HomeMy WebLinkAbout196-11 RESOLUTIONRESOLUTION NO. 196-11
A RESOLUTION AWARDING BID #11-61 AND APPROVING A
CONTRACT WITH ASSOCIATED FIBERGLASS ENTERPRISE IN THE
AMOUNT OF $23,814.16 FOR THE PURCHASE OF A 6,000 GALLON
ALUM STORAGE TANK FOR THE NOLAND WASTEWATER
TREATMENT FACILITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-61 and approves a contract with Associated Fiberglass Enterprise in the amount of
$23,814.16 for the purchase of a 6,000 gallon alum storage tank for the Noland Wastewater
Treatment Facility.
PASSED and APPROVED this 15th day of November, 2011.
APPROVED:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
15 -Nov -11
City Council Meeting Date
Agenda Items Only
Water and Sewer
Division
Action Required:
Utilities
Department
Approval of the of the purchase of a 6,000 gallon Alum Storage Tank for the Noland Wastewater Treatment Facility
from Associated Fiberglass Enterprise for $23,814.16 in accordance with Bid 11-61.
23,814
Cost of this request
5400.5800.5801.00
Account Number
02069.1
Project Number
Budgeted Item
X
198,724
Category / Project Budget
WWTP Plant Pumps and Equipment
Program Category / Project Name
Wastewater Treatment
Funds Used to Date Program / Project Category Name
198,724 Water/Sewer
Remaining Balance Fund Name
Budget Adjustment Attached
Depart; t Dire
s//�
orney
ck _
Finance and Internal Services Director
Chief of Sta
(4 tJvfI I Previous Ordinance or Resolution #
Date
Original Contract Date:
/c 1/-1 ( Original Contract Number:
Date
Date
�[L- /—//
Date
Zrj-
Date
Received in City 10-21-1 1 A08:54 RCVD
Clerk's Office m /
Comments:
Revised January 15, 2009
antlevile
CITY COUNCIL AGENDA MEMO
MEETING DATE OF NOVEMBER 15, 2011
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
IDFayetteville Water and Sewer Co teFrom: David Jurgens, Utilities Director
e
Date: October 14, 2011
Subject: Approval of the purchase of a 6,000 gallon Alum Storage Tank from Associated Fiberglass Enterprise
for $ 23,814.16, Bid 11-61
RECOMMENDATION
Staff recommends approval of the of the purchase of a 6,000 gallon Alum Storage Tank for the Noland
Wastewater Treatment Facility from Associated Fiberglass Enterprise for $ 23,814.16 in accordance with Bid
11-61.
BACKGROUND
The existing 12,000 gallon Alum Storage Tank has was bought in 1988 during the first major upgrade of the
Paul R. Noland Wastewater Treatment Plant. This tank is badly deteriorated, and has exceeded its 20 year life
expectancy. The Wastewater Treatment Plant occasionally uses Alum (Aluminum Sulfate) as a coagulant to aid
in phosphorus and total suspended solids removal. Effective process control has minimized the need of Alum
addition significantly in the past twenty year. However, alum use is sometimes required, especially during high
flow events. In consideration of current and future needs, including allowing for potential long-term permit
limit changes; staff believes we can use the smaller 6,000 gallon tank to replace the existing 12,000 gallon tank.
This smaller tank costs less and occupies a smaller footprint than the 12,000 gallon tank it replaces.
DISCUSSION
The City received two bids on October 12, 2011. Associated Fiberglass Enterprise submitted the lowest bid,
and meets the minimum specification requirements. City and CH2M Hill crews will install the replacement
tank when it arrives.
BUDGET IMPACT
Funds for the purchase of the Alum Storage Tank are available in the Wastewater Treatment Plant — Plant
Pumps and Equipment project.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
Alum Tank CC Memo 14Octl 1
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-61 AND APPROVING A
CONTRACT WITH ASSOCIATED FIBERGLASS ENTERPRISE IN THE
AMOUNT OF $23,814.16 FOR THE PURCHASE OF A 6,000 GALLON
ALUM STORAGE TANK FOR THE NOLAND WASTEWATER
TREATMENT FACILITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-61 and approves a contract with Associated Fiberglass Enterprise in the amount of
$23,814.16 for the purchase of a 6,000 gallon alum storage tank for the Noland Wastewater
Treatment Facility.
PASSED and APPROVED this 15th day of November, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye eville
Bid 11-61, Alum Storage Tank
BID: 11-61
DATE: 10/12/11
TIME: 2:00 PM
CITY OF FAYETTEVILLE
BIDDER TOTAL COST
1 Associated Fiberglass Enterprises
$21,797.86
2 Strand Composite Engineering & Construction, LLC
$25,945.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
P. VICE, PURCH MGR
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WITNESSMth /D DA/02,0 l
�pected Delivery Date:
10 weeks after the PO issuance date
Quotes Attached
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Account Numbers
5400.5800.5801.00
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2411 Weaver Street
Extended Cost
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Budget Manager:
Finance & Internal Services Director:
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Utilities Manager:
Dispatch Manager:
Revised 1/2/2008
City
Division — Room 306
of Fayetteville, Arkansas
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8220
ARKANSAS TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: BID 11-61, Alum Storage Tank
DEADLINE: Wednesday, October 12, 2011 before 2:00 PM, Local Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPB, aforen aQci.fayetteville.ar.us, 479.575.8220
DATE OF ISSUE AND ADVERTISEMENT: Thursday, September 22, 2011
INVITATION TO BID
Bid 11-61, Alum Storage Tank
No late bids shall be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 11-61, Alum
Storage Tank" with the name and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of
this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City
Purchasing Manager.
Name of Firm: Assoc, , i V, gE2L LASS
E.P4-re_ia-Pfe-,&ts
Contact Person: ( a'. a- SkreG ',-
Title: Prc Je { {Y\..rte-y
E -Mail: dau; c e oRe.ke xcs . cin‘ Phone: 8i1- Baa- CQ`1 g cp
Business Address: 2t -11i kOe_oAic,- S --
City: U3 or
Signature:
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 1 of 14
16111
State: T Y Zip:
Date: io/
,1 111
City of Fayetteville
Bid 11-61, Alum Storage Tank
Bid Form
DATE REQUIRED AS A COMPLETE UNIT: 120 calendar days from Date of Order
*GUARANTEED DELIVERY DATE: 8 - IO
t.,) cc Es S « receie4
ex Po & RfIe- ../eQSraw;.��5
F.O.B. Noland Wastewater Treatment Plant, 1400 N. Fox Hunter Road, Fayetteville, AR 72701
ITEM: DESCRIPTION: QUANTITY: *PRICE EACH: **TOTAL PRICE
1. Purchase of one (1) FRP straight shell, vertical
tank, flat bottom, domed top, double wall,
vertical vessel as specified.
1
$ 2115`1, Sto $ Z1 , 19.1. Bto
** Price bid shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and
services presented. Sales tax is not to be included in the bid price. Applicable Arkansas sales tax laws will apply
when necessary but will not be considered in award of this project.
Please Specify for Unit(s) Bid:
*MANUFACTURER: A5soc-wo-ts, FA, z rs\<ss MODEL:
NfA
TOTAL BID PRICE: $ "Z1.1°t1.
Bids must be submitted on this bid form in its entirety AND accompanied by descriptive
literature on the products being bid.
THIS FORM CONTINUES ON THE NEXT PAGE.. .
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 2 of 14
EXECUTION OF BID -
Bidders are requested to indicate by check mark or "Yes/No" on each tine of the Technical
Specifications the compliance of the item bid. Actual specification of any deficient item must be noted
on the bid sheet or separate attachment. If specifications of item bid differ from provided literature,
deviation must be documented and certified by the manufacturer as a regular production option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including
specifications, terms, standard conditions, and any pertinent information regarding the articles
being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these
requirements as specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery,
documentation and support as specified herein.
4. The City of Fayetteville reserves the right to award the bid in its whole, by line item, or all
rejection.
Unsigned bids wilt be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM: Assoc,aTED F.gE c..1 ss EA-lc.r pr; sc.s
Purchase Order/Payments shall be issued to this name
*BUSINESS ADDRESS: 2411 r S}
*CITY: Pot -A- kDec L
*PHONE: 531.1 — S 38 - te'i ne
*STATE: 7 X *ZIP: —] le ' l'1
*E-MAIL: aavyd cc�c��exc,S. C o�
FAX: 81'1- `6 37S — S
*BY: (PRINTED NAME) Dov`\ cl SA -rte. -kr
*AUTHORIZED SIGNATURE:
*TITLE: rr(No (1-y,
Acknowledge Addendums:
Addendum No. i Dated: `! / o /i% Acknowledged by: S\?'
Addendum No. Dated: Acknowledged by:
Addendum No. Dated: Acknowledged by:
Addendum No. Dated: Acknowledged by:
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 3 of 14
City of Fayetteville
Bid 11-61, Alum Storage Tank
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids will be reviewed following the stated deadline, as shown on the cover sheet of this document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division.
c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing
Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and Bid,
RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in
shipping containers or boxes.
d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at
479.575.8220 to ensure correct receipt of bidding documents prior to opening time and date listed don the
bid form.
e. Bidders must have experience in providing products and/or services of the same or similar nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its
response to the bid. Failure to do so may lead the City to declare any such term non-negotiable.
Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for
award.
9.
Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be
received before 2:00:00 as shown by the atomic clock located in the Purchasing Division Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All
questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the
Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification
to the requirements of the bid. AD such addenda shall become part of the contract documents. The City will not be
responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the
contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this
project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification
as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing
Division. The City of Fayetteville reserves the right to accept or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the
City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the
invitation to bid or in bids submitted.
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 4 of 14
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information,
or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in connection
therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other
effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or
indirect, which would conflict in any manner with the performance or services required hereunder, as
provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract With The
City" which states the following:
i. An employee of the City shall be permitted to conduct business with the City, provided the
contract or job is for services, is submitted as a competitive bid, is approved by the City Council
following disclosure of the direct or indirect financial interest of the individual employee, and the
total sum payable under the contract does NOT exceed $500.00.
b. All bidders shall promptly notify Andrea Foren, City Purchasing Agent, in writing, of all potential conflicts
of interest for any prospective business association, interest, or other circumstance which may influence
or appear to influence the bidder's judgment or quality of services being provided. Such written
notification shall identify the prospective business association, interest or circumstance, the nature of
which the bidder may undertake and request an opinion to the City as to whether the association, interest
or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the
bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within
thirty days of receipt of notification.
7. WITHDRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized
representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the
Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
1. Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing
received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders
should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to opening
time and date listed.
9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with
all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent
contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business
Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and
construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their
contract to qualified small, minority and women business enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments,
municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein,
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 5 of 14
should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas
agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community
colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms
and conditions of the contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is
made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal
for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal
action."
12. RIGHT TO AUDIT, FOIA, AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to
purchases between the City and said vendor.
b. Freedom of Information Act: City contracts and documents prepared while performing City contractual
work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is
presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents
in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-
101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this
compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law
applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss,
damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed
trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof
covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City.
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the
subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to
submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call
479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing
translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the
City and that such practices will serve as a model for other public entities and private sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted
for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the
Purchasing Division of any company name change, which would cause invoicing to change from the name used at the
time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit
worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through
bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 6 of 14
agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually
performed by the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after
approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to
the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill
or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a
material breach of contract and shall be cause for immediate termination of the contract at the discretion
of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to
cancel and obtain from another source, any items and/or services which have not been delivered within
the period of time from the date of order as determined by the City of Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the
vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without
penalty or expense to the City
19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without
prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall
disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the
City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said
action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably
exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or
merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the
City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to
the bid, without exception shall constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop
during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently
contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of
multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for
proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the
bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is
responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly
prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either
an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall
prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification
and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but
not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain
goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 7 of 14
for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City
as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional
requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the
City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the
City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms,
conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces
where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is
not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the
original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such
response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's
response and presented in the form of an addendum to the original bid documents.
25. OTHER GENERAL CONDITIONS:
a) Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any
manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way
affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of
misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of
the contract. No representations shall be binding unless embodied in the contract.
b) Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products
and services presented. Sales tax is not to be included in the bid price. Applicable Arkansas sales tax laws
will apply when necessary but will not be considered in award of this project.
c) Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of
services to the City of Fayetteville.
d) Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on
behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder.
e) The City reserves the right to request any additional information it deems necessary from any or all bidders after
the submission deadline.
f) The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit
the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs
incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a
cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any
expense so incurred, regardless of whether or not the proposal is accepted.
g)
If products, components, or services other than those described in this bid document are proposed, the bidder
must include complete descriptive literature for each. All requests for additional information must be received
within five working days following the request.
h) NOTE: Any uncertainties shall be brought to the attention to Andrea Foren immediately via telephone
(479.575.8220) or e-mail (aforen ac ci.favetteville.ar.us ). It is the intent and goal of the City of Fayetteville
Purchasing Division to provide documents providing a clear and accurate understanding of the scope of
work to be completed and/or goods to be provided. We encourage all interested parties to ask questions
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 8 of 14
to enable all bidders to be on equal bidding terms.
i) Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Andrea
Foren, City of Fayetteville, Purchasing Agent via e-mail (aforenci.fayetteville.ar.us) or telephone
(479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request
for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms
via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed
until after a contract is in place.
i)
Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to
properly respond to this bid. The bid is designed to provide qualified Proposers with sufficient basic information to
submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a bid's
content or to exclude any relevant or essential data.
k) Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner
relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any
claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any
similar basis.
I) The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due
hereunder without written consent of City of Fayetteville. In case the successful bidder assigns alt or any part of any
monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially
to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the
successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or
materials supplied for the performance of the services called for in this contract.
m) The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the
contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The
successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal,
State, and municipal governments or authorities in any manner affecting those engaged or employed in providing
these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals
having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these
Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation,
order or decree, s/he shall herewith report the same in writing to City of Fayetteville.
26. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 9 of 14
City of Fayetteville
Bid 11-61, Alum Storage Tank
Technical Specifications
1-1. INTRODUCTION
This specification concerns a new FRP (fiberglass reinforced plastic) tank per the following specifications.
1-2. DEFINITIONS
Wherever used in this specification, the following terms shall be understood to have the following definitions:
a.) "Owner" shall mean the City of Fayetteville, Arkansas, or its authorized agent.
b.) "Supplier" shall mean the individual, partnership, or corporation, whose bid to supply the items and
work specified herein has been accepted by the Owner. "Supplier" shall also encompass any
employee, partner, consultant, or subcontractor, to the winning bidder.
c.) "Work" shall mean the furnishing of all necessary equipment, ancillary items, and services required
herein.
1-3 LOCATION or WORK and SERVICES
All work and services required under this specification shall occur at and be specifically designed for the Noland
WWTP owned by the City of Fayetteville, Arkansas, generally known as Paul R. Noland WWTP.
The physical address as well as the FOB:
Paul R. Noland WWTP
1400 N Fox Hunter Rd
Fayetteville, AR 72701
1-4. OWNERSHIP and DELIVERY of SUPPLIED MATERIALS
Materials and equipment supplied under this specification shall remain the property of the Bidder until delivery to
and accepted by the City of Fayetteville.
Deliveries for the contractor of all such material and equipment will only be accepted during normal business
hours between 7:30 AM and 4:30 PM local time.
1-5. TERMS and CONDITIONS
The Owner's standard purchasing terms and conditions shall apply to the Work specified herein.
1-6. SCOPE of WORK and SERVICES
Furnish one (1) FRP 10'-0" ID X 10'-6" Straight Shell, Vertical Tank, flat bottom, domed top, double Wall, vertical
vessel with the following appurtenances:
(2) 2" ID Flanged nozzles 50 PSI, ANSI 150# Drilling
(1) 3" ID Flanged nozzle 50 PSI, ANSI 150# Drilling
(1) 4" ID Flanged nozzle 50 PSI, ANSI 150# Drilling
(1) 4" ID Gooseneck Vent
(1) 24" Top Manway with hinged cover
(3) Galvanized Lifting Lugs
(4) Type I Galvanized Anchor Lugs
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 10 of 14
Materials of Construction:
Resin
Liner: Premium Isophtalic Polyester resin with a CO/NAP MEKP cure.
Structure: Premium lsophtalic Polyester resin with a CO/NAP MEKP cure.
Laminate
Inner Surface: 1 Layer of C -Veil
Interior Layer: 2 plies 1 1/2 oz per sq. ft chopped strand for a nominal corrosion liner thickness of 100
Mils.
Structural Wall:
Exterior:
Tank shell will be filament wound with 250 yield strand to specified thickness. Unidirectional
roving will be used to achieve designed axial strength as required. Top, bottom, fittings and
joints will be contact molded with alternating plies of 1 %2 oz. chopped strand and 24 oz. per sq.
yd. woven roving.
Protective White or Gray Gel/Surface coat with wax and UV Inhibitors.
Design Conditions:
Service: Aluminum Sulfate Solution
17 to 50% AL soluble salts
Temperature: Ambient
Specific Gravity: 1.2
Pressure: Atmospheric
Seismic: IBC 2006
Wind Load: 90 MPH
Capacity: Liquid 6,000 US gallons
As manufactured by Strand Composite Engineering & Construction, Inc. or equal.
1-7. Warranty:
Tank shall have a two (2) year manufacturer's warranty that cover all parts used in the manufacturing of tank. Warranty
date shall start upon the installation and acceptance of the tank by the City of Fayetteville.
1-8. Approval Requirements:
Contractor is to submit manufacture's drawings to the Owner for their approval before order is placed for the
manufacturing of tank.
1-9. Electrical:
The City will supply any electrical needs for the controls associated with the tank level monitoring or SCADA.
1-10. Erecting:
Bidder is to coordinate the delivery of the new tank with the City. The City will supply the crane to remove the tank from
the delivery vehicle and set in place on the tank base pad. City will coordinate with the Bidder to secure tank to base pad
per manufactures recommendations.
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 11 of 14
City of Fayetteville
Bid 11-61, Alum Storage Tank
Debarment Certification Form — THIS FORM SHALL BE SUBITTED WITH ALL BIDS
As A BIDDER on this project, you are required to provide debarment/suspension certification
indicating that you are in compliance with the below Federal Executive Order. Certification can be
done by completing and signing this form.
1. Debarment:
Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all
contractors receiving individual awards, using federal funds, and all sub -recipients certify that
the organization and its principals are not debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded by any Federal department or agency from doing
business with the Federal Government.
Your signature certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any federal department or agency.
Questions regarding this form should be directed to the City of Fayetteville Purchasing Division.
NAME: - Fw; S. 3\-cec_Ve'-
COMPANY: P Sso (2% c� R\o. ,sl cs›
PHYSICAL ADDRESS: 2.y\\ t.)Je-Gver-
MAILING ADDRESS:
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T X '1 Loi1-1
A rh
PHONE: 611 - B3 B - 61 )5 1Q
EMAIL: aooit @ eSe-e xc,5 , c ore.
FAX: S11 — g' S -0%9
SIGNATURE: �S"\cc..
DATE: 10 i I\ / 1►
NOTICE:
CAUSE: Debarment by an agency pursuant to FAR 9.406-2, GPO instructions 110.11A, or PS Publication 41, for one or more of
the following causes (a) conviction of or civil judgment for fraud violation of antitrust laws, embezzlement, theft, forgery,
bribery, false statements, or other offenses indicating a lack of business integrity; (b) violation of the terms of a Government
contract, such as a willful failure to perform in accordance with its terms or a history of failure to perform; or (c) any other
cause of a serious and compelling nature affecting responsibility. (See Code N- Debarment pursuant to FAR 9.406 2(b)(2)
Drug Free Workplace Act of 1988.)
TREATMENT: Contractors are excluded from receiving contracts, and agencies shall not solicit offers from, award contracts
to renew or otherwise extend the duration of current contracts, or consent to subcontracts with these contractors, unless the
City determines that there is a compelling reason for such action. Government prime contractors, when required by the terms
of their contract shall not enter into any subcontract equal to or in excess of $25,000 with a contractor that is debarred,
suspended, or proposed for debarment, unless there is a compelling reason to do so. Debarments are for a specified term as
determined by the debarring agency and as indicated in the listing.
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 12 of 14
City of Fayetteville
Bid 11-61, Alum Storage Tank
Statement of Disclosure — To Be Submitted With ALL Bids
This page does not count towards page limitations set forth in this request for proposal or bid.
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not
limited to, any relationship with any City of Fayetteville employee. Your response must disclose if a
known relationship exists between any principal or employee of your firm and any City of Fayetteville
employee or elected City of Fayetteville official.
If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to
disclose such a relationship may result in cancellation of a purchase and/or contract as a result of
your response. This form must be completed and returned in order for your bid/proposal to be eligible
for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES
TO YOUR FIRM:
1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain)
PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR
PROPOSAL:
1.) 1, as an officer of this organization, or per the attached letter of authorization, am duly authorized
to certify the information provided herein are accurate and true; and
2.) My organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination
requirements and conditions of employment.
6Iei 2;,S/(L//
Prin
Signature
Date
City of Fayetteville, AR
Bid 11-61, Alum Storage Tank
Page 13 of 14