HomeMy WebLinkAbout212-11 RESOLUTIONRESOLUTION NO. 212-11
A RESOLUTION ADOPTING THE 2012 ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2012 Annual Budget and Work Program. A copy of the Budget, marked Exhibit "A", is attached
hereto and made a part hereof.
PASSED and APPROVED this 6th day of December, 2011.
APPROVED:
ATTEST:
LISA BRANSON, Deputy City Clerk
City of Fayetteville, Arkansas
2012 Annual Budget
and
Work Program
City Council and Other Elected Officials
Adella Gray, Ward 1 - Position 1
Brenda Boudreaux, Ward 1 - Position 2
Mark Kinion, Ward 2 - Position 1
Matthew Petty, Ward 2 - Position 2
Justin Tennant, Ward 3 - Position 1
Bobby Ferrell, Ward 3 - Position 2
Rhonda Adams, Ward 4 - Position 1
Sarah Lewis, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, District Judge
Submitted by
Lioneld Jordan, Mayor
Don Marr, Chief of Staff
Paul A. Becker, Finance Director
Greg Tabor, Acting Police Chief
David Dayringer, Fire Chief
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Financial Analyst
Liz Hutchens, Financial Analyst
Table of Contents
Budget Message
Budget Process & Policies
Fund Summaries
Personnel Summary
Capital & Debt
Appendix
Index
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result
of a volunteer team of employees charged with creating a
mission statement that expressed the service core of Cit y
operations, reflected our b eliefs concerning City services,
and was easy to remember. All City employees were given
an opportunity to prov ide input for the mission s tatement.
The mission state ment was then adopted by t he City
Council and is as follows:
To protect and improve our quality of life by
listening to and serving the people with pride
and fairness.
City of Fayetteville, Arkansas
Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council I-II
Budget Executive Summary III -XII
Budget Resolution XIII
Budget Process and Policies:
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 4-5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy .5-6
Capital Improvement Policy 6
Financial Reporting Policy 6
Administrative Procedures to Adjust the Approved Budget 7-8
Budget organizational Structure 9-10
Consolidated Fund - Department - Program Structure 11
Fund Summaries:
Chart of Fund Types - Governmental 13
chart of Fund Types - Proprietary & Fiduciary 14
Sources and uses of Funds 15
Multi -Year Comparison - Adopted Budget Expenditures 16
Governmental Funds:
General Fund:
Fund Description 17-25
Fund Summary 26
Activity Expenditure Summary 27-38
Special Revenue Funds:
Street Fund:
Fund Description 39-40
Fund Summary 41
Activity Expenditure Summary 42-43
Parking Fund:
Fund Description 45
Fund Summary 46
Activity Expenditure Summary 47
Community Development Block Grant Fund:
Fund Description 49
Fund Summary 50
Activity Expenditure Summary 51
EDI Attainable Housing Grant Fund:
Fund Description 53
Fund Summary 54
Activity Expenditure Summary 55
Special State Grants Fund:
Fund Description 57
Fund Summary 58
Activity Expenditure Summary 59
City of Fayetteville, Arkansas
Table of Contents
Energy Block Grant Fund:
Fund Description 61
Fund summary 62
Activity Expenditure Summary 63
Parks Development Fund:
Fund Description 65
Fund Summary 66
Activity Expenditure summary 67
Impact Fee Fund:
Fund Description 69
Fund Summary 70
Activity Expenditure Summary 71
Drug Law Enforcement Fund:
Fund Description 73
Fund Summary 74
Activity Expenditure Summary 75
Debt Service Funds:
Fire Bond Fund:
Fund Description 77
Fund Summary 78
Activity Expenditure Summary 79
TIF Bond Fund:
Fund Description 81
Fund Summary 82
Activity Expenditure Summary 83
Wastewater Improvements Sales Tax Bond Fund:
Fund Description 85
Fund Summary 86
Activity Expenditure Summary 87
Capital Projects Funds:
Replacement & Disaster Recovery Fund:
Fund Description 89
Fund Summary 90
Activity Expenditure Summary 91
Sales Tax Capital Improvements Fund:
Fund Description 93
Fund Summary 94
Activity Expenditure Summary 95
Capital Budget 96-97
Wastewater System Improvements Project Fund:
Fund Description 99
Fund Summary 100
Activity Expenditure Summary 101
Sales Tax Construction Bond Fund:
Fund Description 103
Fund Summary 104
Activity Expenditure Summary 105
city of Fayetteville, Arkansas
Table of contents
Enterprise Funds:
water & Sewer Fund:
Fund Description 107-109
Operating Budget 110-111
Activity Expenditure Summary 112-115
solid Waste Fund:
Fund Description 117-118
Operating Budget 119-120
Activity Expenditure Summary 121-122
Airport Fund:
Fund Description 123-124
Operating Budget 125-126
Activity Expenditure Summary 127
Town Center and Parking Facility Fund:
Fund Description 129
Operating Budget 130
Activity Expenditure Summary 131
Trust Funds:
Police Pension Fund:
Fund Description 133
Operating Budget 134
Activity Expenditure Summary 135
Fire Pension Fund:
Fund Description 137
Operating Budget 138
Activity Expenditure Summary 139
Internal Service Funds:
Shop Fund:
Fund Description 141
Operating Budget 142-143
Activity Expenditure Summary 144
Personnel Summary:
Personnel Summary Full Time Equivalent Basis 145
Personnel variation summary 146
Personnel History (2002-2012) 147
Personnel Summary by Activity & Fund 148
Personnel by Activity & Division - Summary 149-150
Personnel by Activity & Division (Detail) 151-162
Frozen Positions by Activity & Division 163-164
city of Fayetteville, Arkansas
Table of Contents
capital & Debt:
Capital Improvements Program Introduction 165-167
Capital Improvements Program Directional Information 168-170
capital Projects Summary (2012) 171
capital Projects Comprehensive Detail (2012) 172-174
Capital Budget (2012) 175-186
Debt Position 187
Description of outstanding Bonds 188-189
schedule of Bonds Outstanding 190
Debt service Payment schedule 191
Legal Debt Margin Computation 192
Debt to Maturity schedule 193
Appendix:
Organizational chart 195
List of Elected officials, Administrative officials, & Management Staff 196
outside Agency Funding 197
Acronyms 198-199
Glossary 200-205
Index:
Index 207-209
a�vef(eville
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
November 8, 2011
Members of City Council and
Citizens of Fayetteville
I am pleased to submit my proposed budget for 2012 for the City of Fayetteville. This
budget has been prepared in accordance with the Arkansas Statutes and City
Ordinances that require the Mayor, under the aldermanic form of government, to
submit to the City Council the annual budget for approval. This budget allocates
necessary funding for all municipal operations as well as necessary adjustments to the
Capital Improvements Program for 2012.
Once again, the budget was formulated in the context of my primary budget goals
considering current economic conditions.
2012 Budgetary Goals
My goals continue to be as follows:
• To provide the same level of services to the public if possible
• To retain the work force at the current level for necessary personnel but to
evaluate the necessity of refilling open positions
• To avoid increases in taxes to the citizen by keeping the millage rate the same
as 2010
• To continue to provide services to the citizen in the most efficient and effective
manner possible
• To fund needed Capital Improvements to the greatest extent possible
• To scrutinize all City fund types for possible reductions
Financial Environment
The local economic conditions in Fayetteville have improved in fiscal 2011 when
compared to the prior two years of my administration. Sales taxes are up
approximately 4% compared to prior year and 6% compared to budget through the
end of the third quarter of fiscal 2011. The City has also experienced a moderate
increase in building activity. Unfortunately unemployment still remains at 6.6%, which
does compare favorably to the rest of the State and Nation but still is high for
Fayetteville historically. The specter of national economic problems also looms large.
For these reasons, this budget has been formulated on conservative revenue and
expenditure estimates.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
For 2012, we have forecasted all revenue sources to be equal to 2011 projections. The
frozen positions I have directed in the past will be continued. Many of the cuts made
during the previous two years will remain in force. However, since we still face a
potential shortfall in the General Fund of approximately $500,000, I have not included
salary increases in my proposed budget. At the close of the 2011 fiscal year, I intend to
analyze the City's financial position and if at all possible recommend a salary package
for employees to the Council.
Conclusion
This budget is based on realistic revenue and expenditure estimates. I believe that it
continues to provide for the best possible level of services while still guarding against
possible weakening economic conditions.
2011 has been another busy year for the City and together we have accomplished a
great deal. With the combined efforts of this Administration and City Council support, I
am confident that we will meet the challenges facing the City and continue to provide
our citiz s superior service levels.
Lioneld Jorda ayor
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
11
ave eville
ARKANSAS
t.accessfayettevi lle.org','.
November 8, 2011
Mayor Lioneld Jordan, Members of the City Council and
Citizens of Fayetteville:
THE CITY OF FAYETTEVILLE, ARKANSAS
The budget being presented is a 2012 operating budget. It does not include re -budgets
that represent programs approved and appropriated in prior years which as of the end
of fiscal 2011 remain uncompleted. Re -budgets also include amounts generated by
previous bond issues in the Capital Project Funds which remain unspent as of December
31, 2011 and are likely to be in excess of $45,000,000. These re -budgets will be presented
for addition to the 2012 operating budget early in the first quarter of 2012.
In 2011, City and County Sales Taxes increased compared to 2010. By year end, total
sales taxes are expected to be approximately 4% over prior year. The decline in both
residential and commercial building has leveled off but fees associated with permitting
and construction are still far below 2008 levels. Water and Sewer revenue collections
have increased in fiscal 201 1 due to unusually dry weather conditions during the summer
months. Fuel and rent revenues at the airport are under 2010 collections. HMR revenue
continues to increase and should finish the year up by 5%. Other fund operations are
relatively stable when compared to the prior year.
The 2012 General Fund budget represents net expenditure increases from 2011 as an
additional $253,700 was added compared to last year's budget. This was due to
required increases because of pension obligations, insurance increases, maintenance
contracts, and vehicle replacement charges. Open positions (23.1 FTE's) continue to be
frozen. Cost control measures began in 2009 and are being incorporated in the 2012
budget. Once again no salary increases are provided for in the 2012 budget.
Total reductions in the General Fund since the 2009 budget have been over $2.5 million.
A total of 23.10 FTE's have been held open, overtime has been drastically reduced, and
annual salary increases have not been given since 2009. All these measures were taken
to address revenue decreases experienced in 2009 and 2010 as the City reacted swiftly
to these economic changes.
For 2012, the General Fund budget has been formulated on the assumption that
revenues in 2012 will be essentially flat compared to current 2011 estimates. However,
the $1 million transfer from the Sales Tax Improvements Fund that was budgeted in 2011
will not be needed in 2012. The use of $498,000 from fund balance is being requested for
2012.
Telecommunications Device for the Deaf TDD (479) 521-1315 113 West Mountain - Fayetteville, AR 72701
1.11.
THE CITY OF FAYETTEVILLE, ARKANSAS
2012 PROPOSED BUDGET EXECUTIVE SUMMARY
This budget is formulated with the Enterprise Funds being budgeted on an accrual basis
except for depreciation, which is not included in the budget, and both capital
expenditures and bond principal payments which are included in the expenditure
budgets.
Governmental funds are budgeted on the modified accrual basis.
The total budget allocated by expenditure category is displayed in the following table.
Summary of Fund Expenditures by Category (In Dollars)
Category:
Personnel Services
Materials & Supplies
Services & Charges
Maintenance
Fuel
Internal Charges
Purchased Water
WWTP Operations
Total Operating Expenses
Transfers Out
Debt Service
Capital
Total Expenses
Adopted
2011
$ 42,092,155 $
4,527,208
16,052,793
3,975,581
2,946,398
3,944,052
6,500,000
7,712,706
Proposed
2012
42,466,864
4,234,456
16,090,288
4,508,422
3,460,493
4,354,031
6,500,000
7,799,391
87,750,893 89,413,945
1,233,000
18, 732,207
10, 798,100
330,600
20,104,105
11,482,350
Change In
Dollars
2012
% of Total
Budget
$ 374,709 35.5%
(292,752) 3.8%
37,495 13.5%
532,841 3.4%
514,095 2.5%
409,979 3.3%
0 5.5%
86,685 6.5%
1,663,052 74.0%
(902,400) 1.0%
1,371,898 15.8%
684,250 9.1%
$ 118,514,200 $ 121,331,000 $ 2,816,800
100.0%
The 2012 Proposed Budget is in excess of $121.3 million. This is an increase when
compared to 2011 of $2,816,800 or 2.3%. The majority of that increase is due to changes
in debt service and capital. The total operating expenses are up $1,663,052 or 1.8%.
Telecommunications Device for the Deaf TOD (4791 521-1316 113 West Mountain - Fayetteville, AR 72701
TV
THE CITY OF FAYETTEVILLE, ARKANSAS
The following table indicates the percentage of total budget allocated by funds.
Fund Totals as Percent of Total Budget
Adopted 2011 Proposed 2012
Budget % Total Budget % Total
Funding Sources
General $ 33,885,500 28.6% $ 34,139,200 28.1%
Water &Sewer 30,901,000 26.1% 30,908,000 25.6%
Sales Tax Bond 15,373,700 13.0% 16,372,400 13.5%
Solid Waste 9,208,300 7.8% 9,950,100 8.2%
Shop 7,239,900 6.1% 8,231,500 6.8%
Sales Tax Capital Improvements 6,390,000 5.4% 6,702,600 5.5%
Street 4,390,000 3.7% 4,706,600 3.9%
Parks Development 2,424,600 2.0% 2,358,000 1.9%
Police Pension 1,692,800 1.4% 1,633,000 1.3%
Fire Pension 1,480,400 1.2% 1,470,000 1.2%
Parking 1,065,100 0.9% 1,101,800 0.9%
Impact Fee 1,260,000 1.1% 921,000 0.8%
Airport 770,800 0.6% 768,000 0.6%
Town Center 702,700 0.6% 695,200 0.6%
Community Development Block Grant 695,800 0.6% 589,000 0.5%
Drug Law Enforcement 494,000 0.4% 544,000 0.4%
11F Bond 63,700 0.1% 100,000 0.1%
Wastewater System Improvements Proj. 0 0.0% 97,600 0.1%
Fire Bond 424,800 0.4% 0 0.0%
Replacement & Disaster Recovery 45,100 0.0% 41,000 0.0%
Sales Tax Construction Bond 6,000 0.0% 2,000 0.0%
$ 118,514,200
100.0% $ 121,331,000 100.0%
An examination of the overall budget indicated that the General Fund is the largest fund
being 28.1% of the total. The Water and Sewer Fund is second at 25.6% of the total. The
combination of these funds is 53.7% of the total budget. The Sales Tax Bond Fund
(budget to repay outstanding bonds) is 13.5% of the budget. Thus the three largest funds
represent 67.2% of the total operating budget.
An important part of this budget document is the City's Financial Policies delineated in
pages 4 through 8 which are incorporated as a part of the budget. These policies
include the following:
Revenue Policy
Expenditure Policy
Debt Policy
Reserve Policy
Investment & Cash Management Policy
Capital Improvement Policy
Financial Reporting Policy
Administrative Procedures to Adjust the Approved Budget
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
V
THE CITY OF FAYETTEVILLE, ARKANSAS
Overview of City's Major Funds:
General Fund is the major operating fund of the City and is comprised of activities not
accounted for specifically in other funds.
The traditional functions of government are included in the General Fund which includes
the following: general government services (Mayor's Administration, District Court, City
Clerk and City Attorney), fire, police, finance, internal services, animal services,
telecommunications, parks and recreation, cable, library funding, engineering, planning,
and building safety.
General Fund Revenue:
The General Fund revenue budget was based on the following assumptions:
• Revenue for the City Sales Tax is projected to increase at a rate of 4.48% over 2010
actual receipts.
• Revenue for the County Sales Tax is projected to increase at a rate of 2.07% over
2010 actual receipts.
• Revenue for Franchise Fees is projected to increase 4.97% over 2011 budget
amount.
• Revenue for Property Taxes is projected to increase at a rate of 2.35% from 2011
collections based on assessed valuation.
• Other revenues are expected to be essentially flat compared to the 2011 budget.
• Maintaining the revenue split for City Sales. Tax to 60% operations and 40% capital.
Based on these revenue assumptions, the major revenue sources for the General Fund in
2012 are projected to be as follows:
City's Share of County Sales Tax $10.7 million
City Sales Tax 9.8 million
Alcoholic Beverage Taxes 0.5 million
Franchise Fees 4.9 million
Intergovernmental Income 2.3 million
Fines & Forfeitures 1.6 million
Charges for Services 1.3 million
Property Tax Millage 1.5 million
Licenses & Permits 0.7 million
Other 0.3 million
Total $33.6 million
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
VI
THE CITY OF FAYETTEVILLE, ARKANSAS
General Fund Expenditures:
Payroll expenditures are based on 99% of full employment. Therefore, a 1% vacancy
allowance has been factored into the General Fund budget.
The significant increases/(decreases) in General Fund for 2012 compared to 2011 are
as follows:
2011 General Fund Adopted Expense Budget: $ 33,885,500
Additions:
LOFPI Police Pension $ 52,589
LOFPI Fire Pension 52,570
Health Insurance (Rate Increase) 21,871
Fuel 51,550
Motorpool Charges 54,614
Election Cost (General Election) 30,000
Police Jail Contract 10,500
Utilities 14,400
Other 12,613
Software Maintenance 59,807
360,514
Reductions:
Personnel Turnover & Other
Insurance - Personal Liability / Vehicles
Radio Maintenance
Net Additions/(Reductions)
(7,182)
(17,480)
(82,152)
(106,814)
$ 253,700
$ 34,139,200
Telecommunications Device for the Deaf TDD (479) 521 1316 113 West Mountain - Fayetteville, AR 72701
VII
THE CITY OF FAYETTEVILLE, ARKANSAS
Changes between the 2009 and 2012 budget are as follows:
2009 General Fund Adopted Expense Budget: $ 35,801,900
Additions:
Salaries/Wages & Pension (including LOFPI) $ 475,083
Health Insurance (Rate Increase) 157,755
Unemployment Insurance 80,000
Software Maintenance 97,143
Election Cost 45,000
Police Jail Contract 10,500
Utilities 14,400
Bad Debt Expense 10,000
$ 889,881
Reductions:
2010 Budgeted Positions Held in 2011 & Frozen Positions $ (1,058,971)
Salary Contingency (Wage Increases for 2010) (325,398)
Fire/Police Overtime (225,000)
Parking Enforcement Program (Shifted to Parking Fund) (201,948)
Contract Services & Lease Expense (112,176)
Fuel (45,039)
Radio Maintenance (82,152)
Washington, D.C. Lobbyist (85,000)
Increase Cost Allocations (70,000)
Vehicle Replacement Charges & General Motorpool Charges (13,000)
Public Notification & Uniforms/Equipment (51,910)
Planning Commissioners Salaries (43,596)
Publications/Dues & Travel & Training & Radio Maintenance (26,315)
Pension Administration Fee & Long Term Disability and Life Insurance (34,082)
Other (177,994)
(2,552,581)
2012 Proposed Budget General Fund $
34,139,200
As the City's main operating fund, the General Fund will continue to face increased
funding demands. There are numerous unfunded needs for 2012 that could not be
addressed at this time.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain -Fayetteville, AR 72701
VIII
THE CITY OF FAYETTEVILLE, ARKANSAS
Major policy issues to be considered for General Fund in the future include:
• The need to fund employee wage increases sometime in the future.
• Continue to explore an independent funding method for the Fayetteville Public
Library.
• Examination of the User Fee/Cost Reimbursement rates based on a cost analysis.
• Continued examination the City's overall long term revenue stream to match
required long term expenditures.
The Street Fund is primarily financed by turnback revenues received from the State of
Arkansas and turnback monies received from the County Road Millage Tax. These
monies are utilized to maintain and repair City streets, rights-of-way, drainage, traffic
control and maintenance, and City owned sidewalks.
State turnback comes from motor fuel taxes collected by the State (state turnback) and
returned to the City on a per capita basis. The long term trend for state turnback is flat.
A total of $3.5 million is projected for 2012. The City also receives 80% of the road millage
levied by the Quorum Court on real and personal property located within the City. This
should generate in excess of $1 million. The Street Fund budget is balanced for 2012 with
revenues equaling expenditures.
The Parking Fund has been established to account for the revenue and expense
associated with the paid parking program. Feasibility of a revenue bond issue for the
construction of a parking facility is currently being considered by the City Council. Net
revenue from this fund would be pledged for payment of that bond issue.
The addition of one FTE is being requested for this fund to address the current workload.
This fund has a budgeted surplus of $277,700 for 2012.
The Parks Development Fund accounts for the revenue and expenditures of the Parks
HMR tax approved by the voters in 1995 as modified by the 2011 referendum. The $2.4
million in planned expenditures for 2012 includes $587,000 in capital improvements. The
fund is budgeted to break even for 2012. All projected revenues amounts are budgeted
for this fund.
The Impact Fee Fund accounts for the revenues and expenditures related to the
collection of water, wastewater, police, and fire impact fees. All projected revenues are
budgeted for this fund. Due to the continued fall in development, the collection of
these fees will be slightly less in 2012 than 2011.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
IX
THE CITY OF FAYETTEVILLE, ARKANSAS
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures
of the City's sales and use taxes which are used for acquisition and improvement
projects as well as equipment additions and replacements that are included in the City's
five-year capital improvements program as adjusted. The 2012 planned expenditures
include $6,695,300 in capital improvements.
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water
purchases from Beaver Water District, all water and sewer functions, the operation of the
wastewater treatment plants, meter and backflow operations, and billing and
collections.
For 2012, the Water & Sewer Fund is projected to have operating gain of $5,507,000
before depreciation expense and capital expenditures. The wastewater treatment plant
operations are budgeted at $7.8 million, which represents almost 26% of the total
operating expenses. The water purchases budgeted for 2012 represent the second
largest expenditure for operations in the fund at $6.5 million. This represents
approximately 21% of total operating expenditures. This fund is budgeted to break even
in 2012.
The Solid Waste Fund is responsible for the operation of the City's solid waste collection
and disposal, recycling program, and composting program. Revenues for the fund are
obtained from fees levied for trash collection, recycling revenue, and container sales or
leases. During the end of 2009, the operation of the transfer station was brought in house
and is currently being operated by the City. For 2012, the Solid Waste Fund is projected
to have a loss of $821,300 primarily due to needed capital improvements. However,
there are sufficient reserves to accommodate this deficit.
The Airport Fund provides for the operation and maintenance of the City's municipal
airport. The Airport Fund's revenue is generated from rents and leases. For 2012, the
Airport Fund is projected to have an operating deficit of $91,000 before depreciation.
The Shop Fund is an internal service fund that provides for the acquisition and
maintenance of equipment and vehicles utilized by the City's operating divisions. The
Shop Fund's source of revenue is from charges to other City operating funds based on
equipment and vehicle usage. The Shop Fund will have a projected $741,100 loss for
2012 after capital expenditures of $3,610,000. This amount will come from fund balance
which reflects the previous accumulation of funds for replacement of equipment and
vehicles when needed.
2012 Capital Budget
This plan contains a total of $15,600,000 for capital projects in 2012. A detail listing of all
of the projects planned for 2012 are included under the Capital and Debt section.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
X
THE CITY OF FAYETTEVILLE, ARKANSAS
Debt Issues - 2011
No new debt was issued in 2011 as of the date of this budget presentation.
Personnel Changes
This budget includes an addition of one FTE for 2012. The Entertainment District Parking
Program increased the workload and responsibilities of the Parking and
Telecommunications Division. The Account Clerk position is funded in the Parking Fund.
Below is a history of total positions by activity from 2002-2012.
800.00
700.00
600.00
500.00
w
400.00
300.00
200.00
100.00
Personnel History (2002-2012)
2002 2003 12004 2005 ! 2006 2007 1 2008 2009 2010 1 2011 2012
Prior Year Change 0.25 13.75 27.50 41.00 8.00 17.501 - 3.00 i - (0.53) : 1.00
Total 645.78 659.53 687.03: 728.03 736.03', 753.5 3; 753.53 756.53 756.53 756.00 757.00
® General Government 44.35 43.65 43.65 43.40 41.40 42.00 41.40 42.00 41.50 41.50 41.50
1111 Finance & Internal Services 57.25 59.75 62.50 69.75 i 69.75 1 70.25 70.25 70.25' 70.25 69.75 69.75 1
IM Police 153.63 1546315763 166.63 169.63171.6 3 171.63 171.63 171.63 171.60 171.60
® Fire 89.00 89.00 101.00 104.00 109.00, 1 14.00 1 14.00 1 14.00.1 14.001 1 14.00', 114.00
Community Planning & Engineering 60.55 65.05 64.80 69.80 71.80 73.30 7330 72.30 7030 ! 70.30 70.30
Transportation, Parking & Utilities 191.65 200.60 209.60 224.60 222.60, 229.0 0 229.60 232.00 234.501 234.50, 235.50
Ili Parks & Recreation 49.35 46.85 47.85 49.85 51.85 53.35 53.35 54.35 ' 5435 1 54.35 ; 54.35
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
x1
THE CITY OF FAYETTEVILLE, ARKANSAS
CLOSING
The funding proposals contained in this budget are the result of a collaborative effort
among all City Division Heads, Department Directors, and City financial Staff members. It
is built on the policies, goals, and objectives outlined by the Mayor and City Council. It
represents the financial and operational plan for the City of Fayetteville for 2012. The
appropriations contained in this budget will provide for quality municipal services that
meet the needs of the Citizens of Fayetteville and it is, hereby, submitted by the Mayor to
the City Council for consideration and adoption.
Respectfully submitted,
R espectfully submitted,
Paul A. Becker Kevin Springer
Finance Director Budget Director
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
XII
RESOLUTION NO. ???-11
A RESOLUTION ADOPTING THE PROPOSED 201 2 ANNUAL BUDGET AND
WORK PROGRAM AS AMENDED.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby adopts the Proposed 2012 Annual Budget and Work Program. A copy of
the Budget, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 15th day of November, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
XIII
(Page Left Blank Intentionally)
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET PROCESS
The budgets of governmental funds (for example General Fund, Street Fund, and Parks
Development Fund) are prepared on the modified accrual basis for revenues and
expenditures. Under the modified accrual basis of accounting, revenues are recognized
when they become both measurable and available. Expenditures are recorded when the
related fund liability is incurred. The proprietary and trust fund types (Water & Sewer Fund,
Solid Waste Fund, and Airport Fund) are budgeted on a full accrual basis except for
depreciation which is excluded and both capital purchases and bond principal payments
which are included as expenditures. Not only are expenditures recognized when the liability is
incurred but revenues are recognized when they are due and owing to the City (for example,
water user fees are recognized as revenue when bills are produced). Agency funds are not
budgeted since they are custodial in nature and do not involve measurement of results of
operations.
The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way
the City prepares its budget. Formal budgets exist for all funds and fund types, except agency
funds and account groups, but the budget -to -actual comparison reports are prepared only
for the governmental fund types (General, Special Revenue, and Capital Projects).
The Annual Budget and Work Program is a fiscal plan which presents the services which will be
provided to the community and the funds needed to perform these services. The type and
level of service is defined by the use of program objectives, which are further defined by
performance measures. The Mayor is responsible for formulating the fiscal plan and presenting
it to the City Council for approval and adoption. The key steps and dates in this process for
the 2012 Budget and Work Program are described below:
Budget Preparation Package, June 2011
The budget preparation package was distributed to all Department Directors and
Division Heads. The package included budget preparation software. In addition,
target budgets were set for each fund and/or program. The target budget excluded
service expansion requests and new personnel requests. These items are considered
separately. Training was conducted on an individual basis with the Budget Staff and
Department Directors and Division Heads, as requested.
2. Capital Requests, September - October 2011
Five Year Capital Improvements requests were submitted for review and prioritization.
Approval of the requests were based on a review of prioritized lists by Department
Directors and Budget staff to see if original cost and continuing costs were within the
available funding range. All capital items with a cost that exceeds $10,000 appear in
the Five Year Capital Improvements Programs.
3. Budget Work Papers Submitted by Division Heads, July 2011
The Division Heads returned budget submissions requesting 2012 funding to the budget
office. The budget office then verified that budget submissions were correct and within
specified targets.
4. Analysis of Each Proposed Program Budget, August 2011
During this period, meetings were conducted with each Department Director. At these
meetings, the submitted program budgets were evaluated in their entirety and
additions and cuts were made to balance the funds with the service requirements. The
2012 Proposed Budget and Work Program was the result of this process.
5. Consideration and Approval of the Budget, Beginning to Adoption 2011
The proposed budget was presented to the Mayor in November. The Mayor will present
the comprehensive Proposed 2012 Budget and Work Program to the City Council on
November 8. Public discussions on the budget will be conducted as needed
beginning November 15.
6. Implementing the 2012 Budget, January 2012
Work papers are created and distributed to allow each division head to split their
budget into the projected funding level needed for each month. These work papers
are collected and input into the computer system to assist in the control of the adopted
budget throughout 2012.
7. Adjusting the 2012 Budget, Throughout 2012
The budget may be adjusted throughout 2012. Depending on the amount of the
adjustment, approval may come from the Budget Director, Finance Director, Mayor or
the City Council. A detailed explanation of the Budget Adjustment Policy is listed on
pages 7 and 8.
The public meetings throughout the budget process are considered to be an essential part of
the budget process as they are designed to solicit feedback from the City Council and public
on City operations and services. In accord with continuing efforts to apprise the public of City
activities, the Proposed 2012 Budget and Work Program is made available for review by all
interested persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a
downloadable version of the budget is found on the City's web site. Public notification of this
information is made in a local newspaper and on the Cable Access Television channel. As
always, the public is invited to attend all meetings, retreats, and hearings regarding
consideration of the Budget.
CITY OF FAYETTEVILLE, ARKANSAS
THE 2012 BUDGET PROCESS
June July August September October November December
Budget Training
W
Divisions develop budget Analysis of budget requests
requests by Budget & Research
Budget & Research develops revenue Meetings with Division
projections Heads
Budget review with Mayor and
Department Directors
Prepare Proposed Budget
Budget & Research revises revenue projections
2012 Proposed
Budget Distribution
(November 8)
Consideration and
Approval of the Budget by
City Council
CITY OF FAYETTEVILLE, ARKANSAS
FINANCIAL POLICIES
The purpose of this section is to present the policies that the City follows in managing its financial
and budgetary affairs. Th ese are gen eral statements of policies, which represent long-standing
principles, traditions, and practices that have guided the City in maintaining financial stability.
REVENUE POLICY
• The City will strive to maintain a broad
and diversified revenue base t hat will
equitably distribute the burden of
supporting City services and will protect
the City from short-term fluctuations in
any one revenue source.
• The City will actively support economic
and industrial development recruitment
and retention efforts to provide for a solid
revenue base. .
• The City will maintain timely collection
systems and implement necessary
enforcement strategies to collect
revenues from available sources.
• The City will establish user fees a nd
charges for services, when feasible, at
levels related to the cost of providing the
services. The City will review the fees and
charges on a periodic basis to determine
modifications needed to keep pace with
the cost of providing the services.
• The City will limit the designation of
General Fund revenues for specified
purposes to maximize flexibility in
budgeting and revenue utilization.
EXPENDITURE POLICY
• Basic and essential services provided by
the City will receive first priority for
funding.
• The City will establish performance
measurements for all program areas,
when feasible. Th ese measures will
reflect the demand, workload capability,
and projected outcomes for the program
to accomplish its objectives.
•
• The City will establish, when feasible, self-
supporting enterprise funds and internal
service funds in which a re lationship
between revenues and expenditures •
clearly exists.
• The City will project revenues on a
conservative basis so that actual
revenues will consistently meet or exceed
budgeted revenues.
• The City will maintain a budgetary control
system and will prepare reports that
compare actual revenues to budgeted
amounts.
• The City will review annually and revise,
where necessary, its cost allocation
formula.
The City will adopt a balanced budget,
by fund, for all funds maintained by the
City, in which total anticipated revenues
must equal or exceed the budgeted
expenditures for each fund. However, if
this cannot be attained, the City will
utilize unallocated fund reserves, which
have been carried forward from prior
years.
The City will maintain a budgetary control
system to ensure adherence to the
adopted budget and will prepare reports
that compare actual expenditures to
budgeted amounts.
• The City will refrain from budgeting non-
recurring or one-time revenue for
ongoing expenses.
• The City will provide access to medical,
dental, life, and long-term disability
insurance for its employees. The cost for
these benefits will be a sh ared
responsibility between the City and its
employees.
4
• The City will provide access to
appropriate retirement plans for its
employees. Th e City will make
contributions for eligible employees at
the percentage defined for each of the
respective retirement plans.
DEBT POLICY
•. The City will maintain a policy of full
disclosure on financial reports and bond
prospectus.
• The City will maintain communications
with bond rating agencies and continue
to strive for improvements in the City's
bond rating.
• The City will pay for all capital projects
and capital improvements on a pay -as-
you-go basis using current revenues
whenever possible. If a project or
improvement cannot be fi nanced with
current revenues, long-term or short-term
debt or capit al leases will be
recommended.
• The City will refrain from issuing long-term
debt for a period in excess of the
expected useful life of the capital
project.
• The City will uses pecial assessment
revenue or other self-supporting bonds
instead of general obligation bonds,
when feasible.
• The City will seek refinancing of
outstanding debt if it is determined that
the City will benefit by reduced interest
expense over the remaining life of the
bonds of at least 3% of t he principal
being refunded.
• The City will require that General Fund
and Street Fund debt service shall not
exceed 10% of annual general and road
tax revenues and the principle amount of
General and Street Fund debt shall not
exceed 5% of assessed taxable property.
• Outstanding short-term debt and
Amendment 78 debt obligations
combined shall not exceed 5% of the
City's taxable real property.
RESERVE POLICY
• The City will maintain a minimum reserve
of sixty (60) days of annual regular
general fund operating expenditures for
the General Fund in Undesignated Fund
Balance. T he minimum unreserved
General Fund Balance cannot be
reduced without specific City Council
Resolution.
• The City will maintain a minimum reserve
of at least 10% of current year operating
expenditures for the Street Fund in
Undesignated Fund Balance. If existing
reserves exceed the required level, such
funds may be used to provide for non-
recurring expenditures. Th e City will use
monies in the 10% reserve only in times of
emergency or fiscal and economic
hardship.
• The City will attempt to maintain a cash
and investments balance of not less than
10% of cu rrent year operating
expenditures for all Enterprise Funds.
• The City will maintain a Shop Fund reserve
necessary to fund the replacement and
expansion of the City's vehicles and
equipment.
INVESTMENT AND CASH MANAGEMENT
POLICY
• The City will deposit all receipts on a
timely basis.
• The City will strive to maximize the return
on its investment portfolio without
jeopardizing principal amounts.
• The City will limit its investments to the
types of se curities provided for by
Arkansas statutes.
5
The City will diversify its investments by
maturity date to protect against market
fluctuations.
The City will purchase securities from
qualified institutions based on
competitive bids in an effort to obtain the
highest available rates.
CAPITAL IMPROVEMENT POLICY
The City will prepare and update, as
needed, a f ive-year Capital
Improvements Program (CIP), which will
provide for the orderly maintenance,
replacement, and expansion of capital
assets.
The CIP will identify long-range capital
projects and capital improvements of all
types, which will be coordinated with the
annual operating budget to maintain full
utilization of available revenue sources.
When preparing the CIP, the City will seek
to identify all viable capital projects and
capital improvements required during the
subsequent five-year period. Th ese
projects and i mprovements will be
prioritized by year and by funding source.
Every attempt will be made to match
projects and improvements with
available funding sources. Fu ture
operating costs associated with a project
or an improvement will also be given
consideration in the establishment of
priorities.
The City will seek F ederal, State, and
other funding to assist in financing capital
projects and capital improvements.
• The City will seek input from the public by
holding public hearings in relation to the
establishment of projects and project
priorities.
• The City will incorporate the reasonable
findings and recommendations of the
other City Boards, Commissions,
Committees, and Citizen task forces, as
they relate to capital projects and
improvements.
FINANCIAL REPORTING POLICY
The City's accounting system will maintain
records in accordance with accounting
standards and principles outlined by the
Governmental Accounting Standards
Board (GASB), Financial Accounting
Standards Board (FASB), and the State of
Arkansas.
The City will employ an independent
accounting firm to perform an annual
audit of the City's finances and make the
annual audit available to all required and
interested parties. Th e audit shall be
completed and submitted to the State of
Arkansas within 210 days of the close of
the fiscal year.
The City will produce monthly and
quarterly financial statements reporting
the current periods' activity for all funds
maintained by the City.
The City will maintain an internal audit
function, which will be charged with
adopting and routinely monitoring
internal controls of the City.
The City will prepare a n annual budget
document that provides a basic
understanding of the Ci ty's planned
financial operations for the coming fiscal
year. Copies of the proposed and final
budget will be m ade available to all
interested parties and opportunities will
be provided for citizen input prior to final
decisions on the budget.
The City will seek annual renewal of the
Government Finance Officers
Association's (GFOA) Certificate of
Achievement for Excellence in Financial
Reporting and the Distinguished Budget
Presentation Award.
CITY OF FAYETTEVILLE, ARKANSAS
ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
PURPOSE:
The procedures outlined in this section define, standardize, and set forth responsibilities
for budget adjustments.
DEFINITION AND EXPLANATION:
During the f iscal year needs arise for expenditure budget adjustments to enable
divisions to adapt to changing conditions. There are two types of expenditure budget
adjustments which can be defined as follows:
1) Budget Adjustment - this is a transfer from one category within a fund budget to
another category. The fund total does not change.
2) Budget Amendment - this is an addition to the overall budget total of the fund.
It increases the total expenditure amount authorized for the fund. Any budget
amendment must be supported by an increase in revenue or come from
available fund balance.
DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES:
All Department Directors and D ivision Heads are mandated to stay within each
operational program budget as adopted and to stay within the total budget for each
capital project. Neither the Accounting or Purchasing Divisions will process payments
or purchase orders, which will cause a program or capital project to be over the annual
budget amount.
Each operational division is grouped into programs (i.e. Engineering - Administration,
Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Bu dget
adjustments will be required in the following instances:
1) When the budg eted amount per operational pro rq am is exceeded (an
offsetting adjustment must be made from another operational program or fund
balance).
2) When the budgeted amount for a capital project is exceeded (an offsetting
adjustment must be made from another capital project, another program, or
fund balance).
Requested adjustments to an o perational program must be submitted on a budget
adjustment form with sufficient justification for the need. Any changes in the personnel
services category must meet the City's policy for raises, promotions, and staff increases.
7
BUDGET ADJUSTMENT APPROVAL PROCESS:
Budget Amendments
1) All budget amendments must be approved by the City Council other than
mandatory redemptions and other expenditures delegated to a Bond Trustee
via a bond trust agreement.
Budget Adjustments
1) Budget adjustments within categories, within divisions of a fun d, can be
made with the approval of the B udget Director (see page 1 0 for a division
listing).
2) Budget adjustments between categories within a division of a fund can be
made with the approval of the Budget Director and Finance Director or Chief
of Staff.
3) Budget adjustments within the personnel services category between
departments within a fund w ill be approved by the Budget Director, the
Finance Director, and the Chief of Staff.
4) Budget adjustments between categories within an approved project will be
approved by the Budget Director.
5) All other budget adjustments must be approved by the City Council.
BUDGET AMENDMENT REPORTING:
As a matter of practice, staff will provide information regarding Budget Amendments to
the City Council on a quarterly basis.
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET ORGANIZATIONAL STRUCTURE
FUND In governmental accounting, a fund is a fiscal and accounting entity
with a self -balancing set of accounts, created and maintained for a
particular purpose. It has transactions subject to legal or administrative
restrictions. A separate budget is provided for each fund.
ACTIVITY Activities are the major groups of items which are functionally related,
regardless of the Department or Division that is responsible. This type of
classification provides a useful Budget summary that is consistent even
though changes in the organizational structure may occur.
DEPARTMENT Departments are the major organizational sub -divisions. They have a
broad overall purpose. The City of Fayetteville is organized into eight
operating departments: Police, Fire, Parks & Recreation, Utilities,
Development Services, Communications & Marketing, Transportation
Services, and Finance & Internal Services. Each Department, except
Police and Fire, has a director who reports to the Chief of Staff.
DIVISION Divisions are the major operational areas of the City. Each Division has
been assigned to one of the Departments listed above according to
the type of activity it performs. For example, the Solid Waste &
Recycling Division is part of the Utilities Department. A listing of divisions
is on the following page.
PROGRAM Programs are the operating units within the Division. Each program
represents a specific type of activity within its Division aimed at
providing a service for which the City is responsible. For example, the
Solid Waste & Recycling Division contains the following programs:
Administration, Commercial Collections, Residential Collections,
Commercial Drop Box Collections, Transfer Station, Recycling, and
Composting.
CATEGORY Within each program, each expenditure item is grouped into a
category of related expenditures. The budget for each program is
listed by categorical total. Examples of a category include: Personnel
Services, Materials and Supplies, Services and Charges, Maintenance,
Motor Pool Charges, Capital, Transfers to Outside Agencies, Cost
Reimbursements, and Operating Transfers.
LISTING OF DEPARTMENTS AND DIVISIONS
General Government
Mayors Administration
City Council
City Attorney
City Prosecutor
City Clerk/Treasurer
Fayetteville District Court
Library
Chief of Staff
Chief of Staff
Sustainability & Strategic Planning
Human Resources
Internal Audit
Internal Consulting
Police Department
Police
Central Dispatch
Fire Department
Fire Department
Parks & Recreation Department
Parks & Recreation
Finance & Internal Services Department
Information Technology
Finance Director
Accounting & Audit
Billing & Collections
Building Maintenance
Budget & Research
Purchasing
Development Services Department
Development Services
Engineering
City Planning
Community Services
Building Safety
Animal Services
Communications & Marketing Department
Communications & Marketing
Government Channel
Transportation Services Department
Transportation Services
Aviation
Fleet Operations
Parking & Telecommunications
Utilities Department
Utilities Director
Water & Sewer Maintenance
Solid Waste & Recycling
Wastewater Treatment Plant
10
Consolidated Fund -Department -Program Structure
pp .pri.tlons
Wastewater Improvements
Replucemonl d Disos ter
Sols iux if.l
oC.G
Poice Pension Fvntl Fire Pension
Fund Sib Band
e, System
Soles Fox Construction Bond
Energy Plock G,ont
Fire Bond
peillGrts
5col5ae an
ImJpisovemenl Pmje.t
Sales i.a Bontl
Recovery
Imp,.vemenb
Airport
Genmol
Fund
Center Fund
d Sew., Fvnd Shop Food
[....i& ...j
CDBG Fvnd
Sheet Fund
Poking
Drug Lqw Enl.mement
Pork, Development
sown
Solid Waste Fond
mpocl Fee
l,ansp.,lali.n 5e,hces
i,anspoUotion Services
Poice
Porks E Rec,eali.n
L
U ,uglEnl.,eement
Palks Uevelopmenl
hopilot
Fxpendilv,es
reef M.inlen.nce
Porks Development G,eempoce
)ivinage Moinlenance
,.flit C.nl,ol d Moinlenance
EDI Allvinable Housing
heel 8 unit Consl,v.lion
G,.nl
idew.lkz
Development Services
i,omDOUolion Services
ice
Fl,e
5eivices
L55195:1H
dmin. dlg
Adminislli.n
pC-t,datch
P,evenlion
ns
Water d Waslewote, DI,.
Ope,ati.m d Admin.
o�sing Services
Mainlenonce
iroining
Metes Maintenance
Residenli.ICalleclionz
Public Se Mces
MelerCap.Epenoilvre
Comme,cial U,.p Box
Public Facilities L I—
Wale, Pvrchosed
1—Vn , 5lvllon
WLS Ope,. L Admin.
Recycfng
DIsl,ibuli.n M.inl.
Sto.gc L Pump M.inl.
Composting
Sewer Mains ..W.
WWiP
G.Dltal Wvle, Mains
'
C.pilvl6pendiMes
W dS Connections
Sewer Mains Ganslr.
W W iP Copil.l
CF:lelol$Ivlf
1,ansp.,fotipn5erviets
Porksd Rooeolion
General Gove,nmenl
Uevelopmenl Services
Finance Llnle,nal Services
Comm ni. nsd
Maikeling
Uebl Service
Ulililies P,oIMB�ieam
Inle,nol Autlit
Uliflies
M.nogemcnt
wi ming Pool
Mayo, i Adminislrali.n
Uevelopmenl S,vs. Di,.
Flnar. a Ui,eclo,
1
Communication, Uiie o,
Inle,nol Consulting
Poks Adm./Rec. P,og.
City Council
Animal P.t,ol
Ac..voting L Audl
Gove,nment Channel
Sustain. d SRotegic Pl.n.
take Mainlenonce
City Attorney
Animal Sh IP ,
Budget d R.,,,.h
.,ks AAaintenance
Cily P,mcculo,
Veloinoiion/Clinic
Puiehosing
vs onne Richa,dsos Cli.
D'ul,icl Jutlge
Building Safely
Gene,ol nnoilen.nce
Ciiminol Cases
Code Enfo,cemenl
J.nile,iol
P,.b.lion d Fines
Planning d Uev. Mgml.
Inlomotion ie<hnoagy
Smolt Cloims/Civil Coses
Eng. Desion Services
000,00 Resources
City Clerk
Eng. Oper, d Admin.
Employee Development
Llb,ory
ROW Acquisition
Mis0ellone000
Public Construction
city Piorv,ing
Page Left Blank Intentionally)
12
City of Fayetteville, Arkansas
Chart of Governmental Fund Types
I. City Fund Structure M
I Governmental M
I General Fund M
General
Special Revenue Funds
Street
Community Development
EDI Attainable Housing Grant
Energy Block Grant
Parks Development
Impact Fee
Drug Law Enforcement
Special State Grants
I Debt Service Funds i
Fire Bond
[IF Bond
Wastewater Improvements
Sales Tax Bond
Capital Projects Funds I
Replacement & Disaster Recovery
Sales Tax Capital Improvements
Wastewater System Improvements
Sales Tax Construction Bond
As noted by the chart above, the City utilizes all four (4) major Governmental fund
types: General, Special Revenue, Debt Service, and Capital Projects.
General Fund - General fund is the general operating fund of the City. It is used to
account for all financial resources except those accounted for in other funds.
Special Revenue Funds - Special Revenue funds are used to account for the
proceeds of specific revenue sources, which are designated or required to finance
particular functions or activities of the City.
Debt Service Funds - Debt service funds are used to account for the accumulation
of resources for, and the payment of, general long-term debt principal, interest and
related costs other than debt service payments made by enterprise funds.
Capital Projects Funds - Capital projects funds are used to account for financial
resources to be used for the acquisition and construction of assets of a relatively
permanent nature other than those financed by proprietary funds.
As a note of explanation for the following combined statements, the revenues are
listed by major source and the expenditures are listed by major department or
service. The operation transfers are listed both in and (out).
13
City of Fayetteville, Arkansas
Chart of Proprietary and Fiduciary Fund Types
City Fund Structure
Proprietary Funds 11
I Fiduciary Funds N
Enterprise Funds I I Internal Service Funds H I Trust Funds 1 I Agency Funds
Water & Sewer
Solid Waste
Airport
Town Center
Police Pension Returned Check
Fire Pension Payroll
As noted by the chart above, the City utilizes the Enterprise and Internal Service
funds in the Proprietary fund type and the Trust and Agency funds in the Fiduciary
fund type.
Enterprise Funds - Enterprise funds are used to account for operations (A) that are
financed and operated in a manner similar to private business enterprise, where
the intent of the governing body is that the costs of providing goods or services to
the general public on a continuing basis be financed or recovered primarily
through user charges; or (B) where the governing body has decided that periodic
determination of revenues earned, expenses incurred and/or net income is
appropriate for capital maintenance, public policy, management control,
accountability or other purposes.
Internal Service Funds - Internal service funds are used to account for the
financing of goods or services provided by one division of the City to other
divisions of the City, on a cost reimbursement basis.
Trust Funds and Agency Funds - Trust funds and agency funds are used to
account for assets held by the City in a trustee capacity or as an agent for
individuals, private organizations, other governments and/or other funds. Trust
funds are accounted for in essentially the same manner as proprietary funds
since capital maintenance is critical. Agency funds are custodial in nature and
do not involve measurement of results of operation.
In reference to the following combined statements, the revenues are listed by
major source and the expenses are listed by major department or service. Also
shown are depreciation, non -operating revenue and (expenses), transfers in and
(out), and net income.
14
City of Fayetteville, Arkansas
Sources of Funds for 2012
Property Taxes
$2,561,000
2.1%
Other
$1.31 1,050
1.2 1.2%
Transfers In
$330,600
0.3%„�
Fund Balance
$3,167,800
2.6%
Solid Waste
$8,891,700
7.3%
Fines & Forfeitures \ Water Sales
Investments $15,080,900
$732,222 $1,861,300
0.6%
1.5% Sewer Service 12.4%
$15,339,000
12.6%
$121,331,000
Uses of Funds for 2012
WWTP Operations
$7,799,391
6.2%
Purchased Water
$6,500,000
5.4%
Internal Charges
$4,354,031
3.6%
Personnel Services
$42,466,864
35.0%
Materials & Supplies
$4,234,456
3.5%
Services & Charges
$16,090,288
13.3%
Maintenance
$4,508,422
Fuel
$3,460,493- Debt Service
2.9% Transfers Out $20,104,105
$330,600 Capital
0.3%
$11,482,350 16.6%
9.5%
$121,331,000
Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes expenditures from all
funds including capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances
do not reflect capital expenditures.
15
City of Fayetteville, Arkansas
Multi -Year Comparison
Budget Expenditures
Adopted
Adopted
Adopted
Adopted
Proposed
2008
2009
2010
2011
2012
Major Funding Sources:
General $
35,023,000 $
35,801,900 $
34,426,600 $
33,885,500 $
34,139,200
Street
4,813,689
5,360,286
4,271,000
4,390,000
4,706,600
Parking
345,235
347,300
304,300
1,065,100
1,101,800
Community Development Block Grant
655,977
635,930
649,821
695,800
589,000
Parks Development
3,025,000
2,854,700
2,417,700
2,424,600
2,358,000
Drug Law Enforcement
440,900
444,464
462,200
494,000
544,000
Water & Sewer
29,345,575
29,668,929
31,269,400
30,901,000
30,908,000
Solid Waste
9,091,000
9,239,250
10,098,900
9,208,300
9,950,100
Airport
839,356
773,704
805,500
770,800
768,000
Shop
7,082,000
6,693,557
5,481,200
7,239,900
8,231,500
90,661,732
91,820,020
90,186,621
91,075,000
93,296,200
Other Funding Sources:
Impact Fee
2,515,600
1,576,000
2,820,000
1,260,000
921,000
Fire Bond
801,400
804,000
802,400
424,800
0
TIF Bond
3,500
3,500
5,800
63,700
100,000
Sales Tax Bond
11,561,728
14,235,533
16,001,900
15,373,700
16,372,400
Replacement & Disaster Recovery
177,900
60,400
45,000
45,100
41,000
Sales Tax Capital Improvements
7,136,100
6,952,000
6,738,700
6,390,000
6,702,600
Wastewater System Improvements Project
150,900
3,000
0
0
97,600
Sales Tax Construction Bond
3,000
3,500
6,000
6,000
2,000
Town Center
709,306
699,935
693,544
702,700
695,200
Police Pension
1,761,757
1,761,757
1,689,800
1,692,800
1,633,000
Fire Pension
1,542,283
1,542,283
1,477,500
1,480,400
1,470,000
26,363,474
27,641,908
30,280,644
27,439,200
28,034,800
Total - All Funding Sources $ 117,025,206 $ 119,461,928 $ 120,467,265 $ 118,514,200 $ 121,331,000
This comparison of adopted budgets is included to show the scope and growth of City operations in a multi-
year format. This presentation is traditional but continues to include interfund transfers. Rather than restating all
of the budgets, it is recommended that emphasis be placed on the significant entries, which are the individual
funds. A more detailed discussion of each individual fund is included in the specific section devoted to that
fund.
Irsi
General Fund (1010)
Revenues
Total estimated revenue available in 2012 to support the General Fund is approximately $33.6 million.
These overall General Fund Revenue projections are based on historical trend data, expected
population increases, and current performance of the national, state, and local economies and
statistical information. In addition to those revenue sources, the 2012 budget will require the use of
$498,000 from reserves (fund balance).
Sources of Funds for 2012
$ 34,139,200
$20,549,000
Sales
60.2
$489,700
Alcoholic Beverage T
1.4%
$498,
Use of Fun(
1.5
$271,200 14.3%.
Investment Earn. & Misc.
0.8%
$1,523,000
Property Tax
4.5%
$728,400
censes & Permits
2.1%
$2,316,500
Intergovernmental
6.8%
61,582,500
s & Forfeitures
4.6%
300,800
for Services
3.8%
17
Property Taxes: Property Tax revenue makes up 4.5% of total General Fund Revenue. The tax rate
currently approved is 1.3 mils. 2012 revenue is projected to increase by 2.4% over 2011 estimated
collections due to increased assessed value. 2006 marked the first year that Property Taxes were
collected for General Fund operations since 1993 at which time the tax rate was at 3.8 mils. The City of
Fayetteville has a discretionary limit of 5.0 mils, which is set by law. By law, millage decisions must be
made by the end of October of each year by the City Council and filed with the County.
Property Taxes
$ 1,523,000
o $2.00 •$1.80
$1.60
$1.40
$1.20
$1.00
$0.80
$0.60
$0.40
$0.20
06 07 08 09 10 Est. 11 Proj. 12
Year
County Sales Tax: The largest source of General Fund revenue (31.9%) is the County Sales Tax. The City
.,..;-:fives a prorated share (36.2%) of the 1% County Sales Tax based on population as of the most recent
ederal census. Sales Tax growth averaged 2.58% per year from 2000 to 2010. Budgeted 2012 revenue
is projected to be flat compared to current 2011 estimated collections. The 2012 projection is based on
past trends in view of the losses incurred due to the 2010 census.
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
County Sales Tax
$ 10,734,000
$11.20 $11.47 $11.06 $11.01
$10.57 $10.52 $10.73 $10.73
$10.04
$9.12
$8.35
$8.62
01 02 03 04 05 06 07 08 09 10 Est.l1 Proj.12
Year -
Ill
City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 29.2% of total
revenue. The 1% City sales tax revenue grew on average 3.1 % annually between 2000 and 2010.
However, 2011 revenue is estimated to be higher than 2010 actual by 4.5%. 2012 revenue is projected
to be flat compared to estimated 2011. The 1% City Sales Tax revenue is divided between General Fund
operations and capital. The current split for 2012, which began with the 2008 budget, is 60% for General
Fund and 40% for Sales Tax Capital Improvements Fund.
Total City Sales Tax Collected by Fund
$ 16,358,300
$18.00
O
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
O General O Sales Tax Capital
$9 49
$9.90
$9.43
$9.39
$9.82
$9.82
$7.68
7.88
$7.78
$4.64
$7.09
$2.96
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and
Fines & Forfeitures) as a whole make up 17.6% of total General Fund revenue. Licenses & Permits mainly
consist of Building Permits which are projected to be less in 2012 compared to estimated 2011 revenue
due to a slow down in permitting. Inter -governmental revenues consist of State Turnback and
State/Federal grants and are projected to be less in 2012 compared to estimated 2011 revenue.
Charges for Services consist primarily of park fees, 911 reimbursements, and planning fees of which are
expected to remain flat for 2012. Fines & Forfeitures revenues that consist of court fines are expected to
be less over estimated 2011 revenue.
General Fund - Other Revenue
o $8.0
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
20
Franchise Fees: Franchise fees as a category makes up 14.5% of total General Fund revenue. The City
collects franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of
the franchise fee agreements reflect a percentage of gross utility revenue generated. Although
franchise fees are a direct cost of the utilities business, all utilities except AEP and the City of
Fayetteville's Solid Waste and Water & Sewer Divisions show the fee as an additional item on the
consumer's invoice.
Currently, Arkansas Western Gas pays 3% of annual sales before taxes on residential and commercial
customers and 1% on industrial customers. AT&T and Prairie Grove Telephone pay 4% of all access line
billing. AT&T Video and Cox Communications pay 5% of annual gross sales on everything except
internet access revenue. The Water & Sewer utility pays 4.25% and the Solid Waste utility pays 3% on
annual gross sales. AEP Electric and Ozarks Electric Co -Op pay 3% of gross revenues on domestic
customers and 1% on industrial consumers. The 2012 projections are expected to equal 2011
collections.
Franchise Fees
„ $6.000
C
0
$5.000
$4.000
$3.000
$2.000
$1.000
$0.000
$4.21
08 09 10 Est. 11 Proj. 12
01 02 03 04 05 06 07
Years
®Ark Western Gas fl Southwestern Bell
Din Lieu - Water/Sewer ® In Lieu - Solid Waste
❑ Ozarks Electric Co-op O AT&T Video
$4.81 $4.90 $4.87 $4.88
■ Cox Communications
❑SWEPCO Electric
Prairie Grove Telephone
21
General Fund Expenses
Total uses of funds in 2012 for the City's General Fund totals $34,139,200. The charts below show the total
General Fund expenditure budget by operating department and expense category.
2012 Uses of Funds by Activity
$ 34,139,200
$(258,200) $12,113,029
Personnel Services $94,000
Turnover Police Salary Contingency
-0.8% 35.5% 0.3%
$1,753,197
Parks & Recrea
5.1%
$978,169
Outside Agencies -
2.9%
$3,162,394
General Government
9.3%
$8,537,202
Fire
25.0%
$4,475,770
Finance & Internal)
Services $1,607,919
13 1% Fayetteville Public
Library
4.7%
2012 Uses of Funds by Category
$ 34,139,200
$417,608
Transportation, Parkii
& Utilities
1.2%
$3,562,114
Community Planning &
Engineering
10.4%
$(2,304,002)
Reimbursements
-6.7%
$27,978,058
;onnel Services
82.1%
22
Personnel Services: Personnel Services represent the largest source (82.1 %) of expense for the City's
General Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's
Compensation expenses. Since 2000, the Personnel Services category has averaged 5.35% per year
from 2000 to 2008. However, due to a decline in revenues, wages were frozen at 2009 levels and no
increases have been included in this budget.
Personnel Services
0
$30 ® Benefits
O Salaries/Wages
$29.3 $29.3
$28.1 $27.5 $27.9 $28.0
$26.5
$25 -) $23.8
$20 -
$19.4
$19.9
$17.6
$15
4f
�1x
f
i
$5
.:
$0
$21.8
01 02 03 04 05 06 07 08 09 10 Est. II Proj. 12
Year
23
Other Expenses: Other expenses represent 16.4% of the General Fund expenditures for 2012. Other
expenses represent the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool
categories. The Services & Charges Category includes contract services, publications and dues, etc.
and represents 7.8% of the total General Fund budget. The Materials & Supplies Category includes
copier/printing charges, minor equipment, fuel, and office supplies and represents 3.2% of the total
General Fund budget. The Maintenance Category includes building and grounds maintenance,
software maintenance, and various other small maintenance accounts and is 2.8% of the total General
Fund budget. The Motorpool Category represents 2.6% of the total General Fund budget.
Other Expenses
0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
01
Maintenance 6.0
5.8
02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
24
General Fund Balance
It is recommended that the 2012 Proposed Budget for the General Fund be balanced by using $498,000
from reserves (fund balance). This would leave a projected ending undesignated fund balance of
approximately $10.7 million (prior to the minimum reserve requirement or any reserve for carry avers) at
the end of 2012.
The amount of minimum reserves to be maintained in undesignated fund balance for General Fund is
sixty (60) days (or 16.5%) of annual regular general fund operating expenditures. The General Fund
designation requirement was approved by the Fayetteville City Council on November 5, 2002 with
Resolution 174-2002 and currently amounts to $5,650,000.
General Fund
Ending Undesignated Fund Balance & % of Expense
$12.00
C
a
$10.00
$8.00
$6.00
$4.00
$2.00
I UU.U7
$11.19
• $10.69 90.0%
$9.64 $9.90 $9.86 $10.08
•
80.0%
$8.90 $9.02
$8.63 $8.76 $8.78
$8.30
70.0%
60.0% N
C
a
w
O)
50.0% 5
0
a
a
a
40.0% 0
30.0%
20.0%
10.0%
0.0%
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
25
City of Fayetteville, Arkansas
2012 Operating Budget
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Revenues:
Property Taxes
$ 1,631,854 $
1,501,000 $
1,488,000 $
1,523,000
Sales Tax - County
10,516,294
10,300,000
10,734,000
10,734,000
Sales Tax - City
9,393,997
9,223,400
9,815,000
9,815,000
Alcoholic Beverage Taxes
479,857
467,600
489,500
489,700
Franchise Fees
4,904,603
4,649,100
4,874,400
4,880,100
Licenses & Permits
699,208
652,100
804,000
728,400
Intergovernmental
2,613,395
2,470,065
2,816,900
2,316,500
Charges for Services
1,384,465
1,357,350
1,300,600
1,300,800
Fines & Forfeitures
1,738,591
1,679,700
1,938,400
1,582,500
Interest Earnings
130,535
120,000
61,900
62,300
Other
387,753
377,470
298,100
208,900
Transfer from Sales Tax Capital
0
1,000,000
1,000,000
0
Transfer from Shop
11,198
0
0
0
Total Revenues
33,891,750
33,797,785
35,620,800
33,641,200
Expenses:
General Government Activity
3,078,344
3,318,086
3,136,275
3,162,394
- Outside Agencies
774,387
974,637
974,637
978,169
- Salary Contingency
0
51,829
51,829
94,000
- Personnel Services Turnover
0
(258,200)
(258,200)
(258,200)
-Fayetteville Public Library
1,608,829
1,610,759
1,610,759
1,607,919
- Cost Reimbursements
(2,304,002)
(2,304,002)
(2,304,002)
(2,304,002)
Finance and Internal Services Activity
4,095,352
4,464,135
4,152,548
4,475,770
Police Activity
11,619,041
12,700,583
12,599,721
11,880,029
Fire Activity
8,131,502
8,796,005
8,761,070
8,537,202
Community Planning & Engineering
3,219,784
3,612,134
3,476,032
3,562,1 14
Transportation/Utility/Parking Activity
484,721
421,731
345,195
417,608
Parks and Recreation Activity
1,758,722
1,768,782
1,727,136
1,753,197
Transfer to Drug Grant
216,341
233,000
233,000
233,000
Transfer to Shop
0
3,000
3,000
0
Total Expenses
32,683,021
35,392,479
34,509,000
34,139,200
Income (Loss)
$ 1,208,729 $
(1,594,694) $
1,111,800 $
(498,000)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
8,872,097 $
10,080,826
$ 10,080,826 $
11,192,626
Income/(Loss)
1,208,729
(1,594,694)
1,1 1 1,800
(498,000)
Ending Undesignated Fund Balance
$
10,080,826 $
8,486,132
$ 11,192,626 $
10,694,626
Total Budget
$
32,683,021 $
35,392,479
$ 34,509,000 $
34,139,200
26
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated
2010
2011
General Government & Miscellaneous Activity
Mayor's Administration Program (0150):
Personnel Services $
197,678 $
200,141 $
Materials and Supplies
4,474
5,150
Services and Charges
35,078
44,290
Maintenance
0
100
237,230
249,681
City Council Program (0160):
Personnel Services
73,001
73,004
Materials and Supplies
634
825
Services and Charges
1,941
4,555
75,576
78,384 —
City Attorney Program (0210):
Personnel Services
257,425
265,662
Materials and Supplies
1,896
2,900
Services and Charges
17,089
19,820
276,410
288,382
City Prosecutor Program (0310):
Personnel Services
517,276
533,457
Materials and Supplies
12,439
9,724
Services and Charges
7,899
10,865
Maintenance
7,820
7,880
545,434
561,926 —
District Judge Program (0400):
Personnel Services
153,368
158,229
Materials and Supplies
2,672
1,325
Services and Charges
5,658
9,246
Maintenance
9,917
13,224
171,615
182,024 -
-
Communications Program (0550):
Personnel Services
190,408
202,687
Materials and Supplies
3,545
8,225
Services and Charges
1,804
2,675
Maintenance
0
384
195,757 213,971
Budgeted
2012
198,104 $ 200,450
4,254 5,150
34,181 48,390
236,539 254,090
73,004 72,976
825 700
78,384 78,356
265,260 264,071
1,683 2,900
283,349 286,791
522,388
533,604
7,560
9,804
8,141
10,965
158,229
159,651
1,325
1,300
7,090
9,266
179,868 182,016
202,458
201,668
6,339
2,634
1,523
1,650
210,320 212,952
27
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Arfi it d Ri ir1n if Fctimr itPr1 RI irlriPf,=H
Government Channel Program (0600):
Personnel Services
154,839
161,715
161,715
171,541
Materials and Supplies
4,539
10,700
8,719
10,170
Services and Charges
12,892
14,653
11,969
15,641
Maintenance
1,809
2,150
964
2,400
174,079
189,218
183,367
199,752
Chief of Staff Program (0700):
Personnel Services
59,246
61,564
61,515
62,496
Materials and Supplies
890
1,900
750
1,900
Services and Charges
4,796
10,340
9,242
10,340
64,932
73,804
71,507
74,736
Internal Consulting Program (0750):
Personnel Services
79,818
80,695
45,236
86,088
Materials and Supplies
331
200
200
300
Services and Charges
2,248
3,190
2,218
2,405
Maintenance
187
70
70
3,650
82,584
84,155
47,724
92,443
Internal Audit Program (1360):
Personnel Services
82,815
86,1 1 1
86,111
87,027
Materials and Supplies
509
250
250
600
Services and Charges
1,650
3,286
3,286
2,936
84,974
89,647
89,647
90,563
City Clerk/Treasurer Program (1510):
Personnel Services
250,473
283,007
257,644
282,883
Materials and Supplies
9,692
16,080
8,424
12,500
Services and Charges
45,856
41,680
18,554
65,625
Maintenance
12,728
12,100
12,100
13,100
318,749
352,867
296,722
374,108
Criminal Cases Program (2010):
Personnel Services
299,485
306,564
303,268
300,324
Materials and Supplies
6,368
7,588
6,519
7,588
Services and Charges
584
1,375
918
1,375
306,437
315,527
310,705
309,287
Probation & Fine Collection Program (2020):
Personnel Services
55,973
56,544
23,399
19,121
Materials and Supplies
0
285
277
285
Services and Charges
1,033
1,087
1,075
1,080
57,006
57,916
24,751
20,486
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Small Claims & Civil Cases Program (2030):
Personnel Services
135,792
149,517
149,517
168,393
Materials and Supplies
3,146
3,600
1,467
3,600
Services and Charges
985
1,650
725
1,650
Maintenance
0
103
0
103
139,923
154,870
151,709
173,746
Library Program (5240):
Services and Charges
17,770
19,700
19,700
16,860
Transfers To Outside Entities
1,591,059
1,591,059
1,591,059
1,591,059
1,608,829
1,610,759
1,610,759
1,607,919
Miscellaneous Program (6600):
Personnel Services
0
(206,371)
(206,371)
(164,200)
Materials and Supplies
(633)
23,580
23,580
22,800
Services and Charges
293,783
272,342
272,342
200,595
Cost allocation
(2,304,002)
(2,304,002)
(2,304,002)
(2,304,002)
Maintenance
10,783
13,720
13,720
14,500
Transfers To Outside Entities
774,387
974,637
974,637
978,169
Capital
8,455
103,100
103,100
13,100
Miscellaneous
35,250
0
0
0
Operating Transfers
0
15,972
15,972
0
(1,181,977)
(1,107,022)
(1,107,022)
(1,239,038)
Total General Government/Miscellaneous
$ 3,157,558 $
3,396,109 $
3,214,298 $
3,280,280
29
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted Estimated
Budgeted
2010
2011
2011
2012
Finance and Internal Services Activity
Finance Director Program (1100):
Personnel Services $
136,080 $
138,728 $
138,728 $
141,292
Materials and Supplies
187
200
200
570
Services and Charges
3,144
3,192
3,192
2,822
139,411
142,120
142,120
144,684
Human Resource Operations Program (1210):
Personnel Services
372,426
368,125
367,893
368,092
Materials and Supplies
4,034
6,250
3,959
4,950
Services and Charges
4,028
4,970
3,077
6,670
Maintenance
0
150
0
150
380,488
379,495
374,929
379,862
Employee Benefits/Services Program (1220):
Personnel Services
451,227
548,700
449,678
548,700
Materials and Supplies
0
5,850
3,814
50
Services and Charges
101,923
206,655
167,412
202,255
Maintenance
36,980
15,960
15,596
24,560
590,130
777,165
636,500
775,565
Accounting & Audit Program (1310):
Personnel Services
684,654
693,404
665,817
662,424
Materials and Supplies
6,694
9,500
6,524
10,000
Services and Charges
18,779
20,960
19,864
21,360
Maintenance
705
1,000
735
1,000
710,832
724,864
692,940
694,784
Budget & Research Program (1330):
Personnel Services
247,187
250,298
.249,775
249,744
Materials and Supplies
4,500
5,756
4,199
5,706
Services and Charges
1,371
2,540
2,540
2,540
Maintenance
1,700
1,750
1,750
1,800
254,758
260,344
258,264
259,790
General Maintenance Program (1410):
Personnel Services
319,703
394,916
314,495
391,447
Materials and Supplies
6,505
6,900
6,900
7,169
Services and Charges
10,332
19,085
19,085
19,085
Motorpool Charges
8,442
13,281
13,281
13,044
Maintenance
20,790
25,326
25,326
25,326
365,772
459,508
379,087
456,071
30
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual Rudaeted Estimated Budgeted
Janitorial Program (1420):
Personnel Services
170,343
182,513
173,028
174,728
Materials and Supplies
13,427
10,549
10,549
10,549
Services and Charges
11,381
13,488
13,488
12,639
Maintenance
185
400
60
400
195,336
206,950
197,125
198,316
Purchasing Program (1610):
Personnel Services
213,100
218,963
218,963
224,083
Materials and Supplies
544
1,730
1,730
950
Services and Charges
19,569
19,078
19,078
19,858
233,213
239,771
239,771
244,891
Information Technology Program (1710):
Personnel Services
828,129
861,358
819,252
860,062
Materials and Supplies
21,687
16,425
16,425
16,058
Services and Charges
35,726
32,455
32,455
47,332
Motorpool Charges
2,189
2,222
2,222
2,277
Maintenance
337,681
361,458
361,458
396,078
1,225,412
1,273,918
1,231,812
1,321,807
Total Finance and Internal Services Activity $
4,095,352 $
4,464,135 $
4,152,548 $
4,475,770
31
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
Police Activity
Central Dispatch Program (2600):
Personnel Services $
1,107,338 $
1,168,142 $
1,150,831 $
1,146,673
Materials and Supplies
9,444
11,253
10,065
11,153
Services and Charges
39,627
43,017
43,017
45,586
Motorpool Charges
2,135
5,004
5,004
10,636
Maintenance
62,484
74,093
71,661
3,761
1,221,028
1,301,509
1,280,578
1,217,809
Police Support Services Program (2900):
Personnel Services
2,047,433
2,1 13,546
2,079,917
2,084,330
Materials and Supplies
80,128
72,610
67,451
74,439
Services and Charges
427,467
423,334
418,703
439,320
Motorpool Charges
13,759
30,286
30,286
35,633
Maintenance
149,831
164,628
154,467
173,815
Operating Transfers
216,341
233,000
233,000
233,000
2,934,959
3,037,404
2,983,824
3,040,537
Police Projects Program (2920):
Personnel Services
262,139
204,241
204,241
0
Materials and Supplies
118,780
114,608
1 14,608
0
Services and Charges
122,810
66,505
66,505
0
Maintenance
1,299
8,278
8,278
0
Transfers To Outside Entities
118,108
92,450
92,450
0
Capital
31,622
164,352
164,352
0
654,758
650,434
650,434
0
Police Patrol Program (2940):
Personnel Services
6,407,671
6,892,744
6,879,210
6,796,095
Materials and Supplies
243,968
306,508
305,086
327,092
Services and Charges
138,348
201,339
194,190
183,034
Motorpool Charges
198,058
503,020
503,020
530,192
Maintenance
36,592
40,625
36,379
18,270
7,024,637
7,944,236
7,917,885
7,854,683
Total Police Activity $
11,835,382 $
12,933,583 $
12,832,721 $
12,1 13,029
32
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
Fire Activity
Fire Prevention Program (3010):
Personnel Services
$ 365,334 $
333,721 $
333,721 $
326,236
Materials and Supplies
18,377
29,808
29,264
28,355
Services and Charges
3,975
9,175
9,175
9,175
Motorpool Charges
6,632
19,397
19,397
28,714
Maintenance
66
0
0
0
394,384
392,101
391,557
392,480
Fire Operations Program (3020):
Personnel Services
7,009,408
7,241,493
7,241,493
7,188,286
Materials and Supplies
113,526
153,605
153,596
139,158
Services and Charges
311,502
411,132
384,375
359,643
Motorpool Charges
82,091
103,479
102,619
99,706
Maintenance
z: 62,487
135,775
130,106
99,229
Capital
9,300
189
0
0
Contingency/Savings
0
150,000
150,000
50,000
7,588,314
8,195,673
8,162,189
7,936,022
Fire Training Program (3030):
Personnel Services
131,988
171,977
171,977
166,154
Materials and Supplies
6,990
8,746
8,746
8,739
Services and Charges
5,336
22,775
21,868
22,775
Motorpool Charges
4,490
4,733
4,733
1 1,032
148,804
208,231
207,324
208,700
Total Fire Activity
$ 8,131,502 $
8,761,070 $
8,537,202
8,796,005 $
33
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated
2010 2011 2011
Community Planning and Engineering Activity
Animal Patrol/Emergency Response Program (2710):
Personnel Services $
266,373 $
265,733 $
Materials and Supplies
1 1,891
16,878
Services and Charges
10,873
1 1,533
Motorpool Charges
6,770
25,580
Maintenance
560
787
296,467
320,511
Animal Shelter Program (2720):
Personnel Services
232,976
261,885
Materials and Supplies
22,945
28,150
Services and Charges
46,193
46,766
Maintenance
9,442
1 1,156
311,556
"347,957
Veterinarian/Clinic Program (2730):
Personnel Services
121,450
124,631
Materials and Supplies
19,198
65,837
Services and Charges
3,172
3,627
Maintenance
288
450
144,108
194,545
Animal Services Projects Program (2740):
Materials and Supplies
65,239
6,029
Maintenance
0
40,939
65,239
46,968
Development Services Director Program (6200):
Personnel Services
147,630
157,571
Materials and Supplies
62
812
Services and Charges
466
790
148,158
159,173
Engineering Design Services Program (6210):
Personnel Services
119,456
147,988
Materials and Supplies
8,831
9,336
Services and Charges
2,076
2,350
Motorpool Charges
1,411
4,619
Maintenance
0
3,395
131,774
167,688
Budgeted
265,733 $ 264,460
16,878
14,030
11,533
11,242
25,580
25,953
550
980
320,274 316,665
261,144
258,005
28,150
32,150
46,766
47,087
8,045
11,156
344,105 348,398
124,631
127,581
64,976
65,837
3,538
3,276
0
450
193,145
197,144
6,029
0
40,939
0
46,968
0
136,980 157,106
0 852
766 750
137,746 158,708
140,820
156,436
6,576
9,522
2,087
2,350
4,619
4,709
3,385
80
34
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
Engineering Operations & Administration Program (6220):
Personnel Services
437,868
483,249
483,249
481,749
Materials and Supplies
5,831
7,226
4,707
6,823
Services and Charges
16,313
16,085
14,024
18,685
Motorpool Charges
1,613
3,599
3,599
3,067
Maintenance
0
150
0
150
461,625
510,309
505,579
510,474
Engineering Land Acquisition Program (6230):
Personnel Services
75,898
97,201
97,201
101,980
Materials and Supplies
573
1,200
502
1,200
Services and Charges
25
830
180
830
76,496
99,231
97,883
104,010
Engineering Public Construction Program (6240):
Personnel Services
209,854
299,112
298,862
296,818
Materials and Supplies
8,201
12,304
12,137
13,464
Services and Charges
1,017
1,605
1,018
2,825
Motorpool Charges
7,310
15,736
15,736
16,079
226,382
328,757
327,753
329,186
City Planning Program (6300):
Personnel Services
314,494
327,912
304,177
322,591
Materials and Supplies
7,577
16,244
13,168
17,295
Services and Charges
15,998
28,394
20,638
23,321
Motorpool Charges
2,175
5,923
5,923
5,567
Maintenance
0
350
0
350
340,244
378,823
343,906
369,124
Sustainability & Strategic Planning Program (6310):
Personnel Services
191,466
194,247
191,919
191,106
Materials and Supplies
2,410
1,950
1,309
2,050
Services and Charges
3,961
6,140
5,350
7,040
Maintenance
3,446
3,600
3,600
0
201,283
205,937
202,178
200,196
Building Safety Program (6400):
Personnel Services
440,046
430,327
425,503
424,293
Materials and Supplies
8,221
16,659
13,022
18,361
Services and Charges
16,091
19,637
14,230
18,717
Motorpool Charges
10,948
21,161
21,161
21,053
Maintenance
7,210
7,426
7,426
7,800
482,516
495,210
481,342
490,224
35
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted
Estimated
Budgeted
2010 2011
2011
2012
Code Compliance Program (6420):
Personnel Services
292,804 296,361
259,534
307,469
Materials and Supplies
8,503 10,314
8,236
10,774
Services and Charges
24,823 33,641
33,187
29,675
Motorpool Charges
7,267 16,709
16,709
16,970
Maintenance
539 0
0
0
333,936 357,025
317,666
364,888
Total Community Planning and Engineering $ 3,219,784 $ 3,612,134 $
3,476,032 $
3,562,114
36
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Transportation, Parking, Utilities Activity
Utilities Management Program (1380):
Personnel Services $
133,086 $
137,494 $
134,079 $
133,264
Materials and Supplies
7,662
9,135
7,993
13,008
Services and Charges
187,726
271,702
199,786
267,902
Motorpool Charges
1,213
3,325
3,325
3,359
Maintenance
0
75
12
75
329,687
421,731
345,195
417,608
Parking Management Program (5300):
Personnel Services
138,053
0
0
0
Materials and Supplies
9,130
0
0
0
Services and Charges
2,854
0
0
0
Motorpool Charges
1,233
0
0
0
Maintenance
3,764
0
0
0
155,034
0
0
0
Total Transportation, Parking, Utilities Activity$
421,731 $
345,195 $
417,608
484,721 $
37
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Parks and Recreation Activity
Swimming Pool Program (5210):
Personnel Services
$ 67,213 $
95,535 $
95,535 $
94,060
Materials and Supplies
9,849
15,670
15,670
18,877
Services and Charges
28,675
28,552
28,552
29,030
Motorpool Charges
598
1,251
1,251
115
Maintenance
3,054
3,679
3,679
3,273
109,389
1 44,687
14 4, 687
1 45, 355
Parks Administration/Recreation Programs
Program (5220):
Personnel Services
232,663
469,794
432,898
487,429
Materials and Supplies
10,399
75,717
75,717
78,211
Services and Charges
117,931
120,801
120,801
132,140
Motorpool Charges
1,801
5,803
5,803
5,826
362,794
672,115
635,219
703,606
Lake Maintenance Program (5250):
Personnel Services
5,760
7,911
7,911
7,060
Materials and Supplies
1,431
2,444
2,444
1,911
Services and Charges
73,694
74,279
74,279
71,945
Motorpool Charges
195
466
466
23
Maintenance
1,203
1,700
1,700
1,200
82,283
86,800
86,800
82,139
Parks Maintenance Program (5260):
Personnel Services
656,886
296,282
296,282
287,851
Materials and Supplies
66,133
78,130
78,130
71,530
Services and Charges
145,269
144,191
144,191
146,801
Motorpool Charges
73,189
56,353
56,353
63,010
Cost allocation
(2,521)
(6,988)
(6,988)
(6,988)
Maintenance
104,826
104,691
104,691
108,212
1,043,782
672,659
672,659
670,416
Yvonne Richardson Community Center Program (5280):
Personnel Services
1 14,508
122,259
122,259
104,361
Materials and Supplies
3,618
6,249
6,249
5,1.76
Services and Charges
36,719
55,712
55,712
34,066
Motorpool Charges
1,803
2,782
2,782
2,378
Maintenance
3,826
5,519
769
5,700
160,474
19 2, 521
187,771
151,681
Total Parks and Recreation Activity
$ 1,758,722 $
1,768,782 $
1,727,136 $
1,753,197
Total General Fund:
$ 32,683,021 $
35,392,479 $
34,509,000 $
34,139,200
38
Street Fund (2100)
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and
turnback monies received from the County Road Millage Tax. These monies are utilized to maintain and
repair City streets, rights -of -way, drainage, traffic control and maintenance, and City owned sidewalks.
Street Fund Revenues
Revenues for Street Fund are primarily motor fuel taxes collected by the State of Arkansas (state
turnback) and returned to the City on a per capita basis. The long term trend for state turnback is
relatively flat. The per capita rate for Street Fund in 1995 was $41.00 and in 201 1 the per capita rate is
$47.23. Projections for 2012 are based on the per capita rate of $47.50 from the State and calculated
based on the 2010 census population of 73,580. As the City continues to grow, additional revenue
sources will need to be identified to fund Street Fund activities. The City receives 80% of the road
millage levied by the Quorum Court on real and personal property located within the City. The current
2011 county levy is 1.1 mil, with a maximum of 3.0 mil.
Sources of Funds for 2012
$ 4,706,600
$21,600
Miscellanc
$1,065,0
County Road
22.6%
2.3%
$3,495,000
State Turnback
74.2%
39
Street Fund
$5,000
-o
$4,500 ❑ State Turnback
0
$4,000
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$-
01 02 03 04 05 06 07 08 09 10 Est.11 Proj.12
Year
Street Fund Expenses
The primary purpose of funds expended from the Street Fund relate to the maintenance, repair and
construction of streets within the City of Fayetteville. Associated drainage maintenance activities as well
as street sweeping are also programs supported by the Street Fund.
$567,595
Traffic Engineerir
Planning
12.1%
$358,125
Sidewalks
7.6%
$526,65
Drainage Main,,,,
11.2%
Uses of Funds for 2012
$ 4,706,600
$1,550,143
Operations &
ition
Street Maintenance
30.0%
$292,230
Right -of -Way
Maintenance
6.2%
40
City of Fayetteville, Arkansas
2012 Operating Budget
Street Fund (2100)
Actual Budgeted Estimated Budgeted
Revenues:
Intergovernmental (Grants)
$ 0 $
387,500 $
387,500 $
0
State Turnback
3,390,952
3,200,000
3,475,000
3,495,000
County Road Turnback
1,103,686
1,099,400
1,065,800
1,065,000
Charges for Services
79,790
51,600
107,000
107,000
Investment Earnings
46,165
30,000
18,400
18,000
Other
27,400
9,000
21,300
21,600
Total Revenues
4,647,993
4,777,500
5,075,000
4,706,600
Expenses:
Operations & Administration
1,369,702
1,923,979
1,829,488
1,550,143
Right -of -Way Maintenance
222,389
272,475
263,237
292,230
Street Maintenance
1,309,588
1,310,880
1,310,880
1,411,813
Drainage Maintenance
529,583
529,466
529,466
526,694
Traffic Engineering & Planning
494,317
526,061
526,048
567,595
Street & Trail Construction
357,783
45,519
45,519
0
Sidewalk Maintenance
295,836
727,013
707,362
358,125
Total Expenses
4,579,198
5,335,393
5,212,000
4,706,600
Income (Loss)
$ 68,795 $
(557,893) $
(137,000) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
2,275,722 $
2,344,517 $
2,344,517 $
2,207,517
Income/(Loss)
68,795
(557,893)
(137,000)
0
Ending Undesignated Fund Balance $
2,344,517 $
1,786,624 $
2,207,517 $
2,207,517
Total Budget $ 4,579,198 $ 5,335,393 $ 5,212,000 4,/U6,6UU
41
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Street Fund (2100)
Actual Budgeted Estimated Budgeted
Transportation, Parking, Utilities Activity
Operations & Administration Program (4100):
Personnel Services $
556,1 12 $
Materials and Supplies
22,262
Services and Charges
675,912
Motorpool Charges
3,690
Cost allocation
39,835
Maintenance
54,869
Capital
17,022
1,369,702
Right -of -Way Maintenance Program (4110):
Personnel Services
1 16,570
Materials and Supplies
17,865
Services and Charges
0
Motorpool Charges
87,884
Maintenance
70
222,389
Street Maintenance Program (4120):
Personnel Services
741,791
Materials and Supplies
291,084
S ivices and Charges
9,047
Motorpool Charges
748,685
Cost allocation
(492,786)
Maintenance
11,767
1,309,588
Drainage Maintenance Program (4130):
Personnel Services
327,636
331,953
Materials and Supplies
58,699
61,537
Services and Charges
6,344
12,000
Motorpool Charges
135,829
120,102
Maintenance
1,075
3,874
529,583
529,466
Traffic Engineering & Planning Program (5315):
Personnel Services
363,754
361,668
Materials and Supplies
47,891
57,143
Services and Charges
5,329
7,323
Motorpool Charges
47,707
72,327
Maintenance
29,636
27.600
651,866 $
557,401 $
652,331
38,434
38,434
35,695
693,332
693,306
754,013
3,362
3,362
4,264
39,835
39,835
39,835
41,472
41,472
64,005
455,678
455,678
0
1,923,979
1,829,488
1,550,143
164,317
155,079
188,112
22,480
22,480
29,798
100
100
0
83,410
83,410
72,152
2,168
2,168
2,168
272,475
263,237
292,230
783,243
256,914
7,607
765,019
(520,880)
783,243
256,914
7,607
765,019
(520,880)
821,902
346,294
7,877
859,29]
(637,515)
13,964
1,310,880 1,41 1,813
331,953
344,818
61,537
70,413
12,000
14,750
120,102
92,839
3,874
3,874
529,466 526,694
361,655
358,854
57,143
95,291
7,323
7,323
72,327
48,527
27,600
57,600
526,048 567,595
42
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Street Fund (2100)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
Street & Trail Construction Program (5520):
Personnel Services
0
8,202
8,202
0
Materials and Supplies
28,800
30,196
30,196
41,059
Services and Charges
0
16,973
16,973
0
Motorpool Charges
165,292
178,477
178,477
168,716
Cost allocation
(194,092)
(208,673)
(208,673)
(209,775)
Maintenance
357,783
20,344
20,344
0
357,783
45,519
45,519
0
Sidewalks Program (5530):
Personnel Services
215,673
245,074
225,444
243,412
Materials and Supplies
19,136
198,421
198,400
43,010
Services and Charges
0
225,000
225,000
4,000
Motorpool Charges
76,042
72,303
72,303
83,425
Cost allocation
(16,803)
(17,785)
(17,785)
(17,722)
Maintenance
1,788
4,000
4,000
2,000
295,836
727,013
707,362
358,125
Total Transportation, Parking, Utilities Activity$
4,579,198 $
5,335,393 $
5,212,000 $
4,706,600
Total Fund $
4,579,198 $
5,335,393 $
5,212,000 $
4,706,600
43
Page Left Blank Intentionally)
44
Parking Fund (2130)
The Parking Fund accounts for funds received from meter revenues and parking lot rentals. These
monies are expended for maintenance of parking lots. In 2010, a new program, Entertainment District
Parking, was created that extended paid parking in the Dickson Street area. For 2012, this fund is
expected to have a $277,700 surplus which will be designated toward the future building of a parking
deck.
In 2010, the City Council approved a $700,000 interfund loan from the Replacement and Disaster
Recovery Fund to the Parking Fund for the purchase of equipment. This loan will be paid back from
parking revenue within a five year period.
45
City of Fayetteville, Arkansas
2012 Operating Budget
Parking Fund (2130)
Actual Budgeted Estimated Budgeted
Revenues:
Downtown District Parking Revenue
Entertainment District Parking Revenue
Investment Earnings
Other
Total Revenues
Expenses:
Downtown District Parking
Entertainment District Parking
Transfer to Walton Arts Center
Principal Payment
Interest Expense
Land Acquisition
Parking Lot Improvements
Transfer to Shop
Total Expenses
Income (Loss)
293,626 $
392,450 $
461,445 $
495,480
370,012
882,800
913,360
879,798
8,159
20,425
3,989
3,972
244
225
4,906
250
672,041
1,295,900
1,383,700
1,379,500
216,455
430,266
411,319
458,051
113,846
204,300
197,035
169,514
25,968
289,000
289,000
289,000
44,523
135,135
135,135
138,093
4,556
12,100
12,100
9,142
343,538
0
0
0
887,223
59,41 1
59,41 1
38,000
13,888
0
0
0
1,649,997
1,130,212
1,104,000
1,101,800
$ (977,956) $
165,688 $
279,700 $
277,700
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
595,665 $
(337,768) $
(337,768) $
77,067
Income/(Loss)
(977,956)
165,688
279,700
277,700
Reduction of Interfund Loan Liability
44,523
135,135
135,135
138,093
Ending Undesignated Fund Balance $
(337,768) $
(36,945) $
77,067 $
492,860
Total Budget $ 1,649,997 $ 1,130,212 $ 1,104,000 $ 1,101,800
* The negative Fund Balance is due to the interfund loan from the Replacement and Disaster
Recovery Fund.
46
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Parking Fund (2130)
Actual Budgeted Estimated Budgeted
Transportation, Parking, Utilities Activity
Off -Street Parking Program (9130):
Personnel Services $
62,645
$ 187,223 $
184,959
$
233,254
Materials and Supplies
29,600
54,373
52,999
47,086
Services and Charges
61,608
84,545
80,277
89,829
Motorpool Charges
5,005
1,900
1,900
1,832
Maintenance
23,058
43,050
38,580
45,050
Transfers To Outside Entities
32,715
41,000
34,429
41,000
Capital
381,306
46,175
46,175
28,000
595,937
458,266
439,319
486,051
Entertainment District Parking Program (9131):
Personnel Services
57,124
91,236
84,071
77,292
Materials and Supplies
12,957
17,768
17,765
13,166
Services and Charges
29,620
60,771
60,764
45,795
Motorpool Charges
1,388
5,550
5,550
5,991
Maintenance
12,757
28,975
28,885
27,270
Debt Service
49,079
147,235
147,235
147,235
Transfers To Outside Entities
25,968
289,000
289,000
289,000
Capital
851,279
31,411
31,411
10,000
Operating Transfers
13,888
0
0
0
1,054,060
671,946
664,681
615,749
Total Transportation, Parking, Utilities Activity$
1,649,997
$ 1,130,212 $
1,104,000
$
1,101,800
Total Fund $
1,649,997
$ 1,130,212 $
1,104,000
$
1,101,800
47
(Page Left Blank Intentionally)
48
Community Development Block Grant Fund (2180)
The Community Development Block Grant Fund accounts for the community development grant funds
received from the Federal Department of Housing and Urban Development.
49
City of Fayetteville, Arkansas
2012 Operating Budget
Community Development Block Grant Fund (2180)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Revenues:
Community Development Grant Funding
$ 767,322
$ 1,216,788
$ 1,216,700
$
589,000
Other
3,140
2,097
2,100
0
Total Revenues
770,462
1,218,885
1,218,800
589,000
Expenses:
Administration & Planning
1 14,246
192,759
192,674
109,900
Housing Services
254,106
709,431
709,431
317,780
Redevelopment
38,223
77,471
77,471
51,640
Public Service
99,296
98,814
98,814
71,000
Public Facilities & Improvements
264,591
140,410
140,410
38,680
Total Expenses
770,462
1,218,885
1,218,800
589,000
Income (Loss) Before Capital
$ 0
$ 0
$ 0
$
0
FUND BALANCE ANALYSIS
Beginning Undesignafed Fund Balance
$ 0
$ 0
$ 0
$
0
Income/(Loss)
0
0
0
0
Ending Undesignafed Fund Balance
$ 0
$ 0
$ 0
$
0
Total Budget
$
$ 770,462
$ 1,218,885
$ 1,218,800
589,000
50
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Community Development Block Grant Fund (2180)
Actual Budgeted Estimated Budgeted
Community Planning and Engineering Activity
Administration & Planning Program (4930):
Personnel Services $
80,677
$
160,488
$ 160,403
$
90,094
Materials and Supplies
3,965
2,800
2,800
3,491
Services and Charges
29,604
29,471
29,471
16,315
1 14, 246
192,759
192,674
109,900
Housing Services Program (4940):
Personnel Services
71,941
102,056
102,056
62,486
Materials and Supplies
2,263
4,234
4,234
3,428
Services and Charges
176,439
599,681
599,681
248,500
Moforpool Charges
3,463
3,460
3,460
3,366
254,106
709,431
709,431
317,780
Redevelopment Program (4945):
Personnel Services
29,045
24,655
24,655
47,320
Materials and Supplies
1,697
7,587
7,587
1,820
Services and Charges
7,481
45,229
45,229
2,500
38,223
77,471
77,471
51,640
Public Services Program (4970):
Services and Charges
99,296
98,814
98,814
71,000
99,296
98,814
98,814
71,000
Public Facilities & Improvements Program (4990):
Services and Charges
264,591
140,410
140,410
38,680
264,591
140,410
140,410
38,680
Total Community Planning and Engineering $
770,462
$
1,218,885
$ 1,218,800
$
589,000
Total Fund $
770,462
$
1,218,885
$ 1,218,800
$
589,000
51
(Page Left Blank Intentionally)
52
EDI Attainable Housing Grant Fund (2185)
The EDI Attainable Housing Grant Fund accounts for the Housing and Urban Development (EDI - Special
Projects) grant to provide attainable/affordable housing.
53
City of Fayetteville, Arkansas
2012 Operating Budget
EDI Attainable Housing Grant Fund (2185)
Revenues:
Total Revenues 161,850 0
Expenses:
EDI Attainable Housing Grant 1 61 ,850 0
Total Expenses 161,850 0
0$ 0
0 0
0 0
0 0
Income (Loss) Before Capital $ 0 $ 0 $ 0 $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignafed Fund Balance $ 0 $ 0 $ 0 $ 0
Total Budget $ 161,850 $ 0 $ 0 $ 0
54
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
EDI Attainable Housing Grant Fund (2185)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
Community Planning and Engineering Activity
EDI Attainable Housing Grant Program (4985):
Personnel Services $
(137) $
0
$ 0
$ 0
Services and Charges
161,987
0
0
0
161,850
0
0
0
Total Community Planning & Engineering $
161,850 $
0
$ 0
$ 0
Total Fund $
161,850 $
0
$ 0
$ 0
55
(Page Left Blank Intentionally)
56
Special State Grants Fund (2230)
The Special State Grants Fund accounts for the Arkansas Economic Development Commission Special
State grant to purchase training equipment for NWACC. New grants which represent new grant
programs funded by the State will be budgeted and accounted for in this fund.
57
City of Fayetteville, Arkansas
2012 Operating Budget
Special State Grants Fund (2230)
A ,-'l, ,,-.I D. „J,'...+,...I n.r
Revenues:
Intergovernmental (Grants) $ 47,332 $ 0 $ 52,600 $ 0
Total Revenues 47,332 0 52,600 0
Expenses:
NWACC Equipment Grant 44,601 55,399 55,300 0
Total Expenses 44,601 55,399 55,300 0
Income (Loss) Before Capital $ 2,731 $ (55,399) $ (2,700) $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 2,731 $ 2,731 $ 31
Income/(Loss) 2,731 (55,399) (2,700) 0
Ending Undesignated Fund Balance $ 2,731 $ (52,668) $ 31 $ 31
Total Budget $ 44,601 $ 55,399 $ 55,300 $ 0
M
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Special State Grants Fund (2230)
Actual Budgeted Estimated
Budgeted
2010 2011
2011
2012
Citywide Activity
NWACC Equipment Grant Program (8001):
Materials and Supplies
$ 0 $ 56 $
56 $
0
Services and Charges
71 60
60
0
Capital
44,530 55,283
55,184
0
44,601 55,399
55,300
0
Total Citywide
$ 44,601 $ 55,399 $
55,300 $
0
Total Fund
$ 44,601 $ 55,399 $
55,300 $
0
59
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60
Energy Block Grant Fund (2240)
The Energy Block Grant Fund was received from the United States Department of Energy as part of the
American Recovery and Reinvestment Act. These funds will be used to 1) Develop a green house gas
(GHG) credit inventory for community and municipal operations; 2) This is to help reduce municipal
GHG emissions 20% below 2006 levels by 2012; and 3) This is to help reduce community GHG emissions
7% below 1990 levels.
To achieve the above goals, funds will be invested in 1) Upgrading five city -owned buildings for energy
efficiency. As the energy savings is realized it will be reinvested in other municipal buildings. 2) The City
will develop a Community Revolving Loan Fund targeting non-profit organizations to reduce GHG.
These loans will be repaid using energy savings. 3) The City will retrofit approximately 230 street,
pedestrian and trail lights with LEDs. 4) A solar photovoltaic system will be installed at the new
Fayetteville District Court Building to provide visible examples of renewable energy.
City of Fayetteville, Arkansas
2012 Operating Budget
Energy Block Grant Fund (2240)
Actual Budgeted Fstimnted Ri idnAtPd
Revenues:
Energy Block Grant Funding
$ 264,188 $
460,713 $
460,700 $
0
Total Revenues
264,188
460,713
460,700
0
Expenses:
Energy Block Grant
264,188
460,713
460,700
0
Total Expenses
264,188
460,713
460,700
0
Income / (Loss)
$ 0 $
0 $
0 $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Total Budget $ 264,188 $ 460,713 $ 460,700 $ 0
62
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Energy Block Grant Fund (2240)
Actual . Budgeted Estimated Budgeted
Citywide Activity
Energy Block Grant Program (9240):
Materials and Supplies
$
38,350
$
19,018
$ 19,018
$ 0
Services and Charges
171,213
335,709
335,696
0
Capital
54,625
105,986
105,986
0
264,188
460,713
460,700
0
Total Citywide
$
264,188
$
460,713
$ 460,700
$ 0
Total Fund
$
264,188
$
460,713
$ 460,700
$ 0
63
Page Left Blank Intentionally)
64
Parks Development Fund (2250)
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR fax
approved by the voters in 1995. The $2.4 million in planned expenditures for 2012 includes $587,000 in
capital improvements.
In 2010, a Citywide referendum was held and voters approved the use of these funds for maintenance
activities. The use of Park Development Funds for promotional activities is no longer permitted. Due to
these changes program rearrangements were made between the Parks Development Fund and
General Fund.
The 1% HMR tax revenue has grown on average 6.3% annually since 2000. 2011 revenue was estimated
approximately 4.42% higher than 2010. 2012 revenue is projected to be flat compared to estimated
2011.
Parks Development Fund
Hotel -Motel- Restaurant (HMR) Tax Revenue
$2.28 $2.28
$2.17 $2.17 $2.18
$2.06 $2.03
$1.94
01 02 03 04 05 06 07 08 09 10 Esf.11 Proj. 12
Year
M"
City of Fayetteville, Arkansas
2012 Operating Budget
Parks Development Fund (2250)
Actual Budgeted Estimated Budgeted
Revenues:
Hotel, Motel, and Restaurant Taxes
$ 2,181,585 $
2,139,600 $
2,278,000 $
2,278,000
Intergovernmental
50,000
0
0
0
Charges for Services
4,889
6,000
5,000
5,000
Greenspace Fees Contribution
499,479
174,896
104,700
1 1,000
Investment Earnings
100,133
89,000
43,500
44,000
Other
5,248
20,000
23,000
20,000
Total Revenues
2,841,334
2,429,496
2,454,200
2,358,000
Expenses:
Parks Development Program
1,389,306
1,694,600
1,632,041
1,682,100
Parks Development Capital
863,702
4,922,063
4,922,063
664,900
Parks Development Greenspace Capital
0
174,896
174,896
11,000
Outside Agencies
177,750
0
0
0
Total Expenses
2,430,758
6,791,559
6,729,000
2,358,000
Income (Loss) Before Capital $
410,576 $
(4,362,063) $
(4,274,800) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
4,377,501
$ 4,788,077 $
4,788,077 $
513,277
Income/(Loss)
410,576
(4,362,063)
(4,274,800)
0
Ending Undesignated Fund Balance $
4,788,077
$ 426,014 $
513,277 $
513,277
Total Budget $
2,430,758
$ 6,791,559 $
6,729,000 $
2,358,000
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Parks Development Fund (2250)
Actual Budgeted Estimated Budgeted
Parks and Recreation Activity
Parks Development Program (9250):
Personnel Services $
1,068,570 $
1,268,577
$
1,206,564
$ 1,241,120
Materials and Supplies
103,294
62,151
61,847
60,935
Services and Charges
57,469
59,509
59,324
59,495
Motorpool Charges
53,973
198,415
198,415
213,321
Cost allocation
87,948
87,948
87,948
87,948
Maintenance
18,052
18,000
17,943
19,281
Transfers To Outside Entities
177,750
0
0
0
1,567,056
1,694,600
1,632,04 1
1,682, 100
Parks Development Capital Program (9255):
Materials and Supplies
1 1,251
61,332
61,332
0
Services and Charges
53,353
147,579
147,579
0
Maintenance
14,970
30,833
30,833
0
Debt Service
77,866
78,000
78,000
77,900
Capital
706,262
4,604,319
4,604,319
587,000
863,702
4,922,063
4,922,063
664,900
Parks Development Capital Greenspace Program (9256):
Services and Charges
0
50,685
50,685
0
Maintenance
0
5,290
5,290
0
Capital
0
118,921
118,921
11,000
0
174,896
174,896
11,000
Total Parks and Recreation Activity $
2,430,758 $
6,791,559
$
6,729,000
$ 2,358,000
Total Fund $
2,430,758 $
6,791,559
$
6,729,000
$ 2,358,000
67
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Impact Fee Fund (2300)
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water,
wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure the new
developments bear a proportionate share of the cost of capacity improvements and ensure that the
proportional share does not exceed the costs of the demand for additional capacity that is reasonably
attributable to providing these services and facilities to the use and occupancy of the new
developments. Impact fee collections have declined dramatically from 2007 levels because of the fall
in new development due to economic conditions.
Impact Fee Collections
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$ 2004 2005 2006 2007 2008 2009 2010 Est. 2011 Proj.2012
Water I $616,440 $378,112 $425,493 $417,860 i
$317,256 $620,096 $502,227 $430,900 $432,000
Wastewater $1,239,783 j $742,589 $835,980 $849,841 i $690,558 $663,975 $359,793 $272,400 $7,300
Police $0 $1,115 $263,476 $607,219 $330,739 $272,076 1 $175,451 $94,600 $94,000
Fire $0 $832 $215,201 . $480,525 $279,115 $233,744 $142,178 $78,900 $80,000
Year
GSA
City of Fayetteville, Arkansas
2012 Operating Budget
Impact Fee Fund (2300)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Revenues:
Wafer Impact Fee
$
502,227 $
490,400 $
430,900 $
432,000
Wastewater Impact Fee
359,793
355,800
272,400
273,000
Police Impact Fee
175,451
178,300
94,600
94,000
Fire Impact Fee
142,178
144,300
78,900
80,000
Investment Earnings
158,819
91,200
52,800
42,000
Total Revenues
1,338,468
1,260,000
929,600
921,000
Expenses:
Water Improvements
0
1,274,224
1,272,000
446,000
Wastewater Improvements
0
2,063,400
2,028,000
287,000
Police Improvements
159,880
1,847,863
1,748,300
104,000
Fire Improvements
76,146
963,920
891,600
84,000
Transfer to Wafer & Sewer
2,792,404
1,522,249
1,522,200
0
Total Expenses
3,028,430
7,671,656
7,462,100
921,000
Income (Loss) Before Capital
$
(1,689,962) $
(6,41 1,656) $
(6,532,500) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
8,266,726 $
6,576,764 $
6,576,764 $
44,264
Income/(Loss)
(1,689,962)
(6,411,656)
(6,532,500)
0
Ending Undesignated Fund Balance
$
6,576,764 $
165,108 $
44,264 $
44,264
Total Budget
$
3,028,430 $
7,671,656 $
921,000
7,462,100 $
70
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Impact Fee Fund (2300)
Actual Budgeted Estimated Budgeted
Citywide Activity
Impact Fee Expense Program (9300):
Materials and Supplies $ 0 $ 56,496 $ 56,400 $ 0
Capital 236,026 6,092,9]] 5,883,500 921,000
Operating Transfers 2,792,404 1,522,249 1,522,200 0
3,028,430 7,671,656 7,462,100 921,000
Total Citywide $ 3,028,430 $ 7,671,656 $ 7,462,100 $ 921,000
Total Fund $ 3,028,430 $ 7,671,656 $ 7,462,100 $ 921,000
71
(Page Left Blank Intentionally)
72
Drug Law Enforcement Fund (2930)
The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S.
Department of Justice, passed through the State of Arkansas, in association with Washington County;
the Cities of Springdale, Prairie Grove, Lincoln, Elm Springs, Farmington, Greenland, Goshen, Johnson,
Elkins, and West Fork; and the Fourth Judicial Prosecuting Attorney.
Drug Law Enforcement Fund
Revenue Sources
, $600
a
c
a
O
0
~ $500
$400
$300
$200
$100
$0
o Grants & Other Revenue
O Transfers from General Fund
$49
$71
$76
$35
$412
$358 $336
$311
$216
$232
$298
$248,'
$208
$233
$210
$217
$114
$184
$373
$348
$311
$309
/
$294
$287
01 02 03 04 05 06 07 08 09 10 Estill Proj. 12
Years
73
Revenues:
Drug Enforcement Grant
Charges for Services
Fines & Forfeitures
Investment Earnings
Other
Transfer from General
Total Revenues
Expenses:
Drug Enforcement
Total Expenses
Income (Loss)
City of Fayetteville, Arkansas
2012 Operating Budget
Drug Law Enforcement Fund (2930)
Actual Budgeted
$ 267,263 $ 263,518 $
1,195 1,800
14,627 12,800
2 0
15,000 0
Estimated Budgeted
2011 2012
261,060 $ 296,200
0 0
24,740 14,800
0 0
200 0
514,428 51 1,1 18 519,000 544,000
$ 54,396 $ (14,532) $ 23,000 $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 63,215 $ 1 17,61 1 $ 1 17,61 1 $ 140,611
Income/(Loss) 54,396 (14,532) 23,000 0
Ending Undesignated Fund Balance $ 117,611 $ 103,079 $ 140,611 $ 140,611
Total Budget $ 460,032 $ 525,650 $ 496,000 $ 544,000
74
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated Budgeted
Police Activity
Drug Enforcement Program (2960):
Personnel Services
$
260,858
$
284,789
$
255,139
$ 276,451
Materials and Supplies
13,734
16,816
16,816
0
Services and Charges
185,440
214,827
214,827
267,549
Capital
0
9,218
9,218
0
460,032
525,650
496,000
544,000
Total Police
$
460,032
$
525,650
$
496,000
$ 544,000
Total Fund
$
460,032
$
525,650
$
496,000
$ 544,000
75
(Page Left Blank Intention
76
Fire Bond Fund (3360)
The Fire Bond Fund accounts for the accumulation of resources for and the repayment of bond debt
incurred for the construction of Fire Stations #3 and #5. Final payment was in 20]].
77
City of Fayetteville, Arkansas
2012 Operating Budget
Fire Bond Fund (3360)
Arts inl RI I(i(1PtP(I PCfimn+,-H RI idri +,-1
Revenues:
Investment Earnings
Transfer from Sales Tax Capital
Total Revenues
Expenses:
Settlements
Professional Services
Principal Payment
Interest Expense
Total Expenses
Income (Loss)
y JJ y,
/ VJ .p
/JJ 'p V
608,200
163,395
163,395 0
611,153
164,300
164,300 0
0
32,000
32,000 0
0
2,300
2,300 0
740,000
400,000
400,000 0
$ (153,647) $ (287,000) $ (287,000) $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
440,721 $
287,074 $
287,074 $ 74
Income/(Loss)
(153,647)
(287,000)
(287,000) 0
Ending Undesignated Fund Balance $
287,074 $
74 $
74 $ 74
Total Budget $
764,800 $
451,300 $
451,300 $ 0
78
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Fire Bond Fund (3360)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
Citywide Activity
Fire Bond Expense Program (9360):
Services and Charges $ 0 $ 34,300 $ 34,300 $ 0
Debt Service 764,800 417,000 417,000 0
764,800 451,300 451,300 0
Total Citywide $ 764,800 $ 451,300 $ 451,300 $ 0
Total Fund $ 764,800 $ 451,300 $ 451,300 $ 0
79
(Page Left Blank Intentionally)
80
TIF Bond Fund (3370)
The Tax Increment Financing (TIF) Bond Fund accounts for the accumulation of resources for and the
payment of bond debt incurred for TIF capital project expenditures.
r1
City of Fayetteville, Arkansas
2012 Operating Budget
TIF Bond Fund (3370)
Actual Budgeted Estimated Budgeted
Revenues:
Property Taxes
$
110,485
$
55,000 $
55,000 $
100,000
Investment Earnings
8
0
0
0
Total Revenues
110,493
55,000
55,000
100,000
Expenses:
Principal Payment
45,000
75,000
75,000
76,300
Interest Expense
1 6,1 15
33,587
33,587
17,900
Professional Services
250
2,300
2,213
2,300
Paying Agent Fees
3,500
3,500
3,500
3,500
Total Expenses
64,865
114,387
114,300
100,000
Income (Loss) Before Capital
$
45,628
$
(59,387) $
(59,300) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
73,575
$
119,203 $
119,203 $
59,903
Income/(Loss)
45,628
(59,387)
(59,300)
0
Ending Undesignated Fund Balance
$
119,203
$
59,816 $
59,903 $
59,903
Total Budget
$
114,387 $
100,000
64,865
$
114,300 $
82
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
TIF Bond Fund (3370)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Citywide Activity
TIF Bonds Expense Program (9370):
Services and Charges
$
250
$
2,300
$ 2,213
$ 2,300
Debt Service
64,615
112,087
112,087
97,700
64,865
1 14, 38 7
114,300
100,000
Total Citywide
$
64,865
$
114,387
$ 114,300
$ 100,000
Total Fund
$
64,865
$
114,387
$ 114,300
$ 100,000
Pacge Left Blank Infentiona
84
Sales Tax Bond Fund (3440)
The Sales Tax Bond Fund accounts for the accumulation of resources and the payment of bond debt
incurred for the City's wastewater treatment plants, sewerage and related facilities, to certain City
streets, and to the City's trail system.
Sales Tax Bond
(1.00%) Sales Tax Revenue
$18.00
a
O_
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$15.14
$11.51
$11.82
$10.64 -.
$16.50 $16.37 $16.37 I
$15.88 $15.67
03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
85
City of Fayetteville, Arkansas
2012 Operating Budget
Sales Tax Bond Fund (3440)
Actual Budgeted Estimated Budgeted
Revenues:
Sales Tax - City
Investment Earnings
Transfer from Sales Tax Construction
Total Revenues
Expenses:
$ 15,670,867 $ 15,372,400 $ 16,371,600 $ 16,371,900
1,579 1,300 500 500
15, 672, 453 15, 373, 700 16,372,100 16,372,400
Principal Payment
10,660,479
10,527,703
10,527,703
11,906,772
Interest Expense
5,004,588
4,838,657
4,838,657
4,462,828
Professional Services
0
4,540
4,540
0
Paying Agent Fees
12,750
2,800
2,800
2,800
Total Expenses
15,677,817
15,373,700
15,373,700
16,372,400
Income / (Loss)
$
(5,364) $
0
$ 998,400
$ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
3,483,615 $
3,478,251
$ 3,478,251
$ 4,476,651
Income/(Loss)
(5,364)
0
998,400
0
Ending Undesignated Fund Balance
$
3,478,251 $
3,478,251
$ 4,476,651
$ 4,476,651
Total Budget
$
15,677,817 $
$ 16,372,400
15,373,700
$ 15,373,700
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Sales Tax Bond Fund (3440)
Actual Budgeted
Estimated
Budgeted
2010 2011
2011
2012
Citywide Activity
Sewer Bonds - Expense Program (9440):
Services and Charges
$ 0 $ 4,540
$ 4,540
$
0
Debt Service
15,677,817 15,369,160
15,369,160
16,372,400
15, 677,817 15,373, 700
15,373, 700
16,372,400
Total Citywide
$ 15,677,817 $ 15,373,700
$ 15,373,700
$
16,372,400
Total Fund
$ 15,677,817 $ 15,373,700
$ 15,373,700
$
16,372,400
87
(Page Left Blank Intentionally)
Replacement & Disaster Recovery Fund (4270)
The Replacement & Disaster Recovery Fund accounts for general government monies accumulated
and used for the purchase of vehicles and equipment. By policy, the fund attempts to maintain a
reserve of three million dollars for disaster recovery.
In 2010, the City Council approved a $700,000 interfund loan from the Replacement and Disaster
Recovery Fund to the Parking Fund for the purchase of equipment. This fund will be paid back from
parking revenue within a five year period.
Replacement & Disaster Recovery Fund
Ending Fund Balance
$5.0
O
0
$4.5
$4.0
$3.5
$3.0
$2.5
$2.0
$1.5
$1.0
$0.5
$0.0
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Years
S•
City of Fayetteville, Arkansas
2012 Operating Budget
Replacement & Disaster Recovery Fund (4270)
Actual Budgeted Estimated
2010 2011 2011
Revenues:
Intergovernmental (Grants)
$ 0 $
875,000 $
875,000 $
Federal Grants - Capital
0
0
156,600
Replacement Copier Revenue
29,871
44,500
39,300
Investment Earnings
65,602
56,300
32,500
Other
748
0
900
Total Revenues
9A 991
97.5 Rnn
1 1 nA Rnn
Expenses:
Budgeted
0
0
39,250
27,750
n
67,000
Audit Expense
450
600
600
1,750
FEMA Disaster Projects
281
1,000,000
1,000,000
0
Professional Services
58,542
7,310
7,213
0
Fixed Assets
85,179
120,668
120,202
39,250
Vehicles & Equipment
0
15,885
15,885
0
Transfer to Shop
0
37,434
37,400
0
Total Expenses
144,452
1,181,897
1,181,300
41,000
Income (Loss)
$ (48,231) $
(206,097) $
(77,000) $
26,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
3,282,831 $
3,234,600 $
3,234,600 $
3,157,600
Income/(Loss)
(48,231)
(206,097)
(77,000)
26,000
Ending Undesignated Fund Balance $
3,234,600 $
3,028,503 $
3,157,600 $
3,183,600
Total Budget $ 144,452 $ 1,181,897 $ 1,181,300 $ 41,000
90
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Replacement & Disaster Recovery Fund (4270)
Actual Budgeted Estimated Budgeted
Citywide Activity
Replacement Fund Expense Program (9270):
Services and Charges $
58,992 $
7,910 $
7,813 $
1,750
Capital
85,179
136,553
136,087
39,250
Operating Transfers
0
37,434
37,400
0
144,171
181,897
181,300
41,000
FEMA Disaster Projects Program (9280):
Materials and Supplies
0
23,250
23,250
0
Services and Charges
281
976,750
976,750
0
281
1,000,000
1,000,000
0
Total Citywide Activity $
144,452 $
1,181,897 $
1,181,300 $
41,000
Total Fund $
144,452 $
1,181,897 $
1,181,300 $
41,000
91
(Page Left Blank Infentio
92
Sales Tax Capital Improvements Fund (4470)
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales
and use tax which is used for acquisition and improvement projects as well as equipment additions and
replacements that are included in the City's Five -Year Capital Improvements Program. The $6,702,600 in
planned expenditures for 2012 includes $6,695,300 in capital improvements.
Revenues for 2011 are expected to be up by $394,300 compared to budget. Sales taxes for 2012 are
budgeted to be flat compared to 2011 estimated collections.
1% City Sales Tax
$18.00
O
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
O Sales Tax Capital Improvements Fund
❑ General Fund
flfl H H
y9.4 $9.39 $9.82 $9.82
'.0 $7.68 7.88 $7.78
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
93
City of Fayetteville, Arkansas
2012 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Actual Budgeted Estimated Budgeted
Revenues:
Property Taxes
$ 149 $
0 $
0 $
0
Sales Tax - City
6,262,665
6,149,000
6,543,300
6,543,600
Intergovernmental (Grants)
314,593
5,707,050
5,707,000
0
Charges for Services
15,046
793,165
793,000
101,000
Sidewalk Fees
3,308
0
0
0
Investment Earnings
160,965
128,000
58,800
58,000
Other
20,086
22,329.
37,900
0
Total Revenues
6,776,812
12,799,544
13,140,000
6,702,600
Expenses:
Audit Expense
6,500
6,700
6,700
7,300
Sales Tax Capital Improvements
7,190,211
17,591,252
17,591,252
6,695,300
Transfer to General
0
1,000,000
1,000,000
0
Transfer to Fire Bond
608,200
163,395
163,395
0
Transfer to Other Funds
0
142,518
653
0
Total Expenses
7,804,9]]
18,903,865
18,762,000
6,702,600
Income (Loss) Before Capital
$ (1,028,099) $
(6,104,321) $
(5,622,000) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
8,179,102 $
7,151,003 $
7,151,003 $
1,529,003
Income/(Loss)
(1,028,099)
(6,104,321)
(5,622,000)
0
Ending Undesignated Fund Balance $
7,151,003 $
1,046,682 $
1,529,003 $
1,529,003
Total Budget $ 7,804,911 $ 18,903,865 $ 18,762,000 $ 6,702,600
94
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Citywide Activity
Sales Tax Capital Improvements Program (9470):
Materials and Supplies
$
584,231
$
1,563,234
$
1,563,234
$ 694,700
Services and Charges
866,109
2,043,411
2,043,411
55,300
Maintenance
1,793,190
3,065,198
3,065,198
2,982,600
Transfers To Outside Entities
358,000
358,000
358,000
359,500
Capital
3,594,551
10,568,109
10,568,109
2,610,500
Miscellaneous
630
0
0
0
Operating Transfers
608,200
1,305,913
1,164,048
0
7,804,911
18,903,865
18,762,000
6,702,600
Total Citywide
$
7,804,911
$
18,903,865
$
18,762,000
$ 6,702,600
Total Fund
$
7,804,911
$
18,903,865
$
18,762,000
$ 6,702,600
95
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category
Project Title
2012
Transportation Improvements
Sidewalk Improvements
$ 635,000
In -House Pavement Improvements
1,865,000
2,500,000
Trail Improvements
Trail Development
1,361,000
1,361,000
Street Improvements
Old Wire Road -Mission to Crossover
300,000
Zion Road -Vantage to Crossover
150,000
450,000
Bridge & Drainage. Improvements
Stormwater Quality Mgt/Nutrient Reduction
175,000
Other Drainage Improvements
200,000
375,000
Information Technology Improvements
Microcomputer / Printer Replacements
85,700
Local Area Network (LAN) Upgrade
125,000
Geographic Information System (GIS)
65,000
AccessFayetteville Technical Improvements
25,000
Document Management
30,000
Data Center Upgrade
70,000
400,700
Other Capital Improvements
Building Improvements
362,600
P.E.G. Television Center - Equipment
54,000
On -Screen Graphics Generator Upgrade
20,000
Studio Camera and Lighting Upgrades
85,000
Telecommunication Systems Upgrades
60,000
581,600
Library Materials & Improvements
Library Material Purchases
336,500
Library Computer Replacements
23,000
359,500
Parks & Recreation Improvements
Other Park & Safety Improvements
10,000
Forestry, Safety & ADA Compliance
108,500
Lights of the Ozarks
23,000
Tree Escrow
101,000
242,500
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category Project Title 2012
Police Safety Improvements
Fire Safety Improvements
Audit Expense
Police Technology Improvements
Police Unmarked Vehicles
Police Building Improvements
Police Specialized Equipment
Police MVR Replacement
Fire Facility Maintenance
Fire Mobile Radios
Audit Expense
50,000
70,000
25,000
50,000
185,000
pan nnn
25,000
20,000
45,000
7,300
7 inn
$ 6,702,600
97
Page Left Blank Intentional
98
Wastewater System Improvements Project Fund (4480)
The Wastewater System Improvements Project Fund accounts for the bond proceeds to construct and
equip a new wastewater treatment plant. Appropriation of these funds will be provided through the
rebudget process which will be considered by the City Council during the first quarter of 2012.
City of Fayetteville, Arkansas
2012 Operating Budget
Wastewater System Improvements Project Fund (4480)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Revenues:
Investment Earnings $
68,851 $
0 $
21,860 $
0
Total Revenues
68,851
0
21,860
0
Expenses:
Professional Services
109,863
716,263
716,263
0
Wastewater System Improvements Project
59,395
1,203,072
1,203,072
0
Transfer to Other Funds
0
887,888
887,185
97,600
Transfer to Shop
29,439
238,999
238,600
0
Total Expenses
198,697
3,046,222
3,045,120
97,600
Income / (Loss) $
(129,846) $
(3,046,222) $
(3,023,260) $
(97,600)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
3,250,706 $
3,120,860 $
3,120,860 $
97,600
Income/(Loss)
(129,846)
(3,046,222)
(3,023,260)
(97,600)
Ending Undesignated Fund Balance $
3,120,860 $
74,638 $
97,600 $
0
Total Budget $
198,697 $
3,045,120 $
3,046,222 $
97,600
100
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Wastewater System Improvements Project Fund (4480)
Actual Budgeted Estimated Budgeted
Citywide Activity
Wastewater System Improvements Project Program (9480):
Services and Charges
$
114,048 $
836,237
$
836,237
$ 0
Capital
55,210
1,083,098
1,083,098
0
Operating Transfers
29,439
1,126,887
1,125,785
97,600
198,697
3,046,222
3,045,120
97,600
Total Citywide
$
198,697 $
3,046,222
$
3,045,120
$ 97,600
Total Fund
$
198,697 $
3,046,222
$
3,045,120
$ 97,600
101
e Left Blank Intentionally)
102
Sales Tax Construction Bond Fund (4520)
The Sales Tax Construction Bond Fund accounts for the bond proceeds for improvements to the
wastewater treatment plant, streets, and trail construction pursuant to the 2006 referendum.
Appropriations of these funds will be provided through the re -budget process which will be considered
by the City Council during the first quarter of 2012.
103
City of Fayetteville, Arkansas
2012 Operating Budget
Sales Tax Construction Bond Fund (4520)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
Revenues:
Payments by Property Owners
$ 8,400 $
0 $
0 $
0
Investment Earnings
6,320
6,000
2,000
2,000
Total Revenues
14,720
6,000
2,000
2,000
Expenses:
Audit Expense
6,000
6,000
6,000
2,000
Transfer to Sales Tax Bond
7
0
0
0
2006A Sales Tax Construction Expense
6,958,275
3,759,305
3,759,223
0
2007A Sales Tax Construction Expense
5,060,335
1,155,721
1,155,721
0
Street Sales Tax Construction (2009)
0
9,633,374
9,633,374
0
Trails Sales Tax Construction (2009)
307,816
939,482
939,482
0
Total Expenses
12,332,433
15,493,882
15,493,800
2,000
Income / (Loss)
$ (12,317,713) $
(15,487,882) $
(15,491,800) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 29,485,027 $
17,167,314 $
17,167,314 $
1,675,514
Income/(Loss)
(12,317,713)
(15,487,882)
(15,491,800)
0
Ending Undesignated Fund Balance
$ 17,167,314 $
1,679,432 $
1,675,514 $
1,675,514
Total Budget
15,493,882_$
2,000
$ 12,332,433 $
15,493,800 $
104
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Sales Tax Construction Bond Fund (4520)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
Citywide Activity
2006A Sales Tax Construction Expense Program
(9520):
Services and Charges
$ 726,250 $
589,648 $
589,566 $
2,000
Capital
6,237,955
3,156,409
3,156,409
0
Operating Transfers
7
19,248
19,248
0
6,964,212
3,765,305
3,765,223
2,000
2007A Sales Tax Construction Expense Program
(9530):
Services and Charges
388,859
0
0
0
Capital
4,671,476
1,155,721
1,155,721
0
5,060,335
1,155,721
1,155,721
0
Street Sales Tax 2009 Program (9540):
Services and Charges
0
1,135
1,135
0
Capital
0
9,632,239
9,632,239
0
0
9,633,374
9,633,374
0
Trails Sales Tax 2009 Program (9550):
Services and Charges
89,129
63,725
63,725
0
Capital
218,757
875,757
875,757
0
307,886
939,482
939,482
0
Total Citywide Activity
$ 12,332,433 $
15,493,882 $
15,493,800 $
2,000
Total Fund
$ 12,332,433 $
15,493,882 $
15,493,800 $
2,000
105
e Left Blank Intentionally)
106
Water and Sewer Fund (5400)
The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance
expenses of the City's water and sewer system. This includes water purchases from Beaver Water District,
all water and sewer functions, the operation of the wastewater treatment plants, meter and backflow
operations, and billing and collections. The 2012 Budget is predicated on a break even basis.
Water & Sewer Fund Revenues
For 2012, the Water & Sewer Fund is projected to have an operating gain of $5,507,000 before capital
expenditures. City Council approved water and sewer rate increases in 2008 which included
incremental increases in 2009, 2010, and 2011. The revenue projections reflect the phased rate
adjustments. Water usages in 2008 and 2009 were far under projections due to unusually wet conditions.
In 2011 usage was above projections due to drought conditions during the summer months. Therefore
for fiscal 2012, usage projections are based on 2010 consumption.
Sources of Funds for 2012
$ 30,908,000
$14,129,900
$951,000
Other
3.1%
107
Water Sales: Water sales revenue is based on metered customer usage of water and is one of the
primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 2012 shows a
decrease over estimated 2011 revenue due to usually dry conditions experienced during the summer
months.
Water Sales
c $18.00
0
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$14.84
$13.71•
$13.95
$12.54 $12.80 •• , • $11.48 $12.11 $11.66 •
$12.26
$10.16 $10.41 $10.70
01 02 03 04 05 06 07 08 09 10 Est. 1] Proj. 12
Year
Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is the
other primary source of revenue for the Water & Sewer Fund. The budgeted revenue for 2012 is
projected to be approximately $338,000 over estimated 2011.
Sewer Service
$18.00
0
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$14.97 $15.00 $15.04
$14.34
$12.96
$12.59
$12.20
$11.76
$10.44
I
I
$8.64 $8.93 $9.05 -
•
I
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
Water & Sewer Fund Expenses
The wastewater treatment plant operations budgeted for 2012 represents the largest expenditure in the
fund at $7.8 million. This represents 25.7% of the total operating expenses. The water purchases are
budgeted at $6.5 million, which represents 21.4% of total operating expenditures. Water purchase rates
increased two cents per 1,000 gallons in October 2011 and will increase the same rate in October 2012.
Use of Funds for 2012
$ 30,908,000
$6,500,000
Water Purchased
$3,286,147 21.0%
Operations &
Administration
10.6%
Utilities Project -....
Management
1.2%
$174,899
Utilities Director
0.6%
$2,120,000 $595,228
Principal Payment- Interest Expense
6.9% 1.9% $3,364,000
Capital Expenditures
10.9%
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$2,068,551
Water Transmission and
Distribution
6.7%
$1,940,126 .
Sewer Main Maintenance
6.3%
$7,799,391
Wastewater Treatment
Plant
25.2%
$1,194,883
Billing & Collections
$1,487,024
3.9%
ier Operations
4.8%
Water Purchases
I u.uu
$6.50 $6.50
$6.25
Cost $6.07 $6.00 9.00
$5.78
'-1W--- Gallons $5.49 $5.62
$5.45 8.00
$4.62 7.00
$4.32
$3.82 6.00
5.00
`+fai 4.00
3.00
2.00
1.00
0.00
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
109
Budget Gain / (Loss) Before Capital
Capital Revenues/(Expenses)
City of Fayetteville, Arkansas
2012 Operating Budget
Water & Sewer Fund (5400)
Revenues:
Water Sales
Sewer Service Charges
Other
Interest Income
Other Non -Operating
Total Revenues
Expenses:
Utilities Director
Utilities Project Management
Water Purchased
Operations & Administration
Water Transmission and Distribution
Sewer Main Maintenance
Wastewater Treatment Plant
Billing & Collections
Meter Operations
Interest Expense
Total Expenses _ , , , .
$ 7,801,233 $ 5,130,756 $ 6,416,600 $ 5,507,000
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
$ 13,712,683 $
13,991,900 $
14,842,700 $
14,129,900
14,970,047
15, 385, 000
15, 000, 600
15, 339, 000
1,078,713
878,200
1,005,000
951,000
261,271
75,900
114,200
68,100
853,499
570,000
350,400
420,000
30,876,213
30,901,000
31,312,900
30,908,000
153,546
192,394
188,057
174,899
173,901
387,585
264,317
377,751
5,781,372
6,500,000
6,500,000
6,500,000
3,1 16,608
3,253,919
3,159,176
3,286,147
1,824,611
2,024,408
1,875,881
2,068,551
1,583,610
1,913,269
1,741,834
1,941,126
7,522,834
7,912,1 15
7,753,622
7,799,391
1,065,226
1,196,666
1,164,545
1,194,883
1,212,100
1,701,079
1,571,520
1,463,024
641,172
688.809
677.348
595.972
Intergovernmental (Grants)
$ 82,490 $
2,726,120 $
2,726,100 $
0
Transfer from Impact Fee Fund
2,792,404
1,522,249
1,522,200
0
Transfer to Other Funds
0
(66,032)
0
0
Principal Payment
(1,225,000)
(1,225,000)
(1,225,000)
(2,120,000)
Capital Expenditures
(5,160,870)
(21,552,774)
(21,507,500)
(3,387,000)
(3,510,976)
(18,595,437)
(18,484,200)
(5,507,000)
Budget Gain / (Loss)
$ 4,290,257
(13,464,681) $
(12,067,600) $
0
Total Budget
$ 29,460,850 $
48,548,018 $
47,628,800 $
30,908,000
110
City of Fayetteville, Arkansas
2012 Operating Budget
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
ESTIMATED
CHANGE IN
NET ASSETS
Beginning Total Net Assets
$
305,895,302
$ 31 1,742,969 $
31 1,742,969
$ 31 1,762,569
Budget Gain / (Loss)
4,290,257
(13,464,681)
(12,067,600)
0
Plus Gain Capital Expenditures
5,160,870
21,552,774
21,507,500
3,387,000
Less: Depreciation Expense
(10,070,404)
(10,272,000)
(10,645,300)
(1 1,124,100)
Plus: Capital Contribution
5,241,944
(66,032)
0
0
Plus: Bond Principal Payment
1,225,000
1,225,000
1,225,000
2,120,000
Ending Total Net Assets
$
311,742,969
$ 310,718,030 $
311,762,569
$ 306,145,469
NET
ASSET ANALYSIS
Net Investment in Capital Assets
$
293,906,140
$ 305,186,914 $
304,768,340
$ 297,031,240
Restricted for Debt Service/Prepaids
2,190,072
2,190,000
2,190,000
2,190,000
Unrestricted (including re -budgets)
15,646,757
3,341,116
4,804,229
6,924,229
Ending Total Net Assets
$
31 1,742,969
$ 310,718,030 $
31 1,762,569
$ 306,145,469
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual - Budgeted Estimated Budgeted
Finance and Internal Services Activity
Billing & Collections Program (1810):
Personnel Services $
761,381 $
784,979 $
762,200
$ 782,696
Materials and Supplies
47,891
71,000
64,912
70,000
Services and Charges
345,436
418,887
416,287
420,387
Cost allocation
(89,700)
(89,700)
(89,700)
(89,700)
Maintenance
218
11,500
10,846
11,500
1,065,226
1,196, 666
1,164,545
1,194,883
Total Finance and Internal Services Activity $
1,065,226 $
1,196,666 $
1,164,545
$ 1,194,883
Transportation, Parking, Utilities Activity
Utilities Director Program (1800):
Personnel Services $
122,390 $
130,026 $
129,752
$ 132,243
Materials and Supplies
966
4,300
1,907
4,300
Services and Charges
4,114
31,992
30,322
12,280
Cost allocation
26,076
26,076
26,076
26,076
153,546
192,394
188,057
174,899
Meter Reading Program (1820):
Personnel Services
694,831
774,396
730,084
770,353
Materials and Supplies
42,343
63,213
62,718
66,869
Services and Charges
8,321
20,450
11,159
19,307
Motorpool Charges
59,639
53,606
52,554
58,433
Cost allocation
78,528
78,528
78,528
78,528
Maintenance
3,652
6,476
2,455
5,585
887,314
996,669
937,498
999,075
Meter Maintenance & Backflow Prevention Program (1830):
Personnel Services
250,498
351,454
291,330
362,791
Materials and Supplies
18,215
45,601
42,351
46,459
Services and Charges
4,522
12,725
6,199
12,725
Motorpool Charges
12,851
14,236
13,848
16,486
Cost allocation
24,888
24,888
24,888
24,888
Maintenance
124
600
500
600
311,098
449,504
379,116
463,949
Meter Operations Capital Program (1840):
Materials and Supplies
10,020
54,652
54,652
0
Services and Charges
0
200,000
200,000
0
Maintenance
3,668
254
254
0
Capital
416,410
1,031,079
1,031,079
392,000
112
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
Water Purchased Program (3800):
Services and Charges
5,781,372
5,781,372
Operations & Administration Program (4000):
Personnel Services
728,51]
Materials and Supplies
92,490
Services and Charges
1,331,264
Motorpool Charges
24,280
Cost allocation
883,152
Maintenance
56,91 1
Debt Service
9,381
Capital
0
3,125,989
Utilities Project Management Program (4020):
Personnel Services
158,967
Materials and Supplies
5,244
Services and Charges
5,518
Motorpool Charges
2,850
Maintenance
1,322
173,901
Water Distribution Maintenance Program (4310):
Personnel Services
672,218
Materials and Supplies
625,920
Services and Charges
55,932
Motorpool Charges
236,893
Cost allocation
74,688
Maintenance
4,670
1,670,321
Water Storage & Pump Maintenance Program (4330):
Personnel Services
129,774
Materials and Supplies
12,192
Services and Charges
562
Cost allocation
9,696
Maintenance
2,066
6,500,000
6,500,000
6,500,000
715,215
655,128
745,863
146,984
122,566
150,77]
1,399,763
1,397,431
1,399,629
20,741
20,575
21,450
883,152
883,152
883,152
88,064
80,324
85,282
21,000
9,539
21,000
57,000
57,000
0
3,331,919
3,225,715
3,307,147
357,036
244,836
327,133
10,388
6,026
12,208
10,095
5,072
26,445
6,966
6,966
6,965
3,100
1,417
5,000
387,585
264,317
377,751
738,648
608,243
744,539
690,166
689,888
697,994
96,751
96,751
96,751
216,127
216,127
235,468
74,688
74,688
74,688
3,000
3,000
3,000
1,819,380
1,688,697
1,852,440
147,849
1 32, 388
147,358
33,169
32,200
40,743
12,414
12,000
16,414
9,696
9,696
9,696
1,900
900
1,900
205,028
187,184
216,1 1 1
113
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
Sewer Mains Maintenance Program (4410):
Personnel Services
864,013
1,020,041
908,412
1,043,429
Materials and Supplies
302,799
337,008
337,008
354,192
Services and Charges
53,998
1 16,454
1 16,454
117,454
Motorpool Charges
281,854
352,434
295,368
338,719
Cost allocation
77,832
77,832
77,832
77,832
Maintenance
3,114
9,500
6,760
9,500
Capital
0
1,000
0
0
1,583, 610
1,914,269
1,741,834
1,941,126
WWTP Administration & SCADA Program (5100):
Materials and Supplies
0
975
0
1,073
Services and Charges
929,289
1,010,828
1,010,828
980,828
Maintenance
0
391
0
510
929,289
1,012,194
1,010,828
982,41 1
WWTP East Side Operations Program (5110):
Materials and Supplies
56,949
93,875
93,875
1 1 1,101
Services and Charges
3,245,623
3,210,448
3,154,697
3,203,458
Motorpool Charges
164,390
152,049
140,845
187,094
Cost allocation
47,820
47,820
47,820
47,820
Maintenance
2,176
8,265
3,000
8,153
Debt Service
0
8,903
0
0
3,516,958
3,521,360
3,440,237
3,557,626
WWTP West Side Operations Program (5120):
Materials and Supplies
24,190
83,600
75,350
99,655
Services and Charges
1,939,195
1,873,288
1,822,565
1,872,141
Motorpool Charges
60,673
65,029
64,248
55,816
Cost allocation
47,544
47,544
47,544
47,544
Maintenance
4
6,331
2,500
3,549
2,071,606
2,075,792
2,012,207
2,078,705
WWTP Lab / IPP Program (5130):
Services and Charges
407,829
459,732
459,731
459,731
407,829
459,732
459,731
459,731
WWTP Lift Station Maintenance Program (5140):
Materials and Supplies
6,613
33,550
33,550
39,969
Services and Charges
575,691
672,944
660,917
671,279
Motorpool Charges
14,848
9,686
9,686
9,670
Maintenance
0
391
0
0
597,152
716,571
704,153
720,918
114
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Capital Water Mains Program (5600):
Services and Charges
1,272,731
1,975,802
1,975,802
0
Capital
509,171
5,192,024
5,192,024
1,882,500
1,781,902
7,167,826
7,167,826
1,882,500
Water & Sewer Connections Program (5620):
Personnel Services
99,896
172,098
128,243
179,850
Materials and Supplies
47,916
85,870
85,870
87,014
Services and Charges
5,931
18,000
18,000
18,000
Motorpool Charges
23,345
23,515
23,096
24,048
Cost allocation
13,488
13,488
13,488
13,488
Maintenance
0
100
100
100
190,576
313,071
268,797
322,500
Water Capital 2009 Bonds Program (5640):
Services and Charges
83,982
179,325
179,325
0
Capital
464,002
3,502,333
3,502,333
0
547,984
3,681,658
3,681,658
0
Sewer Mains Construction Program (5700):
Services and Charges
1,740,694
488,923
488,923
0
Capital
336,012
5,396,927
5,396,927
330,000
Operating Transfers
0
66,032
0
0
2,076,706
5,951,882
5,885,850
330,000
Sewer Capital 2009 Bonds Program (5740):
Capital
0
1,723,660
1,723,660
0
0
1,723,660
1,723,660
0
Wastewater Treatment Plant Capital Program (5800):
Materials and Supplies
0
21,177
21,177
0
Services and Charges
0
77,000
77,000
0
Maintenance
0
28,289
28,289
0
Capital
147,292
1,691,630
1,691,630
460,000
147,292
1,818,096
1,818,096
460,000
Debt Service Program (6800):
Debt Service
1,856,791
1,892,809
1,892,809
2,694,228
1,856,791
1,892,809
1,892,809
2,694,228
Total Transportation, Parking, Utilities Activity$ 28,395,624 $ 47,417,384 $ 46,464,255 $ 29,713,1 17
Total Fund $ 29,460,850 $ 48,614,050 $ 47,628,800 $ 30,908,000
115
Page Left Blank Intentionally)
W.
Solid Waste Fund (5500)
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and disposal,
transfer station, recycling program, and composting program. Revenues for the fund are obtained from
fees levied for trash collection, recycling revenue, and container sales or leases. During the end of 2009,
the operation of the transfer station, which had previously been contracted out, was brought in house.
This budget reflects changes needed to continue that operation at the City. After capital expenditures,
the fund will have a loss of $821,300. However, there are more than sufficient reserves to accommodate
the expenditures.
Solid Waste Fund Revenues
For 2012, the Solid Waste Fund sources of funds are budgeted at $9,950,100. Solid Waste fees make up
the largest source of revenue (74.2%).
Sources of Funds for 2012
$ 9,950,100
$747,600
$7,372,500 '—Recycling
Solid Waste Fees—, i 7 5%
74.2%
$486,200
ICommercial Drop Box
4.9%
$54,000
_:
; R Interest
0.5%
$262,000
—Transfer Station
\ $2ther
0.2%
$183,100 , $821,300
Franchise Fees-' Use of Fund Balance
1.8% 8.3%
117
Solid Waste Fees: Solid Waste Fee revenue has increased approximately 4.82% (with 2007, 2008, and
2009 relatively flat) annually from 2000 to 2010. The 2012 revenues are projected to be flat over
estimated 2011.
Solid Waste Fees
$8.00
a
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
Solid Waste Fund Expenses
Expenses for the Solid Waste Fund are budgeted at $9,950,100 for 2012. The commercial collections
program and related activity make up the largest segment of the budget.
Uses of Funds for 2012
$9,950,100
$588,000
Capital
5.9%
$1,687,465 $2,340,402
Operations & Commercial Collections
Administration 23.5%
17.0% i'
$1,682,454
Residential Collections
16.9%
118
City of Fayetteville, Arkansas
2012 Operating Budget
Solid Waste Fund (5500)
Actual Budgeted Estimated Budgeted
Revenues:
Franchise Fees
$
109,275 $
82,300 $
160,800 $
183,100
Solid Waste Fees
7,432,358
7,345,900
7,367,585
7,372,500
Recycling Revenue
657,154
387,300
747,000
747,600
Commercial Drop Box
474,719
472,400
478,715
486,200
Transfer Station
250,910
241,100
262,300
262,000
Other
627,220
8,300
23,400
23,400
Interest Income
175,412
108,000
69,900
54,000
Total Revenues
9,727,048
8,645,300
9,109,700
9,128,800
Expenses:
Operations & Administration
1,724,995
1,661,719
1,584,714
1,687,465
Commercial Collections
2,019,078
2,223,211
2,097,415
2,340,402
Residential Collections
1,410,849
1,515,977
1,451,301
1,682,454
Commercial Drop Box Collections
471,552
462,785
434,448
516,622
Transfer Station
681,885
814,955
786,943
855,645
Recycling
1,429,531
1,446,579
1,351,746
1,522,745
Composting
668,770
740,919
731,861
756,767
Solid Waste Projects
0
124,972
124,972
0
Total Expenses
8,406,660
8,991,1 17
8,563,400
9,362,100
Budget Gain / (Loss) Before Capital
$
1,320,388 $
(345,817) $
546,300 $
(233,300)
Capital Revenues / (Expenses):
Intergovernmental (Grants)
81,264
0
15,600
0
Capital Expenditures
(289,304)
(2,016,004)
(2,014,600)
(588,000)
Transfer to Shop
(238,642)
0
0
0
Total Expenses
(446,682)
(2,016,004)
(1,999,000)
(588,000)
Budget Gain / (Loss)
$
873,706 $
(2,361,821) $
(1,452,700) $
(821,300)
Total Budget
$
8,934,606 $
11,007,121 $
10,578,000 $
9,950,100
119
City of Fayetteville, Arkansas
2012 Operating Budget
Solid Waste Fund (5500)
Actual Budgeted Estimated Budgeted
OnIn ')n11 nn11 nnin
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$ 10,074,138 $
1 1,038,769 $
1 1,038,769 $
1 1,280,069
Budget Gain / (Loss)
873,706
(2,361,821)
(1,452,700)
(821,300)
Plus Gain Capital Expenditures
289,304
2,016,004
2,014,600
588,000
Less: Depreciation Expense
(198,379)
(223,990)
(320,600)
(419,400)
Ending Total Net Assets
$ 11,038,769 $
10,468,962 $
11,280,069 $
10,627,369
NET ASSET ANALYSIS
Net Investment in Capital Assets
$ 2,057,183 $
3,849,197 $
3,751,183 $
3,919,783
Restricted for Debt Service/Prepaids
1,669
1,669
1,669
1,669
Unrestricted
8,979,917
6,618,096
7,527,217
6,705,917
Ending Total Net Assets
$ 1 1,038,769 $
10,468,962 $
11,280,069 $
10,627,369
120
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Transportation, Parking, Utilities Activity
Operations & Administration
Program (5000):
Personnel Services
$ 533,085 $
509,426 $
490,854 $
536,517
Materials and Supplies
33,957
46,21]
34,054
47,465
Services and Charges
727,415
644,520
601,850
637,780
Motorpool Charges
2,219
2,634
2,634
3,577
Cost allocation
410,796
410,796
410,796
410,796
Maintenance
17,524
47,932
44,326
51,130
Debt Service
0
200
200
200
Capital
52,936
0
0
0
Operating Transfers
184,642
0
0
0
1,962,574
1,661,719
1,584,714
1,687,465
Commercial Collections Program (5010):
Personnel Services
588,968
638,366
524,449
582,218
Materials and Supplies
228,399
366,705
365,444
365,877
Services and Charges
648,162
643,096
632,478
643,096
Motorpool Charges
484,981
506,040
506,040
680,207
Cost allocation
67,404
67,404
67,404
67,404
Maintenance
1,164
1,600
1,600
1,600
2,019,078
2,223,21 1
2,097,415
2,340,402
Residential Collections Program (5020)
Personnel Services
547,606
581,521
533,689
595,947
Materials and Supplies
123,849
162,222
162,222
170,340
Services and Charges
331,961
327,482
327,480
327,482
Motorpool Charges
359,313
393,849
379,890
537,782
Cost allocation
47,868
47,868
47,868
47,868
Maintenance
252
3,035
152
3,035
1,410,849
1,515,977
1,451,301
1,682,454
Commercial Drop Box Collections Program (5030):
Personnel Services
147,451
146,011
127,295
141,740
Materials and Supplies
20,743
30,693
30,693
67,662
Services and Charges
175,374
165,534
165,534
165,534
Motorpool Charges
117,310
110,487
101,650
131,626
Cost allocation
9,060
9,060
9,060
9,060
Maintenance
1,614
1,000
21.6
1,000
Capital
18,547
39,258
38,000
0
490,099
502,043
472,448
516,622
121
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Solid Waste Fund (5500)
Actual Budgeted Estimated Budgeted
Transfer Station Program (5040):
Personnel Services
45,612
138,968
138,968
135,705
Materials and Supplies
12,289
16,950
13,938
18,983
Services and Charges
592,458
587,552
587,552
628,358
Moforpool Charges
24,491
41,861
41,861
42,375
Cost allocation
3,024
3,024
3,024
3,024
Maintenance
4,011
26,600
1,600
27,200
681,885
814,955
786,943
855,645
Recycling Program (5060):
Personnel Services
743,468
757,542
707,912
787,093
Materials and Supplies
123,397
143,531
122,647
144,220
Services and Charges
44,914
57,875
40,755
57,875
Motorpool Charges
424,091
390,413
390,046
436,339
Cost allocation
87,732
87,732
87,732
87,732
Maintenance
5,929
9,486
2,654
9,486
Capital
121,818
0
0
0
1,551,349
1,446,579
1,351,746
1,522,745
Composting Program (5070):
Personnel Services
383,025
409,551
406,480
416,190
Materials and Supplies
33,493
63,140
57,646
68,833
Services and Charges
3,544
1,250
856
2,500
Moforpool Charges
213,620
236,538
236,538
238,804
Cost allocation
29,940
29,940
29,940
29,940
Maintenance
5,148
500
401
500
Capital
96,003
0
0
0
Operating Transfers
54,000
0
0
0
818,773
740,919
731,861
756,767
Solid Waste Projects Program (5080):
Materials and Supplies
0
12,970
12,970
0
Services and Charges
0
112,002
112,002
0
Capital
0
1,976,746
1,976,600
588,000
0
2,101,718
2,101,572
588,000
Total Transportation, Parking, Utilities Activity$
8,934,607 $
11,007,121 $
10,578,000 $
9,950,100
Total Fund $
8,934,607 $
11,007,121_$
10,578,000 $
9,950,100
122
Airport Fund (5550)
The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field.
The Airport Fund's revenue is generated from rents and leases. In 2012, the Airport Fund is projected to
use reserves of $91,000 before depreciation.
Airport Fund Revenues
For 2012, the Airport Fund sources of funds are budgeted at $768,000. Rents and Leases make up the
largest source of revenue (66.6%).
Sources of Funds for 2012
$ 768,000
$26,000
Sales Tax on Fuel
3.4%
$51
Rents an
66.
$91,000
f Fund Balance
11.8%
$19,700
Interest Income & Other
2.6%
500
i Fuel
15.6%
123
Total Operating Revenue
This chart shows all of the Airport Fund's operating revenues by type. Primary revenues are comprised of
Rents and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator (FBO)
functions and sold aviation fuel as it became a General Aviation airport. The selling of fuel continued
until the last part of 2005 when the City contracted the operation of the FBO to an external company.
Currently the Airport Fund's major source of revenue is through the rental of corporate and private T -
Hangars and rental of the airport terminal building to a fueling and line services operation, two pilot
training schools, the U.S. Post Office, a florist, a caterer, and office space to a wildlife biologist and an
advertising firm.
Total Operating Revenues
$1,400,000
$1, 200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
01 02 03 04 05 06 07 08 09
® Rents & Leases ® Aviation Fuel ❑ Other
10 Est. 11 Proj. 12
O Fees ® Sales Tax on Fuel
124
City of Fayetteville, Arkansas
2012 Operating Budget
Airport Fund (5550)
Actual Budgeted Estimated Budgeted
Revenues:
Sales Tax - County
$
12,906 $
11,500 $
12,600 $
12,700
Sales Tax - City
14,205
12,700
13,300
13,300
Rents & Leases
560,237
563,400
524,900
511,800
Aviation Fuel
128,208
1 17,900
119,300
119,500
Other
14,745
7,100
12,000
11,900
Interest Income
19,383
12,000
7,900
7,800
Total Revenues
749,684
724,600
690,000
677,000
Expenses:
Airport Administration
498,113
513,432
497,652
525,933
Airport Maintenance
176,643
203,634
187,156
220,014
Airport Capital Expense
51,930
73,457
73,457
0
General Fund Loan Interest
30,333
20,175
20,175
6,523
General Fund Loan Principal
46,666
342,960
342,960
15,530
Total Expenses
803,685
1,153,658
1,121,400
768,000
Budget Gain / (Loss) Before Capital
$
(54,001) $
(429,058) $
(431,400) $
(91,000)
Capital Revenues / (Expenses):
Intergovernmental (Grants)
2,838,723
766,941
803,400
0
Capital Expenditures
(2,866,292)
(882,655)
(882,600)
0
Total Expenses
(27,569)
(115,714)
(79,200)
0
Budget Gain / (Loss)
$
(81,570) $
(544,772) $
(510,600) $
(91,000)
Total Budget
$
3,669,977 $
2,036,313 $
2,004,000 $
768,000
125
City of Fayetteville, Arkansas
2012 Operating Budget
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$ 13,643,074 $
15,036,327 $
15,036,327 $
13,967,587
Budget Gain / (Loss)
(81,570)
(544,772)
(510,600)
(91,000)
Plus Gain Capital Expenditures
2,866,292
882,655
882,600
0
Less: Depreciation Expense
(1,438,135)
(1,438,100)
(1,783,700)
(1,884,700)
Plus: Principal Payment
46,666
342,960
342,960
15,530
Ending Total Net Assets
$ 15,036,327 $
14,279,070 $
13,967,587 $
12,007,417
NET ASSET ANALYSIS
Net Investment in Capital Assets
$ 14,682,771 $
14,127,326 $
13,781,671 $
11,896,971
Restricted for Debt Service/Prepaids
9,664
9,664
9,664
9,664
Unrestricted
343,892
142,080
176,252
100,782
Ending Total Net Assets
$ 15,036,327 $
14,279,070 $
13,967,587 $
12,007,417
This is due to a long term interfund loan from the General Fund recorded as a liability but not deducted from net
investments in capital assets.
126
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Transportation, Parking, Utilities Activity
Airport Administration Program (3940):
Personnel Services
$ 242,631 $
228,019
$
227,285
$
229,481
Materials and Supplies
78,203
78,853
78,840
93,986
Services and Charges
166,671
195,989
180,956
191,871
Motorpool Charges
2,658
2,656
2,656
2,680
Cost allocation
7,915
7,915
7,915
7,915
Maintenance
35
0
0
0
Debt Service
76,999
363,135
363,135
22,053
575,1 12
876,567
860,787
547,986
Airport Maintenance Program (3950):
Personnel Services
109,253
101,830
98,544
102,792
Materials and Supplies
10,764
14,451
13,070
15,387
Services and Charges
2,752
5,320
3,189
6,380
Motorpool Charges
17,573
27,150
27,150
30,965
Maintenance
36,301
54,883
45,203
64,490
176,643
203,634
187,156
220,014
Airport Capital Expense Program (3960):
Services and Charges
7,097
40,252
40,252
0
Maintenance
19,929
0
0
0
Capital
2,891,196
915,860
915,805
0
2,918,222
956,112
956,057
0
Total Transportation, Parking, Utilities Activity$
3,669,977 $
2,036,313
$
2,004,000
$
768,000
Total Fund
$ 3,669,977 $
2,036,313
$
2,004,000
$
768,000
127
(Page Left Blank Intentional
128
Town Center and Parking Facility Fund (5600)
The Town Center and Parking Facility Fund accounts for the Town Center Building and the associated
special obligation debt. Budgeted revenues and expenditures are balanced for 2012 on a cash basis.
129
City of Fayetteville, Arkansas
2012 Operating Budget
Town Center Fund (5600)
Actual Budgeted Estimated Budgeted
Revenues:
Contribution from Advertising/Promotion $
679,503 $
Interest Income
479
Total Revenues
679,982
Expenses:
Audit Expense
600
Paying Agent Fees
18,940
Town Center Expense
1,946
Interest Expense
122,436
Principal Payment
555,000
Total Expenses
698,922
702,600 $ 702,700 $ 695,200
702,700
702,700
695,200
600
600
688
18,941
18,941
18,941
1,971
1,971
1,923
106,188
106,188
83,648
Budget Gain / (Loss) $ (18,940) $ 0 $ 0 $ 0
Total Budget
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$ 2,890,484 $
3,058,784 $
3,058,784 $
3,266,024
Budget Gain / (Loss)
(18,940)
0
0
0
Less: Depreciation Expense
(367,760)
(367,760)
(367,760)
(367,760)
Plus: Principal Payment
555,000
575,000
575,000
590,000
Ending Total Net Assets
$ 3,058,784 $
3,266,024 $
3,266,024 $
3,488,264
NET ASSET ANALYSIS
Net Investment in Capital Assets $
2,870,751 $
3,077,991 $
3,077,991 $
3,300,231
Restricted for Debt Service/Prepaids
1 44,1 68
1 44,1 68
144,168
1 44,1 68
Unrestricted
43,865
43,865
43,865
43,865
Ending Total Net Assets $
3,058,784 $
3,266,024 $
3,266,024 $
3,488,264
130
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Town Center Fund (5600)
Actual Budgeted Estimated Budgeted
Citywide Activity
Town Center Expense Program (9600):
Services and Charges
$
2,546
$
2,571
$ 2,571
$ 2,611
Debt Service
696,376
700,129
700,129
692,589
698,922
702,700
702,700
695,200
Total Citywide
$
698,922
$
702,700
$ 702,700
$ 695,200
Total Fund
$
698,922
$
702,700
$ 702,700
$ 695,200
131
Page Left Blank Intentionally
132
Police Pension Fund (6800)
The Police Pension Fund accounts for the accumulation of resources for the pension benefit payments
to qualified police personnel. Operations of this fund are controlled by the Police Pension Board.
Revenues include insurance premium tax distributions, a special City property tax, and special fees and
forfeitures.
133
City of Fayetteville, Arkansas
2012 Operating Budget
Police Pension Fund (6800)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Additions:
Property Taxes
$
508,192 $
461,800 $
469,200 $
469,000
State Insurance Turnback
267,919
281,500
282,700
283,000
Fines & Forfeitures
130,723
130,300
205,000
126,000
Investment Earnings
197,346
190,200
177,700
177,400
Gain/Loss on Sale of Investments
362,319
0
133,500
0
Gain/Loss in Fair Value of Investments
360,267
0
0
0
Other
7,050
0
3,100
0
Total Additions
1,833,816
1,063,800
1,271,200
1,055,400
Deductions:
Materials and Supplies
0
134
100
309
Audit Expense
3,500
3,500
3,500
3,600
Professional Services
0
3,000
3,000
3,100
Bank Service Charges
119
210
210
210
Benefit Payments
1,635,103
1,685,956
1,626,790
1,625,781
Total Deductions
1,638,722
1,692,800
1,633,600
1,633,000
Change in Net Assets
$
195,094 $
(629,000) $
(362,400) $
(577,600)
ESTIMATED CHANGE IN NET ASSETS
Beginning Net Assets
$
8,360,803 $
8,555,897 $
8,555,897 $
8,193,497
Change in Net Assets
195,094
(629,000)
(362,400)
(577,600)
Ending Net Assets
$
8,555,897 $
7,926,897 $
8,193,497 $
7,615,897
Total Budget
$
1,638,722 $
1,692,800 $
1,633,000
1,633,600 $
134
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Police Pension Fund (6800)
Actual Budgeted Estimated Budgeted
2010 2011 2011 2012
Citywide Activity
Police Pension Expense Program (9800):
Materials and Supplies $ 0 $ 134 $ 100 $ 309
Services and Charges 1,638,722 1,692,666 1,633,500 1,632,691
1,638,722 1,692,800 1,633,600 1,633,000
Total Citywide $ 1,638,722 $ 1,692,800 $ 1,633,600 $ 1,633,000
Total Fund $ 1,638,722 $ 1,692,800 $ 1,633,600 $ 1,633,000
135
(Page Left Blank Intentionally)
136
Fire Pension Fund (6810)
The Fire Pension Fund accounts for the accumulation of resources for the pension benefit payments to
qualified fire personnel. Operations of this fund are controlled by the Fire Pension Board. Revenues
include the proceeds of a special City property tax and insurance premium tax distributions from the
State.
137
City of Fayetteville, Arkansas
2012 Operating Budget
Fire Pension Fund (6810)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Additions:
Property Taxes
$
508,192 $
461,800 $
469,200 $
469,000
State Insurance Turnback
143,629
143,600
161,100
161,600
Investment Earnings
125,170
124,100
106,000
96,900
Gain/Loss on Sale of Investments
327,952
0
109,600
0
Gain/Loss in Fair Value of Investments
142,277
0
0
0
Other
972
0
0
0
Total Additions
1,248,192
729,500
845,900
727,500
Deductions:
Materials and Supplies
48
50
50
106
Services and Charges
300
250
150
350
Audit Expense
3,500
3,500
3,500
3,600
Professional Services
2,900
2,900
2,900
2,900
Bank Service Charges
111
250
139
250
Benefit Payments
1,454,933
1,473,450
1,462,261
1,462,794
Total Deductions
1,461,792
1,480,400
1,469,000
1,470,000
Change in Net Assets
$
(213,600) $
(750,900) $
(623,100) $
(742,500)
_ ESTIMATED CHANGE IN NET ASSETS
Beginning Net Assets
$
5,787,509 $
5,573,909 $
5,573,909 $
4,950,809
Change in Net Assets
(213,600)
(750,900)
(623,100)
(742,500)
Ending Net Assets
$
5,573,909 $
4,823,009 $
4,950,809 $
4,208,309
Total Budget
138
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Fire Pension Fund (6810)
Actual Budgeted Estimated Budgeted
Citywide Activity
Fire Pension Expense Program (9810):
Materials and Supplies $ 48 $ 50 $ 50 $ 106
Services and Charges 1,461,744 1,480,350 1,468,950 1,469,894
1,461,792 1,480,400 1,469,000 1,470,000
Total Citywide $ 1,461,792 $ 1,480,400 $ 1,469,000 $ I ,4/U,UUU
Total Fund $ 1,461,792 $ 1,480,400 $ 1,469,000 $ 1,470,000
139
e Left Blank Intentionally)
IE[I]
Shop Fund (9700)
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of
equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is
from charges to other City operating funds based on equipment and vehicle usage. Increases in 2012
operational costs can be attributed to additional parts and supply purchases, fuel expense, insurance,
and contract services for repairs that cannot be performed by staff. These operational increases are a
result of fleet expansions and increased equipment usage. On a cash basis, expenditures will exceed
revenues after capital for 2012. The shortfall will be covered by cash reserves which were accumulated
in the prior periods for this purpose.
Shop Fund Revenues
Shop Charges (Replacement Charges, Motorpool Charges, Shop Overhead Charges, Shop Overhead
Insurance Charges, and Fuel Charges) as a whole make up 99% of total Shop Fund revenue and are
budgeted in 2012 at $7,409,500. Replacement Charges ($3,373,000) is the amount Fleet Operations
collects to purchase replacement vehicles and equipment. Replacement charges for General Fund
vehicles were waived in 2010 to reduce expenses due to the economy. However, necessary
replacement charges were put back in the General Fund Budget for 2011. Motorpool Charges
($1,595,500), Shop Overhead Charges ($495,400) and Shop Overhead Insurance Charges ($1 12,000) are
the monthly fees user divisions pay to the Shop Fund for the on -going maintenance that is provided for
the life of the vehicles and equipment. Fuel Charges ($1,806,000) is the revenue received from
charging out the cost of gasoline to the user divisions.
Shop Charges
$8.00
O
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
01 02 03 04 05 06 07 08 09 10 Est. 11 Proj. 12
Year
141
City of Fayetteville, Arkansas
2012 Operating Budget
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
Revenues:
Maintenance Charges
$ 55,680 $
38,400 $
27,700 $
27,600
Fuel Charges
1,097,286
1,61 1,900
1,484,800
1,806,000
Replacement Charges
2,344,389
2,843,700
2,770,000
3,373,000
Motor Pool Charges
1,465,210
1,473,000
1,448,700
1,595,500
Shop Overhead Charges
440,049
553,800
548,700
495,400
Shop Overhead Insurance
1 16,432
105,000
1 1 1,000
1 12,000
Shop Rental Pool Revenue
16,658
14,700
11,400
11,400
Other
17,197
0
41,800
0
Interest Income
150,779
98,400
69,500
69,500
Total Revenues
5,703,680
6,738,900
6,513,600
7,490,400
Expenses:
Vehicle Maintenance
2,578,262
2,997,600
2,644,500
2,857,210
Gasoline/Diesel Expense
1,064,363
1,557,400
1,455,300
1,764,290
Total Expenses
3,642,625
4,555,000
4,099,800
4,621,500
Budget Gain / (Loss) Before Capital
$ 2,061,055 $
2,183,900 $
2,413,800 $
2,868,900
Capital Revenues / (Expenses):
Gain/Loss Sale of Assets
86,730
0
181,400
0
Transfer from General
0
3,000
3,000
0
Transfer from Off -Street Parking
13,888
0
0
0
Transfer from Replacement
0
37,434
37,400
0
Transfer from WWT Improvements
29,439
238,999
238,600
0
Transfer from Solid Waste
238,642
0
0
0
Capital Expenditures
(700,436)
(4,250,263)
(4,250,200)
(3,610,000)
Transfer to Other Funds
0
(11,198)
0
0
Transfer to General
(11,198)
0
0
0
Total Expenses
(342,935) .
(3,982,028)
(3,789,800)
(3,610,000)
Budget Gain / (Loss)
$ 1,718,120 $
(1,798,128) $
(1,376,000) $
(741,100)
Total Budget
$ 4,354,259 $
8,350,000 $
8,816,461 $
8,231,500
142
City of Fayetteville, Arkansas
2012 Operating Budget
Shop Fund (9700)
Actual Budgeted Estimated Budgeted
I)nin nnii ')nil On11)
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
Budget Gain / (Loss)
Plus Gain Capital Expenditures
Less: Depreciation Expense
Ending Total Net Assets
$ 17,173,542 $
16,967,299 $
16,967,299 $
17,221,402
1,718,120
(1,798,128)
(1,376,000)
(741,100)
700,436
4,250,263
4,250,200
3,610,000
12.624.7991
(2.556.1331
(2.620.0971
13.161.3781
$ 16,967,299 $ 16,863,301 $ 17,221,402 $ 16,928,924
NET ASSET ANALYSIS
Net Investment in Capital Assets
$ 8,766,931 $
10,461,061 $
10,397,034 $
10,845,656
Restricted for Prepaids
72,151
72,151
72,151
72,151
Unrestricted
8,128,217
6,330,089
6,752,217
6,011,117
Ending Total Net Assets
$ 16,967,299 $
16,863,301 $
17,221,402 $
16,928,924
143
City of Fayetteville, Arkansas
2012 Operating Budget (Category Summary)
Shop Fund (9700)
Actual Budgeted Estimated Budgeted
Transportation, Parking, Utilities Activity
Vehicle Maintenance Program (1910):
Personnel Services $
1,088,500
$ 1,195,187
$
1,042,154 $
1,087,422
Materials and Supplies
1,729,181
2,422,468
2,225,574
2,576,805
Services and Charges
394,822
494,121
407,885
510,866
Motorpool Charges
73,357
67,866
61,920
62,404
Cost allocation
318,468
318,468
318,468
318,468
Maintenance
37,388
55,790
42,699
65,535
Capital
1,847
0
0
0
Operating Transfers
11,198
11,198
0
0
3,654,761
4,565,098
4,098,700
4,621,500
Capital Expense Program (1920):
Services and Charges
909
1,100
1,100
0
Capital
698,589
4,250,263
4,250,200
3,610,000
699,498
4,251,363
4,251,300
3,610,000
Total Transportation, Parking, Utilities Activity$
4,354,259
$ 8,816,461
$
8,350,000 $
8,231,500
Total Fund $
4,354,259
$ 8,816,461
$
8,350,000 $
8,231,500
144
City of Fayetteville, Arkansas
Personnel Summary
Full Time Equivalent Basis
Budgeted
Budgeted
Budgeted 2012
Activity
2010
2011
Active
Frozen
Total
General Government
41.50
41.50
40.50
1.00
41.50
Finance & Internal Services
70.25
69.75
65.75
4.00
69.75
Police
171.63
171.60
159.50
8.10
171.60
Fire
114.00
114.00
111.50
2.50
114.00
Community Planning & Engineering
70.30
70.30
65.80
5.50
70.30
Transportation, Parking & Utilities
234.50
234.50
234.50
1.00
235.50
Parks & Recreation
54.35
54.35
52.35
2.00
54.35
Total
756.53
756.00
729.90
24.10
757.00
Full -Time Equivalent by Status
800.00
700.00
600.00
500.00
400.00
300.00
200.00
100.00
2010 2011 2012
Active 0 Frozen/Held
145
City of Fayetteville, Arkansas
Personnel Variation Summary (2012)
Fund / Division
Parking Fund
Arlriitinnc / [no-latinncl
Parking & Telecommunications 1.00 Account Clerk
1.00 Net Changes
NOTES TO THE PERSONNEL VARIATION SUMMARY
1. An Account Clerk is being added to the Parking and Telecommunications Division.
The Entertainment District Parking Program has increased the workload and
responsibilities of the division. This position is funded in the Parking Fund.
I[G
City of Fayetteville, Arkansas
Personnel Summary
Personnel History (2002-2012)
Below is a history of total positions by activity from 2002-2012. The 2012 Proposed Budget
increased by 1.00 position. An Account Clerk position is being added to the Parking and
Telecommunications Division due to increased responsibilities and workload of adding
the Entertainment District Parking Program.
Personnel History (2002-2012)
800.00
700.00
600.00
500.00
LL 400.00
300.00
200.00
100.00
2002 1 2003 2004 , 2005 2006 2007 1 2008 2009 2010 2011 2012
- -
Prior Year Change
0.25 13.75 27.50 1 41.00 8.00 17.50 ! - 3.00 - (0.53) 1.00
Total
645.78 659.53 687.03, 728.03 736.03 753.53', 753.53', 756.531756.531 756.00 757.00'1
® General Government
� 41.50 ',
44.35 : 43.65 ' 42 00 41.40 ' 42.00. 1 41 50 �,
43.65 43.40 41.40
®Finance & Internal Services
57.25 59.75 62.50 69.75 69.75 . 70.25 7025 70.25 70.25 69.75 ; 69.75
_ —_. --- -
—
®Police
171.6 1716 6 171.63 6
11
189 189
_
�I®Fire
. 11400 1 14.00 1 14.00
00 1 140011400 ..
O0 101.00 104.00 1090011400 —',
--- — - — -- _
Community Planning & Engineering
g g
_ —
60.55 65.05 73.30 73.30 72.30 70.30 70.30 70.30
,❑Trans ortation, Parking & Utilities
2 9$ 0 224$ O 2212.60' 229.00 229.60' 232.00 234 50 23450:23550
149135 2406.85
I® Parks & Recreation
407.85 49.85 51.85 ' 53 35 53.35 54.35 54.35 54.35 54 35 1
147
City of Fayetteville, Arkansas
Personnel Summary
Full Time Equivalent by Activity and Fund
69.75
Finance & Interna'
Services
9.2%
41.50
General Government
5.5%
54.35
Parks & Recreatioi
7.2%
18.50
Shop Fund
2.4%
6.00
Airport Fund
0.8%
57.00
Solid Waste Fund
7.5%
93.50
Water & Sewer Fund
12.4%
Full Time Equivalent Basis by Activity
(757 FTE's)
171.60
114.00
Fire
15.1%
70.30
Community Planning
& Engineering
9.3%
235.50
Transportation,
Parking & Utilities
31.0%
Full Time Equivalent Basis by Fund
(757 FTE's) 470.60
General Fund
62.3%
4.55
2735 Community
4.00 Development Fund
Drug Law Parks Development
Enforcement Fund
Fund 0.6%
0.5% 3.6%
148
City of Fayetteville, Arkansas
Personnel by Activity & Division - Summary
Budgeted 2012
Budgeted
Budgeted
Activity / Division / Title
2010
2011
Active
Frozen
Total
GENERAL GOVERNMENT ACTIVITY:
Mayor's Administration Division
2.00
2.00
2.00
0.00
2.00
Chief of Staff Division
1.25
1.25
1.25
0.00
1.25
Internal Consulting Division
1.00
1.00
1.00
0.00
1.00
City Attorney Division
3.00
3.00
3.00
0.00
3.00
Communications & Marketing Division
3.00
3.00
3.00
0.00
3.00
Government Channel Division
4.25
4.25
4.25
0.00
4.25
Internal Audit Division
1.00
1.00
1.00
0.00
1.00
City Clerk/Treasurer Division
5.50
5.50
5.50
0.00
5.50
City Prosecutor Division
9.00
9.00
9.00
0.00
9.00
Fayetteville District Court Division
1 1.50
1 1.50
10.50
1.00
1 1.50
Total General Government Personnel
41.50
41.50
40.50
1.00
41.50
FINANCE AND INTERNAL SERVICES ACTIVITY:
Finance Director Division
1.25
1.25
1.25
0.00
1.25
Billing & Collections Division
17.00
17.00
17.00
0.00
17.00
Human Resources Division
5.50
5.00
4.00
1.00
5.00
Accounting & Audit Division
11.50
1 1.50
1 1.00
0.50
1 1.50
Budget & Research Division
4.00
4.00
3.00
1.00
4.00
Building Maintenance Division
14.50
14.50
14.00
0.50
14.50
Purchasing Division
3.50
3.50
3.50
0.00
3.50
Information Technology Division
13.00
13.00
12.00
1.00
13.00
Total Finance and Internal Services Personnel
70.25
69.75
65.75
4.00
69.75
POLICE ACTIVITY:
Central Dispatch Division
24.00
24.00
23.00
1.00
24.00
Police Division
147.63
147.60
136.50
7.10
147.60
Total Police Personnel
171.63
171.60
159.50
8.10
171.60
FIRE ACTIVITY:
Fire Division
114.00
114.00
1 1 1.50
2.50
114.00
Total Fire Personnel
114.00
114.00
1 1 1.50
2.50
114.00
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Development Services Division
2.00
2.00
2.00
0.00
2.00
City Planning Division
8.00
8.00
7.00
2.00
8.00
Sustainability & Strategic Planning Division
3.00
3.00
3.00
0.00
3.00
Engineering Division
21.00
21.00
20.00
1.00
21.00
Building Safety Division
10.00
10.00
7.50
2.50
10.00
Community Services Division
10.50
10.50
10.50
0.00
10.50
Animal Services Division
15.80
15.80
15.80
0.00
15.80
Total Community Planning & Engineering Personnel
70.30
70.30
65.80
5.50
70.30
149
City of Fayetteville, Arkansas
Personnel by Activity & Division - Summary
Activity / Division / Title
Budgeted Budgeted
2010 2011
Budgeted 2012
Active Frozen Total
TRANSPORTATION, PARKING & UTILITIES ACTIVITY:
Parking & Telecommunications Division
8.00
8.00
9.00
0.00
9.00
Transportation Services Division
68.50
68.50
68.50
0.00
68.50
Utilities Director Division
5.50
5.50
5.50
0.00
5.50
Water & Sewer Maintenance Division
71.00
71.00
71.00
0.00
71.00
Solid Waste & Recycling Division
57.00
57.00
57.00
0.00
57.00
Fleet Operations Division
18.50
18.50
18.50
0.00
18.50
Aviation Division:
6.00
6.00
5.00
1.00
6.00
Total Transportation, Parking & Utilities Personnel
234.50
234.50
234.50
1.00
235.50
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division
54.35
54.35
52.35
2.00
54.35
=arks & Recreation Personnel
54.35
54.35
52.35
2.00
54.35
Total Personnel by Activity
756.00
729.90
757.00
756.53
24.10
150
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted
Budgeted
Activity / Division / Title
2010
2011
Active
Frozen
Total
GENERAL GOVERNMENT ACTIVITY:
Mayor's Administration Division:
Mayor
1.00
1.00
1.00
0.00
1.00
Mayor's Office Administrator
1.00
1.00
1.00
0.00
1.00
2.00
2.00
2.00
0.00
2.00
Chief of Staff Division:
Chief of Staff
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Mayor's Office
0.25
0.25
0.25
0.00
0.25
1.25
1.25
1.25
0.00
1.25
Internal Consulting Division:
Director of Internal Consulting
0.00
1.00
1.00
0.00
1.00
Sustainability Coordinator
1.00
0.00
0.00
0.00
0.00
1.00
1.00
1.00
0.00
1.00
City Attorney Division:
City Attorney
1.00
1.00
1.00
0.00
1.00
Assistant City Attorney
1.00
1.00
1.00
0.00
1.00
Senior Secretary - City Attorney
1.00
1.00
1.00
0.00
1.00
3.00
3.00
3.00
0.00
3.00
Communications & Marketing Division:
Communications & Marketing Director
1.00
1.00
1.00
0.00
1.00
Community Outreach Coordinator
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Mayor's Office
1.00
1.00
1.00
0.00
1.00
3.00
3.00
3.00
0.00
3.00
Government Channel Division:
Television Center Manager
0.00
1.00
1.00
0.00
1.00
Programming Coordinator
0.00
1.00
1.00
0.00
1.00
Production Technician
1.00
2.25
2.25
0.00
2.25
Government Channel Manager
1.00
0.00
0.00
0.00
0.00
Associate Producer
1.00
0.00
0.00
0.00
0.00
Production Specialist
1.25
0.00
0.00
0.00
0.00
4.25
4.25
4.25
0.00
4.25
Internal Audit Division:
Internal Auditor
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
City Clerk/Treasurer Division:
City Clerk/Treasurer
1.00
1.00
1.00
0.00
1.00
Deputy City Clerk
1.50
1.50
1.50
0.00
1.50
Document Management Manager
1.00
1.00
1.00
0.00
1.00
Senior Secretary - City Clerk
1.00
1.00
1.00
0.00
1.00
Office & Records Assistant
0.50
0.50
0.50
0.00
0.50
Intern I
0.50
0.50
0.50
0.00
0.50
5.50
5.50
5.50
0.00
5.50
151
City of Fayetteville, Arkansas
Personnel by Activity & Division
Activity / Division / Title
Budgeted 2012
Budgeted Budgeted
2010 2011 Active Frozen Total
City Prosecutor Division:
Prosecuting Attorney
1.00
1.00
1.00
0.00
1.00
Deputy City Prosecutor
1.00
1.00
1.00
0.00
1.00
Office Manager/Hot Check Administrator
1.00
1.00
1.00
0.00
1.00
Senior Legal Assistant
2.00
2.00
2.00
0.00
2.00
Hot Check Program Clerk
1.00
1.00
1.00
0.00
1.00
Legal Assistant
1.00
1.00
1.00
0.00
1.00
Secretary - Prosecutor's Office
1.00
1.00
1.00
0.00
1.00
Clerk
0.50
0.50
0.50
0.00
0.50
Law Clerk
0.50
0.50
0.50
0.00
0.50
9.00
9.00
9.00
0.00
9.00
Fayetteville District Court Division:
District Judge
1.00
1.00
1.00
0.00
1.00
District Court Administrator
1.00
1.00
1.00
0.00
1.00
Court Services Officer
1.00
0.50
0.50
0.00
0.50
Lead Court Clerk
1.00
1.00
1.00
0.00
1.00
Deputy Court Clerk II
2.00
2.00
2.00
0.00
2.00
Deputy Court Clerk I
5.50
6.00
5.00
1.00
6.00
11.50
11.50
10.50
1.00
11.50
Total General Government Personnel
41.50
41.50
40.50
1.00
41.50
152
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted
Budgeted
Activity / Division / Title
2010
2011
Active
Frozen
Total
FINANCE AND INTERNAL SERVICES ACTIVITY:
Finance Director Division:
Finance Director
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Mayor's Office
0.25
0.25
0.25
0.00
0.25
1.25
1.25
1.25
0.00
1.25
Billing & Collections Division:
Billing & Collections Manager
1.00
1.00
1.00
0.00
1.00
Billing & Collections Coordinator
1.00
1.00
1.00
0.00
1.00
Financial Analyst - Business Office
1.00
1.00
1.00
0.00
1.00
Senior Customer Service Representative
4.00
4.00
4.00
0.00
4.00
Customer Service Representative I
10.00
10.00
10.00
0.00
10.00
17.00
17.00
17.00
0.00
17.00
Human Resources Division:
Human Resources Director
1.00
1.00
1.00
0.00
1.00
Senior Human Resources Officer
1.00
1.00
1.00
0.00
1.00
Human Resources Administrator
1.00
1.00
1.00
0.00
1.00
Benefits Administrator
1.00
1.00
0.00
1.00
1.00
Human Resources Assistant
1.00
1.00
1.00
0.00
1 .00
Intern I
0.50
0.00
0.00
0.00
0.00
5.50
5.00
4.00
1.00
5.00
Accounting & Audit Division:
Accounting Director
1.00
1.00
1.00
0.00
1.00
Accounting Manager - Payroll & Pension
1.00
1.00
1.00
0.00
1.00
Accounting Manager - Investment & Cash
1.00
1.00
1.00
0.00
1.00
Fixed Assets/Investment Coordinator
1.00
1.00
1.00
0.00
1.00
Contract/Grant Financial Accountant
1.00
1.00
1.00
0.00
1.00
Accountant - Payroll
1.00
1.00
1.00
0.00
1.00
Accountant - Revenues
1.00
1.00
1.00
0.00
1.00
Accounting Clerk - Payables
1.00
1.00
1.00
0.00
1.00
Accounting Clerk - Receivable
1.00
1.00
1.00
0.00
1.00
Accounting Clerk - Cash
1.00
1 .00
1.00
0.00
1.00
Accounting Clerk - Data Entry
1.00
1 .00
1.00
0.00
1.00
Intern I
0.50
0.50
0.00
0.50
0.50
1 1.50
1 1.50
1 1.00
0.50
1 1.50
Budget & Research Division:
Budget Director
1.00
1 .00
1.00
0.00
1.00
Senior Research Analyst
1.00
1.00
1.00
0.00
1.00
Financial Analyst - Budget
1.00
1.00
1.00
0.00
1.00
Budget Analyst
1.00
1.00
0.00
1 .00
1.00
4.00
4.00
3.00
1.00
4.00
153
City of Fayetteville, Arkansas
Personnel by Activity & Division
Activity / Division / Title
Building Maintenance Division:
Building Maintenance Superintendent
Building Maintenance Project Manager
Crew Leader - Building Maintenance
Crew Leader - Building Services
Maintenance Worker II - Building Maintenance
Maintenance Worker I - Building Maintenance
HVAC Technician
Senior Secretary - Building Maintenance
Custodian
Purchasing Division:
Purchasing Manager
Purchasing Agent
Purchasing Technician
Intern I
Information Technology Division:
Information Technologies Director
GIS Coordinator
Systems Analyst
Systems Administrator
Database Administrator
Network Engineer
Senior Programmer/Analyst
GIS Technician
Business Systems Analyst
Help Desk Analyst
Total Finance and Internal Services Personnel
Budgeted 2012
Budgeted Budgeted
2010 2011 Active Frozen Total
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.50
0.50
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
6.50
6.50
6.50
0.00
6.50
14.50
14.50
14.00
0.50
14.50
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
0.50
0.50
0.50
0.00
0.50
3.50
3.50
3.50
0.00
3.50
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
4.00
4.00
4.00
0.00
4.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
13.00
13.00
12.00
1.00
13.00
70.25
69.75
65.75
4.00
69.75
154
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted
Budgeted
Activity / Division / Title
2010
2011
Active
Frozen
Total
POLICE ACTIVITY:
Central Dispatch Division:
Dispatch Manager
1.00
1.00
1.00
0.00
1.00
Assistant Dispatch Manager
1.00
1.00
1.00
0.00
1.00
Dispatch Shift Supervisor
2.00
2.00
2.00
0.00
2.00
Dispatch Trainer
2.00
2.00
2.00
0.00
2.00
Dispatcher III
7.00
9.00
9.00
0.00
9.00
Dispatcher II
2.00
3.00
3.00
0.00
3.00
Dispatcher I
9.00
6.00
5.00
1.00
6.00
24.00
24.00
23.00
1.00
24.00
Police Division:
Police Chief
1.00
1.00
1.00
0.00
1.00
Deputy Chief of Police
2.00
2.00
1.00
1.00
2.00
Police Captain
3.00
3.00
3.00
0.00
3.00
Police Lieutenant
5.00
5.00
5.00
0.00
5.00
Police Sergeant
15.00
15.00
15.00
0.00
15.00
Police Corporal
53.00
57.00
52.00
1.00
57.00
Police Officer
42.00
38.00
35.00
3.00
38.00
IT Manager - Police
1.00
1.00
1.00
0.00
1.00
Systems Analyst
1.00
1.00
1.00
0.00
1.00
Support Services Manager
1.00
1.00
1.00
0.00
1.00
Financial Coordinator - Police
1.00
1.00
1.00
0.00
1.00
Property/Evidence Manager
1.00
1.00
1.00
0.00
1.00
Senior Crime Scene Technician
1.00
1.00
1.00
0.00
1.00
Records Coordinator
1.00
1.00
1.00
0.00
1.00
Senior Secretary - Police
5.00
5.00
4.00
1.00
5.00
Senior Police Support Specialist
2.00
2.00
2.00
0.00
2.00
Police Support Specialist
7.50
7.50
7.50
0.00
7.50
Police Clerk
2.00
2.00
2.00
0.00
2.00
Police Clerk Imaging
0.00
0.50
0.50
0.00
0.50
Transcriptionist
1.50
1.50
1.00
0.50
1.50
Park Patrol
1.13
1.10
0.50
0.60
1.10
Clerk
0.50
0.00
0.00
0.00
0.00
147.63
147.60
136.50
7.10
147.60
Total Police Personnel
171.63
171.60
159.50
8.10
171.60
155
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted Budgeted
Activity / Division / Title 2010 2011 Active Frozen Total
FIRE ACTIVITY:
Fire Division:
Fire Chief
1.00
1.00
1.00
0.00
1.00
Assistant Fire Chief
2.00
2.00
2.00
0.00
2.00
Fire Battalion Chief
3.00
3.00
3.00
0.00
3.00
Fire Battalion Chief - Fire Marshall
1.00
1.00
1.00
0.00
1.00
Fire Battalion Chief - Training Officer
1.00
1.00
1.00
0.00
1.00
Fire Captain - Training Officer
1.00
1.00
1.00
0.00
1.00
Fire Captain - Assistant Fire Marshall
3.00
3.00
2.00
1.00
3.00
Fire Captain
30.00
30.00
30.00
0.00
30.00
Fire Captain - Safety Officer
1.00
1.00
1.00
0.00
1.00
Driver/Operator/Firefighter
27.00
27.00
27.00
0.00
27.00
Firefighter
40.00
40.00
39.00
1.00
40.00
Life Safety Education Specialist
1.00
1.00
1.00
0.00
1.00
Financial Analyst - Fire
1.00
1.00
0.50
0.50
1.00
Secretary - Fire
1.00
1.00
1.00
0.00
1.00
IT Analyst - Fire
1.00
1.00
1.00
0.00
1.00
114.00
114.00
1 1 1.50
2.50
114.00
Total Fire Personnel
114.00
114.00
1 1 1.50
2.50
114.00
156
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted
Budgeted
Activity / Division / Title
2010
2011
Active
Frozen
Total
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Development Services Division:
Development Services Director
1.00
1.00
1.00
0.00
1.00
Office Manager - Development Services
1.00
1 .00
1.00
0.00
1.00
2.00
2.00
2.00
0.00
2.00
City Planning Division:
Senior Planner - Current Planning
1.00
1.00
1.00
0.00
1.00
Planner -Current Planning
2.00
2.00
2.00
0.00
2.00
Planning Technician - Current Planning
1.00
1.00
1.00
0.00
1.00
Senior Secretary - Current Planning
1.00
1.00
1.00
0.00
1.00
Senior Planning Clerk
1.00
1.00
1.00
0.00
1.00
Permit Clerk
1.00
1.00
0.00
1.00
1.00
Director of Current Planning
1.00
1.00
1.00
1.00
1.00
8.00
8.00
7.00
2.00
8.00
Sustainability & Strategic Planning Division:
Director of Sustainability & Strategic Planning
0.00
1.00
1.00
0.00
1.00
Designer & Project Coordinator
1.00
1.00
1.00
0.00
1.00
Planner- Long Range
1.00
1.00
1.00
0.00
1.00
Strategic Planning & Internal Consulting Director
1.00
0.00
0.00
0.00
0.00
3.00
3.00
3.00
0.00
3.00
Engineering Division
City Engineer
1.00
1.00
1.00
0.00
1.00
Assistant City Engineer
2.00
2.00
1.00
1.00
2.00
Staff Engineer
3.00
3.00
3.00
0.00
3.00
Review Engineer
1.00
1.00
1.00
0.00
1.00
Trails Coordinator
1.00
1.00
1.00
0.00
1.00
Surveyor
1.00
1.00
1.00
0.00
1.00
Land Agent II
1.00
1.00
1.00
0.00
1.00
Land Agent I
2.00
2.00
2.00
0.00
2.00
CAD Drafter
2.00
2.00
2.00
0.00
2.00
PW Projects Inspector
5.00
4.00
4.00
0.00
4.00
Land Survey Technician
1.00
1.00
1.00
0.00
1.00
Engineering Services Coordinator
1.00
1.00
1.00
0.00
1.00
Public Works Inspection Manager
0.00
1.00
1.00
0.00
1.00
21.00
21.00
20.00
1.00
21.00
157
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted Budgeted
Activity / Division / Title 2010 2011 Active Frozen Total
Building Safety Division:
Building Official - Plans Examiner
Building Official - Safety
Inspector - Commercial & Residential
Inspector - Residential
Permit Technician
Inspections Clerk
Clerk Typist
Community Services Division:
Community Services Director
Community Resources Administrator
Housing Manager
Code Compliance Officer
Community Services Project Coordinator
Administrative Assistant - Community Resources
Intern II
Animal Services Division:
Animal Services Superintendent
Animal Services Program Administrator
Animal Services Program Manager
Veterinarian
Veterinary Assistant
Animal Services Officer
Secretary - Animal Services
Shelter Attendant
Total Community Planning & Engineering Personnel
1.00
1.00
0.00
1.00
1.00
1.00
1.00
1.00
0.00
1.00
3.00
2.00
2.00
0.00
2.00
2.00
3.00
3.00
0.00
3.00
1.00
1.00
1.00
0.00
1.00
1.50
1.50
0.00
1.50
1.50
0.50
0.50
0.50
0.00
0.50
10.00
10.00
7.50
2.50
10.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
5.00
5.00
5.00
0.00
5.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
0.50
0.50
0.50
0.00
0.50
10.50
10.50
10.50
0.00
10.50
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
3.00
3.00
3.00
0.00
3.00
1.00
1.00
1.00
0.00
1.00
6.80
6.80
6.80
0.00
6.80
15.80
15.80
15.80
0.00
15.80
70.30
70.30
65.80
5.50
70.30
158
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted
Budgeted
Activity / Division / Title
2010
2011
Active
Frozen
Total
TRANSPORTATION, PARKING & UTILITIES ACTIVITY:
Parking & Telecommunications Division:
Parking & Telecommunications Manager
1.00
1.00
1.00
0.00
1.00
Telecommunications Engineer
1.00
1.00
1.00
0.00
1.00
Account Clerk - Parking
1.00
1.00
2.00
0.00
2.00
Field Operations Supervisor - Parking
1.00
1.00
1.00
0.00
1.00
Parking Enforcement Officer
4.00
4.00
4.00
0.00
4.00
8.00
8.00
9.00
0.00
9.00
Transportation Services Division:
Transportation Services Director
1.00
1.00
1.00
0.00
1.00
Assistant Transportation Manager
2.00
2.00
2.00
0.00
2.00
Management Accounting Coordinator
1.00
1.00
1.00
0.00
1.00
Financial Coordinator - Operations
1.00
1.00
1.00
0.00
1.00
Operations Assistant
2.00
2.00
2.00
0.00
2.00
Office Manager - Transportation
1.00
1.00
1.00
0.00
1.00
Senior Field Operations Supervisor
2.00
2.00
2.00
0.00
2.00
Field Operations Supervisor - Transportation
2.00
2.00
2.00
0.00
2.00
Traffic Control Supervisor
1.00
1.00
1.00
0.00
1.00
Traffic Signal Technician
3.00
3.00
3.00
0.00
3.00
Traffic Technician
2.00
2.00
2.00
0.00
2.00
Construction Lead Worker
0.00
7.00
7.00
0.00
7.00
Crew Leader - Transportation
2.00
1.00
1.00
0.00
1.00
Maintenance Worker - Transportation Facility
1.00
1.00
1.00
0.00
1.00
Maintenance Worker IV - Asphalt
5.00
7.00
7.00
0.00
7.00
Maintenance Worker IV - Concrete
2.00
1.00
1.00
0.00
1.00
Maintenance Worker IV - Construction
3.00
3.00
3.00
0.00
3.00
Maintenance Worker IV - Drainage
3.00
3.00
3.00
0.00
3.00
Maintenance Worker IV - Right of Way
1.00
1.00
1.00
0.00
1.00
Maintenance Worker IV - Trails
2.00
1.00
1.00
0.00
1.00
Maintenance Worker III - Transportation
20.00
20.00
20.00
0.00
20.00
Maintenance Worker I - Transportation
4.50
4.50
4.50
0.00
4.50
Clerk Typist
1.00
1.00
1.00
0.00
1.00
Maintenance Worker II - Transportation
1.00
0.00
0.00
0.00
0.00
Lead Maintenance Worker
5.00
0.00
0.00
0.00
0.00
68.50
68.50
68.50
0.00
68.50
159
City of Fayetteville, Arkansas
Personnel by Activity & Division
Activity / Division / Title
Budgeted 2012
Budgeted Budgeted
2010 2011 Active Frozen Total
Utilities Director Division:
Utilities Director
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Mayor's Office
0.50
0.50
0.50
0.00
0.50
Construction & Contract Manager
1.00
1.00
1.00
0.00
1.00
Capital Projects & Contracts Engineer
1.00
1.00
1.00
0.00
1.00
Staff Engineer - Water & Wastewater
1.00
1.00
1.00
0.00
1.00
Utilities Project Coordinator
1.00
1.00
1.00
0.00
1.00
5.50
5.50
5.50
0.00
5.50
Water & Sewer Maintenance Division:
Water/Sewer Operations Manager
1.00
1.00
1.00
0.00
1.00
Water Services Supervisor
1.00
1.00
1.00
0.00
1.00
Meter Reader
9.00
9.00
9.00
0.00
9.00
Meter Operations Assistant
1.00
1.00
1.00
0.00
1.00
Field Service Representative
3.00
3.00
3.00
0.00
3.00
Water Services Technical Supervisor
1.00
1.00
1.00
0.00
1.00
Meter Maintenance Technician
3.00
3.00
3.00
0.00
3.00
Backflow Prevention Operations Assistant
1.00
1.00
1.00
0.00
1.00
Backflow Prevention Technician
1.00
1.00
1.00
0.00
1.00
Field Superintendent - Water & Wastewater
2.00
2.00
2.00
0.00
2.00
Lead Warehouse Attendant
1.00
1.00
1.00
0.00
1.00
Pump & Tank Technician
3.00
3.00
3.00
0.00
3.00
Crew Leader- Water/License
12.00
12.00
12.00
0.00
12.00
Water Field Service Representative
3.00
3.00
3.00
0.00
3.00
Maintenance Worker IV - Water/Sewer License
4.00
5.00
5.00
0.00
5.00
Maintenance Worker IV - Water/Sewer No License
4.00
4.00
4.00
0.00
4.00
Warehouse Attendant - Water/Sewer
2.00
2.00
2.00
0.00
2.00
Office Manager - Water/Sewer
1.00
1.00
1.00
0.00
1.00
Operations Clerk - Water/Sewer
2.00
2.00
2.00
0.00
2.00
Maintenance Worker III - Water/Sewer
15.00
14.00
14.00
0.00
14.00
GIS Technician - Water/Sewer
1.00
1.00
1.00
0.00
1.00
71.00
71.00
71.00
0.00
71.00
160
City of Fayetteville, Arkansas
Personnel by Activity & Division
Budgeted 2012
Budgeted
Budgeted
Activity / Division / Title
2010
2011
Active
Frozen
Total
Solid Waste & Recycling Division:
Solid Waste Director
1.00
1.00
1.00
0.00
1.00
Solid Waste Operations Supervisor
1.00
1.00
1.00
0.00
1.00
Waste Reduction Coordinator
1.00
1.00
1.00
0.00
1.00
Office Manager - Solid Waste
1.00
1.00
1.00
0.00
1.00
Solid Waste Commercial Representative
1.00
1.00
1.00
0.00
1.00
Secretary - Solid Waste
2.00
2.00
2.00
0.00
2.00
Crew Leader II SW
0.00
1.00
1.00
0.00
1.00
Crew Leader - Solid Waste
4.00
2.00
2.00
0.00
2.00
Route Driver
40.00
39.00
39.00
0.00
39.00
Relief Driver
3.00
4.00
4.00
0.00
4.00
Custodian - Solid Waste
1.00
1.00
1.00
0.00
1.00
Scale House Attendant
1.00
1.00
1.00
0.00
1.00
Recycling Attendant
0.00
1.00
1.00
0.00
1.00
Maintenance Worker III - Solid Waste
1.00
1.00
1.00
0.00
1.00
57.00
57.00
57.00
0.00
57.00
Fleet Operations Division
Fleet Operations Superintendent
1.00
1.00
1.00
0.00
1.00
Fleet Operations Supervisor
1.00
1.00
1.00
0.00
1.00
Fleet Services Support Manager
1.00
1.00
1.00
0.00
1.00
Lead Equipment Mechanic
2.00
2.00
2.00
0.00
2.00
Equipment Mechanic III
3.00
3.00
3.00
0.00
3.00
Equipment Mechanic II
5.00
4.00
4.00
0.00
4.00
Equipment Mechanic I
2.00
3.00
3.00
0.00
3.00
Automotive Parts Specialist
1.00
1.00
1.00
0.00
1.00
Fleet Operations Clerk
1.00
1.00
1.00
0.00
1.00
Fleet Warranty/Materials Coordinator
1.00
1.00
1.00
0.00
1.00
Equipment Maintenance Worker
0.50
0.50
0.50
0.00
0.50
18.50
18.50
18.50
0.00
18.50
Aviation Division:
Airport Director
1.00
1.00
1.00
0.00
1.00
Financial Coordinator -Airport
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Airport
1.00
1.00
1.00
0.00
1.00
Lead Maintenance Worker
1.00
1.00
1.00
0.00
1.00
Maintenance Worker III - Airport
1.00
1.00
1.00
0.00
1.00
Maintenance Worker II - Airport
1.00
1.00
0.00
1.00
1.00
6.00
6.00
5.00
1.00
6.00
Total Transportation, Parking & Utilities Personnel
234.50
234.50
234.50
1.00
235.50
161
City of Fayetteville, Arkansas
Personnel by Activity & Division
Activity / Division / Title
PARKS & RECREATION ACTIVITY:
Budgeted Budgeted
2010 2011
Budgeted 2012
Active Frozen Total
Parks & Recreation Division:
Parks & Recreation Director
1.00
1.00
1.00
0.00
1.00
Recreation Superintendent
1.00
1.00
1.00
0.00
1.00
Parks Maintenance Superintendent
1.00
1.00
1.00
0.00
1.00
Parks Maintenance Supervisor
1.00
1.00
1.00
0.00
1.00
Horticulturist
2.00
2.00
2.00
0.00
2.00
Park Planning Superintendent
1.00
1.00
1.00
0.00
1.00
Park Planner II
1.00
1.00
1.00
0.00
1.00
Park Planner
1.00
1.00
1.00
0.00
1.00
Urban Forester
1.00
1.00
1.00
0.00
1.00
YRCC Director
1.00
1.00
1.00
0.00
1.00
YPC C Program Coordinator
1.00
1.00
1.00
0.00
1.00
Recreation Programs Assistant II
0.20
0.60
0.60
0.00
0.60
Recreation Programs Assistant
0.60
0.40
0.40
0.00
0.40
Financial Coordinator - Parks & Recreation
1.00
1.00
1.00
0.00
1.00
Crew Leader - Athletic Fields
1.00
1.00
1.00
0.00
1.00
Crew Leader - Forestry Services
1.00
1.00
1.00
0.00
1.00
Crew Leader - Grounds Maintenance
1.00
1.00
1.00
0.00
1.00
Crew Leader - Turf
1.00
1.00
1.00
0.00
1.00
Recreation Programs Manager - Soccer
1.00
1.00
1.00
0.00
1.00
Recreation Programs Manager Youth Softball
0.00
1.00
1.00
0.00
1.00
Recreation Programs Manager - Softball
2.00
1.00
1.00
0.00
1.00
Maintenance Worker - Parks Facilities
2.00
2.00
2.00
0.00
2.00
Senior Secretary - Parks & Recreation
1.00
1.00
1.00
0.00
1.00
Maintenance Worker IV - Parks
5.00
5.00
4.00
1.00
5.00
Maintenance Worker III - Parks
4.00
4.00
4.00
0.00
4.00
Maintenance Worker II - Parks
7.00
7.00
6.00
1.00
7.00
Maintenance Worker I - Parks
4.24
4.24
4.24
0.00
4.24
Horticultural Assistant II
3.00
3.00
3.00
0.00
3.00
Secretary - Parks & Recreation
1.00
1.00
1.00
0.00
1.00
Cashier
0.20
0.20
0.20
0.00
0.20
Pool Manager
0.35
0.35
0.35
0.00
0.35
Assistant Pool Manager
0.40
0.40
0.40
0.00
0.40
Lifeguard
3.01
3.01
3.01
0.00
3.01
Site Supervisor
0.65
0.65
0.65
0.00
0.65
Camp Counselor
1.00
1.00
1.00
0.00
1.00
Urban Forestry Intern
0.50
0.50
0.50
0.00
0.50
YRCC Recreation Assistant
0.20
0.00
0.00
0.00
0.00
54.35
54.35
52.35
2.00
54.35
Total Parks & Recreation Personnel
54.35
54.35
52.35
2.00
54.35
162
City of Fayetteville, Arkansas
Frozen Personnel Positions by Activity & Division
Frozen
Frozen
Frozen
Activity / Division / Title
2010
2011
2012
GENERAL GOVERNMENT ACTIVITY:
Fayetteville District Court Division:
Deputy Court Clerk I
0.00
1.00
1.00
FINANCE AND INTERNAL SERVICES ACTIVITY:
Human Resources Division:
Benefits Administrator
0.00
1.00
1.00
Accounting & Audit Division:
Intern I
0.50
0.50
0.50
Budget & Research Division:
Budget Analyst
1.00
1.00
1.00
Building Maintenance Division:
Building Maintenance Project Manager
0.50
0.50
0.50
Information Technology Division:
Database Administrator
0.00
0.00
1.00
Business Systems Analyst
0.00
1.00
0.00
Central Dispatch Division:
Dispatcher I
0.00
1.00
1.00
Police Division:
Deputy Chief of Police
1 .00
1.00
1.00
Police Corporal
1.00
3.00
3.00
Police Officer
0.00
1.00
1.00
Senior Secretary - Police
0.00
1.00
1.00
Transcriptionist
0.00
0.50
0.50
Park Patrol
0.60
0.60
0.60
FIRE ACTIVITY:
Fire Division:
Fire Captain - Assistant Fire Marshall
0.00
1.00
1.00
Firefighter
1.00
1.00
1.00
Financial Analyst - Fire
0.50
0.50
0.50
163
City of Fayetteville, Arkansas
Frozen Personnel Positions by Activity & Division
Frozen
Frozen
Frozen
Activity / Division / Title
2010
201 1
2012
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
City Planning Division:
Permit Clerk
1.00
1.00
1.00
Director of Current Planning
1.00
1.00
1.00
Engineering Division:
Assistant City Engineer
1.00
1.00
1.00
Building Safety Division:
Building Official - Plans Examiner
1.00
1.00
1.00
Inspections Clerk
0.00
1.50
1.50
TRANSPORTATION, PARKING & UTILITIES ACTIVITY:
Aviation Division:
Maintenance Worker II - Airport
0.00
1.00
1.00
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division:
Maintenance Worker IV - Parks
0.00
1.00
1.00
Maintenance Worker II - Parks
0.00
1.00
1.00
Total Frozen Positions
10.10
24.10
24.10
164
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM
Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program
(CIP). The CIP examines the infrastructure and capital needs of the City for the next five years.
The CIP is reviewed and updated biennially to reflect the changing needs of the community
and changes in available funding for financing capital projects. The CIP should be considered
as a financial planning tool that lists the City's capital improvement projects and schedules the
projects for funding and implementation. The CIP should also be considered one of the primary
policy making instruments utilized by the Mayor and City Council. The City's practice has been
to adopt the CIP for the forthcoming five year period and then incorporate the projects for the
following two years into the next two budget processes.
The subsequent pages provide a summary of the 2012 Capital Improvements Program listed by
improvement area, followed by a listing of the capital projects which the City plans for 2012.
2012 Capital Improvements (By Funding Source)
2012 Projects 2012 Proposed
Project Description
2010-2014 CIP
Budget
Impact Fee Fund:
Police Impact Improvements
$ 272,000 $
104,000
Water Impact Improvements
771,000
446,000
Wastewater Impact Improvements
514,000
287,000
Fire Impact Improvements
265,000
84,000
1,822,000
921,000
Parks Development Fund:
Regional Park Development
321,000
216,000
Wilson Park Improvements
0
253,000
Neighborhood Park Development
100,000
109,000
Gulley Park Improvements
230,000
0
Brooks -Hummel Nature Preserve Land Purchase
73,000
77,900
Other Park & Safety Improvements
0
20,000
724,000
675,900
165
2012 Capital Improvements (By Funding Source)
2012 Projects
2012 Proposed
Project Description
2010-2014 CIP
Budget
Sales Tax Capital Improvements Fund:
Audit Expense
6,700
7,300
Stormwater Quality Management/Nutrient Reduction
175,000
175,000
Other Drainage Improvements
200,000
200,000
Fire Facility Maintenance
25,000
25,000
Fire Mobile Radios
20,000
20,000
AccessFayetteville Technical Improvements
25,000
25,000
Document Management
30,000
30,000
Geographic Information System (GIS)
65,000
65,000
Local Area Network (LAN) Upgrade
125,000
125,000
Microcomputer / Printer Replacements
0
85,700
Microcomputer Replacements
68,000
0
Printer Replacements
15,000
0
Data Center Upgrade
70,000
70,000
Library Computer Replacements
23,000
23,000
Library Material Purchases
336,500
336,500
Building Improvements
362,600
362,600
P.E.G. Television Center - Equipment
54,000
54,000
Field Camera Replacement
60,000
0
On -Screen Graphics Generator Upgrade
0
20,000
Studio Camera & Lighting Upgrades/Replacements
0
85,000
Telecommunication Systems Upgrades
60,000
60,000
Forestry, Safety & ADA Compliance
28,500
108,500
Lights of the Ozarks
23,000
23,000
Other Park & Safety Improvements
10,000
10,000
Tree Escrow
101,000
101,000
Police Building Improvements
25,000
25,000
Police Technology Improvements
50,000
50,000
Police Unmarked Vehicles
30,000
70,000
Police Specialized Equipment
70,000
50,000
Police Bicycle Replacement
10,000
0
Police Equipment Replacement
10,000
0
Police MVR Replacement
185,000
185,000
Old Wire Road -Mission to Crossover
300,000
300,000
Zion Road - Vantage to Crossover
150,000
150,000
Street ROW / Intersection / Cost Shares
100,000
0
Trail Development
1,361,000
1,361,000
In -House Pavement Improvements
1,865,000
1,865,000
Sidewalk Improvements
785,000
635,000
Traffic Signal Improvements
150,000
0
6,974,300
6,702,600
2012 Capital Improvements (By Funding Source)
2012 Projects 2012 Proposed
Project Description
2010-2014 CIP
Budget
Shop Fund:
Police/Passenger Vehicles - Replacement
414,000
320,000
Construction Equipment - Replacement
104,000
105,000
Solid Waste Equipment - Replacement
1,100,000
1,556,000
Backhoes/Loaders - Replacement
372,000
274,000
Medium/Heavy Utility Trucks Replacement
292,000
197,000
Tractors/Mowers - Replacement
409,000
108,000
Light/Medium Trucks - Replacement
675,000
302,000
Other Vehicles/Equipment - Replacement
529,000
453,000
Shop Improvements
0
295,000
3,895,000
3,610,000
Water & Sewer Fund:
Business Office Improvements
12,000
50,000
Upgrade/Replace Lift Stations - WWTP
238,000
112,000
Plant Pumps & Equipment - WWTP
119,000
119,000
Building Improvements - WWTP
36,000
36,000
Phosphorus Standards
0
50,000
Irrigation Reels - WWTP
143,000
143,000
W/S Relocations for Street Bond Projects
500,000
500,000
Sanitary Sewer Rehabilitation
1,750,000
330,000
Water Replace - Huntsville, Crossover to Van Hoose
1,869,000
1,239,500
Water System Rehabilitation & Replacement
143,000
143,000
Backflow Prevention Assemblies
12,000
12,000
Water Meters
330,000
330,000
5,152,000
3,064,500
Parking Fund:
Parking Lot Improvements & Overlays
29,000
28,000
Parking Lot Improvements & Overlays - Entertainment Dist.
0
10,000
29,000
38,000
Solid Waste Fund:
Compactor Boxes
119,000
119,000
Compost Site Slab Expansion
14,000
14,000
North / Central Recycling Drop Off Facility
455,000
455,000
588,000
588,000
$
19,184,300 $
15,600,000
167
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the
infrastructure and capital needs of the City for the next five years. The CIP will be
reviewed and updated on an annual basis to reflect the changing needs of the
community and changes in available monies for financing capital projects. The City's
philosophy concerning the use of the CIP is that it should be considered as a financial
planning tool that lists the City's capital improvement projects, places the projects in a
priority order, and schedules the projects for funding and implementation. The CIP
should be considered as a major policy tool for the Mayor and City Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible
and progressive financial planning. The program is developed in accordance with the
financial policies of the City. The policies and the CIP form the basis for making various
annual capital budget decisions and support the City's continued commitment to
sound, long-range financial planning and direction. The City's official Capital
Improvements Policy is as follows:
• The City will prepare a biennial update of a five year CIP, which will provide for the
orderly maintenance, replacement, and expansion of capital assets.
• The CIP will identify long-range capital projects and capital improvements of all
types, which will be coordinated with the annual operating budget to maintain full
utilization of available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and
capital improvements required during the subsequent five year period. These
projects and improvements will be prioritized by year and by funding source. Every
attempt will be made to match projects and improvements with available funding
sources. Future operating costs associated with a project or an improvement will
also be given consideration in the establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital
• projects and capital improvements.
• The City will incorporate the reasonable findings and recommendations of the City's
Boards, Commissions, Committees, and Citizens' task forces as they relate to capital
projects and improvements.
• The City will seek input on the establishment of projects and project priorities from
the public by holding hearings.
What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be
included in the CIP. Projects costing less than $5,000 are not considered capital and
are funded through program operating budgets. Projects that cost between $5,000
and $10,000 are handled through the budget process. Attempts will be made to fund
these capital items through operating funds.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative
costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing
revenue from the 1% City sales tax originally adopted in 1993, the 1% Parks
Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating
revenues from the Airport, Shop, Water & Sewer, and Solid Waste funds. The 1% City
Sales Tax revenue is divided between General Fund operations and capital. The
current split for 2011, which began with the 2008 budget, is 60% for General Fund and
40% for Sales Tax Capital Improvements Fund. Until 2008, the split as established in 2003
was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax Capital
Improvements Fund and 25% for General Fund. In addition, long-term debt is
considered and utilized only when the City faces a project that is of such importance
and sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a
planning document that places projects in the annual budget whereby funds are
appropriated for them by the City Council. Prior to actual initiation of project work,
required contracts are presented to the Mayor or City Council, as appropriate, for final
approval of expending funds.
Project Cost Determination
All projects are first costed in current or 2009 dollars. Then a determination of the year
the project is expected to start is made. Finally, a determination of the projected cost
of the improvement is made by referring to the "Project Cost Table" that provides the
inflation multiplier to be used for the project in the anticipated year.
169
Project Cost Table for CIP 2010-2014
Inflation Recommendations
3% factor - This factor should be used in calculating all project categories.
Year
3% Factor,
2010
1.030
2011
1.062
2012
1.095
2013
1.129
2014
1.164
Example: A street project that costs $1,000,000 in 2009 dollars, which is expected to
be done in 2010, would use the inflation factor of 1.030. To get the
expected cost of the project in 2012 dollars, multiply $1,000,000 by 1.095,
which equals $1,109,500.
Priority Selection of Projects
The adopted CIP will rely on priorities defined by the Mayor, City Council, community,
and City staff. As always, criteria such as government imposed mandates, usefulness to
the community, and impact on operational expenses will be reviewed in establishing
priorities. A priority is assigned to each project by year and by funding source. Projects
for which no funding is anticipated to be available will be placed on an "Unfunded
Projects List," which will identify the cost of the project. This list identifies the project as
being viable, but one for which no funding is presently available. Unfunded projects
may be funded if actual revenue is above projected revenue, if costs on funded
projects are below budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee,
City Council Water & Sewer Committee, and City Council Equipment Committee
meetings all provide committee and public input and guidance regarding parks,
streets, bridge and drainage improvements, water and sewer improvements, and
equipment purchases planned for the next five years.
170
City of Fayetteville, Arkansas
2012 Capital Projects
Summary
Sales Tax
Capital
Special
Improvements,
Revenue
Enterprise
Shop
Fund
Funds
Funds
Fund
Total
Fire Improvements
$ 45,000 $
84,000 $
0 $
0 $
129,000
Police Improvements
380,000
104,000
0
320,000
804,000
Library Improvements
359,500
0
0 0
359,500
Parks & Recreation Improvements
131,500
675,900
0
0
807,400
Bridge & Drainage Improvements
375,000
0
0
0
375,000
Street Improvements
450,000
0
0 0
450,000
Transportation Improvements
2,500,000
0
0 0
2,500,000
Trail Improvements
1,361,000
0
00
1,361,000
Information Technology Improvements
400,700
0
0
0
400,700
Other Capital Improvements
699,900
0
0
295,000
994,900
Wastewater Treatment Improvements
0
0
460,000
0
460,000
Water & Sewer Services Improvements
0
0
392,000
0
392,000
Water & Sewer Improvements
0
733,000
2,212,500
0
2,945,500
Vehicles & Equipment
0
0
0
1,439,000
1,439,000
Off -Street Parking Improvements
0
38,000
0
0
38,000
Solid Waste Improvements
. 0
0
588,000
1,556,000
2,144,000
$ 6,702,600 $
1,634,900 $
3,652,500 $
3,610,000 $
15,600,000
171
City of Fayetteville, Arkansas
2012 Capital Projects
Comprehensive Detail
Sales Tax
Capital Special
Improvements Revenue Enterprise Shop
Fund Funds Funds Fund Total
Fire Improvements
Fire Mobile Radios $
20,000 $
0 $
0 $
0 $
20,000
Fire Facility Maintenance
25,000
0
0
0
25,000
Fire Improvements
0
84,000
0
0
84,000
45,000
84,000
0
0
129,000
Police Improvements
Police Technology Improvements
50,000
104,000
0
0
154,000
Police Unmarked Vehicles
70,000
0
0
0
70,000
Police Building Improvements
25,000
0
0
0
25,000
Specialized Police Equipment
50,000
0
0
0
50,000
Police MVR Replacement
185,000
0
0
0
185,000
Police Vehicles - Replacement
0
0
0
320,000
320,000
380,000
104,000
0
320,000
804,000
Library Improvements
Library Materials Purchases
336,500
0
0
0
336,500
Library Computer Replacements
23,000
0
0
0
23,000
359,500
0
0
0
359,500
Parks & Recreation Improvements
Forestry, Safety & ADA Compliance
108,500
0
0
0
108,500
Tree Escrow
101,000
0
0
0
101,000
Other Park & Safety Improvements
10,000
0
0
0
10,000
Lights of the Ozarks
23,000
0
0
0
23,000
Regional Park Development
0
216,000
0
0
216,000
Brooks -Hummel Nature Preserve Land Purchase
0
77,900
0
0
77,900
Neighborhood Park Development
0
109,000
0
0
109,000
Wilson Park Improvements
0
253,000
0
0
253,000
Other Park & Safety Improvements
0
20,000
0
0
20,000
242,500
675,900
0
0
918,400
Bridge & Drainage Improvements
Stormwater Quality Mgt/Nutrient Reduction
175,000
0
0
0
175,000
Other Drainage Improvements
200,000
0
0
0
200,000
375,000
0
0
0
375,000
Street Improvements
Old Wire Road -Mission to Crossover
300,000
0
0
0
300,000
Zion Road - Vantage to Crossover
150,000
0
0
0
150,000
450,000
0
0
0
450,000
Transportation Improvements
In -House Pavement Improvements
1,865,000
0
0
0
1,865,000
In -House Sidewalk Improvements
635,000
0
0
0
635,000
2,500,000
0
0
0
2,500,000
Trail Improvements
Trail Development
1,361,000
0
0
0
1,361,000
1,361,000
0
0
0
1,361,000
172
City of Fayetteville, Arkansas
2012 Capital Projects
Comprehensive Detail
Sales Tax
Capital Special
Improvements Revenue Enterprise Shop
Fund Funds Funds Fund
Total
Information Technology Improvements
Document Management
30,000
0
0
0
30,000
Geographic Information System (GIS)
65,000
0
0
0
65,000
Local Area Network (LAN) Upgrade
125,000
0
0
0
125,000
Microcomputer / Printer Replacements
85,700
0
0
0
85,700
Data Center Upgrade
70,000
0
0
0
70,000
AccessFayetteville Technical Improvements
25,000
0
0
0
25,000
400,700
0
0
0
400,700
Other Capital Improvements
Building Maintenance
Building Improvements
362,600
0
0
0
362,600
Government Channel
P.E.G. Television Center - Equipment
54,000
0
0
0
54,000
Field Camera Replacement
20,000
0
0
0
20,000
On -Screen Graphics Generator Upgrade
85,000
0
0
0
85,000
Parking & Telecommunications
Telecommunications Systems Upgrades
60,000
0
0
0
60,000
Audit Expense
7,300 $
0 $
0 $
0 $
7,300
588,900
0
0
0
588,900
Wastewater Treatment Improvements
Upgrade/Replace Lift Stations - W.W.T.P.
0
0
112,000
0
112,000
Plant Pumps and Equipment - W.W.T.P.
0
0
119,000
0
119,000
Building Improvements - W.W.T.P.
0
0
36,000
0
36,000
Phosphorus Standards
0
0
50,000
0
50,000
Irrigation Reels - W.W.T.P.
0
0
143,000
0
143,000
0
0
460,000
0
460,000
Water & Sewer Services Improvements
Business Office Improvements
0
0
50,000
0
50,000
Backflow Prevention Assemblies
0
0
12,000
0
12,000
Water Meters
0
0
330,000
0
330,000
0
0
392,000
0
392,000
Water & Sewer Improvements
Sanitary Sewer Rehabilitation
0
0
330,000
0
330,000
Wastewater Impact Improvements
0
287,000
0
0
287,000
Water System Rehabilitation & Replacement
0
0
143,000
0
143,000
Water Impact Improvements
0
446,000
0
0
446,000
W/S Relocations for Street Bond Fund
0
0
500,000
0
500,000
Water Replace - Huntsville, Crossover/Van Hoose
0
0
1,239,500
0
1,239,500
0
733,000
2,212,500
0
2,945,500
Vehicles & Equipment
Medium/Heavy Utility Trucks - Replacement
0
0
0
197,000
197,000
Tractors/Mowers - Replacement
0
0
0
108,000
108,000
Light/Medium Trucks - Replacement
0
0
0
302,000
302,000
Other Vehicles/Equipment - Replacement
0
0
0
453,000
453,000
Construction Equipment - Replacement
0
0
0
105,000
105,000
Backhoes/Loaders - Replacement
0
0
0
274,000
274,000
Shop Improvements
0
0
0
295,000
295,000
0
0
0
1,734,000
1,734,000
173
City of Fayetteville, Arkansas
2012 Capital Projects
Comprehensive Detail
Sales Tax
Capital Special
Improvements Revenue Enterprise
Fund Funds Funds
Shop
Fund Total
Off -Street Parking Improvements
Parking Lot Improvements & Overlays
0
28,000
0
0
28,000
Parking Lot Imp. & Overlays - Entertainment Dist.
0
10,000
0
0
10,000
0
38,000
0
0
38,000
Solid Waste Improvements
Compactor Boxes
0
0
119,000
0
119,000
Compost Site Slab Expansion
0
0
14,000
0
14,000
North/Central Recycling Drop Off Facility
0
0
455,000
0
455,000
Sanitation Equipment -Replacement
0
0
0
1,556,000
1,556,000
0
0
588,000
1,556,000
2,144,000
$
6,702,600$
1,634,900$
3,652,500$
3,610,000$
15,600,000
174
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Parking Fund (2130)
2012
Budget
Parking Improvements:
Parking Lot Improvements and Overlays (06001)
The City currently has 12 public parking lots and one municipal parking deck that are in the $ 28,000
Downtown Square and Dickson Street areas. These are all asphalt surface lots that
periodically require general maintenance such as crack seal, seal coat, re -striping, pot
hole patching, and bumper block replacement. These lots also require a complete asphalt
overlay on a less frequent basis. This parking lot maintenance schedule will provide an
overlay of one parking lot annually and general maintenance of the other lots as needed.
Parking Lot Improvements and Overlays - Entertainment District (1 1009)
The City currently has public parking lots that are in the Entertainment District. These are all 10,000
asphalt surface lots that periodically require general maintenance such as crack seal, seal
coat, re -striping, pot hole patching, and bumper block replacement. These lots also
require a complete asphalt overlay on a less frequent basis. This parking lot maintenance
schedule will provide an overlay of one parking lot annually and general maintenance of
the other lots as needed.
Total Parking Fund Projects: 38,000
Parks Development Fund (2250)
Parks Development Capital 192551
Regional Park Development (020021
The Parks and Recreation Master Plan recommends the development of a Regional Park 216,000
based upon data from public meetings, citizen survey results, a one day steering
committee meeting, and interviews with public officials, staff, and community leaders.
Possible facilities include baseball, soccer, and softball complexes, as well as trails, tennis
courts, sand volleyball courts, pavilions, picnic tables/grills/benches, disc golf, and multi
purpose fields. Park facilities would be developed on a priority basis depending upon
public desires. With the request for the Lewis Soccer Complex to be returned to the
University of Arkansas, there is an urgent need to relocate this facility.
Brooks -Hummel Nature Preserve Land Purchase (070271
The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a 77,900
principal amount of $495,000 with an interest rate of six percent annually for five years on
the unpaid balance. The City agreed to sell 1.89 acres to the United Presbyterian Church
for $68,000. The City also agreed to sell a conservation easement for the property to the
Fayetteville Natural Heritage Association for $179,500. This property has been named the
Brooks Hummel Nature Preserve by Resolution Number 108-07.
175
City of Fayetteville, Arkansas
2012 Capital Budget
2012
Project Title & Description Budget
Wilson Park Improvements (08002)
The Wilson Park swimming pool is in need of renovation. The Parks and Recreation Advisory 253,000
Board discussed the importance of the presence of a pool at Wilson Park. The Board
determined it would be best to renovate the exiting pool and look at other sites such as the
Regional Park to build a large water park partly due inadequate parking at the current
pool location. A structural analysis including a visual analysis and non-destructive testing of
the pool and deck area has been completed. The study concluded the need for a full
removal and replacement of the pool plaster coating, the pool deck covering and repairs
of the box culvert. Construction of the project would begin after the pool is closed in
September of 2012 to be completed for the pool opening in June of 2013. Staff is also
working on the project scope and renovation of the pool office, dressing rooms, pool
mechanical building, and concession stand for a projected cost for phase II of the pool
renovations.
Donations/Grants Contingency (07019)
Various donations are contributed throughout the year from sources such as Rotary Club of 20,000
Fayetteville, Southeast Fayetteville Community Center Board, park benches and others. This
project budgets for these donations.
Parks Development Greenspace (92561
Neighborhood Park Development (02013)
This project consists of the development/upgrades of City neighborhood parks. Included in 98,000
this project is the development of over 20 acres of park land distributed across the City.
Bryce Davis Park is located in the NW quadrant, north of Wedington Drive and west of
Salem Road and has been expanded to a community park. Hill Place park land is located
in the SW quadrant south of Martin Luther King Boulevard, west of Hill Street and Stone
Mountain park land is located in the SE quadrant east of Crossover Road, north of Highway
16E. These lands are currently in the City's park system and are in need of development.
Neighborhood Park Development (020131
The flooding in April and May 2011 caused damage to the Stream Restoration Project on 11,000
Niokaska Creek in Sweetbriar Park. An area near the water line that crosses the creek in the
park was damaged. The flood also damaged rock structures and several soil mattresses.
Total Parks Development Fund Projects: 675,900
Impact Fee Fund (2300)
Water & Sewer Improvements:
Water Cost Sharing (02067)
This project is to provide funding for projects that will be cost shared by the City and 446,000
developers or individuals. Each project will be approved on a case by case basis. These
projects maximize return on each dollar spent by the City because of combining work
needed with work being funded by a developer or other entity. Cost shares may include
looping water lines, up -sizing water and sewer mains above the required minimum, and
extensions beyond the area and needs of a development.
176
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Sewer Cost Sharing (02067)
2012
Budget
This project is to provide funding for projects that will be cost shared by the City and 287,000
developers or individuals. Each project will be approved on a case by case basis. These
projects maximize return on each dollar spent by the City because of combining work
needed with work being funded by a developer or other entity. Cost shares may include
looping water lines, up -sizing water and sewer mains above the required minimum, and
extensions beyond the area and needs of a development.
Fire Improvements:
Fire Radio Simulcast System - Fire/Police (080761
This project will increase the coverage area for the City of Fayetteville's radio system, which 54,000
includes all city services and enables interoperability statewide. The current system has
become inadequate due to growth of the City and maintenance/technical support for this
system will become unavailable as the components of the system continue to age. Failure
of this communication system is not an option. A simulcast system is imperative for public
safety to maintain coverage in all areas. This system provides continuous coverage over a
large region using a single set of frequencies. The primary site links information such as
route control and audio information to each simulcast subsite. One of the important
benefits of a simulcast site is it improves the radio frequency and in -building coverage in
weak signal areas. Radio communication is the life line between public safety officers and
services during emergency scenarios. Total project cost is quoted to be $7,200,000.
Fire Traffic Preemption Signals (08046)
This request is for the purchase of 20 traffic preemption devices to be purchased and 30,000
installed over the next five years at the busiest intersections in the City. By using these
devices, fire apparatus can interrupt traffic signals during an emergency response by
changing the signals to red on all sides of the intersection. The one direction being
traveled by responding apparatus will be changed to green. Using these devices will help
minimize the risk of accidents involving motorists and expensive apparatus. This project will
aid in the City's efforts of planned and managed growth as well as improving the mobility
of streets and intersections for all users. The ultimate result is maintaining the City's
reputation as a safe community.
Police Improvements:
Police Radio Simulcast System - Police/Fire (08076)
This project will increase the coverage area for the City of Fayetteville's radio system, which 104,000
includes all city services and enables interoperability statewide. The current system has
become inadequate due to growth of the City and maintenance/technical support for this
system will become unavailable as the components of the system continue to age. Failure
of this communication system is not an option. A simulcast system is imperative for public
safety to maintain coverage in all areas. This system provides continuous coverage over a
large region using a single set of frequencies. The primary site links information such as
route control and audio information to each simulcast subsite. One of the important
benefits of a simulcast site is it improves the radio frequency and in -building coverage in
weak signal areas. Radio communication is the life line between public safety officers and
services during emergency scenarios. Total project cost is quoted to be $7,200,000.
Total Impact Fee Fund Projects: 921,000
177
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Sales Tax Capital Improvements Fund (4470)
Transportation Improvements:
Sidewalk Improvements (02053)
2012
Budget
The goal of this project is to continue to improve the connectivity of the sidewalk system by 635,000
constructing new sidewalk in selected areas and replacing or repairing sidewalks
throughout the City. The City maintains existing sidewalks and has a large inventory of
locations where sidewalks are needed. Developers are responsible for construction of
sidewalks in new subdivisions and large scale developments. One of the City Council's
priority goals is sidewalk connectivity at the current pace of installing approximately four
miles of new sidewalk per year.
In -House Pavement Improvements (020521
This program provides for the systematic overlay of approximately 4.1 % of existing asphalt 1,865,000
streets within the City limits on an annual basis and includes curb cuts, curb and guttering,
pavement striping, and preparation costs for the overlays. The goal of this project is to
overlay a minimum of 150,000 square yards of asphalt each year. A street evaluation
program determines overlay schedules based on existing conditions of streets. The resulting
plan is presented to the Street Committee and City Council on an annual basis and
implemented upon approval. Overlaying each street within a 15 year cycle is intended to
optimize the longevity of roadways and minimize significant maintenance requirements,
resulting in fewer complete renovations at a substantially greater cost.
Trail Improvements:
Trail Development (020161
The goal of this project is to provide funding to increase production of the trails program 1,361,000
throughout Fayetteville. This funding includes new trail development and asphalt
replacement on existing trails. This will be accomplished through the use of personnel
within the Transportation Division as approved by the City Council. This funding will allow
production to proceed at a reduced cost, thereby providing for an increased rate of trail
construction.
Street Improvements:
Old Wire Road - Mission to Crossover 1100111
This project is to widen Old Wire Road, from Mission to Crossover from an existing two lane 300,000
ditch section to two or three lanes with curb and gutter and sidewalks. The funding
requested will be adequate for design and other preliminary costs. This will allow the
improvements to be designed in preparation for right-of-way acquisition and construction
to be funded with excess funds in the 2006 Bond Program or by a future bond issue, or by
future sales tax allocations.
Zion Road - Vantage to Crossover 1120101
This project is to widen and improve Zion Road, from the end of the improvements recently 150,000
completed under the Bond Program to Crossover Road. This funding request is to allow
design and other preliminary work to begin on the project. The construction will be funded
with excess funds in the 2006 Bond Program or by a future bond issue, or by future sales tax
allocations.
i.
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Bridge & Drainage Improvements:
Stormwater Quality Management/Nutrient Reduction (02097)
2012
Budget
This project includes activities required by the City's agreement with Beaver Water District 175,000
for nutrient reduction in the White River Watershed and for regulation in the City as required
by the EPA National Pollutant Discharge Elimination System (NPDES) Phase II Stormwater
Permit Regulations as administered by the Arkansas Department of Environmental Quality
(ADEQ). A total of $1,435,000 is estimated to be spent on this project from 2010 through
2014.
Other Drainage Improvements (02108)
This project will allow for the construction of other drainage improvements where needed. 200,000
Upper Scull Creek improvements will be funded under this project. In addition, there are
numerous small drainage projects that have been identified. These projects are in the
process of being prioritized for construction in the future.
Information Technology Improvements:
Microcomputer / Printer Replacements (02057)
This project is for the replacement of failing and outdated personal computers (PC's), 85,700
AS/400 system printers, and network printers. In order to make use of increased functionality
of new PC software, PC hardware must be continuously evaluated and updated. This will
help to ensure reliability and the reduction of increasing maintenance costs.
Local Area Network (LAN) Upgrade (020561
This project is to upgrade and expand the City's Local Area Network (LAN) / Network 125,000
infrastructure. The LAN is used by every division in the City across twenty plus locations
connecting approximately 800 devices. Increases in the system's user base and advances
in technology have created a need for hardware and operating system upgrades. Future
upgrades include replacement of all switches in the primary switch room located at the
city administration building with a core chassis based switch that will allow for future growth
and higher speed, reliability, and availability.
Geographic Information System (GIS) 1020551
Geographic Information Systems (GIS) are organized collections of computer hardware, 65,000
software, geographic data, and personnel designed to efficiently capture, store, update,
manipulate, analyze, and display all forms of geographically referenced information. This
system provides necessary information for planning, engineering, Hansen, and public utility
projects. Additionally, GIS provides applications to assist many other City divisions including
Police, Fire, Transportation, and Parks & Recreation. This project is to upgrade and expand
the City's base GIS computer hardware, software, and data collection systems to
accommodate growth in the system's applications and user base.
AccessFayetteville Technical Improvements (040471
This project provides funding for technical improvements, enhancements, third party 25,000
applications, and maintenance of the AccessFayetteville website. Access Fayetteville
utilizes a commercial Content Management System (CMS) that is configured and
maintained by City staff. The CMS allows end users to add, edit, and approve the content
that is displayed on the website.
179
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Document Management (02094)
2012
Budget
This project is to add additional scanners and licenses as new applications are added to 30,000
the Electronic Document Management System (EDMS).
Data Center Upgrade (12001)
In 2007, the City Administration Building data center moved off site into leased space due 70,000
to power, space, and cooling constraints. Some of the leased data center equipment
infrastructure is nine years old and will need to be replaced. This project will fund a new
data center redundant air conditioning system and replacement of UPS batteries.
Other Capital Improvements:
Building Improvements (02046)
This project consists of the repair and replacement of damaged and worn roofs, HVAC 362,600
systems, and provides for other improvements (such as remodels) to City owned buildings.
This effort consists of preventive maintenance efforts to address the day to day facility
operations of City facilities. During the upcoming year, the Building Maintenance Division
plans to continue to work in house and through contractors.
P.E.G. Television Center - Equipment (02061)
This project is for the replacement of various items of equipment essential to the ongoing 54,000
operation of the Government Channel and the Television Center.
On -Screen Graphics Generator Upgrade 112005)
The on -screen graphic generator creates names, lettering, and other graphics that go on 20,000
the television screen in video productions in the studio and on the air. The current system
has become unstable and is no longer supported by the manufacturer.
Studio Camera and Lighting Upgrades / Replacement (12008)
This project allows periodic equipment replacement of some equipment up to and over 15 85,000
years old, such as cameras, camcorders, monitors, computers, and video recording
devices. Other items include City Hall robotically controlled cameras, portable switching
equipment, wireless video transfer equipment, tripods, and furniture.
Telecommunications Systems Upgrades (040011
The City currently has 17 telecommunications systems located throughout various facilities. 60,000
These systems provide voice communications and voice mail services for all City
employees at all City facility locations. Upgrades to these systems are essential to ensure
no down time due to failing software and/or hardware and to ensure that all software
versions are kept current to provide the most up-to-date technology. With all future
upgrades, replacement equipment will be integrated so that all city facilities communicate
in unison as if on one main system. Internal and external communications will be
significantly enhanced. This system has suffered some serious crashes that have been
detrimental to public safety communications. The police and city hall systems are
integrated together and are the largest switches of all the facilities.
Library Improvements:
Library Materials Purchases (02049)
This project provides library materials including literature, non-fiction, reference resources, 336,500
films, books on CD, e -books, and parenting resources. The Fayetteville Public Library seeks
to provide a collection of library materials at a level commensurate with benchmark cities,
e.g. Lawrence, Ames, Champaign, Denton, Iowa City as well as the national average for
cities with a population of 50,000 to 99,000. In 2010, over one million items were borrowed
and this upward trend is projected to continue.
:s
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Library Computer Replacements 104004)
2012
Budget
This project provides rotational replacement of computer resources. Public access 23,000
computing is a core service ensuring all residents have computer and high speed
connectivity. Uses include job searches, completing e -forms, classes, email, research,
writing, school assignments, etc.
Parks & Recreation Improvements:
Other Park & Safety Improvements (02014)
A prairie restoration project is ongoing at Lake Fayetteville to convert early succession fields 10,000
into native prairie and oak savannah habitat. Park staff is working in other park locations to
reduce mowing and maintenance cost by re-establishing native grasses, trees, and shrubs.
Native grasses and wildflowers are also established along newly constructed trails to
reduce maintenance cost. This project will include herbicide applications as needed, seed
and plant purchases and installation, prescribed burns, and other related work to establish
native grasses, trees, and shrubs.
Forestry, Safety & ADA Compliance (02045)
The forestry project consists of tree care, tree/landscape installation, the tree farm, 108,500
community and school education, mature tree restoration, annual operating charges for
the grinder and chipper, and maintenance and removal of hazardous trees in parks and
public lands. The National Arbor Day tree give away is also included. Funds are required to
maintain a sustainable tree farm and turf resource, eventually reducing the need to
purchase trees and sod from outside vendors. A mature tree restoration program consisting
of aeration of compacted soil and root stimulation will be utilized in various parks. Funds for
unforeseeable emergencies occurring in parks due to inclement weather and vandalism or
replacement and renovations of park amenities to meet ADA/safety standards are
budgeted each year.
Lights of the Ozarks (02001)
The Lights of the Ozarks display was initiated in 1993 by the Chamber of Commerce. The 23,000
Advertising & Promotion (A&P) Commission gave $40,000 the first year to help establish the
event. For the past 18 years, the City has installed the lights and the Chamber of
Commerce and the A&P Commission have organized related events. Over 500,000 lights
are displayed from Thanksgiving until New Years Eve. The A&P Commission estimates over
300,000 people come to view the display. It is one of the most popular winter festivals in
Fayetteville.
Tree Escrow (080011
Funds from this project can be used in a variety of ways such as planting or maintaining 101,000
trees with either a seasonal FTE or by contract labor or to identify planting spaces using a
tree inventory. Funds for this project are deposited through the development processes
defined in Chapter 167 of the UDC and must be used within seven years or be refunded.
The funds are first spent within the development or within one mile and/or within the
appropriate quadrant.
181
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Police Improvements:
Police Technology Improvements (06002)
2012
Budget
This project provides for the upgrade and replacement of computer and networking 50,000
equipment, which is obsolete and/or malfunctioning. By providing updated equipment,
officers will be kept informed of pertinent records. This project includes purchases for
increased storage capacity and software to manage digital media files, improve wireless
connectivity between the main police facility and substations, and other improvements as
they become necessary.
Police Unmarked Vehicles 1060031
The Police Department utilizes unmarked vehicles for a variety of tasks, such as gathering 70,000
intelligence. Other tasks include the following:
Conducting pre -raid intelligence for ERT deployment
Conducting narcotics operations
Patrolling for vandals
Patrolling for burglars and thieves
Conducting alcohol enforcement patrols
Conducting surveillance for all the above activities
Any activity that must be kept covert
Police Building Improvements (020471
This project is to repair/replace aging items such as flooring, cabinets, lighting, and small 25,000
HVAC units in the Police Department building.
Police Specialized Equipment 102062)
This project is to replace outdated and/or malfunctioning equipment used during police 50,000
operations. Equipment items such as tasers, digital cameras, radars, decibel meters,
surveillance equipment and other specialized equipment are needed for officers to
perform duties.
Police MVR Replacement (120061
This project provides for the replacement of mobile video recorders. The current MVR's 185,000
were purchased in 2007 and have a five year life expectancy. MVR's are an important
component of each patrol unit by documenting evidence to support prosecution and
makes citizen complaints more easily investigated.
Fire Safety Improvements:
Fire Facility Maintenance (020061
This project is for major repairs to existing facilities that cannot be funded through the 25,000
normal operating budget. It includes but is not limited to central station's roof repairs and
fire escape replacements, remodeling of existing stations, and structural repairs for the
central fire station.
Mobile Radios (10015)
This project is to replace obsolete hand held and mobile station radios. This project will 20,000
allow four to five radios to be replaced each year. The estimated replacement cost is
$3,500 per radio.
Audit Expense 7,300
Total Sales Tax Capital Improvements Fund Projects: 6,702,600
182
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Water & Sewer Fund (5400)
WWTP Capital (5800)
Upgrade/Replace Lift Stations - W.W.T.P. (02068)
2012
Budget
The lift stations provide a vital function in the overall treatment of wastewater. The stations 112,000
are exposed to extreme wear conditions and must be upgraded routinely. Additionally,
new developments within the City increase the flow to various stations requiring additional
or higher capacity equipment.
Plant Pumps and Equipment - W.W.T.P. (02069)
Many pieces of the WWTP equipment are essential to the wastewater treatment process. 119,000
The equipment may suffer catastrophic failure and become unusable with little advance
warning. The plant cannot operate and continue to produce permit complying effluent
without adequate equipment. The project allows WWTP personnel to adapt to the needs of
each season and year and still maintain compliance.
Building Improvements - W.W.T.P. (02032)
This project is for structural maintenance, repair, and replacement of the existing buildings 36,000
or parts of the buildings at both wastewater treatment plants.
Irrigation Reels - W.W.T.P. 1110101
This project will replace the twelve existing reels that were purchased between 1985 and 143,000
1987. With a life expectancy of approximately 20 years, maintenance is becoming more
extensive and costly. The irrigation reels are used to apply treated wastewater to the land
application site, as described in the State approved Waste Management Plan and the
State Land Application Permit. The effluent irrigation helps to minimize discharge to the
White River during the summer months, therefore reducing the nutrient loadings of
ammonia and phosphorus to the receiving stream. It also helps to stimulate growth of the
Bermuda grass, therefore enhancing phosphorus uptake from the soil.
Phosphorus Standards Management( 10027)
This project supports efforts by the City operating independently or as part of a regional 50,000
northwest Arkansas team, relating to phosphorus and other potential changes to stream
standards, water quality standards and regulations, and wastewater discharge
requirements. Some of the funds may be paid into regional efforts coordinated through
Northwest Arkansas Regional Planning, the Northwest Arkansas Council, or other
cooperative efforts.
Meter Operations Capital (1840)
Water Meters (020651
This project is for the replacement of old water meters damaged beyond repair and 330,000
expansion meters for new water service. Additional radio -read units will be installed on
water meters that are located in difficult areas such as fenced back yards, alleys, inside
buildings, and other time consuming locations.
Backflow Prevention Assemblies (02066)
This project is for installation or replacement of backflow prevention assemblies on City 12,000
facilities to meet backflow prevention mandate orders by the Arkansas Department of
Health (ADH).
M
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Business Office Improvements (03038)
2012•
Budget
This project is for various improvements in business office hardware, safety features, and 50,000
office configuration. Specific improvements include the purchase of additional blue -bar
printers to increase employee efficiency and installation of an emergency alarm system to
notify the Police Department in the event of an unsafe condition or disruptive customer.
Capital Water Mains (5600)
W/S Relocations for Street Bond Projects (1 101 1 I
This project is for various water and sewer relocations for street bond projects where the 500,000
street bond fund does not have sufficient funds to cover the utility relocations or where the
water and/or sewer lines are to be increased in capacity. Projects are to be paid by Water
& Sewer revenue bond funds.
Water System Rehabilitation & Replacement (12009)
This project provides for upgrading, replacing, or rehabilitating existing water infrastructure 143,000
consisting of water storage, pumping, and distribution assets system wide. Specific work will
be determined based on the need to stop leaks, reduce water loss, increase local or area
flow and/or pressure in areas with insufficient capacity, in order to meet current and
projected future domestic, commercial and industrial flow, and fire flow demands. It may
create loops and replace or rehabilitate pipes, pump stations, and/or storage assets.
Water Replace - Huntsville, Crossover to Van Hoose 1110121
This project is to install approximately 19,000 feet of 12" water line on Huntsville Road 1,239,500
(Highway 16) between Crossover Road (Highway 265) and Van Hoose Drive. The project is
required for several reasons: the soil is corrosive and the existing 8" line experiences
numerous major breaks; the need for an increase in the capacity of the line feeding the
area served by this line has been identified in every water mater plan performed starting in
1988; some of the higher elevation areas south of Huntsville Road experience low pressure
during high water usage; and the fire protections available in the area needs to be
increased.
Sewer Mains Construction (57001
Sanitary Sewer Rehabilitation (02017)
This project will reduce storm and ground water flows into the system which cause sewer 330,000
overflows and is required to meet state and federal laws. Negotiations with the ADEQ
produced the agreement that as long as the City continues to pursue rehabilitation, no
enforcement action will be initiated. Rehabilitation is required in areas with wet weather
overflows to allow continued development. This project includes replacing and lining
existing sewer mains and manholes, upgrading lift stations, and building relief lines. Design
flows for the new West Side WWTP are based on continued rehabilitation. Minisystems 6, 9,
9x, 14A, 14B, 20 and Greenland require all work field study, analysis, design, and
construction.
Total Water & Sewer Fund Projects: 3,064,500
184
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
Solid Waste Fund (5500)
Solid Waste Improvements
Compost Site Slab Expansion (100021
2012
Budget
This project is to concrete the current composting pad to improve operations within the 14,000
composting program. Increased waste diversion through composting of organic wastes,
will be the result of this project. Modifying the composting permit from a class "Y",
designating yard waste only, to a class "O" for organics will necessitate the concreting of
the current site over a period of three years in order to effectively operate an organics
composting program. Storm water drainage / detention improvements will also be a part
of the expansion. Operating an organics composting operation requires frequent turning
of rows which presently is hindered by rain events rendering the pad unusable for the
compost row turner unless the pad is dry. Turning of rows allows more oxygen into the
process thereby reducing odors, which will be a major concern when operating a class "O"
facility.
Solid Waste Compactors (100011
The drop box program utilizes compactor boxes to efficiently handle solid waste from large 119,000
quantity generators. Compactor boxes decrease the frequency of collection and are
serviced with existing drop box trucks. The aesthetics are improved by having a
compactor as opposed to multiple dumpsters to service. Many businesses desire this type
of collection. The division is competitively pursuing accounts currently serviced by private
franchised haulers.
North / Central Recycling Drop Off Facility (120041
Recycling drop offs provide the most cost effective option for expanding the recycling 455,000
program to service multi -family and others not serviced through the curbside program.
Expanding drop offs to other areas in the City will provide more convenient opportunities to
recycle, expand recycling and environmental education opportunities, and increase
volunteer opportunities. Drop off size can be functional in a 200' x 200' area; however,
landscaping and educational components should be considered. This project may
provide funds for a land purchase based on site availability. The north/central expansion is
planned for 2012.
Total Solid Waste Fund Projects: 588,000
185
City of Fayetteville, Arkansas
2012 Capital Budget
Project Title & Description
2012
Budget
Shop Fund (9700)
Other Capital Improvements (1920)
Shop Improvements (12007)
This project is to increase efficiency by installing a drive -on in -floor lift, a two post lift, and an
295,000
overhead crane, building a storage shed to house the new lube system, and modifying the
current in -floor lift. The last upgrade of equipment for technicians was in 1997.
Fleet Operations Capital (1920)
Police/Passenger Vehicles - Replacement (02081)
The purpose of this project is to replace obsolete or high maintenance vehicles which are
320,000
no longer suited for service. 2012 purchases include: three mid -size sedans, six police
package Tahoes, one police package motorcycle, and on mid -size sport utility.
Solid Waste Equipment - Replacement (02082)
The purpose of this project is to replace obsolete or high maintenance sanitation vehicles
1,556,000
which are no longer suited for solid waste collection or recycling. 2012 purchases include
two front loader units, three side loader units, and two recycling units.
Construction Equipment - Replacement (02077)
The purpose of this project is to replace obsolete or high maintenance vehicles which are
105,000
no longer suited for regular service. 2012 purchase is for a dozer.
Heavy Utility Trucks - Replacement (02079)
The purpose of this project is to replace obsolete or high maintenance vehicles which are 197,000
no longer suited for regular service. 2012 purchases include a truck tractor and a dump
truck.
Tractors/Mowers - Replacement (020831
The purpose of this project is to replace obsolete or high maintenance vehicles which are 108,000
no longer suited for regular service. 2012 purchases include a hay baler, two brush mowers,
and a mower.
Light/Medium Trucks - Replacement (02078)
The purpose of this project is to replace obsolete or high maintenance vehicles which are 302,000
no longer suited for regular service. 2012 purchases include seven trucks.
Other Vehicles/Equipment - Replacement (02080)
The purpose of this project is to replace obsolete or high maintenance vehicles which are 453,000
no longer suited for regular service. 2012 purchases include two plows, a pump, a truck
mounted sewer cleaner, a semi trailer, and a sidewalk sweeper.
Backhoes/Loaders - Replacement (020761
The purpose of this project is to replace obsolete or high maintenance vehicles which are 274,000
no longer suited for regular service. 2012 purchases include four backhoes.
Total Shop Fund Projects: 3,610,000
Total Capital Improvements Program - 2012 Projects $ 15,600,000
City of Fayetteville's Debt Position
The City of Fayetteville has established a practice and policy of paying for all capital projects
and capital improvements on a pay-as-you-go basis using current revenues, whenever
possible. If a project or improvement is of sufficient size and need that it cannot be financed
with current revenues, long-term debt will be recommended. The basis for this policy is that
the City has maintained a commitment to infrastructure improvement and maintenance. The
City also considers the cost versus the benefits of debt financing. A recommendation is made
only when the benefits outweigh the costs. The City's debt policy also states that the City will
attempt to refinance outstanding debt if a determination is made that the City will benefit by
reduced interest expense over the remaining life of the bonds.
Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal
bonds. The City carefully analyzes each proposed bond issue to determine the need for the
improvement, its useful life, and current and future revenues available to provide debt service.
Existing debt service requires resources from both general governmental resources and
enterprise fund resources.
Bond Ratings
The City's debt policy says that the communications will be maintained with the bond rating
agencies and that the City will continue to strive for improvements in the City's bond rating.
Such communications are vitally important due to the fact that, generally speaking, the higher
rating a city has the lower the interest rate that must be paid. As such, the City will periodically
confer with the rating agencies to update them on the financial status of the City.
The two major investment services for bond ratings are Standard & Poor's Corporation and
Moody's Investor Service. The following schedule briefly describes the ratings provided by the
respective agencies for municipal bonds.
Moody's and Standard & Poor's Credit Ratings for Municipal Bonds
Ratings Description
Moody 's Standard & Poor's
Aaa AAA Best quality, extremely strong capacity to pay
principal and interest.
Aa AA High quality, very strong capacity to pay
principal and interest.
A-i A Upper medium quality, and strong capacity
A to pay principal and interest.
Baa-i BBB Medium grade quality, adequate capacity
& Baa to pay principal and interest.
Ba and BB and Speculative quality, low capacity
lower lo wer t o pay principal and interest.
187
Description of Outstanding Bonds
Special Obliaation Bonds
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005B: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent
citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements to the City's wastewater treatment plants and
sewerage and related facilities. The original issue amount was $45,000,000.
Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment
District No. 1 Project), Series 2005: The bonds are special obligations of the City payable solely
from the Property Tax Increment of the District and monies in the funds and accounts
established under the Indenture. The proceeds of the bonds were issued for the purpose of
financing the costs of acquisition of certain real property within the City, the demolition of
existing structures thereon, site preparation in connection therewith and the construction of
sidewalk and crosswalk improvements. The original issue amount was $3,725,000.
Sales and Use Tax Capital Improvement Bonds, Series 2006A: The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs of certain improvements to the City's
wastewater treatment plants, sewerage and related facilities, to certain City streets, and to
the City's trail system. The original issue amount was $50,000,000.
Sales and Use Tax Capital Improvement RLF, Series 2006: The City of Fayetteville issued Not to
Exceed $20,000,000 Sales and Use Tax Bond Series 2006 through the Arkansas Natural
Resources Commission bond program commonly referred to as the Revolving Loan Fund (RLF).
The bonds were issued for financing a portion of the costs of improvements to the City's
wastewater treatment plants, sewerage and related facilities. The 2006 bonds are special
obligations of the City secured by and payable solely from receipts of the .75% city-wide sales
and use tax approved by the voters to support the project. All $20,000,000 in bonds has been
issued.
Sales and Use Tax Capital Improvement Bonds, Series 2007A: The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use fax. The proceeds of the bonds are for
the purpose of financing the costs of certain improvements to the City's wastewater treatment
plants, sewerage, and related facilities. The original issue amount was $14,340,000.
Sales and Use Tax Capital Improvement Bonds, Series 2009A: The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs of certain improvements. certain City streets
and to the City's trail system. The original issue amount was $1 1,250,000.
188
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax Refunding, Series 2003: These bonds are special
obligations of the City and were issued for the purpose of refinancing the Hotel & Restaurant
Gross Receipts Tax Refunding bonds, Series 1998. The bonds are payable solely from amounts
received by the City from a l% Hotel & Restaurant Gross Receipts tax. As a result of the
refunding, the City has a projected net present value savings of approximately $334,000 over
the remaining life of the bonds. The original issue amount was $6,335,000.
Water & Sewer System Refunding, Series 2002B: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds
of the bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds.
The refundings were issued to take advantage of lower interest rates, to restructure existing
bond covenants, and to mitigate any interest risk on the variable interest rate of the Series
2000 bond issue. The original issue amount was $6,540,000.
Water & Sewer System Refunding, Series 2004: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds
of the bonds were used to refund Series 1999 water and sewer system bonds. The refundings
were issued to take advantage of lower interest rates, to restructure existing bond covenants,
and to mitigate any interest risk on the variable interest rate of the Series 1999 bond issue. The
original issue amount was $6,090,000.
Water & Sewer System, Series 2009A: The bonds are payable solely from the net revenues
derived from the operation of Fayetteville's water and sewer system. The bonds do not
constitute an indebtedness of the City within the meaning of any constitutional or statutory
debt limitation or restriction. The issuance of the Series 2009 Bonds shall not directly, indirectly
or contingently obligate the City to levy or pledge any taxes whatsoever or to make any
appropriation for the payment of the Series 2009 Bonds. The original issue amount was
$8,210,000.
Notes Payable
Brooks -Hummel Land Purchase, 2007: In June 2007, the City entered into a promissory note
with Forrest F. Brooks Revocable Trust for the purchase of 13.75 acres of land for $495,000. The
agreement terms included $167,000 to be paid at closing and the remaining $328,000 to be
paid annually in five installments plus 6% interest on the unpaid balance.
City of Fayetteville, Arkansas
Bonds Outstanding
December 31, 2011
Outstanding
Bond Due Interest
Description Issue Dates Rates Amount
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005
2009-2015
3.957-4.00% $
18,415,000
Tax Increment Interest Accretion Bonds
2005
2006-2029
6.50%
3,345,000
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
2006-2021
3.00-5.00%
47,470,000
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
2009-2018
3.00%
14,611,968
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
2007-2026
4.20-4.47%
12,740,000
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
2015-2021
3.00-3.85%
10,945,000
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
2003
2004-2015
2.55-3.55%
2,475,000
Water & Sewer System Refunding,
Series 2002B
2002
2004-2017
4.15-4.95%
4,085,000
Water & Sewer System Refunding,
Series 2004
2004
2004-2012
2.8-4.00%
1,515,000
Water & Sewer System,
Series 2009
2009
2009-2020
2.10-3.70%
8,210,000
Notes Payable
Brooks -Hummel Land Purchase 2007 2008-2012 6.00% 73,459
I LJ,b6J,4L/
190
City of Fayetteville, Arkansas
2012 Debt Service Payment Schedule
Bond
Description
Issue
Principal
Interest
Total
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005 $
8,200,000 $
736,600 $
8,936,600
Sales and Use Tax Capital Improvement
.Bonds, Series 2006A
2006
0
2,116,076
2,1 16,076
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
0
622,725
622,725
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
1,905,656
424,173
2,329,829
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
0
403,226
403,226
10,105,656
4,302,800
14,408,456
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
2003
590,000
83,648
673,648
Water & Sewer System Refunding,
Series 2002B
2002
605,000
195,505
800,505
Water & Sewer System Refunding,
Series 2004
2004
1,515,000
60,600
1,575,600
Water & Sewer System,
Series 2009A
2009
0
250,232
250,232
2,710,000
589,985
3,299,985
Notes Payable:
Brooks -Hummel Land Purchase
2007
73,459
4,408
77,867
73,459
4,408
77,867
Total Debt Service Payments
M
$ 12,889,1 15 $ 4,897,193 $ 17,786,308
City of Fayetteville, Arkansas
Computation of Legal Debt Margin
December 31, 201 1
General Obligation Debt Limit
Debt margin is a calculation based on the assessed value of property located within the
City limits. The debt limit is established by state statute and is limited to 20% of assessed
value.
2011 Assessed Value $ 1,249,812,400
Debt Limit - 20% of Assessed Value 249,962,480
General Obligation Bonds Payable $ 0
Less: Debt Service Fund 0
Total Debt Applicable to Debt Limit 0
Legal Debt Margin $ 249,962,480
Debt Applicable to Debt Limit 2001-2011
280,000,000
240,000,000
200,000,000
160,000,000
120,000,000
80,000,000
40,000,000
0 ------
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
l8 Net Bonded Debt ❑ Legal Debt Limit
Enterprise Fund Debt Limit (Revenue Bond Debt
Enterprise fund debt is established by the cash flow for each enterprise fund. For
example, the Water & Sewer Fund must be able to generate sufficient cash flows to
meet normal operating and capital, as well as provide sufficient resources to meet the
annual debt service requirements. Prior to issuing enterprise fund bonds, an analysis of
current revenues and expenses is conducted to determine the revenues required to
support a bond issue.
Special Obligation Bond Debt Limit
Special obligation bond debt is limited by the maximum amount of the special source
(such as sales fax) can generate within terms of bond covenants.
* Note: The assessed value does not include City utilities.
192
City of Fayetteville, Arkansas
Total Debt to Maturity Schedule - All Funds
December 31, 201 1
Principal Amount
Maturity
Beginning
Ending
Annual Debt
Year
Balance
Additions
Reductions
Balance
Interest
Requirement
2011
136,499,475
0
12,614,048
123,885,427
5,368,668
17,982,716
2012
123,885,427
0
12,889,1 15
110,996,312
4,897,193
17,786,308
2013
110,996,312
0
12,558,255
98,438,057
4,400,180
16,958,435
2014
98,438,057
0
5,832,594
92,605,463
3,932,763
9,765,357
2015
92,605,463
0
12,853,727
79,751,736
3,730,739
16,584,466
2016
79,751,736
0
12,716,708
67,035,028
3,197,471
15,914,179
2017
67,035,028
0
13,256,592
53,778,436
2,658,919
15,915,511
2018
53,778,436
0
13,828,436
39,950,000
2,090,771
15,919,207
2019
39,950,000
0
12,040,000
27,910,000
1,541,067
13,581,067
2020
27,910,000
0
11,060,000
16,850,000
1,034,030
12,094,030
2021
16,850,000
0
8,205,000
8,645,000
669,594
8,874,594
2022
8,645,000
0
1,255,000
7,390,000
310,644
1,565,644
2023
7,390,000
0
1,315,000
6,075,000
247,893
1,562,893
2024
6,075,000
0
1,385,000
4,690,000
182,144
1,567,144
2025
4,690,000
0
1,345,000
3,345,000
123,281
1,468,281
2026
3,345,000
0
0
3,345,000
62,081
62,081
2027
3,345,000
0
0
3,345,000
0
0
2028
3,345,000
0
0
3,345,000
0
0
2029
3,345,000
0
3,345,000
0
12,900,310
16,245,310
$
0 $
136,499,475
$
47,347,748
$ 183,847,223
193
(Page Left Blank Intentionally)
194
City of Fayetteville, Arkansas
Organizational Chart
Citizens of Fayetteville
City Attorney City Clerk/Treasurer Mayor City Council
Prosecutor
Office Administration
Police Department Chief of Staff
Central Dispatch ------------------------------------
Support Services
Patrol
Drug Enforcement
Human Resources Division Susiainability & Strategic Internal Audit Department
Planning Department
Communications &
Utilities Department Volunteer Services
Department
Community Outreach
Government Channel
Division
Water & Sewer Solid Waste &
Operations Division Recycling Division
-Meter Operations Solid Waste
Waste Minimization
-Back Flow
& Recycling
-W&S Maintenance
Wastewater
Treatment Plants
District Judge
ict Court
Fire Department
Training
Internal Consulting
Department
Finance & Internal
I
Parks & Recreation
I
Transportation Services
I I
Development Services
Services Department
Department
Department
Department
Accounting & Audit Division
—City Recreational Programs
-Airport Services Division
City Planning Division
Billing & Collections Division
—Yvonne Richardson Center
Parking &
Building Safety & Permits
Telecommunications
Division
Budget & Research
Park/Trail Maintenance
-Fleet Operations Division
Division
Building Maintenance
Horticulture/City
Transportation
Division
Gardens
Division
Community Services
Engineering Division
Information Technology
Division
Division
Park Planning
Animal Services Division
Inspection Services
Purchasing Division
Urban Forestry
Code Compliance
Trail Coordination
Historic Preservation
Community
Engineering:
Development Planning Review.
Transportation Bond
Issue.
Internal Design
Officials of the City of Fayetteville, Arkansas
Elected Officials
Mayor
Lioneld Jordan
479.575.8330
mayor@ci.fayetteville.ar.us
Ward 1, Position 1
Adella Gray
479.442.'4958
Wardl_posl@ci.fayetteville.ar.us
Ward 1, Position 2
Brenda Boudreaux
479.442.3095
Wardl_post@ci.fayetteville.ar.us
Ward 2, Position 1
Mark Kinion
479.521.7632
Ward2_pos1@ci.fayetteville.ar.us
Ward 2, Position 2
Matthew Petty
479.442.5536
Ward2_post@ci.fayetteville.ar.us
Ward 3, Position 1
Justin Tennant
479.973.5202
Ward3_pos 1 @ci.fayetteville.ar.us
Ward 3, Position 2
Bobby Ferrell
479.442.3535
Ward3_post@ci.fayetteville.ar.us
Ward 4, Position 1
Rhonda Adams
479.442.4612
Ward4_posl@ci.fayetteville.ar.us
Ward 4, Position 2
Sarah Levis
479.442.5415
Ward4_post@ci.fayetteville.ar.us'
City Attorney
Kit Williams
479.575.8313
kwlliams@ci.fayetteville.ar.us
City Clerk/Treasurer
Sondra Smith
479.575.8323
City_clerk@ci.fayetteville.ar.us
District Judge
Rudy Moore
479.587.3590
rmoore@ci.fayetteville.ar.us
Management Staff
Executive Staff
Chief of Staff
Don Man
479.575.8330
dmarr@ci.fayetteville.ar.us
Acting Police Chief
Greg Tabor
479.587.3565
police@ci.fayetteville.ar.us
Fire Chief
David Dayringer
479.575.8365
fire@ci.fayetteville.ar.us
Senior Department Directors
Communications & Marketing Director
Lindsley Smith
479.575.8330
(smith@ci.fayetteville.ar.us
Development Services Director
Jeremy Pate
479.575.8265
jpate@ci.fayetteville.or.us
Finance Director
Paul A. Becker
479.575.8330
pbecker@ci.fayetteville.ar.us
Parks & Recreation Director
Connie Edmonston
479.444.3471
parks_and_recreation@ci.fayetteville.ar.us
Transportation Services Director
Terry Gulley
479.575.8228
transportation@ci.fayetteville.ar.us
Utilities Director
David Jurgens
479.575.8330
djurgens@ci.fayetteville.ar.us
Division Heads
Accounting Director
Marsha Hertweck
479.575.8281
accounting@ci.fayetteville.ar.us
Billing & Collections Manager
Rainy Laycox.
479.521.1258
rlaycox@ci.fayetteville.ar.us
Budget Director
Kevin Springer
479.575.8347
budget_research@ci.fayetteville.ar.us
Building Maintenance Superintendent
Larry Rennie
479.575.8363
building_services@ci.fayetteville.ar.us
City Engineer
Chris Brown
479.575.8206
engineering@ci.fayetteville.ar.us
City Prosecutor
Casey Jones
479.575.8377
cjones@ci.fayetteville.ar.us
Community Services Director
Yolanda Fields
479.575.8260
community_services@ci.fayetteville.ar.us
Director of Aviation
Ray Boudreaux
479.718.7642
rboudreaux@ci.fayetteville.ar.us
Dispatch Manager
Kathy Stocker
479.587.3555
police@ci.fayetteville.ar.us
District Court Administrator
Dena Stockalper
479.587.3591
district_court@ci.fayetteville.ar.us
Fleet Operations Superintendent
Dennis Pratt
479.444.3495
fleet@ci.fayetteville.ar.us
Government Channel Manager
Fritz Gisler
479.444.3434
fgisler@ci.fayetteville.ar.us
Human Resources Director
Missy Leflar
479.575.8278
mleflar@ci.fayetteville.ar.us
Information Technologies Director
Scott Huddleston
479.575.8320
information_technology@ci.fayetteville.ar.us
Internal Auditor
Vicki Deaton
479.575.8261
vdeaton@ci.fayetteville.ar.us
Internal Consulting Director
Karen Minkel
479.575.8271
kminkel@ci.fayetteville.ar.us
Parking & Telecommunications Manager
Sharon Waters
479.575.8280
parking@ci.fayetteville.ar.us
Purchasing Manager
Peggy Vice
479.575.8256
purchasing@ci.fayetteville.ar.us
Solid Waste & Recycling Manager
Carrol Hill
479.575.8398
solid_waste@ci.fayetteville.ar.us
Sustainability & Strategic Plan. Director
John Coleman
479.575.8272
jcoleman@ci.fayetteville.ar.us
Water & Wastewater Operations Manager
Will Winn
479.575.8386
water_and_sewer_maintenance@ci.fayetteville.ar.us
City of Fayetteville, Arkansas
2012 Operating Budget
Outside Agency Funding
Actual
Budgeted
Estimated
Budgeted
2010
2011
2011
2012
General Fund (1010):
Ozark Regional Transit $
254,000 $
254,000 $
254,000 $
254,000
Fayetteville Boys & Girls Club
57,600
205,350
205,350
205,350
Community Access Television
93,000
93,000
93,000
93,000
NWAEDD (Senior Center)
23,350
53,350
53,350
53,350
Razorback Transit
50,000
50,000
50,000
50,000
Ozark Military Museum
6,000
6,000
6,000
6,000
Arkansas Air Museum
6,000
6,000
6,000
6,000
*NWA Regional Planning
36,937
36,937
36,937
40,469
*Central Emergency Medical Service
247,500
270,000
270,000
270,000
774,387
974,637
974,637
978,169
Parks Development Fund (2250):
Fayetteville Boys & Girls Club
147,750
0
0
0
NWAEDD (Senior Center)
30,000
0
0
0
177,750
0
0
0
Total Outside Agency Funding $
952,137 $
974,637 $
974,637 $
978,169
* These Outside Agencies Have Interlocal Governmental Agreements.
197
LISTING OF ACRONYMS
A&P..................................................................................................................... Advertising & Promotion
ADA......................................................................................................... Americans with Disabilities Act
A.DEQ..........................................................................Arkansas Department of Environmental Quality
ADH....................................................................................................... Arkansas Department of Health
AED....................................................................................................... Automated External Deliberator
AEP...................................................................................................................... Arkansas Electric Power
AHTD.............................................................................Arkansas Highway Transportation Department
AMP..................................................................................................Aircraft Maintenance Professionals
BMX............................................................................................................................... Bicycle Motocross
BOD ......................................................................................... Biochemical Oxygen Demand
CAD....................................................................................................................Computer Aided Design
CAFR...................................................................................... Comprehensive Annual Financial Report
CALEA ...............................................Commission on Accreditation for Law Enforcement Agencies
CAT............................................................................................................Community Access Television
CD....................................................................................................................................... Compact Disc
CDBG........................................................................................Community Development Block Grant
CIP......................................................................................................... Capital Improvements Program
CMS......................................................................................................... Content Management System
..................................................................................... Cost of Living Adjustment
CPI.......................................................................................................................... Consumer Price Index
CPR.........................................................................................Cardiovascular Pulmonary Resuscitation
DOT........................................................................................................... Department of Transportation
DTF..................................................................................................................................... Drug Task Force
DWI....................................................................................................................Driving While Intoxicated
ED....................................................................................................................... Economic Development
EDI.......................................................................................................Economic Development Initiative
EDMS................................................................................ Electronic Document Management System
EMS.............................................................................................................Emergency Medical Services
EMT....................................................................................................... Emergency Medical Technician
EPA.................................................................................................... Environmental Protection Agency
ERT................................................................................................................Emergency Response Team
FAA.........................................................................................................Federal Aviation Administration
FAR...............................................................................................................Federal Aviation Regulation
FASB.......................................................................................... Financial Accounting Standards Board
FBO.......................................................................................................................... Field Based Operator
FCC............................................................................................. Federal Communication Commission
FEDC...............................................................................Fayetteville Economic Development Council
FEMA................................................................................. Federal Emergency Management Agency
FHWA.....................................................................................................Federal Highway Administration
FOIA..............................................................................................................Freedom of Information Act
FTE...................................................................:........................................................... Full -Time Equivalent
GA...................................................................................................................................General Aviation
GAAP................................................................................Generally Accepted Accounting Principles
GASB.............................................................................. Governmental Accounting Standards Board
GFOA.................................................................................. Government Finance Officers Association
GHG................................................................................................................................Greenhouse Gas
LISTING OF ACRONYMS, (continued)
GIS......................................................................................................... Geographic Information System
HIRL...............................................................................................................High
Intensity Runway Lights
HMI..............................................................................................................Human
Machine Integration
HMR...............................................................................................................
Hotel/Motel Restaurant Tax
HOME.....................................................................................................................
HOME Grant Program
HUD.........................................................................................................Housing
& Urban Development
HVAC..................................................................................
Heating, Ventilation, and Air Conditioning
IPP ..........................................................................................................Industrial
Pretreatment Program
ISO................................................................................................International
Standards Organization
IT...........................................................................................................................Information
Technology
LAN.............................................................................................................................Local
Area Network
LED..............................................................................................................................Light
Emitting Diode
LOPFI.....................................................................................................Local
Police and Fire Retirement
MDT..........................................................................................................................
Mobile Data Terminal
MGD.....................................................................................................................
Million Gallons per Day
MLK................................................................................................................................
Martin Luther King
...................................... Materials Recovery Facility
MUTCD...............................................................................
Manual on Uniform Traffic Control Devices
MVR......................................................................................................................Mobile
Video Recorder
NPDES........................................................................
National Pollutant Discharge Elimination System
NWA...........................................................................................................................
Northwest Arkansas
O&M..............................................................................................................
Operation & Maintenance
ORT.........................................................................................................................
Ozark Regional Transit
PAPI..................................................................................................Precision
Approach Path Indicator
PC................................................................................................................................Personal
Computer
PEG.........................................................................................................
Public/Education/Government
PO......................................................................................................................................
Purchase Order
PRAB.................................................................................................
Parks & Recreation Advisory Board
REP...........................................................................................................................
Request for Proposals
ROW.......................................................................................................................................
Right -of -Way
RLF.............................................................................................................................
Revolving Loan Fund
RTU..........................................................................................................................
Remote Terminal Units
SCADA......................................................................................Supervisory
Control & Data Acquisition
TIE .......................................................................................................................
Tax Increment Financing
TSS..........................................................................................................................Total
Suspended Solids
UDC..............................................................................................................
Unified Development Code
USACE.......................................................................................
United States Army Corps of Engineers
UV...............................................................................................................................................Ultra
Violet
W&S, W/S...........................................................................................................................
Water & Sewer
WSIP....................................................................................
Wastewater System Improvements Project
WWT.......................................................................................................................
Wastewater Treatment
WWTP.........................................................................................................
Wastewater Treatment Plant
W/WW.........................................................................................................................
Water/Wastewater
YRCC........................................................................................Yvonne
Richardson Community Center
GLOSSARY
ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity.
General Fixed Assets Account Group and General Long -Term Debt Account Group are such
examples.
ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
ACCRUAL. Revenue and expenses are recorded when they are incurred.
AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an
agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result
of past transactions or events.
BALANCED BUDGET. A budget balanced by fund, for all funds maintained by the City, in which
total anticipated revenues must equal or exceed the budgeted expenditures for each fund.
BOND. A written promise to pay a specified sum of money, called the face value or principal
amount, at a specified date or dates in the future, called the maturity date(s), together with
periodic interest at a specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or
sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value.
BONDED DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose of
keeping expenditures within the limitations of available appropriations and available revenues.
BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the
City Council. The message contains an explanation of the principal budget items and
recommendations regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by
borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive,
and have physical presence such as buildings, roads, sewage systems, etc.
200
GLOSSARY, (continued)
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater than
five thousand dollars, and estimated life or usefulness of one or more years, including land, interest
therein and including constructions, enlargements, and renovations.
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting
capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition
or construction of designated fixed assets.
CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This
includes the value of assets that can be converted into cash immediately
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but not
yet completed and placed in service.
CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set
aside for known expenses, such as salary increases, but uncertain amounts.
CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational
units. A group of accounts which cover the above as well as travel and training and other
miscellaneous services.
DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the
principal of maturing material serial bonds, and the required contributions to a sinking fund for term
bonds.
DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and
principal on all general obligation debt, serial and term, other than that payable exclusively from
special assessments and revenues from fiduciary and proprietary funds.
DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand
data enables decision -makers to adjust services and costs to respond to changes in direction for
the service.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall
purpose. In the City of Fayetteville organization structure, each department is comprised of one or
more divisions.
DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear,
deterioration, action of the physical elements, inadequacy, and obsolescence.
DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose.
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the
departmental hierarchy formerly used by the City. Each Division reports to one of more
departments.
201
GLOSSARY, (continued)
EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as
productivity increases, and that constituents are satisfied with services.
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary
commitments and purchase orders that are chargeable to an appropriation.
ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services which are entirely or predominantly self-
supporting by user charges.
EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of
accounting and designates the cost of goods delivered or services rendered, whether paid or
unpaid, including expenses and capital outlays.
EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will
benefit the current year.
FDUCARY FUND. Any fund held by a governmental unit as an agent or trustee.
FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of
which a governmental unit determines its financial position and the results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a
monopoly or permitting the use of public property, usually subject to regulation set by the
governing body.
FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal equivalent of
a full-time position based on 2,080 hours per year. For example, a summer lifeguard working for
four months, or 690 hours, would be equivalent to .33 of a full-time position.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and
other financial resources, together with all related liabilities and residual equities, or balances, and
changes therein, which are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE. Fund equity of a fund or in Governmental Funds, the amount assets exceed
liabilities. Unrestricted Fund Balance is available for appropriation.
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved,
restricted or designated; the remainder is Fund Balance.
GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to account
for the general fixed assets of a governmental unit.
GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not
accounted for in another fund, such as police and fire services.
202
GLOSSARY, (continued)
GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to
account for long-term debt which is legally payable from general revenues.
GOAL. A goal is a statement of desired conditions to be maintained or achieved through the
efforts of an organization. Actual total achievement may be impossible, but the goal is a standard
against which to measure progress toward ideal conditions. A goal is a definition of results toward
which the work of the organization is directed.
GOVERNMENTAL FUND. A generic classification adopted by the National Council on
Governmental Accounting to refer to all funds other than proprietary and fiduciary funds. General
fund, special revenue funds, capital projects funds, debt service funds, and special assessment
funds are all examples of governmental fund types.
GRANT. A contribution by one governmental unit to another unit. The contribution is usually made
to aid in the support of a specified function or for the acquisition or construction of fixed assets.
INCOME. A term used to represent the excess of revenues earned over the expenses incurred in
carrying on an enterprise operation.
INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and
shared revenues are types of intergovernmental revenue.
INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities
furnished by a designated department to other departments. Amounts expended by the fund are
reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and dividends.
LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each
Division.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance.
MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting.
Revenues are recognized in the period in which they become both available and measurable.
Expenditures are recognized at the time a liability is incurred.
NET INCOME. A term used in governmental enterprise to designate the excess of total revenues
over total expenses.
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not
directly related to supplying the basic service by a governmental enterprise.
NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of
such enterprises.
203
GLOSSARY, (continued)
OBJECT CODE. Expenditure classification according to the types of items purchased or services
obtained; for example, personnel services, materials and supplies, contractual service, and capital.
OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified
period of time. It states in measurable and quantitative terms the results to be achieved within a
specified time and plans the incremental steps to achieve the goal.
OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the
fund that makes expenditures.
ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full
force and effect of law within the boundaries of the municipality to which if applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit
measures, performance budgets are believed to express official and citizen interest in the
managerial value of efficiency.
PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of
service provided. Performance measures include a measurement of Demand, Workload,
Productivity, and Effectiveness.
PROGRAM. Operating units within a Division. Each program represents a specific type of activity
within its Division aimed at providing a service for which the City is responsible.
PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this
approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program
budgeting is believed to express official and citizen interest in planning and in the effective use of
resources.
PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be
made within a specified period of time in reducing the gap between real conditions and the ideal
conditions described in the Program Description. It states in measurable quantitative terms the
results to be achieved within a specified time and plans the incremental steps to achieve them.
PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as
opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the
cost of adding more service or savings realized from reductions in service.
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type" funds.
Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for some
future use and which is not available for further appropriation or expenditure.
RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have
been retained in the fund and that are not reserved for any specific purpose.
204
GLOSSARY, (continued)
REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue
proceeds.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other
earmarked revenue sources that by law are designated to finance particular functions or activities
of government.
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue.
These revenues are used to pay for services or improvements provided for the general public
benefit.
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some future
use and which is available for further appropriation or expenditure.
USER CHARGE. A charged levied against users of a service or purchasers of a product of an
enterprise or internal service funds.
WORKLOAD. Workload data answers the question about how much service is being provided, as
well as how output is meeting service demand. Workload data is also the basis, along with total
expenditures, for unit cost or productivity indicators.
205
(Page Left Blank Intentionally)
206
City of Fayetteville, Arkansas
Index
Acronyms.......................... ........................................198-199
Administrative Procedures to Adjust the Approved Budget .........................7-8
Airport Fund: Activity Expenditure Summary......................................127
Airport Fund: Fund Description..............................................123-124
Airport Fund: Operating Budget..............................................125-126
Budget Executive Summary ....................................................III-XII
BudgetFlowchart..................................................................3
Budget organizational Structure................................................9-10
Budget Process..................................................................1-2
Budget Resolution..............................................................XIII
capital Budget (2012) .......................................................175-186
Capital Improvement Policy........................................................6
Capital Improvements Program Directional Information ........................168-170
Capital Improvements Program Introduction...................................165-167
Capital Projects Comprehensive Detail (2012) ................................172-174
Capital Projects Summary (2012) .................................................171
chart of Fund Types - Governmental...............................................13
Chart of Fund Types - Proprietary & Fiduciary....................................14
Community Development Block Grant Fund: Activity Expenditure Summary.............51
Community Development Block Grant Fund: Fund Description :........................49
Community Development Block Grant Fund: Fund Summary .............................50
Consolidated Fund - Department - Program Structure...............................11
DebtPolicy.......................................................................5
DebtPosition...................................................................187
Debt Service Payment Schedule...................................................191
Debt to Maturity schedule .......................................................193
Description of outstanding Bonds............................................188-189
Drug Law Enforcement Fund: Activity Expenditure Summary ..........................75
Drug Law Enforcement Fund: Fund Description......................................73
Drug Law Enforcement Fund: Fund Summary..........................................74
EDI Attainable Housing Grant Fund: Activity Expenditure Summary ..................55
EDI Attainable Housing Grant Fund: Fund Description..............................53
EDI Attainable Housing Grant Fund: Fund summary..................................54
Energy Block Grant Fund: Activity Expenditure Summary ............................63
Energy Block Grant Fund: Fund Description........................................61
Energy Block Grant Fund: Fund Summary............................................62
Expenditure Policy.......................................................... .4-5
Financial Reporting Policy........................................................6
Fire Bond Fund: Activity Expenditure Summary.....................................79
Fire Bond Fund: Fund Description.................................................77
Fire Bond Fund: Fund Summary.....................................................78
Fire Pension Fund: Activity Expenditure Summary.................................139
Fire Pension Fund: Fund Description.............................................137
Fire Pension Fund: operating Budget.............................................138
Frozen Positions by Activity & Division.....................................163-164
General Fund: Activity Expenditure summary....................................27-38
General Fund: Fund Description................................................17-25
General Fund: Fund summary.......................................................26
Glossary....................................................................200-205
Impact Fee Fund: Activity Expenditure Summary....................................71
Impact Fee Fund: Fund Description................................................69
Impact Fee Fund: Fund summary....................................................70
207
City of Fayetteville, Arkansas
Index
Investment and cash Management Policy...........................................5-6
Legal Debt Margin computation ...................................................192
List of Elected officials, Administrative officials, & Management staff......... 196
Multi -Year Comparison - Adopted Budget Expenditures..............................16
organizational chart.............................................................195
outside Agency Funding ..........................................................197
Parking Fund: Activity Expenditure Summary.......................................47
Parking Fund: Fund Description...................................................45
Parking Fund: Fund summary.......................................................46
Parks Development Fund: Activity Expenditure Summary .............................67
Parks Development Fund: Fund Description.........................................65
Parks Development Fund: Fund summary.............................................66
Personnel by Activity & Division - Summary..................................149-150
Personnel by Activity & Division (Detail)...................................151-162
Personnel History (2002 -2012) ...................................................147
Personnel Summary by Activity & Fund............................................148
Personnel Summary Full Time Equivalent Basis....................................145
Personnel variation summary .....................................................146
r'olice Pension Fund: Activity Expenditure Summary...............................135
Police Pension Fund: Fund Description ...........................................133
Police Pension Fund: Operating Budget...........................................134
Replacement & Disaster Recovery Fund: Activity Expenditure summary...............91
Replacement & Disaster Recovery Fund: Fund Description ...........................89
Replacement & Disaster Recovery Fund: Fund summary...............................90
ReservePolicy....................................................................5
RevenuePolicy.............................................................. ....4
sales Tax Capital Improvements Fund: Activity Expenditure Summary ................95
sales Tax Capital Improvements Fund: Capital Budget...........................96-97
sales Tax capital Improvements Fund: Fund Description ............................93
sales Tax Capital Improvements Fund: Fund Summary................................94
sales Tax Construction Bond. Fund: Activity Expenditure summary..................105
sales Tax Construction Bond Fund: Fund Description..............................103
sales Tax Construction Bond Fund: Fund summary..................................104
schedule of Bonds outstanding ...................................................190
Shop Fund: Activity Expenditure Summary.........................................144
Shop Fund: Fund Description .....................................................141
Shop Fund: Operating Budget.................................................142-143
Solid waste Fund: Activity Expenditure Summary..............................121-122
Solid waste Fund: Fund Description..........................................117-118
solid waste Fund: Operating Budget..........................................119-120
Sources and uses of Funds........................................................15
special State Grants Fund: Activity Expenditure Summary ..........................59
Special State Grants Fund: Fund Description......................................57
Special State Grants Fund: Fund Summary..........................................58
Street Fund: Activity Expenditure Summary.....................................42-43
Street Fund: Fund Description.................................................39-40
Street Fund: Fund Summary........................................................41
TIF Bond Fund: Activity Expenditure Summary......................................83
TIF Bond Fund: Fund Description..................................................81
TIF Bond Fund: Fund summary......................................................82
208
City of Fayetteville, Arkansas
Index
Town Center and Parking Facility Fund:
Activity Expenditure summary.............131
Town Center and Parking Facility Fund:
Fund Description .........................129
Town Center and Parking Facility Fund:
Operating Budget .........................130
Transmittal Memo from the Mayor to Council.....................................i-II
wastewater Improvements Sales Tax Bond
Fund: Activity Expenditure Summary........87
wastewater Improvements Sales Tax Bond
Fund: Fund Description ....................85
wastewater Improvements Sales Tax Bond
Fund: Fund summary ........................86
Wastewater System Improvements Project
Fund: Activity Expenditure Summary .......101
Wastewater System Improvements Project
Fund: Fund Description ....................99
Wastewater System Improvements Project
Fund: Fund Summary .......................100
water & Sewer Fund: Activity Expenditure Summary............................112-115
Water & Sewer Fund: Fund Description........................................107-109
water & Sewer Fund: Operating Budget........................................110-111
209
(Page Left Blank Intentional
210
(adQcI I cJ _4iL,c(c& ('
'4
2012 Budget Summary
November 8, 2011
1
Total Fund Budget Overview
Chart of Governmental Fund Types
City Fund Structure
I Governmental I
General Fund
Special Revenue Funds
Debt Service Funds
Capital Projects Funds
General
Street
1 —Fire Bond
Replacement & Disaster Recovery
Parking
HTIF Bond
Sales Tax Capital Improvements
— Parks Development
I Wastewater
Wastewater System Improvements
Impact Fee
—Improvements Sales Tax
Sales Tax Construction Bond
Energy Block Grant
Bond
—Community Development
EDI Attainable Housing Grant
—Drug Law Enforcement
Special State Grants
Chart of Proprietary and Fiduciary Fund Types
ICity Fund Structure
I Enterprise Funds
Water & Sewer
Solid Waste
Airport
—Town Center
Proprietary Funds
Internal Service Funds
Shop
Trust Funds
Police Pension
Fire Pension
Fiduciary Funds
Agency Funds
--Retumed Check
Payroll
3
Summary Fund Totals as Percent of Total Budget
Fund Totals as a Percent of Budget
Adopted 2011 Proposed 2012
Funding Sources
General $
33,885,500
28.6% $
34,139,200
28.1%
Water & Sewer
30,901,000
26.1%
30,908,000
25.6%
Sales Tax Bond
15,373,700
13.0%
16,372,400
13.5%
Solid Waste
9,208,300
7.8%
9,950,100
8.2%
Shop
7,239,900
6.1%
8,231 ,500
6.8%
Sales Tax Capital Improvements
6,390,000
5.4%
6,702,600
5.5%
Street
4,390,000
3.7%
4,706,600
3.9%
Parks Development
2,424,600
2.0%
2,358,000
1.9%
Police Pension
1,692,800
1.4%
1,633,000
1.3%
Fire Pension
1,480,400
1.2%
1,470,000
1.2%
Parking
1,065,100
0.9%
1,101 ,800
0.9%
Impact Fee
1,260,000
1.1%
921,000
0.8%
Airport
770,800
0.6%
768,000
0.6%
Town Center
702,700
0.6%
695,200
0.6%
Community Development Block Grant
695,800
0.6%
589,000
0.5%
Drug Law Enforcement
494,000
0.4%
544,000
0.4%
TIF Bond
63,700
0.1%
100,000
0.1%
Wastewater System Improvements Project
0
0.0%
97,600
0.1%
Fire Bond
424,800
0.4%
0
0.0%
Replacement & Disaster Recovery
45,100
0.0%
41,000
0.0%
Sales Tax Construction Bond
6,000
0.0%
2,000
0.0%
$
118,514,200
100.0% $
121,331 ,000
100.0%
Percentage Increase 2012 over 2011
is $2,816,800 or 2.3%
4
Summary of Fund Expenditures (In Dollars)
201 2
Adopted
Proposed
Change In
% of Total
2011
2012
Dollars
Budget
Category:
Personnel Services
$ 42,092,155
$ 42,466,864
$ 374,709
35.5%
Materials & Supplies
4,527,208
4,234,456
(292,752)
3.8%
Services & Charges
16,052,793
16,090,288
37,495
13.5%
Maintenance
3,975,581
4,508,422
532,841
3.4%
Fuel
2,946,398
3,460,493
514,095
2.5%
Internal Charges
3,944,052
4,354,031
409,979
3.3%
Purchased Wafer
6,500,000
6,500,000
0
5.5%
WWTP Operations
7,712,706
7,799,391
86,685
6.5%
Total Operating Expenses
87,750,893
89,413,945
1,663,052
74.0%
Transfers Out
1,233,000
330,600
(902,400)
1.0%
Debt Service
18,732,207
20,104,105
1,371,898
15.8%
Capital
10,798,100
11,482,350
684,250
9.1%
Total Expenses
$ 118,514,200
$ 121,331,000
$ 2,816,800
100.0%
Operating Increase is $1,663,052 or 1.9%
Transfers Out, Capital, and Debt Service Increase is $1,153,748 or 3.7%
Total Increase is $2,816,800 or 2.3%
5
2012 General Fund Summary
2012 General Fund Proposed Budget - Revenue Highlights
Actual
Estimated
Budgeted
Change Between 2010/2011
Revenue Source
2010
2011
2012
Amount
%
Sales Tax Revenue
$ 19,910, 291 $
20,549, 000 $
20,549,000
$ -
0.0%
Property Tax Revenue
1,631, 854
1,488, 000
1,523,000
35,000
2.4%
Franchise Fees
4,904,603
4,874,400
4,880,100
5,700
0.1%
Building Permits
479,286
533,000
479,400
(53,600)
-10.1%
All Other Revenue
6,831,867
7,114,500
6,147,400
(967,100)
-13.6%
Investment Earnings
130,534
61,900
62,300
400
0.6%
$ 33,888,435 $
34,620, 800 $
33,641,200
$ (979, 600)
-2.8%
Sales Tax for 2012 is approximately 3.2% over 2010 actual revenue and flat over 2011
estimated collections.
Property Tax for 2012 is projected to be up 2.4% compared to the estimated 2011
collections. This estimate is based on assessed value.
Franchise fees are projected to be relativity flat compared to the 2011 estimate.
Building permits are projected to be lower compared to the 2011 estimate.
Investment Earnings are projected to be relativity flat compared to the 2011 estimate.
All other revenue for is projected to be lower compared to 2011 estimated revenue.
All other revenue includes Federal and State grants and related funding.
7
2012 Proposed General Fund Expenditure Budget:
(Changes Between Adopted 2011 and Proposed 2012)
2011 General Fund Adopted Expense Budget:
Additions
$ 33,885,500
LOFPI Police Pension
52,589
LOFPI Fire Pension
52,570
Health Insurance (Rate Increase)
21,871
Fuel
51,550
Motorpool Charges
54,614
Election Cost (General Election)
30,000
Police Jail Contract
10,500
Utilities
14,400
Other
12,613
Software Maintenance
59,807
360,514
Reductions:
Personnel Turnover& Other
(7,182)
Insurance - Personal Liability/ Vehicles
(17,480)
Radio Maintenance
(82,152)
(106,814)
$ 34,139,200
2012 Proposed General Fund Expenditure Budget:
(Changes Between Adopted 2009 and Proposed 2012)
2009 General Fund Adopted Expense Budget:
$ 35,801,900
Additions:
SalariesNVages & Pension (including LOFPI)
475,083
Health Insurance (Rate Increase)
157,755
Unemployment Insurance
80,000
Software Maintenance
97,143
Election Cost
45,000
Police Jail Contract
10,500
Utilities
14,400
Bad Debt Expense
10,000
889,881
Reductions:
2010 Budgeted Positions Held in 2011 & Frozen Positions
$ (1,058,971)
Salary Contingency (Wage Increases for 2010)
(325,398)
Fire/Police Overtime
(225,000)
Parking Enforcement Program (Shifted to Parking Fund)
(201,948)
Contract Services & Lease Expense
(112,176)
Fuel
(45,039)
Radio Maintenance
(82,152)
Washington, D.C. Lobbyist
(85,000)
Increase Cost Allocations
(70,000)
Vehicle Replacement Charges & General Motorpool Charges
(13,000)
Public Notification & Uniforms/Equipment
(51,910)
Planning Commissioners Salaries
(43,596)
Publications/Dues & Travel & Training & Radio Maintenance
(26,315)
Pension Administration Fee & Long Term Disability and Life Insurance
(34,082)
Other
(177,994)
(2,552,581)
2012 Proposed Budget General Fund
$ 34,139,200
9
2012 Proposed General Fund Shortfall
2012 General Fund Proposed Revenue Budget:
$ 33,641,200
2012 General Fund Proposed Expense Budget:
2012 Short Fall
$ 34,139,200
$ (498,000)
10
General Fund
Unobligated Fund Balance Analysis
Estimated 12/31/201 1
Fund Balance 01/01/2011 $ 10,100,000
Increase in Reserves Due to 2011 Operations 1,100,000
Required Reserve (60 Days of Operations) (5,650,000)
2012 Use of Reserves (498,000)
Estimated Available Reserve as of 12/30/2012 $ 5,052,000
11
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/15/2011
City Council Meeting Date
Agenda Items Only
Kevin Springer Budget & Research Finance & Internal Services
Submitted By Division Department
N/A $ -
Cost of this request Category / Project Budget Program Category / Project Name
Account Number Funds Used to Date Program / Project Category Name
Project Number
Budgeted Item
Remaining Balance
Budget Adjustment Attached
c 0. _
Date
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Lo 27.11 Original Contract Number:
Date
`Pal Cx •6's , 16.212a1I
Finance and Internal Services Director Date
Chief of St Date
Ma or Date
Received in CI�vJ-27-1 1 P01 :07 RCVD
Clerk's Office
r�xrEa
Received in
Mayor's Office
Revised January 15, 2009
1thkd &c U. fall CCrnlq adWpUv 150I( ce
Zye .vineKANSAS
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
FROM: Paul A. Becker, Finance Director
Kevin Springer, Budget Director
DATE: November 8, 2011
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET& RESEARCH DIVISION
113 West Mountain • Fayetteville, AR 72701
P (479) 575-8347
SUBJECT: Proposed 2012 Annual Budget & Work Program
Recommendation:
Consider the Proposed 2012 Annual Budget & Work Program for adoption by the
December 6, 2011 City Council meeting.
Discussion:
The Proposed 2012 Annual Budget & Work Program will be distributed to City Council on
Tuesday, November 8, 2011. Listed below is a schedule of hearing dates for the
Proposed 2012 Annual Budget & Work Program.
Tuesday, November 8, 2011 City Council Agenda Meeting, Room 326
Tuesday, November 15, 2011 City Council Meeting, Room 219
Saturday, November 19, 2011 Budget Discussion Meeting, Room 326
Tuesday, November 29, 2011 City Council Agenda Meeting, Room 326
Tuesday, December 6, 2011 City Council Meeting, Room 219
Additional meetings to be scheduled if needed.
If you have any questions concerning the Proposed 2012 Annual Budget & Work
Program, please feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer
at 575-8226. Thank you for your attention to this matter.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2012. ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2012 Annual Budget and Work Program. A copy of the Budget, marked Exhibit "A", is attached
hereto and made a part hereof.
PASSED and APPROVED this 15th day of November, 2011.
APPROVED:
By:
ATTEST:
I�
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer