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Home My WebLink About216-11 RESOLUTIONRESOLUTION NO. 216-11 A RESOLUTION AUTHORIZING PURCHASE OF THIRTY-SEVEN (37) LED LIGHT FIXTURES AND POLES IN THE AMOUNT OF $67,667.27 PURSUANT TO BID #10-40 FROM AMERLUX EXTERIOR LLC (FKA DYNAMIC LIGHTING SOLUTIONS) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes purchase of thirty-seven (37) LED light fixtures and poles in the amount of $67,667.27 pursuant to Bid #10-40 from Amerlux Exterior LLC (formerly known as Dynamic Lighting Solutions). PASSED and APPROVED this 20th day of December, 2011. APPROVED: B I / ELD J �yrAN, Mayor ATTEST: By: %L C ,---)v SONDRA E. SMITH, City Clerk/Treasurer ,'', R /TR 'f, ,°°°°®-SG , .z_k°,1Y O,c° -p' .1 ZUa ®A e FAYETTEVILLE ® - Terry Gulley Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 12/20/2011 City Council Meeting Date Agenda Items Only Transportation Services Division Action Required: Transportation Department A resolution to award a bid for 37 LED light fixtures and poles from Amerlux Exterior LLC in the amount of $67,668. 22,000.00 45,668.00 Cost of this request 2240.9240.5342.99 4470.9470.5814.05 Account Number 09011 02016 Project Number Budgeted Item X $ 460,713.00 1,280,727.00 Category / Project Budget 435,694.00 588,709.00 Funds Used to Date 25,019.00 717,037.00 Remaining Balance Budget Adjustment Attached Energy Effic/Consery Block Grant Trail Development Program Category / Project Name Energy Block Grant Trail Improvements Program / Project Category Name Energy Block Grant Sales Tax Cap Imp Fund Name Department ney Finance and Internal Services Director /Z Date (2-z-11 Date )1,--6-7-011 Date A? —# Date Previous Ordinance or Resolution # 104-10 Original Contract Date: Original Contract Number: Received in City 1 2-02-- I 1 P03:05 R C V D Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff John Coleman, Sustainability & Strategic Planning Director Jeremy Pate, Development Services Director Chris Brown, City Engineer C$ From: Matt Mihalevich, Trails Coordinator Date: December 2, 2011 Subject: U of A Farm Trail — LED Lights RECOMMENDATION: Approval of the purchase of 37 LED trail light fixtures and poles from Amerlux Exterior (formerly Dynamic Lighting Solutions) using Resolution 104-10 (Bid#10-40) in the amount of $61,938.00 plus sales tax in the amount of $5,729.27 for a total contract amount of $67,667.27 for installation along the U of A Farm Trail. PROPOSAL: To utilize the remaining funds from the Energy Efficiency and Conservation Block Grant to purchase lighting to be installed along the newly constructed U of A Farm trail from Scull Creek trail to Garland Avenue. There will be a transfer of funds from the Energy Efficiency and Conservation Block Grant as part of the American Recovery and Reinvestment Act (ARRA). At this time it is anticipated to be approximately $27,000, but the exact amount is unknown due to other ongoing projects. This expenditure will complete the City of Fayetteville's $724,900 Energy Efficiency and Conservation Block Grant program. Projects from the grant included the following: • Energy Retrofit of Police Department, Water & Sewer Operations, Fire Stations #1, #4 and #6 • 160 LED lights along trails and sidewalks • Greenhouse Gas Emissions Inventory for municipal operations • 6.8 kilowatt solar photovoltaic system on District Court Building • Community Revolving Loan Fund retrofitting three non-profit facilities in Fayetteville The City also received over $27,000 in energy rebates from the Arkansas Energy Office and Southwestern Electric Power Company as a result of the energy projects from this grant. BUDGET IMPACT: Funds for the purchase of the lighting and poles have been budgeted as part of the CIP - Trail Development Program and remaining funds from the Energy Efficiency and Conservation Block Grant. RESOLUTION NO. A RESOLUTION AUTHORIZING PURCHASE OF THIRTY-SEVEN (37) LED LIGHT FIXTURES AND POLES IN THE AMOUNT OF $67,667.27 PURSUANT TO BID #10-40 FROM AMERLUX EXTERIOR LLC (FKA DYNAMIC LIGHTING SOLUTIONS) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes purchase of thirty-seven (37) LED light fixtures and poles in the amount of $67,667.27 pursuant to Bid #10-40 from Amerlux Exterior LLC (formerly known as Dynamic Lighting Solutions). PASSED and APPROVED this 20th day of December, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Date: Dec 2, 2011 Quote: PLGSPRI1-3572-8 PREMIER Quote Breakout LIGHTING GROUP Premier Lighting Group 8040 B Counts Massie RD North Little Rock AR 72113 Phone: (501) 753-6599 Quoter: Justin Long [(501) 753-6599x216] Project CITY OF FAYETTEVILLE - ADDITIONAL TRAIL Location Quote PLGSPRI1-3572-8 Page 1/2 To: For CITY OF FAYETTEVILLE Bid Date Dec 20, 2011 113 WEST MOUNTAIN Expires Jan 19, 2012 FAYETTEVILLE AR 72701 AMERLUX EXTERIOR QTY Type MFG Part Price UQ ExtPrice 37 AMERLUX PT40/D142-RFS22/LED-HS-BX4-5.0K-6.5L-100W/BLK/ $1,286.00 $47,582.00 FAYETTEVILLE 37 AMERLUX DS15ASDS-JXB $388.00 $14,356.00 Total $61,938.00 Freight Allowance $2,000.00 Min Billing Terms: see last page for terms and conditions of sale Justin Long Page 1/2 Date: Dec 2, 2011 Quote: PLGSPRI1-3572 Page 2/2 PRIIRME Breakout Summary ►IGHTING GROUP Premier Lighting Group 8040 B Counts Massie RD North Little Rock AR 72113 Phone: (501) 753-6599 Quoter: Justin Long Project CITY OF FAYETTEVILLE TRAIL Location Quote PLGSPRI1-3572-8 To: CITY OF FAYETTEVILLE 113 WEST MOUNTAIN FAYETTEVILLE AR 72701 Manufacturer AMERLUX EXTERIOR Total Notes: TAX NOT INCLUDED PAYABLE TO AMERLUX EXTERIOR FREIGHT ALLOWED - ADDITIONAL For Bid Date Dec 20, 2011 Expires Jan 19, 2012 Amount FreightAllowance Min Billing $61,938.00 $2,000.00 $61,938.00 Terms and conditions of sale: PLEASE INCLUDE QUOTE # WITH ALL REMITTANCE. Justin Long Page 2/2 'Fay'erev�,le BID: 10-40 DATE: 05/21/10 2:00 PM CITY OF FAYETTEVILLE Bid 10-40, Trail Lighting Equipment Re -Bid Item t O^ r a Description i rj4 i A{ i L '- L Y .: 4 (uantity4 7 CMT Dynamic Lighting Solutions Price Each PrieegEach.' T ; d ..'C� Total Price , ,e... _. , ... , . t Price Eac .. , ..,., .., _- . _ ... To al Price; 1 2 Lighting Fixture (Arm, fixture, & LED) 33 -- -- $1,286.00 $42,438.00 Manufacturer Model No Bid Dynamic PT40/D 142 - RFS22/PA/LED/BLK Fiberglass Pole 33 $475.00 $15,675.00 $388.00 $12,804.00 Manufacturer Model CMT LFY(S)B12-T-3-T400X4.5-S Alliance Composites DS15ASDS-JXB TOTAL BID PRICE: $15,675.00 $55,242.00 D1 Deductive Alternate#1 (amount to be subtracted from line item #1) 33 Price Each Total Price Price Each Total Price No Bid $736.00 $24,288.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: .,)u,sts? P. VICE, PURCH MGR ' WITNESS 2� t 0 DA E 9,e) 06TI amerlux.. GtOUAt tIGNTING SOLUTIONS ATTN: ACCOUNTS PAYABLE RE: CHANGE IN REMIT TO NAME Effective November 1, 2010 Dynamic Lighting Solutions, LLC changed it's name to Arnerlux Exterior, LLC. The address & Federal ID remain the same. Please correct your records so that all payments are made payable to: AMERLUX EXTERIOR, LLC. 5220 SHANK ROAD PEARLAND, TX 77581 If you have any questions, please feel free to contact me at the number below. Thanks, Terry Hopkins Accounting Manager Amerlux Exterior, LLC. Phone (281) 997-5400 Ext. 316 5220 Shank Road, Pearland,'IN 77581 Ph 281-997-5400 Fax: 281-940-0690 City Of Fayetteville Requisition too.: Date: 12/2/2011 Ira Number: Expected Delivery Date: Vendor #: 20058 Vendor Name: Amerlux Exterior LLC Mail Yes: No: Address: 5220 Shank Rd Fob Point: Taxable Yes:No: Quotes Attached Yes: No: City: Pearland State: TX Zip Code: 77581 Ship to code: 104 Divison Head Approval: Requester: John Nelson Requeste s Employee #: 1003 Extension: 492 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 PT2-RFS22/LED-HS-BX4-5.Ok- 6.5L-1 6.5L-100 W /B LK/FAYETT E V I LL E 17 EA $1,286.00 $21,862.00 2240.9240.5342.99 09011.0030 PT2-RFS22/LED-HS-BX4-5.Ok- 6.5L-1 6.5L-100W/BLK/FAYETTEV I LLE 20 EA $1,286.00 $25,720.00 4470.9470.5814.05 02016.1104 DS15ASDS-JXB 37 EA $388.00 $14,356.00 4470.9470.5814.05 02016.1104 Res. No. 104-10; Bid No. 10-40 LED Lights & Poles for U of A Farm Trail Special Instructions: Subtotal: Tax: Total: $61,938.00 $5,729.27 $67,667.27 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: