HomeMy WebLinkAbout210-11 RESOLUTIONRESOLUTION NO. 210-11
A RESOLUTION TO APPROVE THE ATTACHED BUDGET ADJUSTMENT
TO REIMBURSE CITY DIVISIONS FOR EXPENDITURES CAUSED BY
THE SPRING FLOOD AND REIMBURSED BY FEMA AND/OR THE STATE
OF ARKANSAS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment to reimburse city divisions for expenditures caused by the spring
flood and reimbursed by FEMA and/or the State of Arkansas.
PASSED and APPROVED this 6th day of December, 2011.
APPROVED:
B
ATTEST:
By: ‘11:0,--)15Yanb,&_,
LISA BRANSON, Deputy City Clerk
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Paul A. Becker
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/6/2011
City Council Meeting Date
Agenda Items Only
Finance
Division
Action Required:
Finance & Internal Services
Department
This is an appropriation request to restore various operating budgets for expenses incurred during the spring 2011 floods and to
make available operating budgets for expenses to be incurred to make repairs related to the spring 2011 floods. Amounts to be
appropriated have been 75% reimbursed by FEMA. The State's portion is 12.5% of the cost, which will be reimbursed after all
federal funds are received. The City portion is 12.5% of the cost. The request is to approve the attached budget adjustments as
identified on the transfer form in the total amount of $26,913.
26, 913.00
Cost of this request
Account Number
Project Number
Budgeted Item
Category / Project Budget
$
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
Budget Adjustment Attached
X
Department Director r Date
Previous Ordinance or Resolution # 104-11
Original Contract Date:
if 24 264 Original Contract Number:
City iey \ Date
ck.
Finance and Internal Services Director
11-1$"tel!
Date
Date
Date
Received in City
Clerk's Office 1 1-1 3- 1 1 P12:24 I N
Comments:
Revised January 15, 2009
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THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and the Fayetteville City Council
From: Paul A. Becker, Finance and Internal Services Director
Date: November 18, 2011
Subject: Resolution by the City of Fayetteville to approve budget adjustments to restore and
make available operating budgets for expenses associated with the spring 2011 floods
RECOMMENDATION:
Staff recommends approval of a resolution requesting the attached budget adjustments.
DISCUSSION:
Powerful damaging floods and severe weather struck the City of Fayetteville during April and May,
2011. The incident was declared a national disaster by the President. Since the declaration, the City has
been working with FEMA to obtain partial reimbursement of the costs incurred to respond to the event
and to perform permanent repairs to infrastructure damaged by the event. FEMA will reimburse the
City 75% of eligible costs. The State of Arkansas will reimburse the City 12.5% of eligible costs. The
City's portion is also 12.5%. To date, the City has received approximately $118,000 of the
reimbursement from FEMA. The total eligible cost reimbursement from FEMA and the state is
expected to be approximately $653,000.
At this time, it is necessary to restore certain operating budgets and to make available funding for certain
needed permanent repairs.
BUDGET IMPACT:
The impact of this resolution is to transfer $26,913 from the Emergency and Disaster Replacement Fund
to the following operating funds:
Airport Fund
Street Fund
$15,857 (Airport wildlife fence repair, Airport access road repair, and Air
Museum roof repair)
$11,056 (Judge Cummings Road repair)
RESOLUTION NO.
A RESOLUTION TO APPROVE THE ATTACHED BUDGET ADJUSTMENT
TO REIMBURSE CITY DIVISIONS FOR EXPENDITURES CAUSED BY
THE SPRING FLOOD AND REIMBURSED BY FEMA AND/OR THE STATE
OF ARKANSAS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves the attached budget adjustment to reimburse city divisions for expenditures caused by
the spring flood and reimbursed by FEMA and/or the State of Arkansas.
PASSED and APPROVED this 6th day of December, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 104-11
A RESOLUTION AUTHORIZING APPLICATION FOR AND ACCEPTANCE
OF A FEDERAL DISASTER GRANT FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) RELATED TO SPRING 2011 FLOOD
DAMAGE, AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $1,000,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the application for and acceptance of a federal disaster grant from the Federal Emergency
Management Agency (FEMA) related to Spring 2011 flood damage.
Section 2. That the City Council of the City of Fayetteville, Arkansas approves a budget
adjustment, a copy of which is attached as Exhibit "A", in the amount of $1,000,000.00.
PASSED and APPROVED this 21st day of June, 2011.
APPROVED:
By:
ATTEST:
By:
SO DRA E. SMITH, City Clerk/ reasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0425
Budget Year
2011
Division: Citywide
Department: Citywide
Request Date
12/6/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
To reimburse divisions for completed 2011 FEMA flood projects.
Division Head
BGdget Director
`f () P�
Department Director
Date
/j4-1°1/
Date
11-i8-20,1
Date
Posis. 6la ,g 26,,
Finance Director Date
hof ' Staff
Mayor
/1-)i/1
Date
/ JJs
1. to
Prepared By: BARBARA FELL
Reference:
bfell
Budget & Research Use Only
Type: A B C
General Ledger Date
Posted to General Ledger
Checked / Verified
E P
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 26,913 26,913
Account Name
Construction materials
Hot mix, asphalt, gravel
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
2100.4120.5216.00 5,087 11020 . 2100
2100.4120.5215.00 5,969 11020 . 2100
Trans from Replacement
Building & grounds maint
2100.0910.6602.27 11,056 11020. 2100
5550.3940.5400.00 11,380 11020 . 5550
Air Museum expense
**ADD**Trans from Replacement
5550.3940.5338.00 4,477 11020 . 5550
5550.0955.6602.27 15,857 11020 . 5550
H:\Budget\Budget Adjustments\2011 Budget\Barbara\2011 FEMA Reimbursements 1 of 1