HomeMy WebLinkAbout192-11 RESOLUTIONRESOLUTION NO. 192-11
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $596,957.75 RECOGNIZING REVENUE FROM THE
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
FOR WATER AND SEWER RELOCATIONS RELATED TO THE WIDENING
OF STATE HIGHWAY 265 (CROSSOVER ROAD) BETWEEN MISSION
BOULEVARD AND JOYCE BOULEVARD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $596,957.75,
recognizing revenue from the Arkansas State Highway and Transportation Department for water
and sewer relocations related to the widening of State Highway 265 (Crossover Road) between
Mission Boulevard and Joyce Boulevard.
PASSED and APPROVED this 1St day of November, 2011.
APPROVED: ATTEST:
By:(Q'l�o�i2.G...) d •
6144A:7,71/4-
SO DRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0425
Budget Year
2011
Division: Utilities Director
Department: Utilities Director
Request Date
10/11/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
To recognize cost share revenue from the Arkansas Highway and Transportation Department for estimated
engineering cost of $270,103.94 and estimated easement acquisition of $326,853.81. These costs are for water and
sewer relocations relating to the widening of Crossover Road (Highway 265) between Mission and Joyce Boulevard.
Divis •n Head
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Director
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Date
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Date
lZ6� (1
rector Date
Finan a Dir
Chief
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ctor Date
Account Name
/40
Date
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Date
Prepared By: Cheryl Partain
Reference:
cpartain
Budget & Research Use Only
Type: A B C D E
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial
Date
Initial
TOTAL BUDGET ADJUSTMENT 596,958 596,958
Professional services
Federal Grants -Capital
Increase / (Decrease)
Account Number Expense Revenue
5400.5600.5314.00 596,958
5400.0940.4309.00
596,958
Date
Project.Sub
Number
08072. 1101
08072 . 1101
W:\Utiities Project Management Team\Hwy 265 Water & Sewer Relocation Project\Easement and Engineering Revenue from AHTD Bal Of 1
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/1/2011
City Council Meeting Date
Agenda Items Only
Utilities
Division
Action Required:
Utilities
Department
Resolution approving a budget amendment recognizing cost share revenue from the Arkansas Highway and
Transportation Department for estimated engineering ($270,103.94) and easement acquisition ($326,853.81) costs
for water and sewer relocations relating to the widening of Crossover Road (Highway 265) between Mission and
Joyce Boulevard.
(596,957.75)
Cost of this request
5400-0940-4309.00
Account Number
08072-1101
Project Number
Budgeted Item
XX
$
5,698,349
Category / Project Budget
5,576,086
Funds Used to Date
122,263
Remaining Balance
Budget Adjustment Attached
1211111
Hwy 265 W -S Relocations
Program Category / Project Name
Water/Sewer Improvements
Program / Project Category Name
Water and Sewer
Fund Name
-Pc3
cz
Date
! (
Date
f6-I5-2DiI
Finance and Internal Services Director Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
212-10
12/7/2010
Received in City
10-13-11 P02: 03 RCVD
Clerk's Office
Comments:
Revised January 15, 2009
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CITY COUNCIL AGENDA MEMO
MEETING DATE OF NOVEMBER 1, 2011
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Water/Sewer Committee
Date: October 11, 2011
Subject: Crossover Road Water and Sewer Relocation AHTD Budget Amendment for Engineering and
Easements
RECOMMENDATION
City Administration recommends approval of a budget amendment recognizing cost share revenue from the
Arkansas Highway and Transportation Department for engineering and easement acquisition costs for water and
sewer relocations relating to the widening of Crossover Road (Highway 265) between Mission and Joyce
Boulevard.
BACKGROUND
The project involves two simultaneous and collocated functions, relocating water and sewer lines as required in
preparation for the widening of Crossover Road (Hwy 265) between Mission and Joyce, and installing a 36"
and 24" transmission main along Crossover to connect to the existing 24" main on Crossover at Mission and the
existing 36" main on Old Wire Road.
The original agreement with the AHTD was approved by the City Council December 7, 2010. In general, the
AHTD pays for relocating lines currently existing outside the existing ROW, and the City pays for lines that are
currently inside the ROW and any increases in capacity. The construction portion of the cost share was
recognized into the budget when the construction contract was awarded to Garrey Construction.
DISCUSSION
This budget amendment recognizes $596,957.75 (estimated within the agreement) from the AHTD to reimburse
the City for their share of engineering ($270,103.94) and easement acquisition ($326,853.81) expenses, and
allocates these funds to the project.
BUDGET IMPACT
The $596,957.75 will be allocated to the project budget.
Hwy 265 W -S Engr Easmnt BA CCMemo Octl1
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $596,957.75 RECOGNIZING REVENUE FROM THE
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
FOR WATER AND SEWER RELOCATIONS RELATED TO THE WIDENING
OF STATE HIGHWAY 265 (CROSSOVER ROAD) BETWEEN MISSION
BOULEVARD AND JOYCE BOULEVARD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $596,957.75,
recognizing revenue from the Arkansas State Highway and Transportation Department for water
and sewer relocations related to the widening of State Highway 265 (Crossover Road) between
Mission Boulevard and Joyce Boulevard.
PASSED and APPROVED this 1st day of November, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer