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Home My WebLink About27-11 RESOLUTIONRESOLUTION NO. 27-11 A RESOLUTION AWARDING BID #11-17 AND AUTHORIZING THE PURCHASE OF SEVENTEEN (17) SEWER FLOW MONITORS FROM ADS ENVIRONMENTAL SERVICES LLC IN THE AMOUNT OF $136,528.63 FOR INSTALLATION IN THE CITY SEWER COLLECTION SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-17 and authorizes the purchase of seventeen (17) sewer flow monitors from ADS Environmental Services LLC in the amount of $136,528.63 for installation in the city sewer collection system. PASSED and APPROVED this 15"` day of February, 2011. APPROVED: ATTEST: 4 BY:�% N ' D JO ' 19' ayor By: ah,f40.) SO DRA E. SMITH, City Clerk/Treasurer ®ql SKI111 TR "f,, �,�®aoo® S �i ®o�G®C)��YQ !®G� Z. :FAYETTEVILLE: E ® o A A6�EW f V "SGA \JQa�� David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 15 -Feb -11 City Council Meeting Date Agenda Items Only Utilities Capital Projects Division Action Required: Utilities Department Approval of the purchase of seventeen sewer flow monitors for permanent installation in the sewer collection system from ADS LLC for $124,969.00 plus $11,559.63 tax, Bid 11-17. 136,528.63 Cost of this request 4480.9480.5815.00 Account Number 02133.0215 Project Number Budgeted Item xx 1,489,405.54 Category / Project Budget Wastewater Sys Improv Project Program Category / Project Name Water and Wastewater Funds Used to Date Program / Project Category Name 1,489,405.54 Water and Sewer Remaining Balance Fund Name Budget Adjustment Attached r t/ v Depart +' rector, orney Finance and Internal Services Director ate I-3 f- l r Date r� —31-zo Date Chief of Sta a or 41/641L Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised January 15, 2009 ttevll1e CITY COUNCIL AGENDA MEMO MEETING DATE OF FEBRUARY 15, 2011 THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff From: David Jurgens, Utilities Director Fayetteville Water and Sewer Committe Date: January 28, 2011 Subject: Purchase of seventeen sewer flow monitors from ADS LLC for $124,969.00 plus tax. RECOMMENDATION Staff recommends approval of the purchase of seventeen sewer flow monitors for permanent installation in the sewer collection system from ADS LLC for $124,969.00 plus $11,559.63 tax. BACKGROUND The information provided by a sewer flow monitoring system is vital to identifying numerous, otherwise invisible problems in the sewer collection system. Because over 95% of the sewer pipes are non -pressurized gravity flow pipes, they are subjected to numerous influences which can cause extraneous water to get in, sewage to get out, and blockages due to hundreds of sources. The need for this type of system has been validated in countless studies in the City and throughout the country. DISCUSSION The telemetered wastewater flow monitoring system will consist of seventeen permanently installed open channel sewer flow monitors. These monitors will be connected to the City's SCADA system through ethernet radios or existing telephone lines to a computer at the Noland Wastewater Treatment Facility. The information will be used to evaluate both dry weather flows during normal conditions as well as wet weather flows during storm events. The flow monitoring system will enable the City to maximize the wet weather storage capabilities at both the Noland and West Side Wastewater Treatment Facilities as an ongoing requirement to maintain compliance with the NPDES discharge permits. Four bids were received on January 26, 2011. ITT Analytics ADS LLC Hach Company ISCO Teledyne $ 30,341.85 (did not meet specification) $124,969.00 (lowest responsive bid) $181,800.00 $185,934.13 The ITT Analytics bid must be rejected for failure to meet specifications in multiple critical areas. Primarily, the proposed ultrasonic depth sensor is 4.0" high, maximum 0.88" specified. ADS LLC equipment meets the specified requirements. BUDGET IMPACT Funds are available within the Wastewater System Improvement Project budget. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION AWARDING BID #11-17 AND AUTHORIZING THE PURCHASE OF SEVENTEEN (17) SEWER FLOW MONITORS FROM ADS ENVIRONMENTAL SERVICES LLC IN THE AMOUNT OF $136,528.63 FOR INSTALLATION IN THE CITY SEWER COLLECTION SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-17 and authorizes the purchase of seventeen (17) sewer flow monitors from ADS Environmental Services LLC in the amount of $136,528.63 for installation in the city sewer collection system. PASSED and APPROVED this 15th day of February, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer aye evile 1 ADS, LLC Bid 11-17, Sewer Flow Monitors ADS Environmental FlowShark Triton Services LLC BID: 11-17 1/26/2011 2:00 PM CITY OF FAYETTEVILLE $124,969.00 2 Hach Company Hach Company 930 or 930T $161,400.00 (Land Line) $181,800.00 (Wireless) 3 ISCO Teledyne ISCO 2150/2110 $ ' 185,934./3 4 ITT Analytics - Global Water Did Not Meet Specifications *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: P. VICE, PURCH MGR 1/U/ii NESS DATE Ta'atelle City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8220 ARKANSAS TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: BID 11-17, Sewer Flow Monitors DEADLINE: Wednesday, January 26, 2011 at 2:00 PM, local time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforent ci.fayetteville.ar.us, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Tuesday, January 11, 2011 INVITATION TO BID BID 11-17, Sewer Flow Monitors No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 11-17, Sewer Flow Monitors" with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: ADS LLC Contact Person: Kirk Jones Title: Business Development Manager E -Mail: kjones@idexcorp.com Phone: 512-228-6001 Business Address: City: Signature: v/ Tit^. Jose J. Goustin, Treasurer Huntsville 4940 Research Drive City of Fayetteville, AR Bid 11-17, Sewer Flow Monitors Page 1 of 17 State: Alabama Zip: 35805 Date: /42S-7/7 City of Fayetteville Bid 11-17, Sewer Flow Monitors Bid Form (Page 1 of 2) *GUARANTEED DELIVERY DATE: 30 day from receipt of order. F.O.B. Fayetteville West Side Wastewater Treatment Plant, 15 South Broyles Road, Fayettevi 001 2000 Sunshine Rd 1. 15 Sin:le $ 6,300.00 002 2081 Coun Rd 877 24 Sin:le $ 6,300.00 003 WL -4, Hamestrin: LS 48 Sin:le $ 6,300.00 004 I uali Lane 36 Sin:le $ 6,300.00 005 North Street 24 Sin:le $ 6,300.00 006 3600 N Gre:: Ave 15 & 16 Dual $ 10,767.25 007 3770 N Mall Ave 30 Sin:le $ 6,300.00 008 2911 N Crossover Rd 12 & 18 Dual $ 10,767.25 009 3016 Summer Shade Dr 18 Sin:le $ 6,300.00 010 Noland Gate 24 & 24 Dual $ 10,767.25 011 Noland 42 42 Sin:le $ 6,300.00 012 Noland 36 36 Sin:le $ 6,300.00 013 Mally Wagnon LS, Include 50' of extra cable for each sensor 18 Sin:le $ 6,300.00 014 Hannah's 30 & 42 Dual $ 10, 767.25 015 LS -12, Farmin: on LS 21 Sin:le $ 6,300.00 016 WL -3, Porter 24 Sin:le $ 6,300.00 017 Hannah's #2 30 Sin:le $ 6,300.00 City of Fayettevil e, AR Bid 11-17, Sewer Flow Monitors Page 14 of 17 City of Fayetteville Bid 11-17, Sewer Flow Monitors Bid Form (Page 2 of 2) Please Specify for Units Bid: *MANUFACTURER: ADS Environmental Services LLC MODEL: FlowShark Triton TOTAL BID PRICE: $ 124,969.00 (Sum of Items 1-17) EXECUTION OF BID - Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the compliance of the item bid. Actual specification of any deficient item must be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation must be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: ADS LLC Purchase Order/Payments shall be issued to this name *BUSINESS ADDRESS: 4940 Research. Drive *CITY: Huntsville *STATE: Alabama *ZIP: 35805 *PHONE: 512-228-6001 (Kirk Jones) FAX: 256-430-6580 *E-MAIL: kjones@idexcorp.com *BY: (PRINTED NAME) Joseph J.�Gousti^ *AUTHORIZED SIGNATURE: *TITLE: Treasurer City of Fayetteville, AR Bid 11-17, Sewer Flow Monitors Page 15 of 17 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@afayetteville.ar.us Requisition No.: Date: 1/28/2011 P.O Number: Expected Delivery Date: ASAP Vendor #: Vendor Name: ADS LLC Mail Yes:_ No: X Address: 4940 Research Drive Fob Point: 15 S. Broyles, Fayetteville, AR 72704 Taxable Yes: X No: Quotes Attached Yes: No: City: Huntsville State: AL Zip Code: 35805 Ship to code: Divison Head Approval: Requester: David Jurgens Requester's Employee #: 490 Extension: 330 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 Sewer Flow Monitors Bid 11-17 1 LS 124,969.00 124,969.00 4480.9480.5815.00 2133.0215 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Bid 11-17 Subtotal: Tax: Total: $124,969.00 $11,559.63 $136,528.63 Approvals: Mayor: Finance Dispatch Department Budget Manager: Utilities Manager: Director: Purchasing Manager: & Internal Services Director: Manager: IT Manager: Other: Revised 1/2/2008