HomeMy WebLinkAbout30-11 RESOLUTIONRESOLUTION NO. 30-11
A RESOLUTION APPROVING A CONTRACT WITH GARVER, LLC IN AN
AMOUNT NOT TO EXCEED $38,200.00 FOR THE PERFORMANCE OF AN
ENVIRONMENTAL ASSESSMENT STUDY FOR THE VAN ASCHE
BOULEVARD EXTENSION PROJECT BETWEEN GREGG AVENUE AND
GARLAND AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract, a copy of which is attached as Exhibit "A", in an amount not to exceed $38,200.00 for
the performance of an environmental assessment study for the Van Asche Boulevard extension
project between Gregg Avenue and Garland Avenue.
PASSED and APPROVED this 15th day of February, 2011.
APPROVED:
ATTEST:
By: A&IfL.L_ ..:.t '�--�... By:
%'I 1 ' ELD JO ' Mayor
SONDRA E. SMITH, City Clerk/Treasurer
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AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
GARVER, LLC
THIS AGREEMENT is made as of
,9
/6) , 2011, by and between City of
Fayetteville, Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE)
and Garver, LLC with offices located in Fayetteville (hereinafter called GARVER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection
with the planning, design, permitting, and construction of projects within the City of Fayetteville, and in
particular, environmental services related to proposed improvements to the Van Asche Boulevard
Extension, or as further described in Appendix A. Therefore, CITY OF FAYETTEVILLE and
GARVER in consideration of their mutual covenants agree as follows:
GARVER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of GARVER's services. All services shall be performed under
the direction of a professional engineer registered in the State of Arkansas and qualified in the particular
field. If Construction Phase Services are to be provided by GARVER under this Agreement, the
construction shall be executed under the observation of a professional engineer registered in the State of
Arkansas in accordance with Arkansas Code Amended §22-9-101.
SECTION 1- AUTHORIZATION OF SERVICES
1.1
Services on any assignment shall be undertaken only upon written Authorization of CITY
OF FAYETTEVILLE and agreement of GARVER. Assignments may include services
described hereafter as Basic Services or as Additional Services of GARVER.
1.2 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City
Council in advance of the change in scope, costs, fees, or delivery schedule.
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
1 of 20 Van Asche Environmental Study
SECTION 2 - BASIC SERVICES OF GARVER
2.1 General
2.1.1 Perform professional design services in connection with the Project as hereinafter
stated, which shall include normal civil engineering services, surveying services,
and support incidental thereto.
2.1.1.1 The Scope of Services to be furnished by GARVER during the Environmental
Study Phase is included in Section 2.2 hereafter and in Appendix A attached
hereto and made part of this Agreement.
2.1.2 Execution of this agreement will authorize the Engineer to proceed with the services
as described herein.
2.2 Environmental Study
2.2.1 GARVER will perform engineering and related services in order to prepare
drawings and related services as described in Appendix A.
2.2.1.1 Text documents shall be provided to CITY OF FAYETTEVILLE in
Microsoft° Word version 2007 or later software. Contract drawings shall be
prepared using Garver standard borders, sheet sizes, title blocks and CAD
standards. GARVER may use their normal software for the preparation of
drawings but the final product shall be provided to CITY OF
FAYETTEVILLE in Autodesk° AutoCAD version 2004 or later.
2.2.1.2 Develop and include in Appendix A of this Agreement for approval by CITY
OF FAYETTEVILLE, a project design schedule in which GARVER shall
include, in an acceptable level of detail, the steps and milestone dates to be
undertaken by GARVER in the completion of this design. This Schedule shall
include reasonable allowances for review and approval times required by CITY
OF FAYETTEVILLE, performance of services by CITY OF
FAYETTEVILLE's consultants, and review and approval times required by
public authorities having jurisdiction over the Project. This schedule shall be
equitably adjusted as the Project progresses, allowing for changes in scope,
character or size of the Project requested by CITY OF FAYETTEVILLE, or
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
2 of 20 Van Asche Environmental Study
for delays or other causes beyond GARVER's reasonable control. The
progress design schedule shall consist of a tabular list of milestones and
calendar days for each phase of services.
2.2.1.3 When requested by the CITY OF FAYETTEVILLE's City Engineer, prepare
for and attend one Committee or City Council meeting to provide support for
the project.
2.2.1.4 Fully disclose all subcontract agreements including the name and address of the
subconsultant, the scope of services to be provided, and the value of the
subcontract agreement.
2.2.1.5 Incorporate into all subcontract agreements for planning and design
engineering services the applicable milestone dates from the performance
schedule contained in Appendix A.
2.2.2 Study shall be reviewed by CITY OF FAYETTEVILLE, or such parties as CITY
OF FAYETTEVILLE shall designate, at the applicable completion levels outlined
in Appendix A.
2.3 Cultural Resource Survey
2.3.1 A sub -consultant to GARVER will perform a Cultural Resource Survey as described
in Appendix A.
SECTION 3 - ADDITIONAL SERVICES OF GARVER
3.1 General
If authorized in writing by the CITY OF FAYETTEVILLE Mayor and the City Council and agreed to
in writing by GARVER, GARVER shall furnish or obtain from others Additional Services of the
following types that are not considered normal or customary Basic Services. The scope of Additional
Services may include:
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
3 of 20 Van Asche Environmental Study
3.1.1 Financial Consultation
Consult with CITY OF FAYETTEVILLE's fiscal agents and bond attorneys and
provide such engineering data as required for any bond prospectus or other financing
requirements.
3.1.2 Administrative Assistance
Provide Contract and Project administration to the degree authorized by CITY OF
FAYETTEVILLE.
3.1.3 Furnish renderings or models of the Project for CITY OF FAYETTEVILLE's use.
3.1.4 Miscellaneous Studies
Investigations involving detailed consideration of operations, maintenance, and overhead expenses,
and the preparation of rate schedules, earnings, and expense statements; feasibility studies;
appraisals and valuations; detailed quantity surveys of material, equipment, and labor; and audits or
inventories required in connection with construction performed by CITY OF FAYETTEVILLE.
3.1.5 Preparing to serve or serving as a witness for CITY OF FAYETTEVILLE in any
litigation or other proceeding involving the Project.
3.1.6 Extra Services
3.1.6.1 Services not specifically defined heretofore that may be authorized by CITY OF
FAYETTEVILLE.
3.2 Contingent Additional Services
3.2.1 If services described under Contingent Additional Services in Paragraph 3.2 are
required due to circumstances beyond GARVER's control, GARVER shall notify
CITY OF FAYETTEVILLE and request a formal contract amendment approved by the
Mayor and the City Council prior to commencing such services. If CITY OF
FAYETTEVILLE deems that such services described in 3.2 are not required, CITY OF
FAYETTEVILLE shall give prompt written notice to GARVER. If CITY OF
FAYETTEVILLE indicates in writing that all or parts of such Contingent Additional
Services are not required, GARVER shall have no obligation to provide those services.
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
4 of 20 Van Asche Environmental Study
3.2.2 Making revisions in Drawings, Specifications, or other documents when such revisions
are:
3.2.2.1 Required because of inconsistent approvals or instructions previously given by CITY
OF FAYETTEVILLE, including revisions made necessary by adjustments in CITY
OF FAYETTEVILLE's program or Project Budget.
3.2.2.2 Required by the enactment or revision of codes, laws, or regulations subsequent to
the preparation of such documents.
SECTION 4 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of GARVER:
4.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the Project.
4.2 Assist GARVER by placing at GARVER's disposal all available information pertinent to
the assignment including previous reports and any other data relative thereto.
4.3 Guarantee access to and make all provisions for GARVER to enter upon public and
private property as required for GARVER to perform his services under this Agreement.
4.4 Examine all studies, reports, sketches, cost opinions, drawings, proposals, and other
documents presented by GARVER and render in writing decisions pertaining thereto.
4.5 Provide such professional legal, accounting, financial, and insurance counseling services
as may be required for the Project.
4.6 Designate in writing a person to act as CITY OF FAYETTEVILLE's representative with
respect to the services to be performed under this Agreement. Such person shall have
complete authority to transmit instructions, receive information, interpret and define
CITY OF FAYETTEVILLE's policies and decisions with respect to materials,
equipment, elements and systems to be used in the Project, and other matters pertinent to
the services covered by this Agreement.
4.7 Give prompt written notice to GARVER whenever CITY OF FAYETTEVILLE observes
or otherwise becomes aware of any defect in the Project.
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
5 of 20 Van Asche Environmental Study
4.8 Furnish approvals and permits from all governmental authorities having jurisdiction over
the Project and such approvals and consents from others as may be necessary for
completion of the Project. Pay directly to the governmental authorities the actual filing
and permit fees. Unless otherwise described in the attached Scope of Work.
4.9 Pay for placement of legal notices and advertisements in newspapers or other
publications.
4.10 Furnish, or direct GARVER to provide, necessary Additional Services as stipulated in
Section 3 of this Agreement or other services as required.
CITY OF FAYETTEVILLE and/or its representative will review all documents and provide written
comments to GARVER in a timely manner.
SECTION 5 - PERIOD OF SERVICE
5.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
5.2 The provisions of this Agreement have been agreed to in anticipation of the orderly
progress of the Project through completion of the services stated in the Agreement.
GARVER will proceed with providing the authorized services immediately upon receipt
of written authorization from CITY OF FAYETTEVILLE. Said authorization shall
include the scope of the services authorized and the time in which the services are to be
completed.
SECTION 6 - PAYMENTS TO GARVER
6.1 Compensation
CITY OF FAYETTEVILLE shall pay GARVER an amount not to exceed $29,600 for the
Environmental Study and an amount not to exceed $8,600 for the Cultural Resource Survey in
accordance with the provisions described in the following paragraphs. CITY OF FAYETTEVILLE
shall pay GARVER for time spent on the project at the rates shown in attached Appendix A-2 for
each classification of GARVER's personnel. In addition, reimbursable expenses, including but not
limited to printing, courier service, reproduction, travel, and payment to a subconsultant for the
Cultural Resource Survey will be paid to GARVER. For informational purposes, a breakdown of
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
6 of 20 Van Asche Environmental Study
GARVER's estimated costs is included in Appendix A-2. The rates shown in Appendix A-2 will be
increased annually with the first increase effective on or about June 1, 2011. Statements
Monthly statements for each calendar month shall be submitted to CITY OF FAYETTEVILLE or
such parties as CITY OF FAYETTEVILLE may designate consistent with GARVER's normal billing
schedule. Once established, the billing schedule shall be maintained throughout the duration of the
Project. Applications for payment shall be made in accordance with a format to be developed by
GARVER and approved by CITY OF FAYETTEVILLE.
6.2 Payments
All statements are payable upon receipt and due within thirty (30) days. If a portion of GARVER's
statement is disputed by CITY OF FAYETTEVILLE, the undisputed portion shall be paid by CITY
OF FAYETTEVILLE by the due date. CITY OF FAYETTEVILLE shall advise GARVER in writing
of the basis for any disputed portion of any statement. CITY OF FAYETTEVILLE will make
reasonable effort to pay invoices within 30 days of date the invoice is approved, however, payment
within 30 days is not guaranteed.
6.3 Final Payment
Upon satisfactory completion of the work performed under this Agreement, as a condition before
final payment under this Agreement, or as a termination settlement under this Agreement, GARVER
shall execute and deliver to CITY OF FAYETTEVILLE a release of all claims against CITY OF
FAYETTEVILLE arising under or by virtue of this Agreement, except claims which are specifically
exempted by GARVER to be set forth therein. Unless otherwise provided in this Agreement or by
State law or otherwise expressly agreed to by the parties to this Agreement, final payment under this
Agreement or settlement upon termination of this Agreement shall not constitute a waiver of CITY
OF FAYETTEVILLE's claims against GARVER or his sureties under this Agreement or applicable
performance and payment bonds, if any. Final payment for each phase of services shall be made
upon CITY OF FAYETTEVILLE's approval and acceptance with the satisfactory completion of each
phase for the Project.
6.4 Fee Changes
Subject to the City Council approval, adjustment of the NTE amounts may be made should GARVER
establish and CITY OF FAYETTEVILLE agree that there has been or is to be a significant change in
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
7 of 20 Van Asche Environmental Study
scope, complexity or character of the services to be performed; or if CITY OF FAYETTEVILLE
decides to shorten the duration of work from the time period specified in the Agreement for
completion of work and such modification warrants such adjustment. Changes, modifications or
amendments in scope, price or fees to this Contract, unless noted herein, shall not be allowed without
formal contract amendment approved by the Mayor and the City Council in advance of the change in
scope, cost, fees, or delivery schedule.
SECTION 7 - GENERAL CONSIDERATIONS
7.1 Insurance
7.1.1 During the course of performance of these services, GARVER will maintain (in United
States Dollars) the following minimum insurance coverages:
Type of Coverage
Workers' Compensation
Employers' Liability
Commercial General Liability
Bodily Injury and
Property Damage
Automobile Liability:
Bodily Injury and
Property Damage
Professional Liability Insurance
Limits of Liability
Statutory
$500,000 Each Accident
$1,000,000 Combined Single Limit
$1,000,000 Combined Single Limit
$1,000,000 Each Claim
GARVER will provide to CITY OF FAYETTEVILLE certificates as evidence of the specified
insurance within ten days of the date of this Agreement and upon each renewal of coverage.
7.1.2 Construction Contractors shall be required to provide (or CITY OF FAYETTEVILLE
may provide) Owner's Protective Liability Insurance naming CITY OF
FAYETTEVILLE as a Named Insured and GARVER as additional insureds, or, to
endorse CITY OF FAYETTEVILLE and GARVER ENGINEERS as additional
insureds on construction Contractor's liability insurance policies covering claims for
personal injuries and property damage. Construction Contractors shall be required to
provide certificates evidencing such insurance to CITY OF FAYETTEVILLE and
GARVER. All contract insurance carriers shall be required to list GARVER and CITY
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
8 of 20 Van Asche Environmental Study
OF FAYETTEVILLE as certificate holders, furnishing copies of the contractor's
insurance certificate to each party.
7.1.3 CITY OF FAYETTEVILLE and GARVER waive all rights against each other and their
officers, directors, agents, or employees for damage covered by property insurance
during and after the completion of GARVER's services. A provision similar to this
shall be incorporated into all Construction Contracts entered into by CITY OF
FAYETTEVILLE, and all construction Contractors shall be required to provide
waivers of subrogation in favor of CITY OF FAYETTEVILLE and GARVER for
damage or liability covered by any construction Contractor's policy of insurance.
7.2 Professional Responsibility
7.2.1 GARVER will exercise reasonable skill, care, and diligence in the performance of
GARVER's services and will carry out its responsibilities in accordance with
customarily accepted professional engineering practices. CITY OF FAYETTEVILLE
will promptly report to GARVER any defects or suspected defects in GARVER's
services of which CITY OF FAYETTEVILLE becomes aware, so that GARVER can
take measures to minimize the consequences of such a defect. CITY OF
FAYETTEVILLE and GARVER further agree to impose a similar notification
requirement on all construction contractors in the Bid Documents and shall require all
subcontracts at any level to contain a like requirement. CITY OF FAYETTEVILLE
retains all remedies to recover for its damages caused by any negligence of GARVER.
7.2.2 In addition GARVER will be responsible to CITY OF FAYETTEVILLE for damages
caused by its negligent conduct during its activities at the Project Site to the extent
covered by GARVER's Commercial General Liability and Automobile Liability
Insurance policies as specified in Paragraph 7.1.1.
7.3 Cost Opinions and Projections
Cost opinions and projections prepared by GARVER relating to construction costs and schedules,
operation and maintenance costs, equipment characteristics and performance, and operating results
are based on GARVER's experience, qualifications, and judgment as a design professional. Since
GARVER has no control over weather, cost and availability of labor, material and equipment, labor
productivity, construction Contractors' procedures and methods, unavoidable delays, construction
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
9 of 20 Van Asche Environmental Study
Contractors' methods of determining prices, economic conditions, competitive bidding or market
conditions, and other factors affecting such cost opinions or projections, GARVER does not
guarantee that actual rates, costs, performance, schedules, and related items will not vary from cost
opinions and projections prepared by GARVER.
7.4 Changes
CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of
GARVER's services, with an appropriate change in compensation and schedule only after
Fayetteville City Council approval of such proposed changes and, upon execution of a mutually
acceptable amendment or change order signed by the Mayor of the CITY OF FAYETTEVILLE and
the President or any Vice President of GARVER.
7.5 Termination
7.5.1 This Agreement may be terminated in whole or in part in writing by either party in the
event of substantial failure by the other party to fulfill its obligations under this
Agreement through no fault of the terminating party, provided that no termination may
be effected unless the other party is given:
7.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
7.5.1.2 An opportunity for consultation with the terminating party prior to termination.
7.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that GARVER is given:
7.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
7.5.2.2 An opportunity for consultation with the terminating party prior to termination.
7.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable
adjustment in the price provided for in this Agreement shall be made, but
7.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other
work,
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
10 of 20 Van Asche Environmental Study
7.5.3.2 Any payment due to GARVER at the time of termination may be adjusted to cover
any additional costs to CITY OF FAYETTEVILLE because of GARVER's default.
7.5.4 If termination for default is effected by GARVER, or if termination for convenience is
effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a
reasonable profit for services or other work performed. The equitable adjustment for
any termination shall provide for payment to GARVER for services rendered and
expenses incurred prior to the termination, in addition to termination settlement costs
reasonably incurred by GARVER relating to commitments which had become firm
prior to the termination.
7.5.5 Upon receipt of a termination action under Paragraphs 7.5.1 or 7.5.2 above, GARVER
shall:
7.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
7.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data,
drawings, specifications, reports, estimates, summaries and such other information
and materials as may have been accumulated by GARVER in performing this
Agreement, whether completed or in process.
7.5.6 Upon termination under Paragraphs 7.5.1 or 7.5.2 above CITY OF FAYETTEVILLE
may take over the work and may award another party an agreement to complete the
work under this Agreement.
7.5.7 If, after termination for failure of GARVER to fulfill contractual obligations, it is
determined that GARVER had not failed to fulfill contractual obligations, the
termination shall be deemed to have been for the convenience of CITY OF
FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as
provided in Paragraph 7.5.4 of this clause.
7.6 Delays
In the event the services of GARVER are suspended or delayed by CITY OF FAYETTEVILLE or by
other events beyond GARVER's reasonable control, GARVER shall be entitled to additional
compensation and time for reasonable costs incurred by GARVER in temporarily closing down or
delaying the Project.
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
11 of 20 Van Asche Environmental Study
7.7 Rights and Benefits
GARVER's services will be performed solely for the benefit of CITY OF FAYETTEVILLE and not
for the benefit of any other persons or entities.
7.8 Dispute Resolution
7.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all
disputes between CITY OF FAYETTEVILLE and GARVER which arise from, or in
any way are related to, this Agreement, including, but not limited to the interpretation
of this Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY
OF FAYETTEVILLE or GARVER in the performance of this Agreement, and disputes
concerning payment.
7.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first
negotiate. If timely Notice is given under Paragraph 7.8.3, but an action is initiated
prior to exhaustion of these procedures, such action shall be stayed, upon application
by either party to a court of proper jurisdiction, until the procedures in Paragraphs 7.8.3
and 7.8.4 have been complied with.
7.8.3 Notice of Dispute
7.8.3.1 For disputes arising prior to the making of final payment promptly after the
occurrence of any incident, action, or failure to act upon which a claim is based, the
party seeking relief shall serve the other party with a written Notice;
7.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give GARVER written Notice at the address listed in
Paragraph 7.14 within thirty (30) days after occurrence of any incident, accident, or
first observance of defect or damage. In both instances, the Notice shall specify the
nature and amount of relief sought, the reason relief should be granted, and the
appropriate portions of this Agreement that authorize the relief requested.
7.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for
CITY OF FAYETTEVILLE and GARVER shall confer in an effort to resolve the
dispute. If the dispute cannot be resolved at that level, then, upon written request of
either side, the matter shall be referred to the President of GARVER and the Mayor of
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
12 of 20 Van Asche Environmental Study
CITY OF FAYETTEVILLE or his designee. These officers shall meet at the Project
Site or such other location as is agreed upon within 30 days of the written request to
resolve the dispute.
7.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of
obtaining funds to remit payment to GARVER for services rendered by GARVER.
7.10 Publications
Recognizing the importance of professional development on the part of GARVER's employees and
the importance of GARVER's public relations, GARVER may prepare publications, such as technical
papers, articles for periodicals, and press releases, pertaining to GARVER's services for the Project.
Such publications will be provided to CITY OF FAYETTEVILLE in draft form for CITY OF
FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall review such drafts promptly
and provide CITY OF FAYETTEVILLE's comments to GARVER. CITY OF FAYETTEVILLE may
require deletion of proprietary data or confidential information from such publications, but otherwise
CITY OF FAYETTEVILLE will not unreasonably withhold approval. The cost of GARVER's
activities pertaining to any such publication shall be for GARVER's account.
7.11 Indemnification
7.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to
indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and GARVER from
and against any and all loss where loss is caused or incurred or alleged to be caused or
incurred in whole or in part as a result of the negligence or other actionable fault of the
Contractors, or their employees, agents, Subcontractors, and Suppliers.
7.12 Computer Models
GARVER may use or modify GARVER's proprietary computer models in service of CITY OF
FAYETTEVILLE under this Agreement, or GARVER may develop computer models during
GARVER's service to CITY OF FAYETTEVILLE under this Agreement. Such use, modification, or
development by GARVER does not constitute a license to CITY OF FAYETTEVILLE to use or
modify GARVER's computer models. Said proprietary computer models shall remain the sole
property of the GARVER. CITY OF FAYETTEVILLE and GARVER will enter into a separate
license agreement if CITY OF FAYETTEVILLE wishes to use GARVER's computer models.
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
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7.13 Ownership of Documents
All documents provided by CITY OF FAYETTEVILLE including original drawings, disks of CADD
drawings and cross sections, estimates, specification field notes, and data are and remain the property
of CITY OF FAYETTEVILLE. GARVER may retain reproduced copies of drawings and copies of
other documents.
Engineering documents, drawings, and specifications prepared by GARVER as part of the Services
shall become the property of CITY OF FAYETTEVILLE when GARVER has been compensated for
all services rendered, provided, however, that GARVER shall have the unrestricted right to their use.
GARVER shall, however, retain its rights in its standard drawings details, specifications, databases,
computer software, and other proprietary property. Rights to intellectual property developed, utilized,
or modified in the performance of the Services shall remain the property of GARVER.
Any files delivered in electronic medium may not work on systems and software different than those
with which they were originally produced. GARVER makes no warranty as to the compatibility of
these files with any other system or software. Because of the potential degradation of electronic
medium over time, in the event of a conflict between the sealed original drawings/hard copies and the
electronic files, the sealed drawings/hard copies will govern.
7.14 Notices
Any Notice required under this Agreement will be in writing, addressed to the appropriate party at the
following addresses:
CITY OF FAYETTEVILLE's address:
City of Fayetteville; Attn: Chris Brown, PE
113 West Mountain
Fayetteville, AR 72701
GARVER's address:
Garver, LLC; Attn: Brock Hoskins, PE
2049 East Joyce Boulevard, Suite 400
Fayetteville, AR 72703
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
14 of 20 Van Asche Environmental Study
7.15 Successor and Assigns
CITY OF FAYETTEVILLE and GARVER each binds himself and his successors, executors,
administrators, and assigns to the other party of this Agreement and to the successors, executors,
administrators, and assigns of such other party, in respect to all covenants of this Agreement; except
as above, neither CITY OF FAYETTEVILLE nor GARVER shall assign, sublet, or transfer his
interest in the Agreement without the written consent of the other.
7.16 Controlling Law
This Agreement shall be subject to, interpreted and enforced according to the laws of the State of
Arkansas without regard to any conflicts of law provisions.
7.17 Entire Agreement
This Agreement represents the entire Agreement between GARVER and CITY OF FAYETTEVILLE
relative to the Scope of Services herein. Since terms contained in purchase orders do not generally
apply to professional services, in the event CITY OF FAYETTEVILLE issues to GARVER a
purchase order, no preprinted terms thereon shall become a part of this Agreement. Said purchase
order document, whether or not signed by GARVER, shall be considered as a document for CITY OF
FAYETTEVILLE's internal management of its operations.
SECTION 8 - SPECIAL CONDITIONS
8.1 Additional Responsibilities of GARVER:
8.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings,
specifications, reports and other services furnished hereunder shall not in any way
relieve GARVER of responsibility for the technical adequacy of the work. Neither
CITY OF FAYETTEVILLE's review, approval or acceptance of, nor payment for any
of the services shall be construed as a waiver of any rights under this Agreement or of
any cause of action arising out of the performance of this Agreement.
8.1.2 GARVER shall be and shall remain liable, in accordance with applicable law, for all
damages to CITY OF FAYETTEVILLE caused by GARVER's negligent performance
of any of the services furnished under this Agreement except for errors, omissions or
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
15 of 20 Van Asche Environmental Study
other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF
FAYETTEVILLE-furnished data.
8.1.3 GARVER' s obligations under this clause are in addition to GARVER's other express
or implied assurances under this Agreement or State law and in no way diminish any
other rights that CITY OF FAYETTEVILLE may have against GARVER for faulty
materials, equipment, or work.
8.2 Remedies
Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and
other matters in question between CITY OF FAYETTEVILLE and GARVER arising out of or
relating to this Agreement or the breach thereof will be decided in a court of competent jurisdiction
within Arkansas.
8.3 Audit: Access to Records
8.3.1 GARVER shall maintain books, records, documents and other evidence directly
pertinent to performance on work under this Agreement in accordance with generally
accepted accounting principles and practices consistently applied in effect on the date
of execution of this Agreement. GARVER shall also maintain the financial
information and data used by GARVER in the preparation of support of the cost
submission required for any negotiated agreement or change order and send to CITY
OF FAYETTEVILLE a copy of the cost summary submitted. The United States
Environmental Protection Agency, the Comptroller General of the United States, the
United States Department of Labor, CITY OF FAYETTEVILLE, the State or any of
their authorized representatives shall have access to all such books, records,
documents and other evidence for the purpose of inspection, audit and copying during
normal business hours. GARVER will provide proper facilities for such access and
inspection.
8.3.2 Records under Paragraph 8.3.1 above, shall be maintained and made available during
performance on assisted work under this Agreement and until three years from the date
of final payment for the project. In addition, those records which relate to any
controversy arising out of such performance, or to costs or items to which an audit
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
16 of 20 Van Asche Environmental Study
exception has been taken, shall be maintained and made available until three years after
the date of resolution of such appeal, litigation, claim or exception.
8.3.3 This right of access clause (with respect to financial records) applies to:
8.3.3.1 Negotiated prime agreements:
8.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting
the price of any formally advertised, competitively awarded, fixed price agreement:
8.3.3.3 Agreements or purchase orders under any agreement other than a formally
advertised, competitively awarded, fixed price agreement. However, this right of
access does not apply to a prime agreement, lower tier subagreement or purchase
order awarded after effective price competition, except:
8.3.3.3.1 With respect to record pertaining directly to subagreement performance,
excluding any financial records of GARVER;
8.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be
involved;
8.3.3.3.3 If the subagreement is terminated for default or for convenience.
8.4 Covenant Against Contingent Fees
GARVER warrants that no person or selling agency has been employed or retained to solicit or secure
this Agreement upon an agreement of understanding for a commission, percentage, brokerage or
continent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by GARVER for the purpose of securing business. For breach or violation of this
warranty, CITY OF FAYETTEVILLE shall have the right to annul this Agreement without liability
or at its discretion, to deduct from the contract price or consideration, or otherwise recover, the full
amount of such commission, percentage, brokerage, or contingent fee.
8.5 Gratuities
8.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that GARVER or any
of GARVER's agents or representatives, offered or gave gratuities (in the form of
entertainment, gifts or otherwise) to any official, employee or agent of CITY OF
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
17 of 20 Van Asche Environmental Study
FAYETTEVILLE in an attempt to secure an agreement or favorable treatment in
awarding, amending or making any determinations related to the performance of this
Agreement, CITY OF FAYETTEVILLE may, by written notice to GARVER
terminate this Agreement. CITY OF FAYETTEVILLE may also pursue other rights
and remedies that the law or this Agreement provides. However, the existence of the
facts on which CITY OF FAYETTEVILLE bases such finding shall be in issue and
may be reviewed in proceedings under the Remedies clause of this Agreement.
8.5.2 In the event this Agreement is terminated as provided in Paragraph 8.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against GARVER as it could
pursue in the event of a breach of the Agreement by GARVER. As a penalty, in
addition to any other damages to which it may be entitled by law, CITY OF
FAYETTEVILLE may pursue exemplary damages in an amount (as determined by
CITY OF FAYETTEVILLE) which shall be not less than three nor more than ten
times the costs GARVER incurs in providing any such gratuities to any such officer
or employee.
8.6 Arkansas Freedom of Information Act
City contracts and documents, including internal documents and documents of subcontractors and
sub -consultants, prepared while performing City contractual work are subject to the Arkansas
Freedom of Information Act (FOIA). If a Freedom of Information Act request is presented to the
CITY OF FAYETTEVILLE, GARVER will do everything possible to provide the documents in a
prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-
19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed
for this compliance.
8.7 Debarment And Suspension
I certify that to the best of my knowledge and belief that the company that I represent and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
18 of 20 Van Asche Environmental Study
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of
this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
I understand that a false statement on this certification regarding debarment and suspension may be
grounds for rejection of this proposal or termination of the award. In addition, under 18 USC Sec. 1001, a
false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both. I further
certify that I will obtain a similar certification for each subcontract awarded in excess of $25,000.
DEBARMENT CERTIFICATION
AUTHORIZED REPRESENTATIVE
COMPANY NAM GARV
SIGNATURE: ! DATE:
PRINTED NAME: Brock Hoskins TITLE: Sr. Vice President/Chief Engineer
Contract — Prime Agreement
GARVER — CITY OF FAYETTEVILLE
19 of 20 Van Asche Environmental Study
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
GARVER, by its authorized officer have made and executed this Agreement as of the day and year first
above written.
CITY OF FAY TEVIL NSAS
By:
yor
Al lt
By:
etninrroiv
Ci Clerk
j1Y•O,c°SGT o®
o`er• •�`�
GARVER, LC
oFAYETI EVILLE®
syd'•9'S'�fANs'M;:3 ��
By:
,va`eeG
Title: Sr. Vice President/Chief End
AGNeOGa°eye
Changes, modifications or amendments in scope, price or fees to this Contract shall not
be allowed without formal contract amendment approved by the Mayor and the City
Council in advance of the change in scope, cost, fees, or delivery schedule.
END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Contract — Prime Agreement 20 of 20 Van Asche Environmental Study
GARVER — CITY OF FAYETTEVILLE
APPENDIX A- SCOPE OF SERVICES
2.1 General
Generally, the scope of services includes environmental services associated with the widening
and extension of Van Asche Boulevard between Arkansas Highway 12 and Gregg Avenue. The
Environmental services will consist primarily of preparing a document that meets the Tier Three
Categorical Exclusion requirements as specified in the National Environmental Policy Act (NEPA).
2.2 Surveys
Design Surveys and Property Surveys are excluded from the scope of services.
2.3 Geotechnical Services
Geotechnical Services are excluded from the scope of services.
2.4 Environmental Services
Environmental services listed in this section are consistent with the development of a
Categorical Exclusion (CE) in the 2009 Arkansas State Highway and Transportation
Department (AHTD) format. No significant environmental impacts are anticipated. If the
Federal Highway Administration (FHWA) or AHTD determines that the project will require an
Environmental Assessment (EA), a supplemental agreement will be necessary in order to
proceed with the work. The Engineer will perform the following environmental services as part
of completing a Tier Three CE:
2.4.1 Environmental Coordination
A Solicitation of Views (SOV) informative packet will be prepared for submittal to federal, state
and local agencies; tribes (by FHWA); and others requesting additional information. This SOV
packet will be coordinated with the City for review prior to distribution. SOV's will be limited to
initial consultation only. Additional agency coordination beyond the initial SOV letter can be
performed as additional work. Agencies that will be consulted include, but not be limited to:
US Army Corps of Engineers
US Fish and Wildlife Service (USFWS)
Natural Resources Conservation Service (NRCS)
Arkansas Natural Resources Commission (ANRC)
AHTD
State Historic Preservation Officer (SHPO)
Arkansas Department of Environmental Quality (ADEQ)
Arkansas Department of Health (ADH)
The Engineer will provide property owner notifications to potentially affected property owners
and attend one public meeting to be coordinated with the City.
The Engineer will work with the City to develop logical termini and develop the purpose and
need statement. Reasonably available studies and other data will be reviewed to assist in
Appendix A - Scope of Services 1 of 4 1004-7190
Van Asche Extension Environmental Study
developing the purpose and need and other aspects of the environmental document.
The Engineer will review 2 conceptual layout alternatives including the "no -build" and the
design alternative.
The project may require a Section 404 Permit obtained through the USACE. The Engineer will
coordinate with the USACE to determine jurisdictional waters, complete permit application
information and obtain a Section 404 Permit.
2.4.2 Environmental Studies
It is anticipated, due to the nature of the proposed project linking two existing alignments, that
several environmental studies may be required to document that no significant impacts are
anticipated to occur.
The Engineer will perform a Preliminary Jurisdictional Waters Determination and report, which
will include field delineation of wetlands and other waters of the U.S. Wetlands, streams and
other hydrology features will be field located with a GPS (3 -meter accuracy or greater). This
report will be prepared according to the 1987 Wetlands Delineation Manual for submittal to the
USACE for an approved Jurisdictional Determination. The Engineer will work to obtain a
Nationwide or Individual Section 404 Permit as administered by USACE. Required
stream/wetland mitigation coordination and conceptual design will be coordinated with the City
and USACE. Stream/Wetland mitigation construction plans and specifications, if required, will
be considered additional work.
A noise impact analysis is included in the scope of services.
The Engineer will perform a farmland impact study that will be coordinated with NRCS and
include completion of Form AD -1006 to evaluate potential impacts to prime or unique farmland
of statewide importance.
2.4.3 Environmental Document
A CE will be prepared for submission to AHTD utilizing the 2009 AHTD Tier Three CE format.
The Engineer will address the following potential impacts as identified in AHTD's Environmental
Impacts Assessment Form by completing database reviews, agency coordination and required
field studies.
Air Quality - Database Reviews
Construction Impacts - Estimated
Cultural Resources - Field Survey
Economic Impacts - Database Reviews
Endangered Species - Agency Coordination
Energy Resources - Database Reviews
Environmental Justice - Database Reviews
Fish and Wildlife - Field Study
Floodplains - Database Reviews
Forest Service Property - N/A
Hazardous Materials/Landfills - Field Study and
Database Review
Noise Levels - Field Study/Analysis
Prime Farmland - Field Study/Form AD -1 006
Protected Streams — Field Study
Public Recreation Lands - Field Study
Public Water Supply/WHPA - Database Reviews
Relocatees - N/A
Section 4(f)/6(f) - Field Study
Social — Database Reviews
Underground Storage Tanks - Database Reviews
Visual Impacts - Field Study
Stream Relocation - Field Study
Water Quality — Database Reviews
Appendix A - Scope of Services 2 of 4 1004-7190
Van Asche Extension Environmental Study
Land Use Impacts - Field Survey Wetlands — Field Survey
Migratory Birds — Field Survey Wildlife Refuges - N/A
Navigation/Coast Guard - N/A
The NEPA document will incorporate agency coordination responses, field study results,
database review results and other documentation required to complete a Tier Three CE.
2.5 Cultural Resources Survey
A Cultural Resources Survey (CRS) is anticipated to be required as a result of SHPO or AHTD
coordination due to undisturbed land located within the project corridor. The Engineer will
engage the services of a registered professional archeologist to perform this task. Specific
tasks include the review of the records of the State Historic Preservation Officer; lists of the
National Register of Historic Places; the records of the State Archeologist; records complied by
the General Land Office, as well as other relevant literature, conduct a Phase I survey of the
project area, and provide a written report documenting the results of the records search and
any necessary recommendations.
2.6 Bidding Services
Bidding services are excluded from the scope of services.
2.7 Construction Phase Services
Construction Phase Services are excluded from the scope of services.
2.8 Project Deliverables
The following will be submitted to the Owner, or others as indicated, by the Engineer:
1. Three copies of Tier Three Categorical Exclusion.
2. Solicitation of Views coordination letter to all review agencies.
3. Three copies of USACE 404 Permit Package.
4. Five copies of the Cultural Resources Survey report.
5. Five copies of the Noise Analysis Report.
6. Eight copies of the Tier Three Categorical Exclusion Draft Report.
7. Eight copies of the Tier Three Categorical Exclusion Final Report.
8. Electronic files as requested.
2.9 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the Owner's convenience or due to changed conditions after previous
alternate direction and/or approval.
2. Submittals or deliverables in addition to those listed herein.
3. Preparation of an EA document.
4. Stream/Wetland Mitigation construction plans and specifications.
Appendix A - Scope of Services 3 of 4 1004-7190
Van Asche Extension Environmental Study
5. Preparation of a Storm Water Pollution Prevention Plan (SWPPP).
6. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
7. Surveying Services.
8. Geotechnical Services.
9. Roadway Design Services.
10. Bidding Services.
11. Construction Phase Services.
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the
Owner and the Engineer.
2.10 Schedule
The Engineer shall begin work under this Agreement within ten (10) days of a Notice to
Proceed and shall complete the work in accordance with the schedule below:
Phase Description Calendar Days
SOV's submitted to agencies 10 days from start date
Submittal of Field Study Reports 80 days from start date
Submittal of Draft Categorical Exclusion 45 days from receiving Field Study Report
Review Comments from all agencies
Appendix A - Scope of Services 4 of 4 1004-7190
Van Asche Extension Environmental Study
APPENDIX A-2
Van Asche Environmental Study/10047190
Garver Hourly Rate Schedule
Classification
Rates
Engineers
E-1
$
86.00
E-2
$
102.00
E-3
$
120.00
E-4
$
142.00
E-5
$
172.00
E-6
$
210.00
Architect / Landscape Architect
A-3
$
120.00
A-4
$
132.00
Planners
P-1
$
106.00
P-2
$
120.00
Designers
D-1
$
83.00
D-2
$
107.00
Technicians
T-1
$
68.00
T-2
$
92.00
Surveyors
S-1
$
42.00
S-2
$
52.00
S-3
$
70.00
S-4
$
94.00
S-5
$
120.00
2 -Man Crew (Survey)
$
154.00
3 -Man Crew (Survey)
$
190.00
2 -Man Crew (GPS Survey)
$
174.00
3 -Man Crew (GPS Survey)
$
210.00
Construction Observation
C-1
$
80.00
C-2
$
103.00
C-3
$
138.00
Administration
X-1
$
48.00
X-2
$
64.00
X-3
$
105.00
I-1
$
104.00
Other
Automation/Controls Specialist
$
160.00
APPENDIX A-2
CITY OF FAYETTEVILLE
VAN ASCHE ENVIRONMENTAL STUDY
FEE SUMMARY
Garver Services Estimated Fees
Environmental Study $29,600
Subcontracted Services
Cultural Resources Survey $8,600
(Historic Preservation Associates, LLC)
Total NTE Fee
$38,200
L:\2010\10047190 - FayAR Van Asche Extension Environmental Study\Contracts\Client\APPENDIX B - Van Asche
Environmental Study 2010-12-22
APPENDIX A-2
CITY OF FAYETTEVILLE
VAN ASCHE ENVIRONMENTAL STUDY
ENVIRONMENTAL SERVICES
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
D-2
D-1
T-2
T-1
X-2
X-1
$210.00
$172.00
$142.00
$120.00
$102.00
$86.00
$107.00
$83.00
$92.00
$68.00
$64.00
$48.00
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
Environmental Coordination
Develop Purpose and Need Statement
1
2
Resources Review
1
4
Develop Solicitation of Views (SOV) Letter
1
3
1
Submittal of SOV Letter to Agencies
2
4
Review of Agency Responses
1
4
Develop Property Owner Notification Letter
1
2
1
Review of 2 Conceptual Layout Alternatives
1
4
6
USACE Coordination for Section 404 Permit (Including JD request)
1
15
4
USAGE Coordination for Mitigation & Conceptual Design
4
12
6
Coordination with AHTD
1
4
4
City of Fayetteville Coordination & Meetings
2
6
6
Prepare Exhibits for Public Meeting
1
2
6
Attendance of Public Meeting
4
4
Subtotal - Environmental Coordination
0
4
0
0
29
0
0
66
0
16
6
0
Environmental Studies
Preliminary Jurisdictional Waters Determination - Field Survey
4
Preliminary Jurisdictional Waters Determination - Report
1
12
6
Conceptual Wetland/Stream Mitigation Design
2
25
12
Review of Cultural Resources Survey - Conducted by Subconsultant
1
Perform Noise Analysis - Field Study
1
4
Perform Noise Analysis - Report and Evaluation of Impacts
1
12
2
Traffic Count - Vehicle Type at Peak Hours
1
6
Farmland Impact Study - Form AD -1006 and Coord. with NRCS
2
1
Aerial and GPS Mapping of Environmental Features
6
8
Determination of Impacts
2
8
Subtotal - Environmental Studies
0
0
0
0
8
0
0
80
0
29
0
0
Environmental Document
Coordination with AHTD for CE Development
1
1
1
Complete AHTD Environmental Impacts Assessment Form
1
Air Quality - Database Review
1
Construction Impacts — Estimated
0.5
1
Cultural Resources — Field Survey
1
Economic Impacts — Database Reviews
1
Endangered Species — Agency Coordination
1
Energy Resources — Database Reviews
1
Environmental Justice — Database Reviews
1
Fish and Wildlife — Field Study
1
Floodplains — Database Reviews
1
1
Forest Service Property- N/A
0
Hazardous Materials/Landfills — Field Study and Database Review
1
Land Use Impacts — Field Survey
1
2
Migratory Birds — Field Survey
1
Navigation/Coast Guard — N/A
0
Noise Levels — Field Study/Analysis
1
Prime Farmland — Field Study/Form AD -1006
1
MANHOUR
SUBTOTALS
Protected Streams — Field Study
1
Public Recreation Lands — Field Study
0.5
Public Water Supply/WHPA — Database Reviews
1
Relocatees — N/A
0
Section 4(f)/6(f) — Field Study
0.5
Social — Database Reviews
1
Underground Storage Tanks — Database Reviews
1
Visual Impacts — Field Study
1
Stream Relocation — Field Study
1
Water Quality — Database Reviews
I
Wetlands — Field Survey
1
Wildlife Refuges — N/A
0
Compile Data and Correspondence into CE Document
6
1
Tier Three Categorical Exclusion Document
1
2
20
1
Submittal of CE to AHTD
1
1
Address AHTD Comments on CE
1
4
Address FHWA Comments on CE
1
4
Prepare Final CE for Distribution
1
6
2
Subtotal - Environmental Document
0
2
0
0
9.5
0
0
67
0
0
5
0
Environmental QA/QC
Quality Assurance of CE
1
4
4
4
Subtotal - Environmental QAIQC
0
1
0
4
4
0
0
4
0
0
0
0
Hours 0 7 0 4 50.5 0 0 217 0 45 11 0 335
Salary Costs $0.00 $1,204.00 $0.00 $480.00 $5,151.00 $0.00 $0.00 $18,011.00 $0.00 $3,060.00 $704.00 $0.00 $28,610.00
SUBTOTAL - SALARIES: $28,610.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $310.00
Postage/Freight/Courier $160.00
Office Supplies/Equipment $30.00
Survey Supplies $30.00
Noise Analysis Equipment $400.00
Travel Costs $60.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $990.00
TOTAL GARVER FEE: $29,600.00
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/15/2011
City Council Meeting Date
Agenda Items Only
Chris Ce
Brown
Submitted By
Engineering Development Services
Division Department
Action Kequ►rea:
tion Approving a Contract with Garver, LLC for providing the environmental assessment study for the Van
Extension project between Gregg and Garland.
$ 38,200.00
Cost of this request
4520.9520.5314.00
Account Number
06035.2500
Project Number
Budgeted Item x
$ 296,682.00
Category / Project Budget
Funds Used to Date
$ 296,682.00
Remaining Balance
Budget Adjustment Attached
Date
1 28-1t
Date
—2—
Finance and Internal Services Director Date
1-31-11
Date
to
Van Asche (Garland to Gregg)
Program Category / Project Name
Street Improvements
Program / Project Category Name
2006A Sales Tax Construction
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 01-23 —1 1 A 11: 03 R CV D
Clerk's Office
Received in ERE
Mayor's Office $ 0
Revised January 15, 2009
yZa ttv1lle
SAS
To: City Council Members
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director ON
From: Chris Brown, City Engineer
Date: January 27, 2011
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: A Resolution approving a contract with Garver, LLC for providing the Environmental
Assessment Study for the Van Asche Blvd. Project between Gregg and Garland in the amount of
$38,200.00.
PROPOSAL:
This project consists of the widening and improvement of Van Asche Blvd. from Garland Avenue to Gregg
Avenue including new location from Ball Street to McGuire Avenue. The roadway improvements will
include widening the existing two lane portion of Van Asche from Garland Avenue to McGuire Avenue to a
four lane section with a fifth lane for left turns at the intersection with Garland Avenue. From McGuire
Avenue to Gregg Avenue, a full four lane boulevard section is planned.
The Fayetteville Expressway Economic Development Corridor (FEEDC) Project includes the Flyover and
the Roundabout projects. Funding for these projects includes a federal earmark of approximately $8
million. This Van Asche project is also eligible for funding under this earmark. It is expected that there
will be funds remaining after the completion of the Flyover and the Roundabout that can be applied to Van
Asche.
Due to the potential use of federal funding, development of an Environmental Assessment Study is required.
The Consultant will perform social, economic, and environmental studies for inclusion in the environmental
documentation. The goal is to provide the documentation necessary to obtain approval of a Tier Three
Categorical Exclusion (CE) document. The work to be performed by the Consultant shall consist of
preparing a CE document for the proposed project in accordance with AHTD and FHWA policies and
procedures. The contract includes $29,600 for the Environmental Assessment. It also includes $8,600 for a
Cultural Resource Survey if required during the approval process.
On November 16, 2010, a selection committee consisting of City staff and Alderman Ferrell selected
Garver, LLC to provide these services.
This item was presented to the Street Committee on January 27, 2011. The Street Committee voted to
forward this item to the full City Council with a recommendation for approval.
THE CITY OF FAYETTEVILLE, ARKANSAS
RECOMMENDATION:
Staff recommends approval of the resolution approving a contract with Garver, LLC for providing the
Environmental Assessment Study for the Van Asche Extension Project. In addition, this item was presented to
the Street Committee on January 27, 2011, and the Committee voted to forward this item to the full City
Council with a recommendation for approval.
BUDGET IMPACT:
These services will be funded by the Van Asche Blvd. (Gregg to Garland ) project which is part of the
Transportation Bond Program. The cost of these services will not exceed $38,200.00.
STA. 19+00 TO STA. 49+61
STA 0+00 TO 19+00 UNDER OVERPASS
ww ��
cac I :
HH
PRINCIPAL ARTERIAL PARKWAY
4 —LANE STREET 4 —LANE STREET
Garland Ave to I-540 Under 1-540 McGuire to Greve Street
VAN ASCHE DRIVE (HIGHWAY 112 TO GREGG) EXTENSION
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT WITH GARVER, LLC IN AN
AMOUNT NOT TO EXCEED $38,200.00 FOR THE PERFORMANCE OF AN
ENVIRONMENTAL ASSESSMENT STUDY FOR THE VAN ASCHE
BOULEVARD EXTENSION PROJECT BETWEEN GREGG AVENUE AND
GARLAND AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract, a copy of which is attached as Exhibit "A", in an amount not to exceed $38,200.00 for
the performance of an environmental assessment study for the Van Asche Boulevard extension
project between Gregg Avenue and Garland Avenue.
PASSED and APPROVED this 15th day of February, 2011.
APPROVED:
ATTEST:
By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer