Use Only Bu, et Dicdector Date Type: A B C /— Z 7 -1/ Description: Departm9,'it Director / Date `- O. 1 - 2'7 - Z o! 1 General Ledger Date Date c // Posted to General L edger Dae Initial Date 60±P/___ Posted to Project Accounting Initial Date K:\Budget\Budget Adjustments12011 Adjustmentsl2-15-11 capital TRSM Sweeper shortage.xls City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/15/2011 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution to purchase a Schwarze A9000 Sweeper from Atlantic Machinery, Inc of Silver Spring, MD off their bid through NJPA (warranty dealer Henard Utility Products of Searcy, AR) in the amount of $190,100 for use by Transportation Division and approval of a budget adjustment to move capital funds to the Fleet Expense account. 190,100.00 Cost of this request 9700.1920.5802.00 Account Number 02080.2011 Project Number Budgeted Item 190,000.00 Category / Project Budget Other Vehicles and Equipment Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 190,000.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached /-27-/./ Date Date 11-26 it Finance and Intemal Services Director Date Chief of S %3/-/i Date //135 D D to Previous Ordinance or Resolution # Original Contract Date: Original Contract Number. Received in City 01- 2 8 —1 1 P01 :12 R C V D Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 evllie THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council e�' Thru: Terry Gulley, Director of Transportatio>�?/r From: Dennis Pratt, Fleet Operations Supt. Date: January 27, 2011 Subject: Purchase of one Schwarz Sweeper for Transportation PROPOSAL: That Council approve the purchase of a Schwarze A9000 Sweeper from Atlantic Machinery, Inc for use by Transportation division in the amount of $190,100 and approve a budget adjustment to move capital funds to the Fleet expense account. RECOMMENDATION: The NJPA (National Joint Powers Alliance) of which the City of Fayetteville is a member, awarded the bid for a Schwarze A9000 Sweeper to Atlantic Machinery, Inc on contract 03271 -AMI. This bid is for a specific Schwarze sweeper that is a demo unit. Total price is $190,100. Transportation demo'd this unit as well as another unit and this unit meets the specifications that Transportation requires. This sweeper was demo'd by and will be warrantied by Henard Utility Products of Searcy, AR who is the dealer for repair parts. I recommend acceptance of the bid from Atlantic Machinery, Inc in the amount of $190,100. A bid tab sheet is attached. This unit will replace #9059, a 2004 Schwarze A8000 sweeper with a rear motor that seized up last November and is not economically feasible to repair. This purchase was approved by the Equipment Committee on Jan. 25, 2011. BUDGET IMPACT: This replacement was budgeted for on both the capital and operating sides. The purchase price was underestimated on the capital side so funds are being moved into Fleet's expense account to cover the shortfall. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A SCHWARZE A9000 SWEEPER FROM ATLANTIC MACHINERY, INC. OF SILVER SPRING, MARYLAND, PURSUANT TO A COMPETITIVE BID THROUGH THE NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF $190,100.00 FOR USE BY THE TRANSPORTATION DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes purchase of a Schwarze A9000 sweeper from Atlantic Machinery, Inc. of Silver Spring, Maryland, pursuant to a competitive bid through the National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in the amount of $190,100.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A". PASSED and APPROVED this 28th day of February, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer BID TAB SHEET - NJPA BIDS ON SWEEPERS 1 Atlantic Machinery Inc Schwarze . Model A9000 $190,100.00 2 Allianz Sweeper Allianze Model VT650 $199,330.00 3 Frontier Equipment Schwarze Model A9000 $220,265.10 City Of Fayetteville (Not a Purchase Order) Requisition No. Date: 1/27/2011 P.O Number Expected Delivery Date: Vendor # Vendor Name: ATLANTIC MACHINERY INC Mail Yes:_ No:_XX_ Address: Fob Point: Taxable Yes: No: X City: State: Zip Code Ship to code: 050,e Divison Head Approve Quotes Attached .64°`No: Requester Barbara Olsen Requester's Employee # 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 SCHWARZE A9000 SWEEPER PER 1 EA $190,100.00 $190,100.00 9700.1920.5802.00 02080.2011 709146 NJPA BID SPECIFICATIONS, EA $0.00 CONTRACT 032710 -AMI. TO BE EA $0.00 UNIT 9146, FIXED ASSET #709146 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: 190,100.00 Tax: EXEMPT Total: 190,100.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: