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HomeMy WebLinkAbout195-11 RESOLUTIONRESOLUTION NO. 195-11 A RESOLUTION AWARDING BID #11-57 AND APPROVING A CONTRACT WITH DIAMOND INTERNATIONAL OF LOWELL IN THE AMOUNT OF $94,703.40 FOR THE PURCHASE OF ONE (1) 2012 INTERNATIONAL 7300 DIESEL TRUCK WITH BELLY PLOW AND DUMP BODY FOR THE USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-57 and approves a contract with Diamond International of Lowell in the amount of $94,703.40 for the purchase of one (1) 2012 International 7300 diesel truck with belly plow and dump body for use by the Transportation Division. PASSED and APPROVED this 15th day of November, 2011. APPROVED: B ATTEST: By: SON E. SMITH, City Clerk/Treasurer „4 1171'4',,,,„ .iv--.. °.°G\CY O,c°°.�� F-, :FAYETTEVILLE: ri-. ;€55" °15,KA 1\15Y:'/\), d®�/ ®° ° ° ° © ea ;,' 'i,/VGTON G`en`e �j,C91/1lllle City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 11/15/2011 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #11-57 to Diamond International of Lowell, AR in the amount of $94,703.40 for the purchase of one 2012 International 7300 diesel truck with belly plow and dump body. 94,703.00 Cost of this request 9700.1920.5802.00 Account Number 02079.2011 Project Number Budgeted Item x 247,000.00 Category / Project Budget Heavy Utility Vehicles Program Category / Project Name 104,011.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name 142,989.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached Finance and Internal Services Director /o_ 210 - Previous Ordinance or Resolution # Date Original Contract Date: /0— 2,6" % 1 Original Contract Number: Date I 0-26.2p`t Date It .� -// Date Wit ifi/ Da Received in City 10-25-1 1 A11:34 RCVD Clerk's Office Received in Mayor's Office • Comments: Revised January 15, 2009 a�F�fve leville ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: October 26, 2011 Subject: Purchase of one Flatbed Dump truck for Transportation PROPOSAL: That City Council approve the purchase of one 2012 International Flatbed Dump truck in the amount of $94,703.40 for use by Transportation Division. RECOMMENDATION: Bid 11-57 was opened Sep 23, 2011. Eight bids were received; a bid tab sheet is attached. The lowest bid from Republic Ford doesn't meet specs in several areas including: incorrect engine horsepower, incorrect tire size, no disc brakes as specified and numerous other items. The bid from Diamond International is the lowest bid that meets specs. I recommend acceptance of the bid from Diamond International in the amount of $94,703.40. This unit is a replacement of unit #59, a 1990 GMC Stakebed / Flatbed Dump truck that is well past its useful life and is no longer dependable for daily use. It was slated for replacement in 2011 due to age and poor condition. This purchase was approved by the Equipment Committee at the meeting on October 25, 2011. BUDGET IMPACT: Funds are available on both the capital and the operating sides. RESOLUTION NO. A RESOLUTION AWARDING BID #11-57 AND APPROVING A CONTRACT WITH DIAMOND INTERNATIONAL OF LOWELL IN THE AMOUNT OF $94,703.40 FOR THE PURCHASE OF ONE (1) 2012 INTERNATIONAL 7300 DIESEL TRUCK WITH BELLY PLOW AND DUMP BODY FOR THE USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-57 and approves a contract with Diamond International of Lowell in the amount of $94,703.40 for the purchase of one (1) 2012 International 7300 diesel truck with belly plow and dump body for use by the Transportation Division. PASSED and APPROVED this 15th day of November, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer levl1e Ta'aiyeAn KA N 5A5 Bid 11-57, Diesel Truck with Plow and Dump Bed BID: 11-57 DATE: 09!23111 TIME: 2:00 PM CITY OF FAYETTEVILLE 1 BIDDER _ Make & Mod 31 hassis Diamond International of Lowell International 2012 7300 SFA 4x2 (SA515) i. Make & Mod f Cab Henderson -Mark IV Dump Body, Hydraulic Hoist & Underbody Scraper U I t IaP, ,."14:. ES T. QUANTITY 1$ T ,- E BID OTALBAS • ` 94,703.40 2 MHC KenworthNolvo - Springdale Kenworth T370 Henderson- Mark IV Dump Body, Hyd Hoist & Underbody Scraper 1 $ 97,667.16 3 Peterbilt of Ft. Smith, LLC. Opt 1 Peterbilt 365 Henderson -Mark IV: Contractors body w/hoist, Model: 4 -UBS -10 Scraper 1 $ 132,118.00 4 Peterbilt of Ft. Smith, LLC. Opt. 2 Peterbilt 337 Henderson -Mark IV Contractors body w/holst. Model: H -UBS -10 Scraper 1 $ 106,929.00 5 Peterbilt of Ft. Smith, LLC. Opt. 3 Peterbilt 337 Henderson -Mark IV: Contractors body w/hoist, Model:H-UBS-10 Scraper 1 $ 114,739.00 6 Republic Ford Ford F750 TBEI Dump, Henke plow, certified power central hyd. 1 $ 92,014.10 7 Shipley Motor Equipment Company Nino Truck 268 Henderson -Hydraulic Hoist and Underbody Scraper 1 $ 95,919.00 8 Truck Centers of AR Freightliner M2-106 Henderson -Mark IV Dump, Hoist, Scraper 1 $ 95,244.00 CERTIFIED: "NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. Ufite P. VICE, PURCH MGR PVVITNES'S City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 10/26/2011 P.O Number: Expected Delivery Date: Vendor #: 14039 Vendor Name: DIAMOND INTERNATIONAL Mail Yes:_ No: X Address: Fob Point: Taxable Yes: No: Quotes Attached Yes: No: City: State: Zip Code: Ship to code: 50xt Divis nnHHe Appro a : Requester: BARBARA OLSEN Requesters Employee #: 1940 io ens n: Ext, 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2012 INTERNATIONAL 7300 TRUCK WITH BELLY 1 EA 94,703.40 $94,703.40 9700.1920.802.00 02079.2011 700767 PLOW AND HENDERSON-MARK IV DUMP BODY $0.00 PER BID 11-57. TO BE UNIT #767, FIXED $0.00 ASSET #700767 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $94,703.40 Total: $94,703.40 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: IT Manager: & Internal Services Director: Manager: Other: Revised 1/2/2008