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Home My WebLink About23-11 RESOLUTIONRESOLUTION NO. 23-11 A RESOLUTION APPROVING A CHANGE ORDER TO THE CONTRACT WITH JOE PERME CONSTRUCTION INC. IN THE AMOUNT OF $2,700.00 FOR COMMUNITY DEVELOPMENT BLOCK GRANT REHABILITATION AT 1932 SOUTH GARLAND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a change order to the contract with Joe Perme Construction Inc, in the amount of $2,700.00 for community development block grant rehabilitation at 1932 South Garland. A copy of the change order is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 3rd day of February, 2011. APPROVED: B ATTEST: By: 0SO DRA E. SMITH, City Clerk/Treasurer aHFZtteville COMMUNITY DEVELOPMENT BLOCK GRANT CHANGE ORDER AUTHORIZATION Property Location: 1932 S. Garland Fayetteville AR, 72701 Contractor: Joe Perme Construction Inc. The following is a Change Order to the original Resolution No. 93-10 passed and approved on June 1st, 2010. This Change Order is made to modify or change the work under the above -captioned Resolution and this Change Order is made part of the Resolution. This Change Order supersedes any previous drawings, specifications and agreements. Work shall be completed no later than 14 days after approval of change order. All work shall be performed in a workmanlike manner according to common construction practices, according to the specifications set forth in the Community Services Program's General Specification Manual, and with adherence to city, state and national codes. CHANGES: Original Contract Sum Contractor Sum Paid -To -Date Due on Original Contract Change Order #1 Amount of This Change Order Total Due $21,800.00 $13,332.52 $8,467.48 $3,300.00 $2,700.00 $27,800.00 Contractor i /. �_. �t.:1/ Date I- 7- 7 c(( Date at D (( Date 113 W MOUNTAIN ST 1 FAYETTEVILLE AR 72701 1 PHONE 479.575.8260 1 FAX 479.444.3445 Form CD 135 Yolanda Fields Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements Z0 it 2/1128/5 City Council Meeting Date Agenda Items Only Community Services Division Action Required: Development Services Department Approval of change order for Public Facility Building as part of the Community Development Block Grant subrecipient program $ 2,700.00 Cost of this request 2180.4990.5390.27 Account Number Project Number Budgeted Item $ 25,100.00 Category / Project Budget 13, 332.52 Program Category / Project Name Funds Used to Date Program / Project Category Name 11,767.48 Community Development Remaining Balance Fund Name Budget Adjustment Attached Department 01.0.741,1 Date 7-12- 11 yy Attorney Date Finance and Internal Services Director 13- tot Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office 0 1-1 1 -1 1 P03:20 ? C V n Comments: Staff recommends approval of change order Revised January 15, 2009 ave:.evl e THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS wwwaccessfayetteville o g CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Jeremy Pate, Development Services Department Director From: Yolanda Fields, Community Services Direct Date: January 7, 2010 ��JJ Subject: CDBG Public Facility Program- Approval of Change Order at 1932 S. Garland PROPOSAL: A contract with Joe Penne Construction Inc. for the moderate rehabilitation of 1932 S. Garland was approved on June 1, 2010, (resolution #93-10). Once work on the project began, it was determined that a change order would be needed in order to complete the rehabilitation of the property due to the discovery of some unexpected problems. The original scope of work dated April 18, 2010 called for removal of all existing flooring and replacement with carpet and vinyl flooring. Upon removal of existing flooring it was discovered that some subflooring and decking had become rotten. If this problem is left uncorrected it will cause the effected areas of flooring to sag and eventually give way causing a safety concern. There are four areas that were discovered with rotting floor or underlayment. To repair these areas the rotting subfloor or underlayment must be removed and replace with new pressure treated material. RECOMMENDATION: Staff recommends approval of change order for Public Facility Project located 1932 S. Garland BUDGET IMPACT: Change Order Cost is approximately $2,700 RESOLUTION NO. A RESOLUTION APPROVING A CHANGE ORDER TO THE CONTRACT WITH JOE PERME CONSTRUCTION INC. IN THE AMOUNT OF $2,700.00 FOR COMMUNITY DEVELOPMENT BLOCK GRANT REHABILITATION AT 1932 SOUTH GARLAND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a change order to the contract with Joe Perme Construction Inc, in the amount of $2,700.00 for community development block grant rehabilitation at 1932 South Garland. A copy of the change order is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 1 s day of February, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Joe Penne Construction Inc. 1874 S. Doral Fayetteville, Ar 72701-7794 Name / Address City of Fayetteville 1932 Garland Estimate Date Estimate # 1/6/2011 126 Project Description Rate Amount Markup Total Remove 150 sq ft. rotten underlayment, patch floor and install new underlayment at beginning of hall. Remove 200 sq ft of subfloor and decking, repair floor joist where necessary, install new decking and subfloor in bedroom. Remove and replace rotten subfloor around toilet in front bathroom. Remove 20 sq. ft rotten subfloor and decking, repair floor joist where necessary, install new decking and subfloor in back bathroom. Repair floor under kitchen cabinet area. Perform necessary floor prep where flooring repairs meet old floor. Add 1/4" underlayment at end of hall to level floor. Use floor leveling compound in kitchen to float uneven floor. 0.00 0.00 2,700.00 2,700.00 Total $2,700.00 Phone # Fax # E-mail 479-659-3416 479-439-0811 joe@joepenneconstruction.com Highland Home Builder, Inc. Bruce Kerr 479-903-0966 Community Services Spec writer brucegkerr(a�netzero.com Community Services Division Energy Efficiency Rehabilitation Project Scope of Project: Replace all flooring, replace some interior doors. Drywall, paint, and trim specified areas. Demo old cabinets. Replace kitchen cabinets, sinks, and counter tops. Replace bathroom vanities, mirrors, and toilets. Replace light fixtures and add GFCI outlets. Add new entry decks. Owner's Name: City of Fayetteville (Office Building, formerly a women's shelter) Project Location: 1932 S Garland, Fayetteville, AR Project # 09029-1002 Administrator: Brent Johnson Phone: 479-575-8240 Fax: 479-444-3445 Contractors Description of Work: Minimum requirements for bidder: Proof of current Arkansas Residential Contractor's license (or Commercial Contractor's license if required by law) which is provided by the State of Arkansas Contractors Licensing Board, Certificate of Liability Insurance, and a statement of Completion of EPA/HUD Approved Lead Safety Training if applicable. GENERAL: The contractor will be responsible for all aspects of the construction, installation, repairs, and cleanup as stated in the Scope of Work and Specifics at the project location stated above. Each bidder will be responsible for a complete inspection of the property at the project location before submitting bid. All the distances, measurements, procedures, and listed materials should be verified before submitting your bid to complete the work. The requirements listed here, in the description of work, are general requirements and it will be the responsibility of the winning bidder to assure the City of Fayetteville that the finished project is in compliance with all applicable codes and standards and achieves the goal of raising the efficiency of the building. The contractor's duties and responsibilities include, but are not limited to, the following: I) Purchasing of all materials. 2) Supervision of all employees and subcontractors. 3) Coordination with the City of Fayetteville CDBG Administrator, the City of Fayetteville Code Compliance Office and owners. 4) Project design. 5) Clean up and restoration of all lawns, planters, walking and driving surfaces to their original condition. 6) Keep job site safe for others and practice safe working practices as required. SPECIFICS: A: ELECTRICAL A - 1 Replace all interior light fixtures with white surface mount fixtures, except for fan in office 4. Lights in offices and living rooms should be 3 bulb fixtures. Replace Light fixtures in bathrooms. All bulbs should be energy efficient compact florescent light bulbs (CLS's). Some lights may need different solutions to optimize lighting plan. A - 2 Add ground fault plugs in kitchen by the sink Per. code 210.50 B.3, 2008 National Electric Code A - 3 Add any missing covers on switches or plugs. A - 4 Remove kitchen stove plug and vent hood and cap off electricity for addition of cabinets. B: INTERIOR DOORS B - 1 Remove and replace the doors entering the following numbered offices. 1,9,10,11,12,13,14,16,17. B - 2 Remove and replace the doors entering the following numbered bathrooms. 2,3,4 B - 3 Replace or add closet doors in the following numbered offices. 9,10,11,13,17. B - 4 Remove and replace the two full size closet doors in hallway number 19. Do not replace the half doors. B - 5 Reinstall all old door knobs. C : KITCHEN REMODEL AND STORAGE CABINETS C - 1 Tear out all kitchen cabinets and storage cabinets or shelves in the following numbered offices: 1,4,6,7. C - 2 Tear out all ceiling soffits in kitchen. C - 3 Add 10 feet of new base cabinets in kitchen in area where sink is now. Install new upper cabinets over the base cabinets (when area is exluded because of the window the uppers are about a total of 6 ft. (there will be no stove area) C - 4 Install and plumb new sink and faucet under window. (Similar sink to what is in now) D: DRYWALL D - 1 Remove shinny white wall paneling in hallway #19. Repair possible existing drywall behind paneling or redrywall the walls if not existing. Drywall the ceiling. The whole hallway should have a uniform look. D - 2 Repair the drywall in areas that had the cabinets or shelves removed. E: INTERIOR TRIM AND PAINT E - 1 Trim all added doors. Add trim against any ceilings that were drywalled that have paneling on the walls. Add baseboards to any rooms that do not have them. E - 2 Paint all interior doors that have been added and paint old doors that have not been painted very recently. E - 3 Paint all newly added or repaired drywalled areas. E - 4 Paint the ceilings in the kitchen and in the following numbered offices. 4,10,12,13,14. Room number 10 needs the one ceiling tile tacked up straight before painting. Paint the ceiling in bathrooms 3 and 4. E - 5 Paint or replace the few bad looking ceiling duct vents. F: BATHROOM REPAIRS F - 1 Remove and replace all toilets with new ones. (In bathroom # 5 install full size toilet) F - 2 Replace all bath vanity cabinets and tops. In bathroom # 5 install full size pedestal sink. F - 3 Install and plumb new vanity faucets F - 4 Remove old mirrors and install new ones over sinks. G: FLOORING G - 1 Remove all existing carpet. Remove all existing hard flooring unless the new flooring can be installed over it in a smooth way. G - 2 Install new commercial carpet in all offices, living rooms, and storage rooms. (Approximately 2700 square feet) G - 3 Install new commercial vinyl flooring or similar product in the kitchen, utility room, both hall ways, and all bathrooms. (Approximately 1092 square feet) H: ENTRY DECKS H - 1 Remove the two entry decks and steps on the east side and replace them with new treated lumber. I: CLEANUP I - 1 All new, used, and excess construction materials that relate to the job or a change order(s) belongs to the contractor and can be removed from the property by the contractor as needed during the project and shall be removed at completion. I - 2 All trash shall be hauled off by contractor and preferably recycled if possible. I - 3 All affected areas shall be left broom clean. I - 4 If Lead paint is present, cleanup will be compliant with EPA/HUD Approved Lead Safety standards. J: OTHER J - 1 All work or materials which are not directly noted in the Scope of Work and Specifics, but are necessary for the proper carrying out of the obvious intentions thereof, are to be understood as implied work and will be provided for by the contractor as if specifically described or drawn. J - 2 All work shall be performed in a workmanlike manner according to common construction practices, according to the specifications set forth in the Community Services Program's General Specification Manual, and with adherence to city, state, and national codes. J - 3 Any damage to the dwelling or property caused by the contractor, his/her worker(s) or delivery person, and/or their vehicles during the project shall be repaired to like new conditions. J - 4 Where applicable, all plumbing work shall be performed by a Arkansas State licensed plumbing contractor with adherence to the current Arkansas Plumbing Code. J - 5 Where applicable, all electrical work shall be performed by a Arkansas State licensed electrical contractor with adherence to the current National Electrical Code. J - 6 Where applicable, all HVAC work shall be performed under the supervision of a licensed HVAC contractor with adherence to all codes. THE CITY OF FAYETTEVILLE, ARKANSAS 1 ARKANSAS www.acces fayetteville org COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM RECEIPT OF BIDS OWNER(S): City of Fayetteville ADDRESS: 1932 S. Galand PROJECT No: 09029-1002 PROJECT TITLE: 1932 S. Garland Moderate Rehab BID CLOSING DAY/DATE/TIME: Monday, 4:00 PM, May 3, 2010 CONTRACTOR: �/�<' (J^.Sir ✓c 1 . BID AMOUNT: Z CONTRACTOR: BID AMOUNT: CONTRACTOR: BID AMOUNT: CONTRACTOR: BID AMOUNT: CONTRACTOR: BID AMOUNT: Certified by: /6,-,`C� � �`0 Witness: / f22,-2 _ — Date: 57 3 /0 Date: x--10 "Helping to Build a Better Community - Community Resources Division relteTille THE CITY OF FAY I tVILLE, ARKANSAS ARKANSAS www.accessfayetteviIle.org COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STANDARD BID PROPOSAL FORM PROJECT NUMBER: 09029-1002 DATE ISSUED: 04-18-10 DATE AND TIME OF OPENING: Monday, 4:00 pm, May 3, 2010 OWNER'S NAME: City of Fayetteville PROJECT ADDRESS: 1932 S. Garland Ave. Fayetteville, AR ATTENTION The City has the right to select which of the items listed below will be completed based on the amount of funds available. *In blanks below please quote price for each item and the total for project at the bottom. A) Electrical: , oc B) Interior Doors: C) Kitchen Remodel and Storage Cabinets: D) Drywall: E) Interior Trim and Paint: F) Bathroom Repairs: G) Flooring: H) Entry Decks: I) Cleanup: J) Other: 0,2 / ZOO 1gda I°� 6 <600 e� !Lebo 5j00� Goc) Ci MY TOTAL BID PRICE FOR THIS PROJECT IS $ � ..(I yo co Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. 113 W MOUNTAIN STI FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445 Revised (01-2008) Form CR121 Page 1 of 2 rettelle THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS W W W.accessfayetteville.org COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Complete Business Address: Name of Firm: � ��_s��ti w Phone# ?3--4r01-(7a 1 Street address or P 0 Box t 7 `t 5', D- City / State/ Zip Code %4-Aege--'< k7 Printed Name: ,A5 -e__ Signature: �F "2--- Title: Uzy - 113 W MOUNTAIN ST I FAY EiIEVILLE AR 72701 1 PHONE 479.575.8260 I FAX 479.444.3445 Revised (01-2008) Form CR121 Page 2 of 2