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HomeMy WebLinkAbout179-11 RESOLUTIONRESOLUTION NO. 179-11 A RESOLUTION AUTHORIZING PAYMENT OF $1,306,160.16 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT AS THE CITY'S PORTION OF CONSTRUCTION COSTS ASSOCIATED WITH THE WIDENING OF STATE HIGHWAY 265 (CROSSOVER ROAD) FROM MISSION BOULEVARD TO JOYCE STREET, AND APPROVING A $200,000.00 CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the payment of $1,306,160.16 to the Arkansas State Highway and Transportation Department as the City's portion of construction costs associated with the widening of State Highway 265 (Crossover Road) from Mission Boulevard to Joyce Street. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of $200,000.00. PASSED and APPROVED this 4th day of October, 2011. APPROVED: ATTEST: By: -)) SO RA E. SMITH, City Clerk/Treasurer ao(rdla_4- ctio)'///1 a Chris Brown Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 10/4/2011 City Council Meeting Date Agenda Items Only Engineering Division Action Required: Development Services Department A resolution approving a payment in the amount of $1,306,160.16 to the Arkansas State Highway & Transportation Department for the City's portion of the construction costs associated with widening Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street, and approving a $200,000 Contingency. 1,306,160.16 Cost of this request 4520.9540.5809.00 Account Number 06035.2000 Project Number Budgeted Item $ 2,665,000.00 Category/ Project Budget $ Transportation Bonds Program Category / Project Name Transportation Bonds Funds Used to Date Program / Project Category Name 2,665,000.00 Sales Tax Construction Remaining Balance Fund Name Budget Adjustment Attached Finance and Internal Services Director Date q -Z10 1r Date Date Chief of Date 7/0 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 09-25-'l 1 P02:23 RCVD Clerk's Office Comments: Revised January 15, 2009 SZtTille THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO Council Meeting of October 4, 2011 To: Mayor and City Council Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director ' From: Chris Brown, City Engineer Date: September 23, 2011 Subject: A resolution approving a payment in the amount of $1,306,1.60.16 to the Arkansas State Highway & Transportation Department for the City's portion of the construction costs associated with widening Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street, and approving a $200,000 Contingency. PROPOSAL: Arkansas Highway 265 is planned for widening and improvement by the Arkansas Highway and Transportation Department (AHTD). Planned improvements include widening to 4 lanes between Mission Boulevard and Joyce Boulevard, with a center tum lane between Mission Blvd. and Township Street, and a center median between Township and Joyce. On September 7, 2004, the City Council passed Resolution No. 137-04 that expressed "the intent of the Fayetteville City Council to participate with the Arkansas Highway and Transportation Department on Improvements to Highway 265 from Highway 45 to the Northern City Limits." Based on this resolution, the City of Fayetteville included $7.7M in the Transportation Bond Program for this cost share. On March 18, 2008, the City Council passed Resolution No. 71-08 that reaffirmed the City's commitment of $7.7M, and changed the original project limits of Highway 45 to the City limits to the reduced project limits of Highway 45 to Joyce Boulevard, Correspondence from the AHTD received at that time indicated that the Department was willing to pick up the entire cost of right of way and utilities, if the City would provide its commitment of up to $7.7 million for construction. In 2009, the City made a $5 million payment toward this obligation, leaving a maximum of $2.7 million additional due. On September 76 of this year, the Department received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. Since the City has agreed to pay 50% of this amount, or $6,306,160.16, and has previously paid $5 million, the current amount due is $1,306,160.16, as indicated in the attached letter from the AHTD. RECOMMENDATION: Staff recommends approval of a payment of $1,306,160.16 to the Arkansas State Highway & Transportation Department (AHTD) to widen Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street. THE CITY OF FAYETTEVILLE, ARKANSA BUDGET IMPACT: The City currently has $7.7M budgeted for this project through the Transportation Bond Program, of which $5 million has been paid to the AHTD. This payment will bring the total paid to $6,306,160.16. It should be noted that the AHTD has included an incentive for early completion, and will pay the contractor $10,000 per day for the number of days that the project is completed before the required date, up to a total of $400,000. The City will be responsible for paying 50% of any incentive paid, as well as 50% of Change Orders to the Contract. Therefore, approval of a $200,000 contingency amount to cover the cost of the City's share of potential incentive payments is also recommended Even with the contingency, staff expects the City to save in excess of $1 million compared to the budget on the project. RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF $1,306,160.16 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT AS THE CITY'S PORTION OF CONSTRUCTION COSTS ASSOCIATED WITH THE WIDENING OF STATE HIGHWAY 265 (CROSSOVER ROAD) FROM MISSION BOULEVARD TO JOYCE STREET, AND APPROVING A $200,000.00 CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the payment of $1,306,160.16 to the Arkansas State Highway and Transportation Department as the City's portion of construction costs associated with the widening of State Highway 265 (Crossover Road) from Mission Boulevard to Joyce Street. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of $200,000.00. PASSED and APPROVED this 4th day of October, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Scott E. Bennett Director Telephone (501) 569-2000 Voice/TTY 711 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 September 22, 2011 P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 www.arkansashighways.com Re: Job 040517 F.A.P. STP -9142(24) Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Washington County Dear Mayor Jordan: Nabholz Construction Corporation of Rogers submitted the low bid of $12,612,320.33 for the referenced project at the Department's September 7, 2011 letting. The Arkansas State Highway Commission has tentatively accepted Nabholz's proposal and will execute the contract upon receipt of the City's remaining funds. As previously agreed, the City is responsible for 50% of the construction cost of this project and has previously deposited $5,000,000.00. At this time, we request that you submit a check (made payable to the Arkansas State Highway and Transportation Department) in the amount of $1,306,160.16. The contract will not be executed, and construction cannot begin until your funds are received. Submittal of these funds to the Department will be considered as your concurrence in the award of this contract. Upon completion of the project, a statement will be prepared reflecting the final cost and respective matching shares. At that time, the City will be returned funds remaining or billed for additional funds required. We look forward to working with the City to complete the proposed improvements. Should you have any questions or comments, please advise. Sincerely, Frank Vozel Deputy Director and Chief Engineer c: Assistant Chief Engineer -Planning Programs and Contracts Fiscal Services (2) Planning and Research District 4 Job 040517 'C' File Chris Brown, P.E., Fayetteville City Engineer to Chris Brown Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Orly Engineering Division Action Required: Development Services Department Approval of a Change Order to reflect adjusted quantities in the Highway 265 Project 153,637.61 Cost of this request 4520.9540.5809.00 Account Number 06035.2000 Project Number 7,666,812.00 $ Category / Project Budget Transportation Bonds Program Category / Project Name 6,307,974.00 Transportation Bonds Funds Used to Date Program / Project Category Name 1,358,838.00 Sales Tax Construction Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached 1V Okk Department Di ectgw- Date City Attorney Finance and Internal Services Director LI-IL-�Z Date Date Date D to Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 04-15-12 A 1 1 :00 R C V D Clerk's Office 1 3' I Received in Mayor's Office Comments: Revised January 15, 200941C ve vile THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org MEMO To: Thru: From: Date: Mayor Lioneld Jordan Don Marr, Chief of Staff Jeremy Pate, Development Services Director g Chris Brown, City Engineer April 13, 2012 Subject: Approval of a Change Order to Increase the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $307,275.22. PROPOSAL: Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. On September 7th of last year, the AHTD received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. Since the City has agreed to pay 50% of this amount, a total of $6,306,160.16 has been paid to the AHTD. As part of the approval of the last payment, a project contingency was established by the City Council in the amount of $200,000 to cover the cost of any additional costs to the project. AHTD construction personnel have recently recalculated quantities for asphalt pavement based on field measurements, resulting in an increase in quantities from measurements taken from the plans. These additional quantities result in an increase in the contract price. RECOMMENDATION: Staff recommends approval of a Change Order in the amount of $307,275.22 to the Arkansas State Highway & Transportation Department (AHTD) contract with Nabholze Construction to widen Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street. BUDGET IMPACT: Payment for 50% of the cost of this Change Order will ultimately be required to be paid by the City. This payment will be required at the end of the contract; after all final costs are reconciled. $200,000 has been authorized for additional costs; after the City's share of this Change Order is subtracted, $46,362.39 will remain in contingency. ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Route & Section 265 / 2 Job No. 040517 FAP No. STP -9142(24) County Washington Change Order No. 6 Changes from Station 11+00 to Station 126+00 Description of Change: Add 2000 tons of ACHM Binder Course and 1600 tons of ACHM Surface Course and place as indicated on the enclosed schedule of work from Station 11+00 to Station 126+00 Reason for Change: Additional ACHM Binder Course is needed to perform the planned grade raise and additional ACHM Surface Course is needed for the planned leveling. Attachments: Revised Schedule of Work, Leveling Calculations SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SPSS406 Mineral Aggregate in ACHM Binder Course (1") Ton 74.33 870.96 64738.46 2770.96 2059.46 SPSS406 Asphalt Binder (PG70-22) in ACHM Binder Course {1"} Ton 130.23 45.84 5969.74 145.84 18 92.74 SPSS407 Mineral Aggregate in ACHM Surface Course (1/2") Ton 93.55 2718.57 254322.22 4227.37 395470.46 SPSS407 Asphalt Binder (PG76-22) in ACHM Surface Course (112") Ton 130.23 164.33 21400.70 255.53 33277.67 Recommended 41/ d District Engineer APPROVED MSF Construction Engineer Authorized $ 346431.12 Overrun $ 653706.34 $ 307275.22 Honorable Lion Mayor, City an etteville Requested 4/z3// Assistant Chief Engineer Resident Engineer Job No. 040517 Schedule of Work Surface Leveling 1804.53 N"' N T CD Cr r- CO "t. T T 155.32 227.91 325.49 M CO 110.33 1 331.07 N CO Tr Binder Grade Rais£ 499.78 401.55 0) oi coco T co) O co � 0 Nr 2876.12 Overall 03 CO IX co CO CJS N T 481 000 CO N N- CO 1010 0 Tr T T 219 502 N C9 Ce Right Lane 482 1330 CI C.0 Lo 111 320 1035 300 r - O 03 1270 CNI LC) i Left Lane I 289 r ..1-- 491 763 COCO CO r M CO CO f•-• O) T N N 'T0 1047 T N 426 Total Quantity 1804.53 CA O CO C3) O M 408.01 495.24 227.91 1494.62 h �fj 1 576.07 0) M CN M M Quantity (Tons) Right Lane 1145.29 291.20 272.00 N. N CO N M N 356.62 O c, T T N 1 CO N- 48.00 290.80 CO N "zi 3956.68 Left Lane 659.24 319.79 515.96 281.77 r- CO M L() T 138.62 114.83 712.87 C') CO CO ti N Cf) p0 N 189.58 3378.53 Total C9 Q) T T e-- T 3277 1286 T CO 1412 COT T 2959 1003 3026 CO N N Area (Sq. Yds.) Right Lane 4752 00 1174 f- CV T O) M ~ T _314 458 1228 13358 Left Lane 4559 L CLS 2102 739 1889 CO ti CO 1547 227 u0 1798 1 15865 Station o co ) cc 41+00 F53+00 57+00 o co 74+00 0 O 102+00 104+00 108+00 O O N T Station 11+00 1 38+00 41+00 53+00 0 0 I- 1. LC) 0 0 C+) co 0 + o co 0 o M CJS 0 N O 1 104+00 115+00 a N co CO t4 d RESOLUTION NO. 179-11 A RESOLUTION AUTHORIZING PAYMENT OF $1,306,160.16 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT AS THE CITY'S PORTION OF CONSTRUCTION COSTS ASSOCIATED WITH THE WIDENING OF STATE HIGHWAY 265 (CROSSOVER ROAD) FROM MISSION BOULEVARD TO JOYCE STREET, AND APPROVING A $200,000.00 CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the payment of $1,306,160.16 to the Arkansas State Highway and Transportation Department as the City's portion of construction costs associated with the widening of State Highway 265 (Crossover Road) from Mission Boulevard to Joyce Street. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of $200,000.00. PASSED and APPROVED this 4th day of October, 2011. APPROVED: By: • 1� ELD JO. • ► ,Mayor ATTEST: By:�Cu SO DRA E. SMITH, City Clerk/Treasurer ...................... {I{{Ill lTlf6f 1,.. .s -"i5, •bs Y op' •&la ?�••�• �- �U• , • FAYEUEV�LLE ',9{s°9'S'KANSP� J�,• � aowast 9/.117//i Chris Brown Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 10/4/2011 City Council Meeting Date Agenda Items Only Engineering Division Action Required: Development Services Department A resolution approving a payment in the amount of $1,306,160.16 to the Arkansas State Highway & Transportation Department for the City's portion of the construction costs associated with widening Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street, and approving a $200,000 Contingency. 1,306,160.16 Cost of this request 4520.9540.5809.00 Account Number 06035.2000 Project Number Budgeted Item 2,665,000.00 Category f Project Budget Transportation Bonds Program Category / Project Name Transportation Bonds Funds Used to Date Program 1 Project Category Name 2,665.000.00 Sales Tax Construction Remaining Balance Fund Name Budget Adjustment Attached r1 Finance and Internal Services Director Date Date Y/0 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received inCity 04-25-t 1 P02:23 RCVD Clerk's Office Comments: Revised January 15, 2009 va'F�`e..evrille THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO Council Meeting of October 4, 2011 To: Mayor and City Council Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City EngineePS Date: September 23, 2011 Subject: A resolution approving a payment in the amount of $1,306,160.16 to the Arkansas State Highway & Transportation Department for the City's portion of the construction costs associated with widening Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street, and approving a $200,000 Contingency. PROPOSAL: Arkansas Highway 265 is planned for widening and improvement by the Arkansas Highway and Transportation Department (AHTD). Planned improvements include widening to 4 lanes between Mission Boulevard and Joyce Boulevard, with a center turn lane between Mission Blvd. and Township Street, and a center median between Township and Joyce. On September 7, 2004, the City Council passed Resolution No. 137-04 that expressed "the intent of the Fayetteville City Council to participate with the Arkansas Highway and Transportation Department on Improvements to Highway 265 from Highway 45 to the Northern City Limits." Based on this resolution, the City of Fayetteville included $7.7M in the Transportation Bond Program for this cost share. On March 18, 2008, the City Council passed Resolution No. 71-08 that reaffirmed the City's commitment of $7.7M, and changed the original project limits of Highway 45 to the City limits to the reduced project limits of Highway 45 to Joyce Boulevard. Correspondence from the AHTD received at that time indicated that the Department was willing to pick up the entire cost of right of way and utilities, if the City would provide its commitment of up to $7.7 million for construction. In 2009, the City made a $5 million payment toward this obligation, leaving a maximum of $2.7 million additional due. On September 7`!' of this year, the Department received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. Since the City has agreed to pay 50% of this amount, or $6,306,160.16, and has previously paid $5 million, the current amount due is $1,306,160.16, as indicated in the attached letter from the AHTD. RECOMMENDATION: Staff recommends approval of a payment of $1,306,160.16 to the Arkansas State Highway & Transportation Department (AHTD) to widen Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street. THE CITY OF FAYETTEVILLE, ARKANSA1 BUDGET IMPACT: The City currently has $7.7M budgeted for this project through the Transportation Bond Program, of which $5 million has been paid to the AHTD. This payment wilt bring the total paid to $6,306,160.16. It should be noted that the AHTD has included an incentive for early completion, and will pay the contractor $10,000 per day for the number of days that the project is completed before the required date, up to a total of $400,000. The City will be responsible for paying 50% of any incentive paid, as well as 50% of Change Orders to the Contract. Therefore, approval of a $200,000 contingency amount to cover the cost of the City's share of potential incentive payments is also recommended Even with the contingency, staff expects the City to save in excess of $1 million compared to the budget on the project. ARKAI\ SAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Scott E. Bennett Director Telephone (501) 569-2000 Voice,TI'Y 711 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 September 22, 2011. P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 www.arkansashighways. co m Re: Job 040517 F.A.P. STP -9142(24) Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Washington County Dear Mayor Jordan: Nabholz Construction Corporation of Rogers submitted the low bid of $12,612,320.33 for the referenced project at the Department's September 7, 2011 letting. The Arkansas State Highway Commission has tentatively accepted Nabholz's proposal and will execute the contract upon receipt of the City's remaining funds. As previously agreed, the City is responsible for 50% of the construction cost of this project and has previously deposited $5,000,000.00. At this time, we request that you submit a check (made payable to the Arkansas State Highway and Transportation Department) in the amount of $1,306,160.16. The contract will not be executed, and construction cannot begin until your funds are received. Submittal of these funds to the Department will be considered as your concurrence in the award of this contract. Upon completion of the project, a statement will be prepared reflecting the final cost and respective matching shares. At that .time, the City will be.returned funds remaining or billed for additional funds required. We look forward to working with the City to complete the proposed improvements. Should you have any questions or comments, please advise. Sincerely, Frank Vozel Deputy Director and Chief Engineer c: Assistant Chief Engineer -Planning Programs and Contracts Fiscal Services (2) Planning and Research District 4 Job 040517 'C' File Chris Brown, P.E., Fayetteville City Engineer Chris Brown Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Engineering Division Action Required: ARTh Development Services Department Approval of a Change Order No. 8 to the Contract between AHTD and Nabholz Construction 595.00 Cost of this request 4520.9540.5809.00 Account Number 06035.2000 Project Number Budgeted Item $ 7, 666, 812.00 Category / Project Budget Transportation Bonds Program Category / Project Name 6,307,974.00 Transportation Bonds Funds Used to Date Program / Project Category Name 1,358,838.00 Sales Tax Construction Remaining Balance Fund Name Budget Adjustment Attached �res._x 0. Finan .a and Internal Services Director Q1.44 'U 1L Date Date 7-- ib -wit, Date Chief of 5 7-rQi Date Mayor ■:t 2 - Previous Ordinance or Resolution # 111-1 k Original Contract Date: Original Contract Number: Received in Mayor's Office Comments: Revised January 15, 2009ilir THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director 5 From: Chris Brown, City Engineer v11 Date: July 6, 2012 Subject: Approval of a Change Order to Increase the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $1,190.00. PROPOSAL: Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. On September 7th of last year, the AHTD received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. Also, in April of this year, a Change Order in the amount of $307,275.22 was executed to resolve discrepancies with quantities in the contract. Since the City has agreed to pay 50% of construction, a total of $6,459,797.77 has been paid to the AHTD. As part of the approval of the last payment, a project contingency was established by the City Council in the amount of $200,000 to cover the cost of any additional costs to the project. This Change Order changes the contract provisions related to construction of stamped concrete in the Candlewood Subdivision, as part of an agreement with the Candlewood POA. The cost of the Change order is $1,190; of which the City will be responsible for $595.00 RECOMMENDATION: Staff recommends approval of a Change Order in the amount of $1,190.00 to the Arkansas State Highway & Transportation Department (AHTD) contract with Nabholzc Construction to widen Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street. BUDGET IMPACT: THE CITY OF FAYETTEVILLE, ARKANSA Payment for 50% of the cost of this Change Order will ultimately be required to be paid by the City. $200,000 has been authorized for additional costs; after the City's share of this Change Order is subtracted, $45,767.39 will remain in contingency. ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR FORT SMITH MEMORANDUM July 19, 2012 TO: Mr. Mike Sebren, State Construction Engine FROM: Joe Shipman, District Four Engineer A' SUBJECT: Job No. 040517 FAP No. STP -9142(24) Hwy 45 - E Joyce Blvd.. (Fayetteville)(S) Route 265, Section 2 Washington County Attached for your review and processing is approved Change Order No. 8 on the above referenced project. EJS:sI attachments c: Resident Engineer #43 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR 4019 TOWSON AVE. • FORT SMITH, AR 72901 • P.O. BOX 11170 • FORT SMITH, AR 72917-1170 TELEPHONE (479) 646-5501 • FAX (479) 646-8286 WASHINGTON - CRAWFORD - FRANKLIN - SEBASTIAN - LOGAN - SCOTT - POLK July 19, 2012 Nabholz Construction Services PO Box 277 Rogers, AR. 72757 Re: Job No. 040517 FAP No STM -9142(24) Hwy 45-E. Joyce Blvd. (Fayetteville)(S) Highway 265, Section 2 Washington County Dear Sir: Attached for your information is approved Change Order No. 8 on the above referenced project. If additional information is needed, please contact Resident Engineer Jeff Stroud. EJS:sI c: State Construction Engineer Resident Engineer #43 Sincer, Jo= Shipman Di trict Four Engineer ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Route & Section 265±2 Job No. 040517 FAP No. STP-9142(24) County Washinciton Change Order No. 8 Changes at Station 46+50 Description of Change: Establish and add to the Contract the item Stamped Concrete (CO 8). Delete the quantity of Stamped Concrete contained in the Contract and accomplish both at Station 46+50. Reason for Change: The construction of the driveway with the Stamped Concrete is being altered to conform to the enclosed Special Provision as a part of an agreement with the Candlewood Subdivision Property Owner's Association. Attachments: Contractor's Letter, Special Provision NOTE: UNIT PRICE FOR "STAMPED CONCRETE (CO 8)" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SP Stamped Concrete Sq. Yds. 136.91 170 23274.70 0 0.00 SI' Stamped Concrete CO 8 Sq. Yds. 143.91 0 0.00 170 24464.70 3L 23274.701 Overrun $j 24464.70 $ 1190.00 Date Initials Remarks Division Const ion -71L,/ I2 7 g t on rable Lionelc�Jar ayor City of Fayetteville Authorized District En,%ir er �k I, Requested -z_ diJ Resident Engineer 7-2-12 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT SPECIAL PROVISION JOB 040517 STAMPED CONCRETE The existing requirements of the Special Provision Stamped Concrete contained in the Contract are hereby amended as follows: The following is added to the General Requirements: All work shall be performed by Ozark Patterned Concrete and will match the pattern and construction techniques as previously constructed. �piiGfllTf,;fti 1 CONSTRUCTION SERVICES July 2, 2012 Arkansas Highway & Transportation Department District 4, Fayetteville Office Mr. Jeff Stroud, Resident Engineer #43 3526 N. Hwy 112 Fayetteville, AR 72704 RE: Job 040517 Stamped Concrete Special Provision Dear Mr. Stroud, In reference to the Special Provision regarding the Stamped Concrete dated July 2, 2012, our price to meet the requirements of this amended provision would be $143.91 per SY. We appreciate your consideration of this request. Sincerely,�WL� �. Ben Caldwell Project Manager/Estimator Conway, AR I Little Rock, AR / Jonesboro, AR I Fort Smith, AR 1 Rogers, AR ! Springfield, MO 1 Lenexa, KS I Tulsa, OK I Oklahoma City, OK www.nabholz.com 3301 N. 2"° St. i Rogers, AR 72756 i P.O. Box 277 (72757) / Phone: 479.659.7807 CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. N/A Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x 1 I" sheets, suitable for reproduction. X Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) X Supplemental Agreement Items: X List Items last under summary. X Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. X Include a Special Provision if new item is not included in the Standard Specifications. X Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 Stroud, Jeffrey D. From: White, Kevin Sent: Friday, July 06, 2012 10:14 AM To: Stroud, Jeffrey D.; Adams, Chad D. Cc: Sebren, Mike D. Subject: RE: 040517 CO 8 Construction concurs. -----Original Message ----- From: Stroud, Jeffrey D. Sent: Friday, July 06, 2012 10:00 AM To: White, Kevin; Adams, Chad D. Subject: FW: 040517 CO 8 Here is the correct change order. -----Original Message ----- From: Stroud, Jeffrey D. Sent: Friday, July 06, 2012 8:15 AM To: White, Kevin; Adams, Chad D. Subject: 040517 CO 8 Where do we stand on this change order? 1 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Chris Brown Engineering Development Services Submitted By Division Department # ction rcequirea• of a Change Order No. 9 to the Contract between AHTD and Nabholz $ (590,522.40) Cost of this request 4520.9540.5809.00 Account Number 06035.2000 Project Number Budgeted Item _______ $ 7,666,812.00 Category / Project Budget $ 6,307,974.00 Funds Used to Date $ 1,358,838.00 Remaining Balance Budget Adjustment Attached � 0 L Departure Director Date City. orney Date 4 c .- Finance and Internal Services Director Date Date ae Transportation Bonds Program Category / Project Name Transportation Bonds Program / Project Category Name Sales Tax Construction Fund Name Previous Ordinance or Resolution # ` 9 Original Contract Date: Original Contract Number: O3 -.D3-1 2 PO4:a 1 CVD Received in City Clerk's Office / fA l Received in Mayor's Office Revised January 15, 2009 • a e evl e ARKANSAS_ MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff %0 Jeremy Pate, Development Services Director From: Chris Brown, City Engineer Date: August 3, 2012 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Approval of a Change Order to Decrease the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $590,522.40. PROPOSAL: Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. On September 7"' of last year, the AHTD received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. To date, 8 Change Orders totaling $332,812.18 have been executed, and a total of $6,459,797.77 has been paid to the AHTD. As part of the approval of the last payment, a project contingency was established by the City Council in the amount of $200,000 to cover the cost of any additional costs to the project. This Change Order replaces some of the aggregate base course (gravel base) with a concrete base. Concrete base is more expensive on a per square yard basis; however, during the review of the planned quantities, it was discovered that quantities for the concrete base had been overestimated. When the additional quantities due to the change from gravel base were added, and the quantity error corrected, the net effect is a reduction of $590,522.40 in the contract amount. RECOMMENDATION: Staff recommends approval of a Change Order reducing the contract between the State Highway & Transportation Department (AHTD) and Nabholze Construction by $590,522.40 BUDGET IMPACT: This Change Order will result in a decrease in the amount owed to the AHTD. As of this Change Order, a refund of approximately $280,000 will be due to the City at the end of the project. ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd, (Fayetteville) (S) Route & Section Hwy. 265. Sect 2 Job No. 040517 FAP No. STP-9142(24L CountyWashin!1tOfL Change Order No. 9 Changes from Station 22+00 to Station 125+00 Description: Place Concrete Base (6" U.T.) in lieu of Aggregate Base Course (Class 7) and Concrete Base (6.5" U.T.) in lieu of ACHM Binder/Surface Course at the locations indicated on the enclosed Schedule of Work. The work shall be accomplished in accordance with the details shown on Sheet No. 14 of the plans. Reason for Change:- The Concrete Base is being placed in areas less than 8in width where the accessibility of equipment to properly place and compact the base and asphalt courses in accordance with the specifications would be impractical. An underrun to the project resulted due to a conversion error in calculating plan quantity for the items Portland Cement Concrete Base (6" U.T.) and Portland Cement Concrete Base (S.5" U.T.). Attachments: Quantity calculations, Contractor's letter SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SS & 303 Aggregate Base Course (Class 7) Tons 15.51 2350 38798.50 0 0.00 309 Portland Cement Concrete Base (6" U.T.) Sq. Yd 31.11 12605 392141.55 7461 232111.71 309 Portland Cement Concrete Base (6.5" U.T.) Sq. Yd 32.18 12412 399418.16 3072 98856.96 SPSS406 Mineral Aggregate in ACHM Binder Course 1" Tons 74.33 722.00 53666.26 0 0.00 SPSS406 Asphalt Binder (PG 70-22) in ACHM Binder Course (iL Tons 130.23 38.00 4948.74 0 0.00 SPSS407 Mineral Aggregate in ACHM Surface Course (1/2") Tons 83.55 320.62 29994.00 0 0.00 SPSS407 As halt Binder (PG 76-22) in ACHM Binder Course (1121 Tons 130.23 19.38 2523.86 0 0.00 Recommended l Z - District En neer APPR ED 1;-7 Con4truction Engineer A • thid$'o'/� T89x= u or ze 4eda4vg7 Assistant Chief Engineer Page 1 I otais: y1141.0 J Underrun iI .�Ouaoo.ar $ 590522.40 Requested Zl Resident Engineer �e� rsslri. tTir' VA CONSTRUCTION SERVICES June 22, 2012 Arkansas Highway & Transportation Department District 4, Fayetteville Office Mr. Jeff Stroud, Resident Engineer #43 3526 N. Hwy 112 Fayetteville, AR 72704 RE: Job 040517 PCC Base Dear Mr. Stroud, In reference to the Typical Sections of Improvement on plan sheets 4 through 10 and the PCC Widening Base detail on sheet 12, we would like to make the following request regarding the curb and gutter in notch and widen areas. In these areas where the curb and gutter will be placed directly adjacent to the notch and widen, we propose that the 6" PCC Base Course be used in lieu of the 6" Class 7 aggregate base course. In areas of the project where the notch and widen is less than 6' wide, we propose that the Class 7 Aggregate Base Course be eliminated and replaced with 6" and 6'/2" PCC Base Course. We believe that this would speed up the construction sequence by eliminating the placement and compaction of the narrow areas of Aggregate Base Course. We appreciate your consideration of this request. Sincerely, Li Ben Caldwell Project Manager/Estimator Conway, AR I Little Rock, AR / Jonesboro, AR 1 Fort Smith, AR 1 Rogers, AR 1 Springfield, MO / Lenexa, KS I Tulsa, OK ! Oklahoma City, OK www.nabholz.com Job No. 040517 Revised Schedule of Work CONCRETE BASE Station Station Location Length Avg. Width 6" U.T. Avg. Width 6.5" U.T. Feet Feet Sq. Yds. Feet S .Yds. 22+00 43+00 Notch in Left Main Lanes on left 2100 4.2 983 1.7 400 31+00 74+00 Notch in Left Main Lanes on right 4300 3.7 1756 1.2 562 50+00 74+00 Notch in Left Main Lanes on left 2400 4.5 1211 2.0 544 87+00 108+00 Notch in Left Main Lanes on left 2100 4.6 1067 2.1 484 87+00 108+00 Notch in Left Main Lanes on right 2100 3.9 900 1.4 317 115+00 119+00 Notch in Left Main Lanes on left 400 4.7 211 2.2 100 115+00 125+00 Notch in Left Main Lanes on right 1000 2.6 284 0.1 6 311+00 315+00 O1d Wire Road intersection -Lt & Rt 400 12.7 566 7.7 344 331+00 334+00 Joyce Blvd. Intersection -Lt & Rt 300 14.5 483 9.5 316 Total: 7461 3072 White, Kevin From: Smith, Trinity D. Sent: Tuesday, July 17, 2012 2:54 PM To: White, Kevin Cc: Fugett, Michael; Gunn, Linda; Earl, Mark S. Subject: FW: 040517 - PCC Base in lieu of Agg Base Request Attachments: 040517 PCCBase Request.pdf 040517 PCCease Requestpol (52... Kevin, Roadway concurs with the request. On this project, PCC Base can be utilized in areas up to 8 feet wide. Trinity -----original Message ----- From: White, Kevin Sent: Thursday, July 12, 2012 12:12 PM To: Smith, Trinity D. Cc: Fugett, Michael Subject: FW: 040517 - PCC Base in lieu of Agg Base Request Trinity, Have you had a chance to look at this? Thanks, Kevin ------Original Message ----- From: Adams, Chad D. Sent: Thursday, July 12, 2012 12:10 PM To: White, Kevin Cc: Stroud, Jeffrey D. Subject: 040517 - PCC Base in lieu of Agg Base Request Kevin - Any word on this one? Thanks, Chad -r� ;43 D4 C'ee1.JC I. �RdtE-E0 L.. ea.tOL� _ Ai( �iQ�rle��r Dt3cvlf4a . K4 vi t1 UO rrt r7,4Fa C_#o3Te.,<r1QM &Jf1MEA`P- -----Original Message ----- From: Adams, Chad D. Sent: Friday, June 29, 2012 9:15 AM To: Sebren, Mike D. Cc: Stroud, Jeffrey D.; Rockwell, Claire Rita; Shipman, Joe; White, Kevin Subject: RE: 040517 Mike I've visited with both Kevin and Trinity (Roadway) about this request and the busted quantity mentioned in the email. below. This is submitted for further consideration and decision. 1 CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. N/A Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x 11" sheets, suitable for reproduction. X Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) N/A Supplemental Agreement Items: N/A List Items last under summary. N/A Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. N/A Include a Special Provision if new item is not included in the Standard Specifications. N/A Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (tinder $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 NABHCON-10 SBURGENER '41�WR I7� CERTIFICATE OF LIABILITY INSURANCE DAT/mrl 5/25/20125/201 2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Risk Services of Arkansas 1501 Mart Dr Rock, AR 72202 CONTACT NAME: Sherry L Burgener PHONE (501) 666-6653 F No : (501) 666-7168 Arc No. Ext E-MAILittle ADDRESS: sburgener riskservicesar.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: American Contractors Insurance Co. RRG 12300 INSURED INSURERB:Valley Forge Insurance Co. 20508 Nabholz Construction Services (R) INSURERC:Zurich American Insurance Co. 16535 INSURERD:American Guarantee and Liability Ins. Co. 26247 P.O. Box 277 Rogers, AR 72757 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF MM!DDIYYYY POLICY EXP MMIDDIYYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR X Contractual Liab GL12P000061GL12PX0006 6/1/2012 6/1/2013 EACH OCCURRENCE $ 2,000,000 PREMISES RENTrcence S 104,000 MED EXP (Anyone person) $ 5,000 PERSONAL SADV INJURY S 2,000,000 X XCU Included GENERAL AGGREGATE S 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY X PRO LOC PRODUCTS - COMPIOP AGG S 4,000,000 S B AUTOMOBILE LIABILITY ANY AUTO ALL OWNC ED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS 2095253863 6/1/2012 6/1/2013 COMBINED SINGLE LIMIT Ea eccitlent $ 1,000,000 X BODILY INJURY (Per person) $ .. BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accdeM C X UMBRELLA LIAB EXCESSLIAB X OCCUR CLAIMS -MADE GLO4869063 6/1/2012 6/1/2013 EACH OCCURRENCE S 3,000,000 AGGREGATE $ 3,000,000 OED I RETENTION $ S A WORKERS COMPENSATION AND EMPLOYERSLIABILITY ANY PROPRIETORJPARTNERIEXECUTIVE YIN OFFICERIMEMBER EXCLUDED? [J (Mandatory in NH) If yes, descrbe antler DESCRIPTION OF OPERATIONS below NIA WC12000095/WC12000041 611!2012 6/1/2013 X WC STATU- 0114 - TORY LIMITS E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEI $ 1,000,000 E.L. DISEASE - POLICY LIMIT S 1,000,000 D Umbrella Liability UMB4869064 6/1/2012 6/1/2013 Occur/Aggregate 10,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) General Liability Policy Numbers: GL12P00006 Primary Layer1GL12PX0006 Excess Layer CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE of Fayetteville City W Mountain 11Fayetteville, THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AR 72701 AUTHORIZED REPRESENTATIVE © 1988-2010 ACORD CORPORATION. All rights reserves ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature Nho hdicfl ey orz&ar W t9°i-I City Council Meeting Date Agenda Items Only Chris Brown Engineering Development Services Submitted By Division Department Action xequirea: Approval of a Change Order No. 14 to the Contract between AHTD and Nabholz Construction $ 94,590.00 Cost of this request 4520.9540.5809.00 Account Number 06035.2000 Project Number Budgeted Item $ 177,467.00 CategoryI Project Budget Funds Used to Date $ 177,467.00 Remaining Balance Budget Adjustment Attached Transportation Bonds Program Category / Project Name Transportation Bonds Program I Project Category Name Sales Tax Construction Fund Name Previous Ordinance or Resolution # Date Original Contract Date: Original Contract Number: Date Date Received in City J " { LI Finance and Internal Services Director " Clerk's Office 0 9- 2 5 -1 3 A G 8: 4 4 R C V D .Z,6 -Z6 1,3 Date Received in Mayor's Office ?/ �� D Dat Revised January 15, 2009 a e PV1 e -ARKAN5A5� ''L To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City Engineer %tj Date: September 25, 2013 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Approval of a Change Order to Increase the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $94,590. PROPOSAL: Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. The AHTD received bids for construction of the project in 2011 . Nabholz Construction was the low bidder, at $12,612,320.32. To date, change orders representing a total net increase to the project of approximately $20,000 have been executed, and a total of $6,459,797.77 has been paid to the AHTD. This Change Order will add a hand rail along the sidewalk near Flynn Creek, to protect pedestrians from a steep drop off near the edge of the sidewalk. The total cost of the change is $94,590.00. RECOMMENDATION: Staff recommends approval of a Change Order increasing the contract between the State Highway & Transportation Department (AHTD) and Nabholz Construction by $94,590.00 BUDGET IMPACT: The City will be responsible for 50% of the cost of this Change Order. As of this change, the contract amount will be exceeded by approximately $20,000. However, underruns on some of the contract quantities that have not yet been documented by Change Order are anticipated to result in a savings of approximately $500,000. Finally, the contractor is in line for an incentive payment that may be as much as $300,000. After the final accounting is completed, it is anticipated the cost of construction will be less than the original contract amount, and the City will receive a refund on the project. The amount of this refund is currently estimated to be between $200,000 and $250,000. ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Route & Section 265, Section 2 Job No. 040517 FAP No STP-9142(24) County Washington Changes located from Station 74+00 to Station 83+00 DESCRIPTION OF CHANGE: Establish and add to the Contract the item "Hand Railing" and place as indicated on the enclosed plan sheet from Station 74+00 to Station 63+00 Lt. Change Order No. 14 REASON FOR CHANGE: The construction of the planned retaining wall in this location has created a large drop off in close proximity to the sidewalk. The additon of the hand railing will enhance the safety of those pedestrians using the sidewalk. Attachments:Plan Sheet, Department E-mail, Contractor's Letter NOTE: UNIT PRICE FOR "HAND RAILING" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount 633 Hand Railing IF 105.10 0.00 0.00 900.00 94,590.00 Recommended Chad Adams, District Engineer APPROVED Mike Sebren, Construction Engineer Authorized M. E. Banks, Assistant Chief Engineer Page 1 of 1 1 0.00 Overrun 94, byU.UUI $94.590.00 r Requestelt.i..... Lioneld Jordan, Mayor Requested Jeff Stroud, Resident Engineer Ver: 8/9/2013 lis*� haR• { ;.i�'^^F;t4 STACE I SxJIGE 1 SI GE �4ND' s. RA►LIA14 A41FJk-f r . _ XWA Ate" .�... A1EA O. ,, 1 X40 Af1yA Fp.i JY1EA•F%A. 1'3B - AVA•ML .26. r_ •STJI•'I94S0 R l5jR1A:r p411R=q'IE�li�%7y fc . ;,. • q�.. ......, ;. TYPE #dt REF �T d FtGP%140' •130 -120- -no -100 -�o -80 -M70• -60 •90 -40 -3o -10 0 1<U1T 0 ARFJld7T 0 MA< 1 1 . 79ap. xIiE11.'FILL ' 2'92 AFEFItL 151 + 14F1t ' 2g' 3D NO. O fi r] 1 fib; =1Q 0 AAFLU 300 -110 W10D =90 - 4 -40 -60 .50 -40 .-3a '-20 -10 axr, . 0. . A1i A.:W1. 1 79 Oo ARF£ -FrLL '153 . MEA• FILL 104 September 9, 2013 Arkansas Highway & Transportation Department District 4, Fayetteville Office : Mr. Jeff Stroud, Resident Engineer #43 3526 N. Hwy-.! 12 Fayetteville, AR 72704 RE: Job 040517 Revised Hand Railing Change Order Request Dear Mr. Stroud, In reference to your request (dated 8/21/2013) for a proposal to install 900 If of hand railing adjacent to the sidewalk from Sta. 74+00 to Sta. 83+00 Lt , we submit the following: Furnish and install 900 if of Hand Railing in accordance with Section 633 of the standard specifications and as shown on standard drawing SI-1 for unit price of $105.10 per LF. If you need anything else, please do not hesitate to contact me. Sincerely, cis Iri,stopYler L. KA f fm n vt. -Chris Kauffman Project Manager TO ACCOMPANY CHANGE ORDER NO. L&. JOB NO. ...Q4'P5 PAP COUNTY ..M Conway, AR I Little Rock, AR 1 Jonesboro, AR I Fort Smith, AR / Rogers, AR I Springfield, MO I Olathe, KS / Tulsa, OK / Oklahoma City, OK www.nabholz.corn , 3301 N. 2"° St. I Rogers, AR 72756 1 P.O. Box 277 (72757) i Phone: 479.659.7807 ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Mary. 45-E. Joyce Blvd. (Fayetteville) (S) _ _ --Route & Section 265, Section 2 Job No. 040517 FAP No STP-9142(24) County Washington Changes located from Station 74+00 to Station 83+00 Change Order No. 14 DESCRIPTION OF CHANGE: Establish and add to the Contract the item "Hand Railing" and place as indicated on the enclosed plan sheet from Station 74+00 to Station 83+00 Lt. REASON FOR CHANGE: The construction of the planned retaining wall in this location has created a large drop off in close proximity to the sidewalk. The additon of the hand railing will enhance the safety of those pedestrians using the sidewalk. Attachments:Plan Sheet. Department E-mail, Contractors Letter NOTE: UNIT PRICE FOR "HAND RAILING" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit P Ice_- PRESENT REVISED Quantity. Amount Quantity Amount 633 Hand Railing LF 105.10 0.00 0.00 900.00 94,590.00 Recommended Chad Adams, District Engineer S`Ve APPROVED / !r3 Mike Sebren, Construction Engineer Authorized 1,01411- E. BIT ks, tstant`Chief Engineer 06 ,04..r Page 1 of I 0.001 Overrun 94,590.00 $94.590.00 .(flj Requeste Lioneld Jordan, Mayor Requested �/ Jeff Stroud, Resident Engineer Ver. 8/9/2013 Chris Brown Submitted By City of Fayetteville Item Review Form 2013-0168 Legistar File Number N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Co�1S�'1,�-ioY� w�l�l+l��j Na.ba'�DI� Development Services Department Approval of Change Orders to Increase the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $42,900.61 Does this item have a cost? YeS $42,900.61 Cost of this request 4520.9540.5809.00 $167,221.00 Category or Project Budget $0.00 Crossover (Mission to City Limits) Program or Project Name Street Improvements Account Number Funds Used to Date Program or Project Category 06035.2000 $124,320.39 Transportation Bond St. Improvements Project Number Remaining Balance Fund Name Budgeted Item? Yes I Budget Adjustment Attached? V20130812 Previous Ordinance or Resolution # r I I Original Contract Number: Comments: Z• ayjjleKANSAS� MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City Engineer `mow THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Date: November 19, 2013 Subject: Approval of Change Orders to Increase the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $42,900.61. PROPOSAL: Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. The AHTD received bids for construction of the project in 2011. Nabholz Construction was the low bidder, at $12,612,320.32. To date, change orders representing a total net increase to the project of approximately $115,000 have been executed, and a total of $6,459,797.77 has been paid to the AHTD. Change Order 16 will raise the height of the retaining wall near Flynn Creek, to reduce the steepness of the slope adjacent to the sidewalk. Change Order 17 reflects incentive pay that was built into the contract; the contractor met the quality requirements and is due this payment for doing so. The total cost of the two change orders is $42,900.61 RECOMMENDATION: Staff recommends approval of Change Orders 16 and 17 increasing the contract between the State Highway & Transportation Department (AHTD) and Nabholz Construction by $42,900.61. BUDGET IMPACT: The City will be responsible for 50% of the cost of this Change Order. As of this change, the contract amount will be exceeded by approximately $115,000. However, underruns on some of the contract quantities that have not yet been documented by Change Order are anticipated to result in a savings to the project. After the final accounting is completed, it is anticipated the cost of construction will be less than the original contract amount, and the City will receive a refund on the project. The amount of this refund is currently estimated to be $150,000. (11/1/203) Matt Casey FW Seite 1 From: "Brown, Chris" <cbrown@fayetteville-ar.gov> To: "Casey, Matt" <mcasey@ci.fayetteville.ar.us> Date: 11/19/2013 9:02 AM Subject: FW: Attachments: 040517 CO 16.PDF -----Original Message ----- From: Stroud, Jeffrey D. [mailto:Jeflrey.Stroud@ahtd.ar.gov] Sent: Wednesday, November 06, 2013 7:52 AM To: Brown, Chris Subject: FW: Chris, The mayor's concurrence is requested on the enclosed change order. The work on this change order involves raising the north 70' of the existing retaining wall north of Old Wire Rd. to eliminate a very steep slope behind the sidewalk. The mayor's concurrence by e-mail will be sufficient. Thanks Jeff -----Original Message ----- From: Maze, Teresa 1. Sent: Wednesday, November 06, 2013 7:47 AM To: Stroud, Jeffrey D. Subject: ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job aIIeHwy. 45 J -- td Faty tt" = I83 Route & Section 263 Sec t:e- e Job No. 45Y FAP No SSTP•9142{2¢1 .,. County th rgic ChanSes Iocat�ed &mS1ton B200o so Siaticn 2=7 Change Order ho. DESCRIPTION OF CHANGE: Establish and add p the Contract the item " Modify Retaining Wall" and eccornprlish from Station 82+00 to Station 82+70, REASON FOR CHANGE: The retaining wall is being raised to allow the construction of the planned 3"t fore slope behind the sidewalk. Attaci-sam ats: Special Provision, Plan Sheet, Contractor's Latter NOTE: UNIT PRIOE FOR MIOD1FY RETAINING ia' ALL' IS C0411TIWGENT UPOrI THE EXECUTION OF A SUPPLEMENTAI_ AGREEMENT. SUMMARY Item iHo. Item Unit Unit PRESENT REVISED mice Quantity Amount Quantity Amount SP it�j Fiesairing b:'at L.S, &,x20.27 0.00 0.00 ;.00 &20.27 =3.S2Ci 27 Overrun Condor once Vista Iniafs ?enur'•sLD1J&LA\. Authorized Requeste .- ................. __...._..... _�....... Chad Adams, District Engineer Jeff Stroud, Resident Engineer Page a of I Ver: 912712013 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR 808 FRONTIER RD. - BARLING, AR 72923 • P.O. BOX 11170 • FORT SMITH, AR 72917-1170 TELEPHONE (479) 484-5306 • FAX (479) 484-53O0 WASHINGTON - CRAWFORD - FRANKLIN - SEBASTIAN - LOGAN - SCOTT - POLK December 4, 2013 Nabholz Construction Services PO Box 277 Rogers, AR. 72757 Re: Job No. 040517 FAP No STM-9142(24) Hwy 45-E. Joyce Blvd. (Fayetteville)(S) Highway 265, Section 2 Washington County Dear Sir: Attached for your information is approved Change Order No. 16 on the above referenced project. If additional information is needed, please contact Resident Engineer Jeff Stroud. Sincerely, Chad Adams District Four Engineer c: State Construction Engineer Resident Engineer #43 ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Route & Section 285, Section 2 Job No. 040517 FAP No STP-9142(24) County Washington Changes located from Station 82+00 to Station 82+70 Change Order No. 16 DESCRIPTION OF CHANGE: Establish and add to the Contract the item "Modify Retaining Wall" and accomplish from Station 82+00 to Station 82+70. REASON FOR CHANGE: The retaining wall is being raised to allow the construction of the planned 2:1 fore slope behind the sidewalk as shown on the typical section. Attachments: Special Provision, Plan Sheet, Contractor's Letter NOTE: UNIT PRICE FOR "MODIFY RETAINING WALL" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. Item No. Item Unit Unit PRESENT Price TQuantlty Amount REVISED Quantity Amount SP Modify Retaining Wall L,.S. 8,620.27 0.00 0.00 1.00 8,620.27 0.00 8,620.27 Concurrence By: CONSTRUCTION Concur by Lioneld Jordan Authorized t.z(4 r l3 Requested /z z /3 Chad Adams, District Engineer 3rc'1 Jeff Stroud, Resident Engineer ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR FORT SMITH MEMORANDUM December 4, 2013 TO: Mr. Mike Sebren, State Construction Engineer FROM: Chad Adams, District Four Engineer 9' \ SUBJECT: Job No. 040517 FAP No. STP-9142(24) Hwy 45 - E Joyce Blvd. . (Fayetteville)(S) Route 265, Section 2 Washington County Attached for your review and processing is approved Change Order No. 16 on the above referenced project. attachments c: Resident Engineer #43 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT SPECIAL PROVISION JOB NO. 040517 MODIFY RETAINING WALL DESCRIPTION: This item shall consist of the modification of the existing retaining ,A -all in accordance with these specifications and in conformity with the locations, dimensions, lines and fides shown on the plans. MATERIALS: The Reinforcing Steel dowel bars shall meet the requirements of Section 80.1 of the Standard Specifications. Edition of 2003, The Class S Concrete shall meet the requirements of Section 802 of the Standard Specifications, Edition of 2003. Membrane 4 Waterproofing (Type C) shall meet the requirements of Section 815 of the Standard Spe€ifications, Edition of 2003. The Grout/Epoxy used to insert the dowel bars shall be a product on the Department's Qualified Products List. CONSTRUCTION: The existing embankment shall be excavated and the top of the retaining wall removed as indicated on the plan devil. Care shall 'shall be taken not damage any portion of the ret3ifllrLa wall that is planned to he left in plaee. Reinforcing Steel dowel bars shall then be drilled and grouted into place at the spacing and locations indicated on the plan sheet. After placement of the concrete for the retaining wall extension, membrane waterproofing shall be placed at the construction joint between the existing and new concrete. METHOD OF MEASu REMENT: NtodiA, retaining wall will be measured by ibe Lump BASIS OF PAY I ENT: Modify retaining. wai completed. accepted and measured as provided above will be paid for at the contract unit price bid per Lwpp Sum for 1%fodif Retaining Wall, which price shall be full compensation for removing ;.he existing embankment; for the r nioval of the top of the existing retaining wall; for supplying and dowelling the reinforcing tee ; for supplying and placing the membrane waterproofing; and for all labor; equipment, tools, and incidentals necessary to complete the work. Payment will be made under: Par Item Fay l °nit 0"C .ACC IPA-' c CHANGE ORDER NQI , t- Modify= Retaining Wal.11. Lump Suin FAP„ COUNTY >.- 3'i+; LA' s 'Ys xCi59 3e` 3i c fisr fl :;syq Ci €rent Rti.,ti V. sS E CTIt €sv A i Qr Cu'. vPrYcf3i h4. / X4"3 c th'.?4rs r•r -io e>sistfr wall corifiXrMflen. E S E F QUANTITIES FOR WAIL EXTEN tOj iietatf rxd SYedc it7Exrtrt x 4 � r a 3 E l S x A , k p _ £ S3'd u i'�.w`r �C{. L:StiSict ar. s«ki?@-PCb t� 9 ..... - - -'-r ...., ... ........ ... » . ... ,..� E ; i E GROSS SECT 1N Ot FLU EXTENSIQ � Y , b b tgtin4 reiano nyi ctYructr f Ses Dw- K. S764 - '6 !o ci !".crr$ c$ -o.. .-.-------_---- - ------- -'_ _-_-------_-- 9 PTJ VWW TO ACCOMPAN CHANGE ORDER NO. ..................,. FAP COUNTY .. ►: - 4 ----------------` -; DETAILS OF CO tCRETE RETAL\ING WALL EXTENSION JOB NO. 040547 HWY. 145 - E. JOYCE BLVD. le NAOIZ CONSTRUCTION SERVICES October 2S-, 20 t 3 Arkansas Highway & Transportation Department District 4. Fayetteville Office Mr„ Jeff $tro i , Resident Engineer #43 3526 N.. Hwy 112 F.ayete�17"e, AR 72704 ,eP'sc Retaining Were Dear Mr. Stroud, In reference special provision 'Modify Retaining Wall", Nabholz Construction Corporation sutbrn is the (oowing prop sal- LLrrp Sum :Pace for Steal Provision Maa;f j R ng 4"' V;'. S:S.62027 Tits c Ece :des-.,mc.vYnq the exlsu emb name :. rims ?s c the -op of the exsnng ref rxn wa n�'O r.C7 and doweThg the reinforcing steel' supply ng and plc -,9 the membrane waterprocfirtw, and :cat e1 equl ment_ toots, and incidentals necessary to complete the work. See the attached breakout of pricing associate with this work, If you need any addlthnal information, pease do not la s'are to contact rneL. Chris Kauffman Project Manager a ACCO :LVAPt",.1C C 'Rr. ORDER XM ��. c4or7 F %. ..... £OUN ..' an,ti.xy AR it Roz: ± ,sonout<ono, AR I at Mn' m, R Pct c, At Gt() , e to t i2m KS a Tu!s`, G ; :ka r ^,h OK �J1 N n'' St Royyrs AR ,'2< u 4 '" P2757 _31 -*4 ANALYSIS OF SUPPtA: E\TA.L AC:REEMEXF IT1WEI TO ACCO\'I`I?ANY C; H INGE ORI)F_R NO. Job No. 040517 FAP o. S"I"P -9142 ( 4) Date I02920i3 Job \anti: 4wi 45 www I. Joyce Blvd. Cons - ctor, N ibhol~r. Construction Corporttion hem Thle .Modif' Rining Wall Quarntiry: 1.00 LABOR QUANTITY RATE AMMIXT Carper 125 S 11.30 S 1,437.50 C rsre a e tt t 4i? r 125 S 1L22 S l.402.50 IUTAL. MATERIALS QUANTITY RATE AMOIIN`I' Co nttrwre 8 S S295 S C?4a_t54 R,--;RcgSeeI 1 S 450.00 S 4505 )0 i S .r S 378.00 j MI L EQUIl'.MiF NT QUANTITY RATE AMOUNT I`tsr€sts 1 $ 50100 S 500.()O V [ rU'M IARY LABOR PLUS <4.542.50 90S.5 J 1 205 maximum cm labor) S"=..7'.141 TO ACCONIPAN� CHANGE ORDER < .... T�AXEti37N5. a q5.. I.) IOB NO. .... Y.1 A 1 TRIALS `; I.491.60 [ 1 ;' tt3 ? imastst on €rat ria1sj FAP , , PLUS S ?3.74 COUNTY ,t.`�. FQL'IP.tii.lwN-r s 500.00� (TOTAL) (Qt ..T I I"1) (UNiT PRICE) SIGNATURE Nahhi,1r Con. tmctiom Ser iic COMPANY (11/19/2013) Matt Casey- FW: 040517 Seite 1 From: "Brown, Chris" <cbrown@fayetteville-ar.gov> To: "Casey, Matt" <mcasey@fayetteville-ar.gov> Date: 11/19/2013 9:01 AM Subject: FW: 040517 Attachments: 040517 CO 17 ATTACHMENTS.pdf; 040517 CO 17.pdf -----Original Message ----- From: Stroud, Jeffrey D.[mailto:Jeffrey.Stroud@ahtd.ar.gov] Sent: Thursday, November 14, 2013 9:10 AM To: Brown, Chris Subject: 040517 Chris, The Mayor's concurrence is requested for the enclosed change order. The mix properties for the ACHM Binder Course that was placed met the incentive requirements of the Contract. Call if you have any questions about this. Did the mayor ever get a chance to look (& concur) in Change Order No. 16 that we recently sent? Thanks Jeff ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy_ 45 E_ Joyce Blvd_ (Fayetteville) (S) Route & $oction 285, Section 2 - Job No. 040517 FAP No STP-9142(24) County Was"nington Changes located on Entire Project Change Order No.----17.._-.— DESCRIPTION OF CHANGE: Establish and add Co the Contract the item "Incentive Pay for ACHPJ 8irtder Course (10). REASON FOR CHANGE: To compensate the Contractor for meeting the requirements for incentive paymeot'ac mix properties in accordance with the Special Provision "Asphalt Concrete Hot Mix Surface Course Surface Tolerance and Incentive Payments" contained in the Contract. Attachments: Schedule of Incentive Analysis, Report of Inspections at Asphalt Plant SUMMARY Item No. Item Unit SP Incentive Pay For ACHr"rl Birder Course LS, t1 Concurrence By- Uoneld b�d9 n Authorized Chad Adams, District Engineer Unit PRESENT REVISED Price Quantity Amount Quantity Amount z4 - _ 0.00 0.00 : .CO 3x.250.34 0.50 34.25034 Overrun Ss=.280 34 Dare Initials Remarks Requested Jeff Stroud, Resident Engineer Y2Ge- % of 7 afar: 11/1/2013 q ARKANSAS STATE HIGHWAY NT AND TRANSPORTATION DEPARTMENT DISTRICT FOUR 808 FRONTIER RD. • BARLING, AR 72923 • P.O. BOX 11170 - FORT SMITH, AR 72917-1170 TELEPHONE (479) 484-5306 • FAX (479) 484-5300 WASHINGTON - CRAWFORD - FRANKLIN - SEBASTIAN - LOGAN - SCOTT - POLK December 4, 2013 Nabholz Construction Services PO Box 277 Rogers, AR. 72757 Re: Job No. 040517 FAP No STM-9142(24) Hwy 45-E. Joyce Blvd. (Fayetteville)(S) Highway 265, Section 2 Washington County Dear Sir: Attached for your information is approved Change Order No. 17 on the above referenced project. If additional information is needed, please contact Resident Engineer Jeff Stroud. Sincerely, Chad Adams District Four Engineer c: State Construction Engineer Resident Engineer #43 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR FORT SMITH MEMORANDUM December 4, 2013 TO: Mr. Mike Sebren, State Construction Engineer FROM: Chad Adams, District Four Engineer SUBJECT: Job No. 040517 FAP No. STP-9142(24) Hwy 45 - E Joyce Blvd.. (Fayetteville)(S) Route 265, Section 2 Washington County Attached for your review and processing is approved Change Order No. 17 on the above referenced project. attachments c: Resident Engineer #43 ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Route & Section 265, Section 2 Job No. 040517 FAP No STP-9142(24) County Washington Changes located on Entire Project Change Order No. 17 DESCRIPTION OF CHANGE: Establish and add to the Contract the item "Incentive Pay for ACHM Binder Course (1")". REASON FOR CHANGE: To compensate the Contractor for meeting the requirements for incentive payment for mix properties in accordance with the Special Provision "Asphalt Concrete Hot Mix Surface Course Surface Tolerance and Incentive Payments" contained in the Contract. Attachments: Schedule of Incentive Analysis, Report of Inspections at Asphalt Plant SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SP Incentive Pay For ACHM Binder Course L.S. 34,280.40 0.00 0.00 1.00 34,280.40 (1") 0.00 I 34,280.401 Overrun $34,280.40 Concurrence By: CONSTRUCTION CITY MAYOR Authorized _ _ 12.74 Chad Adams, District Engineer "j1% -X Date Initials Remarks 12/2/2013 KW Concur 12/2/2013 LJ Concur by Lioneld Jordan Requested Jeff Stroud, Resident Engineer Page 1 of I Ver: 11/1/2013 ACHM BINDER COURSE INCENTIVE ANALYSIS TO ACCOMPANY CHANGE ORDER NO. Job Number: 040517 FAP Nlumber: STP-9142(24) Job Name: Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Material Type: ACHM Binder Course 25.00mm Mix Design Number: 11!1312013 Date: County. Washington WM042-12 Lot Number ber Tons/Lot 4.2% Asphalt Binder (PG 70- 22) in ACHM Binder Course 95,84 Mineral Aggregate in ACHN1 Binder Course 1 3,000.00 126.00 2,874.00 2 3,000.00 126.00 2,874.00 3 2,777.87 116.67 2.661.20 Totals: 8,777.87 368.67 8,409.20 Pay Item Unit Price Quantity Amount Mineral ,Acyre atein ACHM Binder Course 25.Omm $74.33 8,409.20 5625.055.84 Asphalt Binder (PG 70-22) in ACHM Binder Course 25,0nirn $130.23 368.67 $48,011.89 Totals: 8,777.87 $673.057.73 Pay Item Amount Incentive Percent incentive Bunt Incenti, e A (3%) $673,067.73 0.03 $20.192.03 Incentive 3 (2%) $673,067.73 0.02 SO.00 Totals: 520,192.03 Page 1 of 9 alert 11/1/2013 ACHM BINDER COURSE INCENTIVE ANALYSIS TO ACCOMPANY CHANGE ORDER NO. 017 Job Number: ,lob Name: Material Type. 040517 RAP Number: STP-9142(24) Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) County: ACHM Binder Course 25.0mm ___ :3ix Design Number: WM072-13 Cate: 1if 1312013 Washington Lot Nurnoer Tons/Lot 4.3% Asphalt Binder (PG 70- 22) in ACHM Binder Course 95.7% Mineral Aggregate in ACHM Binder Course 4 3,000.00 129.00 2,871.00 5 3,120.00 134.16 2,985.84 Totals: 6,120.00 263.16 5,856.84 Pay item Unit Price Quantity AfnGunt Mineral Aggregate in ACHN Binder Course 25.0mm $74.33 5,856.84 $435,338.92 Asphalt Binder (PG 70-22) in ACHN1 Binder Course 25.Cmm $130.23 263.16 534,271 .33 Totals: 6.120.00 $469,610.25 Pay Item Amount Incentive Percent Incentive Amount incentfa,e A (3 ) S469,610.25 0.03 514.088.31 Incentive B(2%) $4469,610.25 0.02 $0.00 Totals: S14,088.31 Pace t n: 1 Ver: 11/1(2013 1019(2012 ARKANSAS HIC'HWAY AND TRANSPORTATION DEPARTMENT MATERIALS DIVISION :aoo REPORT OF INSI'ECTION¢ AT ASPHALT PLANT. TYPE OF ACI.:I}I Binder Course JOB NO 040517 REPORT No. I MATERIAL 25.0mm J013 NAME H }-.45-E Jo3'ee Blvd. (Fa °cttcvillc'((S) Hwv.265 LOT NUMBER 1 SAMPLE J.D. 04DAPC373120025 MIX NO. Yiti1042-12 DATE 10/9/2012 PLANT NAME i PLANT LOCATION IIUTCFIEN5 - SONOitA_ AR MA r•R AL SOURCE ACTUAL COW iEEE[) 9:P DESION (,"OLD FEED % 1112" N'R^A Quarry - Sonor:a, Ark ii II NWA Quar ' - Sonora, Ark S 513" Chips NWt Quarry - Sonora, Ark 16 16 11?" Chi s NWA Quarry - Sonora. Ark 25 25 Scr ninas Rogers Orc up - Lowell, Ark 15 15 Man. Sand NNWA Quarry - Sonora, Ark 10 10 RAP RAP - Soonora, Ark 1$ 15 MINERAL FILLER: - AN^ 1"1STRIP: ASPHALT (AB): MFR: LION GRADE: PG 70-22 ED AMOUNT REPRESENTED THIS RBFOIT: 3000 TONS PREVIOUS: 0 TORS ro']e3i TO DATh 3000 TONS TEMPERATURE ANALYSIS LOW HIGH E1 k4{3FR 30ui 1 326° MIX 321° 1 339° ACCEPTANCE TESTS CONTRACTOR TESTS tx,vr 52av1 r �tv T'rl 'c l EC. T7ov LO .. ti Jt�B -I17t 'OT C0Vs t.IA3:CE 3�:r LOT STAiiIS a E.oT t Se¢wr 2 S Jf OT 1 w,8141r y RA'A G` rnnriL4• DATE SAMPLED 9,7A2 9124rt2 9)14:32 tU25llf2 S7 i2 LIEN. M/ Percent Air Voids 5.5 3.4 34 5.5 3.9 5 1.G NO 4.2 4.S 3A 5.0 PASS Voids toMn. 13.9 11,6 12, t 11.9 11.t f _ _5 t.4 fit] 12.6 12,7 13.0 14.0 PASS ruck'nt t%sphatt Bins tr 43 4.4 4.4 4.3 4:3 LU YES 4.3 4.2 3.9 4.3 PASS PcTcent Compaction, 924 95.4 95.9 94.0 9-.9 1 95.3 20 YES 95.0 92.0 '96.0 PASS 5pccst;c Gravity oC Mix 251� 2.495 2.918 2.503 2.506 2.509 0.019 YES 2.506 Sublot ins Compliarsc (Ym / N) YES YES YES Y I S Y -FS Wistcre ui Mtix 0'v3 0.05 0.04 0.04 — 0.02 (7, C. Grad. Ca, ics(YesiNpj YES NO NO YES Witncsscd kty (i❑Lial) ep stp x x Split sample (Vcs i N*x) N7 ≥tO YES YES 4!10t201 2 I]wign Vcjiscd (Date) SAMPLED FROM DENSITY Sublot 't'ruc'e Nat. Te: Station Len; tiau 1 316 36i 66+82 EE I I'RT 2 4 1 82+28 31' RT 3 31$ l44 110+24 31' R T 4 311 2652 84=86 135 RT MIT D S-iGt�a 1 314 351 t4+55 ]8`RT T -c • 4.aa rro T30. A MTi 461. AASHT0 Y +U8, ARtHT0 T ^_Gs A6'TD 4c,• L:€3; « 3:JTD OS 51 A44TU A.ha"HTO T 106 er AHTD'l l , AAa1TO T 4 �. ri.S HTO biF?., ',A :iT0 T 3 i Z R1=y1"I.ARK °fo .4{ �Ois.l5 a aJ V/,14 do A'a CtNI'1° I! '/ V°f i 1r CG�•CTa RESIDENT s;, 1 OiSs.2012 ARKANSAS HIGHWAY AN!) TRANSPORTATTON DEPARTMENT MATERIALS DIVISION Ymix C+. ?s _rtu t.3I') REPORT OF INSPEC`I-lON AT ASPHALT PLANT TYPE OF ACHM Binder Course MIX JOB NO 00517 REPORTNO. 2 '`fATEREAL 25.0mm NO. W `M042-12 DATE 1019/2012 JOB NAME Uw '.45-1a Jo131vd_ {Eayetteville)(S) Hy2.65 PLANT NAME J LOT NUNIBER 2 SAMPLE 1.D- 04DAPC373120028 PLANT LOCATION I{UTCHENS - SONORA, AR LYTEfC1Ar SOURCE AC. fUAL COLi_3 FEED % DESIGN CULT] FEED % 1101" NWA Qt - Sonora, .Ark 11 II 1" NWA Quarry - Senora, Ark 3 $ 5/8" Cliips NWA Quarry - Sonora, Ark 16 16 1/2" Chips NWA Quarry - Senora, Ark 25 25 Scrotrungs Rogers Group - Lowcll. Ark 15 15 {art. Sand NWA Quarry- Sonora. Ark 10 10 17..E RAP - Sonortt, Ark IS 15 MINERAL FILLER: - A 1'i$'iEIP: ASPIiALT (A13): MFR: LION GRADE: PG 70.22 AMOUNT REPRESENTED THIS 1 R'l: 3000 TONS PREVIOUS, 3000 TONS TOTAL TO UATi 6000 TONS TEMPERATURE r`ANAiA SJS LOW HIGH BIt DEE 33c;'. I 341° MIX 340s I 355 A{ C LP!`A tiC:E. TESTS CUti't aClOl{ "1'5:515 st zILSI -�-{ rT�RN Vv;rrMCATf0,N V( .4Vti. JOE MIX T LOT CL?L.. i< LIMITS 5???l15 SUdOT: S.2LQF3 L'.O 2.G._._ COMPLY DATE SAMPLED 9/25112 9/25?i2 9+'2",s'lg 912 9.212 h4tti_ MAX, Percent Air Voids 3.9 3.9 3.7 3.6 3.5 1 3.5 1..0 YES 3.8 4.5 3.0 LO PASS VoiddMin, A. 12 I 12,3 12,4 I2 6 12.4 1?._ 1.0 YES 12.3 12.7 10 14:0 PASS Per=! Asphalt Binder 4.2 4.3 4.4 1.5 1.- �.1 0.3 YES 4.3 a Z 19 4.5 PASS PPc oent Compaction 94.0 94.5 95.2 96.6 95.1 93.3 2.0 YES 94.7 92.0 k,. PASS Specific Ceasvit} n$ Slit 2.311 2,513 2.51,: 2.51" 2 r-3- ::Pa 0.0?'q YES 2.512 SubintinCom li:.tce(Ycs/?c4 Y"PS YES YES YES — YES Moisture in Mix 0.03 O.ID 0.04 0.11' — AD! Q.C. Oral Complies(Yes i ) YES NO YES YES WitnssealBy(iniu ) x d, x tie Split Sample (Yt; 1 No) YTS NO YES NO 4119,2012 E sit -s Vcrifcd (Date) SAMPLED FROM DENSITY Subloot Truck No. ions Suction Lc�?tttF 1 -12._87 111+94 121.5' RT 2 315 3507 115+70 20' RT 3 315 4172 122+89 24' R a 4 313 5505 63+92 14' R T A1ITD S..biot 1 126 3177 1111+2t) i3' iT C'L T'F8? H£`rt?Y nlS- L FsiQ Z 3CL t3rra 4 J..S 4SIiTO 13O3, AA3 CTa T 2+, AliT!) -4? -7,L A tD 4A A1 464-.AASF.'TO T I l"6 c, AHTt) -61, AASI?rO T 20' . 4S1TO ''.4 ?3 A. .: r p T 312 RLi MAR",S -p1.185 � iSPE€'T f ett. No RESIDENT ENGLEER JOB NO 3O13 NAME LOT NUMBER ri ARKANSAS HIGHWAY AND TK -NSPORTATION DFPARTIIENT MATERIALS DIVISION REPO RI OF INSPECTION AT ASPHALT PLANT TYPE OF 040537 RIPORT NO. 3 MATLRiAl. H,v w'.45 -F, .toyce F3lvd. (Faycttcvitic)(5) Uwy.265 SAMPLE I.D. 041)APC373120030 ACHNf Binder Course 2a.0nam Y&013 MIX NO. WM042-12 DATE 41St20I3 PLANT NAME r' PLANT LOCATION Hl.1TC:l3FNS - SONORA - AR SC3t1RCG Ati 11.wAL COLDFEED % DESIGN COLE) FEED °f 1 I12 NWA Quarry - Sonora_ Ark II I I 11 NV/A Quarry - Sonora, Ark S A 5lS" Chips NVA Quarry - Sonora, Ark 16 16 1,12" Chip NWA Quarry - Sonora, Ark 25 25 Scrcrrir , Rogers Group - Lowell, Ark IS 35 Man. Sand NVA Quarry - Sonora, Ark 10 10 RAP RAP - Sonora, Ark 15 l5 m NE kL 1-11_LEIt: - ANISTR[P : ASPHALT (All): MFR: LION GRADE: PG 70-22 AMOLINT REPRESENTED THIS REPORT: 2777.9 TONS PREVIOUS: TONS TOTAL TO BATE �ii6000 8777.9 87 1 1.7 TONS T EMPEIL.\'WR.E ANALYSIS LOO' HIGH INDER 31T f 320° MIX 5070 332O ACCEPTANCE. CONTRACTOR TESTS TEST', si ; i :!m�errr stuv n�s>�, tty.t g-UP1-t �s.�..�.. rfTt7 €, µ e VRWICA11ON LUT �. . JUFt`[tY Lt3T€:OASWi.iA3ci l.RT" LOT STATE S `As�� Covp.� DA'l'FSANIPLED 4:2R:12 10:1'I2 liti++1712 13 .'I2 N2,4 MAX. Pcrccnt Ai; Vi.i€Ly 3.? 40 •1.2 3.9 4.1 1.0 \?A 4.1 a.5 o 5.c PASS Voids inMin. A. 12.2 125 12.9 125 125 1.0 N/A 12.5 12.7 12.0 140 PASS Pcrcrnt Asp.':. It Btde 0,3 4.1 4.4 4,4 4,3 0.3 N/A 4.3 4.2 354 45 PASS PcrccntCempacti 923 91.8 54.0 93.1 93.1 20 N/A 93.1 92.0 9"30 PASS SpeCai cGr2vi y0f Mix 2,511 2_i" 2.118 2.110 2 117 9.039 NIA 2.517 Sublet itnColi2_n xo i NO) YES YES YES YES — Moliatre in Mi;C 90: 0.91 0.02 o.o3 — C?_C_ tfrad l.iom I (Ytn, ,No YES YI.S NO YES Witnc ed By (loiria3) d2 dp Op x Spot Sa�plt (`c'5 i N0) NO NO NO YES' /39,2012 ie:a t'i➢1 1 (Date SA.MPLEDFRO'( DENSITY Sublet 'I'r.=ck No_ Terms 4tatin^ Lt iiGri 1 3!7 62x}2 47447 43'rl 2 727 7009 39421 24' rt 3 727 7749 27+60 :3 r, 4 9 556! NO DATA S e R 4 x AH'E'D C;;4tTz, .(;5::13:0 : si�,A1iTP Wk,44.S HT0T;S:\i, , SlrTF1 T'^_: ..x.11 r�i. 310F,4 ?, �.}rr I445w T SST M0Trt4O5. As 4a '5t{tt3 T1Ctior .A11TD4 I.A?S13TO T2Cr.%_,AA99Tf) :Y . 5$4TOTw3: R7MARKS Density for 4th subiol reaaresen₹s the avertal_re of the First 3 suhlots_ for the pulmose 010010110 Imo 1110 Iii, manairer materials module. There is no AH'I'U test, did not oet to random nttmher. 2 JOB NO JOB NAME LOT NUMBER O 0 ARI{_ANSAS 111CHWAY Ai D TRANSPORTATION DEPARTMENT MATERIALS DIVISION REPORT OF INSPECTION AT ASPHALT PLANT TYPE OF .ACJIM Binder Course MIX 1537 REPORT N0_ 4 MATERIAL 25.Dmm NO. 1l.45-E1l.4i-E Javice Blvd. (Faycttcville)(S) Hwy,265 Pi„ANF NAME i 4 SAMPLE I.D. 04DAPC373I30D53 PLANT LOCATION I [UTCHENS - SONOR A. AF �4,�1 E KLA 1. SOURCE ACTUAL COLD FEED % DESIGN` COLD FEED % I liT NWA. Qcuor s- Sonora. Ar. 12 12 ] NWA Quarry - Sonora. Ar. 8 8 fS Rovers Group - Lowell, Ar. 15 15 112" NWA QuktrFv - Sonora. Ar. 20 20 Rogers S-crc nirp Rogers Grow - Lowell, Ar. 25 25 NWA Scrccnns NWA Q 1orr y - Sonora, Ar. 5 5 RAP I Iutdhen9 - Sonora.. Ar, 15 15 NHNIE-k-'+. FILLER- - AN T ISTRI': ASPHALT (AB): MFR: LION GRADE-: PC, 70-22 3/5/2013 r WM072-13 DATE 81512013 AMOUNT REPRESENTED THIS REPORT 3000 Toms Pa5v 1Ou.s_ 8777.9 TONS TOTAL TO DATE: 11778 TONS '1'E, LpEIZaT'LfRE ANALYSIS LUIN 1MMG1-1 FitND=R ;:0v - 1 317° 1w1.. 311 ° I 339° ACCEPTANCE TESTS CONTRACTOR TESTS cam. =E.�' rt wCF• s7 v�,^RIP'sCATr°N L0U AVG. S LOT t O f sl.:AN .s II " c LOT STATUS z.a rn I SC?LCF, S SLT-OT. s?lt %f".�G ' CLrSEYLY GATE SAMPLED 1i 'LS13 7fl97 13 7)22/13 7'23/i3 7,19/3 MN. SLA 1'crccrl Air V id 3.9 4,4 3. 3.7 3.3 4.5 LO Y'ES 4.0 4 0 50 PASS E'wds in M ..A a . 12.9 12.7 13,2 123 12,5 13 + 10 YES 12.7 13.3 12M 1-.4 P S,S P4-jAsphalt Sinr 4.4 4.1 42 4.2 42 0 3 YES 4,2 4.3 4.0 4,4, .PASS Per_e:_t C_tnpa.__ 01,5 94.6 910 943 935 %5.2 :.0 /'O 94.1 U 95.0 PASS Sj1CC1 t3C Ci794Ztt o Mix ?_-',u4 2.490 3.455 2.49 2.433 2,4'4 09 YE 2.489 Suhtat in (_:c' [)'t:;! '1 ) YES YES YES YES — 1`ES toisttirc in ix 0,02 0.01 0.0= 0.0: — 0.92 Q.C. Gild, Co:nlplios (Icy /N0> SO YES NO YES Wilnes�edBy(lni[iai) N ) DP EP ,Sp1it S smp1n (Y /Na) YES YLS NO NO 3f27'2013 [ i r 1'eriliec4 (Date) SAMPLED FROM DENSITY Sublot Trii No.'Fors St 1117191 Location 3D ; 29 55+33 1 LI 2 20 ( 926 46=16 33` L t 3 _14 ( 1U34S [9405 3LYLi 4 .S 11413 1041-21 IS'LI A) TD S ntet 2 99925 51+67 121.T TEESTSIETFO.35. .tASR 0 T-4, AFFCD 4e-IAr'ISI]TO T 30E.AASFFTO T259,AiiTD 4 !4'?A, AiiD455A .':;-f3i) 54. M,5iiTO T 15AP.)' D 461. AAS:iTO 12 ...AS 15TO tit?I.. TO T 3 2 REMARKS rain. �CRf i th tr:=.H () 1 _/t €13ISS INSPFCTORJC \NN_ Rt: S11)E\T E`:GINEER f; • #JiV20 i3 ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT MATERIALS DIVISION REPORT OF INSPECTION AT ASPIIALT PLANT TYPE OF ACHM Binder Course MIX JOB NO 040517 REPORT NO. 5 `AATERiAL 24.0mm NO, i1 N1072 -I3 DATE 9112/2013 JOB NAME Hwy.45-E 3ovcc Blvd. (Faycilcvillc)(S)1-1%k •.2615 sPLA\7 NAML I LOT NUMBER 5 SAMPLE Li)_ 04DA PC373130062 PLANT LOCATION }dl?TCIIENS - SONORA, AR Mt. FERIAL SOURCE AC1' AL COLD -FED % 1)c$I(11 COLD FEED AFL• II/2" N VA Quarry - Sonora, Ar. 12 12 NWA Quar • - Sonora, Ar. S S w'5" Rogers Group - Lo- cll, Ar. 15 15 112" NWA Quarry - Sonora, Ar. 20 20 Rogers Scrccrina Rogers Group - Lowell. AT, 25 25 \54`:! Scrlcri€ gs NWA Quarry - Sonora. At. 5 5 RAP Hutchcns - Sonora, Ar. 13 15 ANPIS -RIP: ASPHALT (AB): I R: LION GRADE PG 70-22 A MOUNT REPRESENTED THIS REPORT. 3120 -rt_1,ys PREEVIOUS, 11778 rc�ss TOTAL To Dr rr: 14898 Toss `1 EMPERATURE ANALYSIS LOW HIGH RTNT ER 300` 1 341` MIX 295- 1 340' ACC=EFTANCE TE515 C0NI?UlkC"t'OkTES`T'S s;:::1:z 142+c3 tl≥<i't1 ,l �-`' € VCA]1O r'' ' I IC1� \dIX U)TCal6VANCI3 .�sriS LOT STATUS �tnr 3 xt�rAar± _a�i.n- a al,:.ar, � g_4 E CnJL DATE SAMPLEC) 7124i3 i3 7t24/13 9i9/1J S?19113 2 t3 A'LN. Pz `t AiC b'O s 4.0 4.6 2.6 3.4 ?.'a =.r 0 t.5 I 3.0 .(! 1'.455 b'oid n Iin As , 13.5 13.1 11.4 12.? 12.6 14.1 1.0 NO 12.9 13.3 12..0 14.0 PASS Pttrcert A4YhWk Wnee1 4.6 4 2 4.2 4.2 4. _ 4._ 0.3 YES 4.d -0:3 4.0 4.5 PASS Porccnt Com, ur,:: X16,(1 0ti,5 95.6 03.2 056 052 20 YES 95.5 '2fl 96.0 PASS Specific Grc'ity ofMix 3471 2.456 2.497 49Lt 2.4$" 415 7019 YES 2.481 Suhlut i.^. C'om ! _ter. V 1 \o) YES YES YES YES YES <1Ci�n rz in Mix 0.10 (P.fl2 1103 9.03 .._ 003 Q c, CktJ, CU upiLs (' o's /NU) YES YES VO YES Witne�sr0 $ti• (F _itii!) D? DP X DP Snii:Sa—..pCs('Vn INo) \f3 NO YES NO 3.12b43 ≥3rsi Vwi0ed(1Niio) .SAMP1.E:)) i R()M DENSITY S1Ih1R'a 13u i No Tcu,-, Station 1 2 1.24-47 94=40 3G' Et 12595 90&-1S 24' Et 57 13543 124.-50 a0' It 4 31'} 14175 &2 05 4' 4 AIm) Subll+t 1 317 13377 97=86 12' Lr t `rt'.ST vF rN{)E1S A l=fly T 5C. At3TD Gi 1. AASlFTO T 305,A.45rrTO T ^-6:;AF:"Si u�. �;.'a t ,At41T 49SA .r;"6` .', S44TO 1 1f✓,�o, # c 0444. AA23HTO T?, .?•AS PTO MP2,.&A5J TOT'sL REMARKS nl185 SPE4 f R / Ccrt_ Na.. RESIDENT ENG1N Ek 9c Comments: Chris Brown Submitted By City of Fayetteville Staff Review Foi ___ City Council Agenda Items and Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Engineering Development Services Division Department Action Requires: Approval of a Change Order No. 9 to the Contract between AHTD and Nabholz Construction $ (590,522.40) Cost of this request 4520.9540.5809.00 7,666,812.00 Category / Project Budget $ 6,307,974.00 Transportation Bonds Program Category / Project Name Transportation Bonds Account Number Funds Used to Date Program / Project Category Name 06035.2000 $ 1,358,838.00 Sales Tax Construction Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached X11 k&?Yc- Previous Ordinance or Resolution # `l 9 Departure Director Date City. orney Date Finance and Internal Services Director Date 2 -6-201L Date ae Original Contract Date: Original Contract Number: Revised January 15, 2009 • a e evl e ARKANSAS MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff VP Jeremy Pate, Development Services Director Q% From: Chris Brown, City Engineer v� Date: August 3, 2012 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Approval of a Change Order to Decrease the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $590,522.40. PROPOSAL: Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. On September 7`" of last year, the AHTD received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. To date, 8 Change Orders totaling $332,812.18 have been executed, and a total of $6,459,797.77 has been paid to the AHTD. As part of the approval of the last payment, a project contingency was established by the City Council in the amount of $200,000 to cover the cost of any additional costs to the project. This Change Order replaces some of the aggregate base course (gravel base) with a concrete base. Concrete base is more expensive on a per square yard basis; however, during the review of the planned quantities, it was discovered that quantities for the concrete base had been overestimated. When the additional quantities due to the change from gravel base were added, and the quantity error corrected, the net effect is a reduction of $590,522.40 in the contract amount. RECOMMENDATION: Staff recommends approval of a Change Order reducing the contract between the State Highway & Transportation Department (AHTD) and Nabholze Construction by $590,522.40 BUDGET IMPACT: This Change Order will result in a decrease in the amount owed to the AHTD. As of this Change Order, a refund of approximately $280,000 will be due to the City at the end of the project. ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville)(S) Route & Section Hwy. 265 . Sect Job No. 040517 FAP No. STP-9142(24) County WashingtonWashingtiL Change Order No. 9 Changes from Station 22+00 to Station 125+00 Description: Place Concrete Base (6" U.T.) in lieu of Aggregate Base Course (Class 7) and Concrete Base (6.5" U.T.) in lieu of ACHM Binder/Surface Course at the locations indicated on the enclosed Schedule of Work. The work shall be accomplished in accordance with the details shown on Sheet No. 14 of the plans. Reason for Change: The Concrete Base is being placed in areas less than 8' in width where the accessibility of equipment to properly place and compact the base and asphalt courses in accordance with the specifications would be impractical. An underrun to the project resulted due to a conversion error in calculating plan quantity for the items Portland Cement Concrete Base (6" U.T.) and Portland Cement Concrete Base (6.5" U.T.). Attachments: Quantity calculations, Contractor's letter SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SS & 303 Aggregate Base Course (Class 7) Tons 16.51 2350 38798.50 0 0.00 309 Portland Cement Concrete Base (6" U.T.) Sq_ Yd 31.11 12605 392141.55 7461 232111.71 309 Portland Cement Concrete Base (6.5" U.T.) Sq. Yd 32.18 12412 399418.16 3072 98856.96 SPSS406 Mineral Aggregate in ACHM Binder Course (1") Tons 74.33 722.00 53666.26 0 0.00 SPSS406 Asphalt Binder (PG 70-22) in ACHM Binder Course (1") Tons 130.23 38.00 4948.74 0 0.00 SPSS407 Mineral Aggregate In ACHM Surface Course (1/2") Tons 93.55 320.62 29994.00 0 0.00 SPSS407 As halt Binder (PG 76-22) in ACHM Binder Course (1/2") Tons 130.23 19.38 2523.86 0 0.00 Totals: $!91491.07l $j 330968.67 Recommended IJ. Shlpman District En veer APPRO ED 2q 1Z Con truction Engineer Authorized fir' S/a� Assistant Chief Engineer Underrun $ 590522.40 Requested e 2! 12__ Resident Engineer Page 1 NAOI1 CONSTRUCTION SERVICES June 22, 2012 Arkansas Highway & Transportation Department District 4, Fayetteville Office Mr. Jeff Stroud, Resident Engineer #43 3526 N. Hwy 112 Fayetteville, AR 72704 RE: Job 040517 PCC Base Dear Mr. Stroud, In reference to the Typical Sections of Improvement on plan sheets 4 through 10 and the PCC Widening Base detail on sheet 12, we would like to make the following request regarding the curb and gutter in notch and widen areas. In these areas where the curb and gutter will be placed directly adjacent to the notch and widen, we propose that the 6" PCC Base Course be used in lieu of the 6" Class 7 aggregate base course. In areas of the project where the notch and widen is less than 6' wide, we propose that the Class 7 Aggregate Base Course be eliminated and replaced with 6" and 6'/" PCC Base Course. We believe that this would speed up the construction sequence by eliminating the placement and compaction of the narrow areas of Aggregate Base Course. We appreciate your consideration of this request. Sincerely, car /-Jl Ben Caldwell Project Manager/Estimator Conway, AR / Little Rock, AR / Jonesboro, AR / Fort Smith, AR / Rogers, AR / Springfield, MO / Lenexa, KS / Tulsa, OK / Oklahoma City, OK www.nabhoiz.com Job No. 040517 Revised Schedule of Work CONCRETE BASE Station Station Location Length Avg. Width 6" U.T. Avg. Width 6.5" U.T. Feet Feet Sq. Yds. Feet Sq.Yds. 22+00 43+00 Notch in Left Main Lanes on left 2100 4.2 983 1.7 400 31+00 74+00 Notch in Left Main Lanes on right 4300 3.7 1756 1.2 562 50+00 74+00 Notch in Left Main Lanes on left 2400 4.5 1211 2.0 544 87+00 108+00 Notch in Left Main Lanes on left 2100 4.6 1067 2.1 484 87+00 108+00 Notch in Left Main Lanes on right 2100 3.9 900 1.4 317 115+00 119+00 Notch in Left Main Lanes on left 400 4.7 211 2.2 100 115+00 125+00 Notch in Left Main Lanes on right 1000 2.6 284 0.1 6 311+00 315+00 Old Wire Road Intersection -Lt & Rt 400 12.7 566 7.7 344 331+00 334+00 Joyce Blvd. Intersection -Lt & Rt 300 14.5 483 9.5 316 Total: 7461 3072 White, Kevin From: Smith, Trinity D. Sent: Tuesday, July 17, 2012 2:54 PM To: White, Kevin Cc: Fugett, Michael; Gunn, Linda; Earl, Mark S. Subject: FW: 040517 - PCC Base in lieu of Agg Base Request Attachments: 040517 PCCBase Request.pdf UA 040517 PCCBase Request pdf (52... Kevin, Roadway concurs with the request. On this project, PCC Base can be utilized in areas up to 8 feet wide. Trinity - ---Original Message ----- From: White, Kevin Sent: Thursday, July 12, 2012 12:12 PM To: Smith, Trinity D. Cc: Fugett, Michael Subject: FW: 040517 - PCC Base in lieu of Agg Base Request 1712 Trinity, -r -9E 43 . Have you had a chance to look at this? v4 Thanks, Kevin -----Original Message ----- From: Adams, Chad D. Sent: Thursday, July 12, 2012 12:10 PM To: White, Kevin Cc: Stroud, Jeffrey D. Subject: 040517 - PCC Base in lieu of Agg Base Request Kevin - Any word on this one? Thanks, Chad &t C' out F���fia! „ . D6tt<N 'AaoVA. Pc&M: daoo.y ? Al 11 - A �Qoc�EO 7'i,,4 e'?L -� 4.& LJt At /c v1 Unrrf- TIFF cor.lFQu�Clo1-/ME,E2. -----Original Message ----- From: Adams, Chad D. Sent: Friday, June 29, 2012 9:15 AM To: Sebren, Mike D. Cc: Stroud, Jeffrey D.; Rockwell, Claire Rita; Shipman, Joe; White, Kevin Subject: RE: 040517 Mike - I've visited with both Kevin and Trinity (Roadway) about this request and the busted quantity mentioned in the email below. This is submitted for further consideration and decision. 1 CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. N/A Plan view and Elevation view. XL Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x 11" sheets, suitable for reproduction. X Reason for Change: 2L What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) N/A Supplemental Agreement Items: N/A List Items last under summary. N/A Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. N/A Include a Special Provision if new item is not included in the Standard Specifications. N/A Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 City of Fayetteville Staff Review Form City Council Agenda Items 1 - and r b Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only Chris Brown Engineering Development Services Submitted By Division Department Action Required: Approval of a Change Order No. 8 to the Contract between AHTD and Nabholz Construction $ 595.00 Cost of this request 4520.9540.5809.00 Account Number 06035.2000 $ 7,666,812.00 Category / Project Budget $ 6,307,974.00 Funds Used to Date $ 1,358,838.00 Transportation Bonds Program Category / Project Name Transportation Bonds Program / Project Category Name Sales Tax Construction Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Q 11_L Previous Ordinance or Resolution # Date / Original Contract Date: 7*- ! Z Original Contract Number: Date Finan and Internal Services Director Date Received in City Clerk's Office Chief of S Date Received in ENTERED Mayor's Office Mayor to Comments: Revised January 15, 2009 Zayjee�vl e ANSAS MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City Engineer Date: July 6, 2012 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Approval of a Change Order to Increase the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $1,190.00. Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. On September 7th of last year, the AHTD received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. Also, in April of this year, a Change Order in the amount of $307,275.22 was executed to resolve discrepancies with quantities in the contract. Since the City has agreed to pay 50% of construction, a total of $6,459,797.77 has been paid to the AHTD. As part of the approval of the last payment, a project contingency was established by the City Council in the amount of $200,000 to cover the cost of any additional costs to the project. This Change Order changes the contract provisions related to construction of stamped concrete in the Candlewood Subdivision, as part of an agreement with the Candlewood POA. The cost of the Change order is $1,190; of which the City will be responsible for $595.00 RECOMMENDATION: Staff recommends approval of a Change Order in the amount of $1,190.00 to the Arkansas State Highway & Transportation Department (AHTD) contract with Nabholze Construction to widen Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street. BUDGET IMPACT: THE CITY OF FAYETTEVILLE, ARKANSA Payment for 50% of the cost of this Change Order will ultimately be required to be paid by the City. $200,000 has been authorized for additional costs; after the City's share of this Change Order is subtracted, $45,767.39 will remain in contingency. ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT DISTRICT FOUR FORT SMITH MEMORANDUM July 19, 2012 TO: Mr. Mike Sebren, State Construction Engin FROM: Joe Shipman, District Four Engineer SUBJECT: Job No. 040517 FAP No. STP-9142(24) Hwy 45 - E Joyce Blvd. . (Fayetteville)(S) Route 265, Section 2 Washington County Attached for your review and processing is approved Change Order No. 8 on the above referenced project. EJS:sl attachments c: Resident Engineer #43 ARKANSAS STATE HIGHWAY HT AND TRANSPORTATION DEPARTMENT DISTRICT FOUR 4019 TOWSON AVE. • FORT SMITH, AR 72901 • P.O. BOX 11170 - FORT SMITH, AR 72917-1170 TELEPHONE (479) 646-5501 • FAX (479) 646-8286 WASHINGTON - CRAWFORD - FRANKLIN - SEBASTIAN - LOGAN - SCOTT - POLK July 19, 2012 Nabholz Construction Services PO Box 277 Rogers, AR. 72757 Re: Job No. 040517 FAP No STM-9142(24) Hwy 45-E. Joyce Blvd. (Fayetteville)(S) Highway 265, Section 2 Washington County Dear Sir: Attached for your information is approved Change Order No. 8 on the above referenced project. If additional information is needed, please contact Resident Engineer Jeff Stroud. Si Jo'Shipman Di trict Four Engineer EJS:sI c: State Construction Engineer Resident Engineer #43 ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Route & Section 265 2 Job No. 040517 FAP No. STP-9142(24) County Washington Change Order No. 8 Changes at Station 46+50 Description of Change: Establish and add to the Contract the item Stamped Concrete (CO 8). Delete the quantity of Stamped Concrete contained in the Contract and accomplish both at Station 46+50. Reason for Change: The construction of the driveway with the Stamped Concrete is being altered to conform to the enclosed Special Provision as a part of an agreement with the Candlewood Subdivision Property Owner's Association. Attachments: Contractor's Letter, Special Provision NOTE: UNIT PRICE FOR "STAMPED CONCRETE (CO 8)" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit 1 Price PRESENT REVISED Quantity Amount Quantity Amount SP Stamped Concrete Sq. Yds. 136.91 170 23274.70 0 0.00 SP Stamped Concrete (CO 8) Sq. Yds. 143.91 0 0.00 170 24464.70 $j 23274.70 $j 24464.70 Overrun $ 1190.00 Date Initials Remarks Division Constru Ion f _"_" K W I,�_ICA, ✓' 11'onclrable LionelLJor ayor City of Fayetteville Requested7/fg/)2 cMIe4 Resident Engineer 7-2-12 ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT SPECIAL PROVISION JOB 040517 STAMPED CONCRETE The existing requirements of the Special Provision Stamped Concrete contained in the Contract are hereby amended as follows: The following is added to the General Requirements: All work shall be performed by Ozark Patterned Concrete and will match the pattern and construction techniques as previously constructed. X11 fry ' ;rlr'j CONSTRUCTION SERVICES July 2, 2012 Arkansas Highway & Transportation Department District 4, Fayetteville Office Mr. Jeff Stroud, Resident Engineer #43 3526 N. Hwy 112 Fayetteville, AR 72704 RE: Job 040517 Stamped Concrete Special Provision Dear Mr. Stroud, In reference to the Special Provision regarding the Stamped Concrete dated July 2, 2012, our price to meet the requirements of this amended provision would be $143.91 per SY. We appreciate your consideration of this request. Sincerely, / dt Ben Caldwell Project Manager/Estimator Conway, AR / Little Rock, AR / Jonesboro, AR / Fort Smith, AR / Rogers, AR / Springfield, MO / Lenexa, KS / Tulsa, OK / Oklahoma City, OK www.nabholz.com 3301 N. 2"° St. / Rogers, AR 72756 / P.O. Box 277 (72757) / Phone: 479.659.7807 CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) X Enter complete Job Name as shown on contract. X Enter only FAP Number(s) involved in change, or FAP Number and Non -Participating, as applicable. N/A A summary of quantities and money value per each FAP if more than one FAP Number or Non -Participating is involved. X Describe all changes fully. X What is being changed, added or deleted? X What is the location of change or changes? (Station Number, distance left or right of centerline.) X What is the contract description (exact wording) of the Item or Items? X Sketches. X Include Job Number, FAP Numbers and Change Order Number. If applicable, include: X Existing and proposed details. X Station numbers and dimensions. N/A Plan view and Elevation view. X Quantities and descriptions. NOTE: If possible, make sketches on 8-1/2 x 11" sheets, suitable for reproduction. X Reason for Change: X What necessitated this change? X Were other alternates considered? X Was cost analysis made of other alternates? Are they attached? X What would happen if this change is not made? X Items should appear in the order as listed in the contract. X Item Number, description, unit and unit prices for existing items should be identical to those shown in the contract. Page 1 of 2 CHECK LIST FOR CHANGE ORDERS (continued) X Supplemental Agreement Items: X List Items last under summary. X Include the following note on the face of the change: "NOTE: UNIT PRICE(S) FOR [name of item(] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT." NOTE: Name of Items should be the exact wording as shown in summary. X Include a Special Provision if new item is not included in the Standard Specifications. X Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. X Check with the Construction Office to determine whether a Supplemental Specification is required. X Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. X Change should reflect quantities involved within limits designated. X CHECK ARITHMETIC! N/A Right -of -Way Acquisition. N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT." N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. N/A On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed change order if contract time is extended. [See 108.06 of Standard Specifications and subsection 104.03(a) of this manual.] X Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. X Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. X If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? X USE THE CORRECT CHANGE ORDER FORM! Page 2 of 2 Stroud, Jeffrey D. From: White, Kevin Sent: Friday, July 06, 2012 10:14 AM To: Stroud, Jeffrey D.; Adams, Chad D. Cr Sebren, Mike D. Subject: RE: 040517 CO 8 Construction concurs. -----Original Message ----- From: Stroud, Jeffrey D. Sent: Friday, July 06, 2012 10:00 AM To: White, Kevin; Adams, Chad D. Subject: FW: 040517 CO 8 Here is the correct change order. -----Original Message ----- From: Stroud, Jeffrey D. Sent: Friday, July 06, 2012 8:15 AM To: White, Kevin; Adams, Chad D. Subject: 040517 CO 8 Where do we stand on this change order? City of Fayetteville Staff Review Form City Council Agenda Items j. and I� Contracts, Leases or Agreements N/A Mayors Signature City Council Meeting Date Agenda Items Only to Chris Brown Engineering Development Services Submitted By Division Department Action Required: Approval of a Change Order to reflect adjusted quantities in the Highway 265 Project $ 153,637.61 $ 7,666,812.00 Cost of this request Category / Project Budget 4520.9540.5809.00 $ 6,307,974.00 Account Number Funds Used to Date 06035.2000 $ 1,358,838.00 Project Number Remaining Balance Budgeted Item Budget Adjustment Attached Department Di ect Date LC -IL City Attorney Date Finance and Internal Services Director Comments: Transportation Bonds Program Category / Project Name Transportation Bonds Program / Project Category Name Sales Tax Construction Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 1-14-xnt� Date Received in City 04-I 5-12 Al 1:00 R C V D Clerk's Office Date ER D Received in D to Mayor's Office Revised January 15, 2009 'ftv!1e ®ARKANSAS® MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director From: Chris Brown, City Engineer'` Date: April 13, 2012 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Subject: Approval of a Change Order to Increase the Contract Amount of the Highway 265 Construction Contract between the Arkansas State Highway and Transportation Department and Nabholz Construction by $307,275.22. PROPOSAL: Arkansas Highway 265 widening, between Mission and Joyce Blvd, is under construction by the Arkansas Highway and Transportation Department (AHTD). The City Council has committed to pay 50% of the construction cost on the project, up to $7.7 million. On September 7`h of last year, the AHTD received bids for construction of the project. Nabholz Construction was the low bidder, at $12,612,320.32. Since the City has agreed to pay 50% of this amount, a total of $6,306,160.16 has been paid to the AHTD. As part of the approval of the last payment, a project contingency was established by the City Council in the amount of $200,000 to cover the cost of any additional costs to the project. AHTD construction personnel have recently recalculated quantities for asphalt pavement based on field measurements, resulting in an increase in quantities from measurements taken from the plans. These additional quantities result in an increase in the contract price. RECOMMENDATION: Staff recommends approval of a Change Order in the amount of $307,275.22 to the Arkansas State Highway & Transportation Department (AHTD) contract with Nabholze Construction to widen Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street. BUDGET IMPACT: Payment for 50% of the cost of this Change Order will ultimately be required to be paid by the City. This payment will be required at the end of the contract; after all final costs are reconciled. $200,000 has been authorized for additional costs; after the City's share of this Change Order is subtracted, $46,362.39 will remain in contingency. ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Route & Section 265 / 2 Job No. 040517 FAP No. STP-9142(24) County Washington Change Order No. 6 Changes from Station 11+00 to Station 126+00 Description of Change: Add 2000 tons of ACHM Binder Course and 1600 tons of ACHM Surface Course and place as indicated on the enclosed schedule of work from Station 11+00 to Station 126+00 Reason for Change: Additional ACHM Binder Course is needed to perform the planned grade raise and additional ACHM Surface Course is needed for the planned leveling. Attachments: Revised Schedule of Work, Leveling Calculations CIIMMAPV Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SPSS406 Mineral Aggregate in ACHM Binder Course (1") Ton 74.33 870.96 64738.46 2770.96 2U596.46 SPSS406 Asphalt Binder (PG70-22) in ACHM Binder Course (1") Ton 130.23 45.84 5969.74 145.84 182.74 SPSS407 Mineral Aggregate In ACHM Surface Course (1/2") Ton 93.55 2718.57 254322.22 4227.37 395l70.46 SPSS407 Asphalt Binder (PG76-22) in ACHM Surface Course (1/2") Ton 130.23 164.33 21400.70 255.53 33277.67 $1 34ti431.121 $1 653706.341 Overrun $ 307275.22 Recommo District En APPROVE Construction Engineer _ Authorized Assistant Chief Engineer Requested _4- i Resident Engineer Job No. 040517 Schedule of Work Level -Up Station Station Area (Sq. Yds.) Total Quantity (Tons) Total Rate Overall Binder 3rade Rais Surface Leveling Left Lane Right Lang Area Left Lane Right Lan Quantity Left Lane Right Lan Rate 11+00 38+00 4559 4752 9311 659.24 1145.29 1804.53 289 482 388 1804.53 38+00 41+00 573 438 1011 319.79 291.20 610.99 1116 1330 1209 499.78 111.21 41+00 53+00 2102 1174 3277 515.96 272.00 787.96 491 463 481 787.96 53+00 57+00 739 547 1286 281.77 261.24 543.01 763 955 844 401.55 141.46 57+00 69+00 1889 1592 3481 153.67 254.34 408.01 163 320 234 408.01 69+00 74+00 723 689 1412 138.62 356.62 495.24 383 1035 701 339.92 155.32 87+00 93+00 1163 753 1916 114.83 113.08 227.91 197 300 238 227.91 93+00 102+00 1547 1412 2959 712.87 781.75 1494.62 922 1107 1010 1169.13 325.49 102+00 104+00 227 314 541 6.93 48.00 54.93 61 306 203 54.93 104+00 108+00 545 458 1003 285.27 290.80 576.07 1047 1270 1149 465.74 110.33 115+00 126+00 1798 1228 3026 189.58 142.36 331.94 211 232 219 331.07 15865 13358 29223 3378.53 3956.68 7335.21 426 592 502 2876.12 4458.22 Plan: 916.80 2882.90 Difference: 1959.32 1575.32 RESOLUTION NO. 179-11 A RESOLUTION AUTHORIZING PAYMENT OF $1,306,160.16 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT AS THE CITY'S PORTION OF CONSTRUCTION COSTS ASSOCIATED WITH THE WIDENING OF STATE HIGHWAY 265 (CROSSOVER ROAD) FROM MISSION BOULEVARD TO JOYCE STREET, AND APPROVING A $200,000.00 CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the payment of $1,306,160.16 to the Arkansas State Highway and Transportation Department as the City's portion of construction costs associated with the widening of State Highway 265 (Crossover Road) from Mission Boulevard to Joyce Street. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of $200,000.00. PASSED and APPROVED this 4th day of October, 2011. APPROVED: ATTEST: By:'________________________ By: I ELD JO , Mayor SO DRA E. SMITH, City Clerk/Treasurer o � a ° ; ;FAYETTEV►LLE P.J�e City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 10/4/2011 City Council Meeting Date Agenda Items Only Chris Brown CP Engineering Development Services Submitted By Division Department Action Required: A resolution approving a payment in the amount of $1,306,160.16 to the Arkansas State Highway & Transportation Department for the City's portion of the construction costs associated with widening Crossover Road (Hwy 265) from Mission Boulevard to Joyce Street, and approving a $200,000 Contingency. $ 1,306,160.16 Cost of this request 4520.9540.5809.00 Account Number $ 2,665,000.00 Category / Project Budget Funds Used to Date Transportation Bonds Program Category / Project Name Transportation Bonds Program / Project Category Name 06035.2000 $ 2,665,000.00 Sales Tax Construction Project Number Remaining Balance Fund Name Budgeted Item I Budget Adjustment Attached Previous Ordinance or Resolution # Date Original. Contract Date: ' (' If Original Contract Number: Date -2h-2zll Finance and Internal Services Director Date Received in City 09-25-1 1 P02: 23 R C Vt) Clerk's Office ____ Date I Received in Mayor's Office 2� / Date Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSA2 BUDGET IMPACT: The City currently has $7.7M budgeted for this project through the Transportation Bond Program, of which $5 million has been paid to the AHTD. This payment will bring the total paid to $6,306,160.16. It should be noted that the AHTD has included an incentive for early completion, and will pay the contractor $10,000 per day for the number of days that the project is completed before the required date, up to a total of $400,000. The City will be responsible for paying 50% of any incentive paid, as well as 50% of Change Orders to the Contract. Therefore, approval of a $200,000 contingency amount to cover the cost of the City's share of potential incentive payments is also recommended Even with the contingency, staff expects the City to save in excess of $1 million compared to the budget on the project. ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Scott E. Bennett P.O. Box 2261 Director 11 JT Little Rock, Arkansas 72203-2261 Telephone (501) 569-2000 I b Telefax (501) 569-2400 Voice/TTY 711 www.arkansashighways.com September 22, 2011 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Re: Job 040517 F.A.P. STP-9142(24) Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Washington County Dear Mayor Jordan: Nabholz Construction Corporation of Rogers submitted the low bid of $12,612,320.33 for the referenced project at the Department's September 7, 2011 letting. The Arkansas State Highway Commission has tentatively accepted Nabholz's proposal and will execute the contract upon receipt of the City's remaining funds. As previously agreed, the City is responsible for 50% of the construction cost of this project and has previously deposited $5,000,000.00. At this time, we request that you submit a check (made payable to the Arkansas State Highway and Transportation Department) in the amount of $1,306,160.16. The contract will not be executed, and construction cannot begin until your funds are received. Submittal of these funds to the Department will be considered as your concurrence in the award of this contract. Upon completion of the project, a statement will be prepared reflecting the final cost and respective matching shares. At that time, the City will be returned funds remaining or billed for additional funds required. We look forward to working with the City to complete the proposed improvements. Should you have any questions or comments, please advise. Sincerely, Frank Vozel Deputy Director and Chief Engineer c: Assistant Chief Engineer -Planning Programs and Contracts Fiscal Services (2) Planning and Research District 4 Job 040517 'C' File Chris Brown, P.E., Fayetteville City Engineer New W TD' splay, VeAd,c,- I v,o,i,c,es,- _ _ - --,-�003OS1- 6/25 I, Vendor Number : 11196 AR Hignway Dept I, Vendor Invoice . . . . : JOB 040517 I, Shipper Number . . . . I, Invoice Date . . . . . : 5/08/2012 Tuesday V I, Invoice Due Date . . . : 5/14/2012 Monday ,I, 0 I, Invoice Description . : Change order #6 Hwy 45-E Joyce cost shar I, I, Invoice Amount . . . . : 153,637.61 , I, T I, Freight Amount . . . : I, I, Invoice Discount Amount: I, Invoice Terms . . . . : 30 NET 30 DAY I, I State Tax Amount . . . I, 0 I, County Tax Amount . . : I, 5 I, City Tax Amount . ,I I, _ I, Paying Bank . . . . . : 452 SALESTAXON I, I, Invoice Status . _ _ , Vendor Mail Code . . . : RMT2 Remit Add2 1, _ pl I, Pay Code/Date/Num/Type : D 5/14/2012 2790 CHECK ,I, _ I, General Ledger Date . : 5/09/2012 Wednesday I, _ I, Invoice Received Date : I, I, F14=Invoice Items F15=G/L Distr. F21=ProCard F24=Documents I, ,-3,=, F,3 ,X,i,t... ,7 k'ul,l, Jxi,t, —p,i,spl,ay, ,V,e,do,r, ,Ivo,i,c,es, - __________._AP0.030.S1 Vendor Numbe . . . . : 1 ],196 AR H i gi y Dept 1, I, Vendor Invoice . . . . : XXX0000069617 I, Shipper Number . . . . ,I, Invoice Date . . . . . : 10/12/2011 Wednesday I, I, Invoice Due Date . . . : 10/17/2011 Monday ,I, I, Invoice Description . : Const Widening Crossover -Mission to Joyc I, I, Invoice Amount . . . . : 1,306,160.16 I, Freight Amount . . : I, Invoice Discount Amount: Invoice Terms . . . . : 30 NET 30 DAY I, I, State Tax Amount . . . I, County Tax Amount . . I, City Tax Amount . . . I, Paying Bank . . . . . : 452 SALESTAXON I, I, Invoice Status . . . . I, Vendor Mail Code . . : RMT2 Remit Add2 I, Pay Code/Date/Num/Type ,I, : P 10/17/2011 2617 CHECK I, General Ledger Date : 10/13/2011 Thursday I, Invoice Received Date : I, F14=Invoice Items F15=G/L Distr. F21=ProCard F24=Documents I, F,3 E,i,t, , , F.7 full, �,i,t, CITY of FAYETTEVILLE, ARKANSAS DUPLICATE CHECK NO. 27P0 DATE INVOICE NO. DESCRIPTION AMOUNT 5/08/2012 JOB 040517 Change order #6 Hwy 45-E Joyce cost shar 153,637.61 CHECK AMOUNT $153,637.61 1 11 1111111111111111 II iiuuiiiiiiiiiiiiiuiii 1111 DETACH HERE FOR YOUR RECORDS CHECI< NO. 2790 ravel , ,eve �e CITY of FAYETTEVILLE DArE FAYETTEVILLE, ARKANSAS ARKANSAS SALES TAX CONSTRUCTION 2006A VOID IF NOT CASHED IN ARVEST 5/14/2012 60 DAYS 81-87/829 ***153 637 DOLLARS AND 61 CENTS AMOUNT PAY TO THE ORDER OF $153,637.61 F AR Highway Dept PO Box 2261 NPNNEGOTIABLE Little Rock AR 72203-2261 ��EGC1TA3cE �-- NON-NEGOTIABLE II.279DII' ':D82900872': QEL7L5O292II CHECK REQUEST Date: 5/8/2012 Vendor Number: 11196 11 11 AM p` Payable to: Arkansas Highway & Transportation Department ^O Fiscal Services Divsioin RMT 2 JriU PO Box 2261 Little Rock, AR 72203-2261 For: Chance order #6 Hwv 45-E Jovice cost sharino with AHT13 Payable From: Fund Name Wd Manual Check Mail Yes ❑ No Q Return Check to: Chris Brown Send Copy to: Separate Check Code( .� Bank Number 452 Amount of Check $ 153637.61 Account Name Amount Fund j Dept Sub Dept Base Detail Project Sub Project 5fiLMr Transportation Bonds $ 153 637.61 4520 950 5809 00 06035 2000 TOTAL $153,637.61 l Accounting Use -( Receipting Prepared by: Tandi Taylor 0 tI GIL Account Number Approved by: k_ -__-- Entered: ENTERED tb e 1 rl 1Q12 Key Code Additional Approval: Does Not Meet Purchasing Policy Contract Payment �(( Other ApiF ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Scott E. Bennett Director fl Telephone (501) 569-2000 Voice/TTY 711 May 4, 2012 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Dear Mayor Jordan: P.O. Box 2261 Little Rock, Arkansas 72203-2261 Telefax (501) 569-2400 www.arkansashighways.com Re: Job 040517 /e ' ' F.A.P. STP-9142(24) Hwy. 45-E. Joyce Blvd. (Fayetteville) (S) Washington County The Department has prepared Change Order No. 6 to perform a planned grade raise and leveling on the subject project. The estimated cost of Change Order No. 6 is $307,275.22 and the City is responsible for 50% of the total project cost. Your check for $153,637.61 (made payable to the Arkansas State Highway and Transportation Department) should be forwarded to this office as soon as possible. Should you have any questions regarding this Change Order, please contact the Resident Engineer, Jeff Stroud, at (479) 251-9266. Sincerely, Frank Vozel Deputy Director and Chief Engineer Enclosure Assistant Chief Engineer -Planning Assistant Chief Engineer -Operations Programs and Contracts Planning and Research Construction Fiscal Services (2) District 4 Resident Engineer #43 Job 040517 C' File Chris Brown, P.E., Fayetteville City Engineer (w/enclosure) ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Nam Hwy. . 45-E. Joyce Blvd. (Fayetteville) S Route & Section 265 /2 Job No. 04051 FAP No. STP-9'142(24) County Washlnciton Change Order hlo 6� Changes from Station 11+00 to Station 126+00 Description of Change: Add 2000 tons of ACHM Binder Course and 1600 tons of ACHM Surface Course and place as indicated on the enclosed schedule of work from Station 1'1+00 to Station 126+00 Reason for Change: Additional ACHNI Binder Course Is needed to perform the planned grade raise and additional ACHM Surface Course Is needed for the planned leveling. Attachments: Revised Schedule of Work, Leveling Calculations SUMMARY Item No. Item Unit Unit Price PRESENT REVISED Quantity Amount Quantity Amount SPSS406 Mineral Aggregate in ACHM Binder Course (1") Ton 74.33 870.96 64738.46 2770.96 20596 .46 SPSS406 Asphalt Binder (PG70-22) In ACHM Binder Course (1") Ton 130.23 45.84 5969.74 145.84 18 92.74 SPSS407 Mineral Aggregate in ACHM Surface Course (1/2") Ton 93.55 2718.57 254322.22 4227.37 395170.46 SPSS407 Asphalt Binder (PG76-22) In ACHM Surface Course (1/2") Ton 130.23 164.33 2'1400.70 255.53 33277.67 I_346431.121 $1 653706.34 Overrun f. $ 307275.22 Recommer District Eng APPROVED Construction Engineer _ Authorized AssIstant Chief Engineer Req! jested 4/z3//z ResIdent Engineer