HomeMy WebLinkAbout174-11 RESOLUTIONRESOLUTION NO. 174-11
A RESOLUTION AWARDING BID #11-49 AND APPROVING A
CONTRACT WITH SECOND NATURE PROPERTY MANAGEMENT, LLC
IN THE AMOUNT OF $138,555.00 FOR THE CONSTRUCTION OF A
MODULAR BLOCK RETAINING WALL NEAR THE GARLAND AVENUE
U OF A FARM TRAIL TUNNEL, AND APPROVING A TWENTY PERCENT
(20%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-49 and approves a contract with Second Nature Property Management, LLC in the amount
of $138,555.00 for the construction of a modular block retaining wall near the Garland Avenue
U of A Farm Trail tunnel.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
twenty percent (20%) project contingency.
PASSED and APPROVED this 4th day of October, 2011.
APPROVED: ATTEST:
By:
By: C,lvC4 &)
SONDRA E. SMITH, City Clerk/Treasurer
0;,• Y °P.'.
:moo,qoS
:FAYETTEVILLE:
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
October 4, 2011
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
Staff recommends approval of a resolution awarding Bid #11-49 and approval for the installation of a modular block
retaining wall for the approaches ramps to the tunnel under Garland Avenue along the U of A Farm Trail by Second
Nature Property Management, LLC. of Fayetteville in the amount of $138,555.00. Approval of a 20% contingency in
the amount of $27,711.00 is also requested.
$
166,266.00
Cost of this request
4520.9550.5814.05
Account Number
060361 1002
Project Number
Budgeted Item
X
776,574.00
Category / Project Budget
276,400.27
$
Transportation Bond Trail Improvements
U of A Farm Trail (Scull Creek / Agri Park)
Program Category / Project Name
Trail Improvements
Funds Used to Date Program / Project Category Name
500,173.73 Sales Tax Construction Bond
Remaining Balance Fund Name
Budget Adjustment Attached
Finance and Internal Services Director
01.10
Date
9-- 30 11
Date
Date
/1-3-/I
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City ;fig -30- 1 1 P01 : 02 RCV;:
Clerk's Office
Urb
Comments:
Revised January 15, 2009
evUe
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer 4
From: Matt Mihalevich, Trails CoordinatorM\
Date: September 30th, 2011
Subject: U of A Farm Trail — Retaining Wall Bids
RECOMMENDATION:
Staff recommends approval of a resolution awarding Bid #11-49 and approval for the installation of a modular
block retaining wall for the approaches ramps to the tunnel under Garland Avenue along the U of A Farm Trail
by Second Nature Property Management, LLC. of Fayetteville in the amount of $138,555.00. Approval of a
20% contingency in the amount of $27,711.00 is also requested.
PROPOSAL:
The U of A Farm Trail is a 2.3 mile trail connecting the new bike lanes on Mt. Comfort Road east under I-540
across the U of A Farm to connect to Scull Creek Trail (see attached site plan). This highly requested trail will
provide a safe alternative transportation route for the numerous residents and businesses west of I-540.
The new trail will include a tunnel for safe crossing under Garland Avenue (Highway 112). The tunnel will be
located just south of Knapp Street near the Pauline Whitaker Animal Science Arena. The City's in-house trails
construction crew has been working diligently on the trail project and will install the tunnel using the precast
box culvert sections. The trail will ramp down at 5% on each side of the tunnel and retaining walls are
necessary to retaining the soil on each side as the trail drops below grade and under Garland Avenue. Due to
the scale of the retaining wall project, we have requested assistance of a private contractor to perform the
installation work. The City's in-house construction crew will assist with the major excavation and site
preparation for the retaining wall contractor.
BUDGET IMPACT:
Funds for the installation of the fencing have been budgeted as part of the Transportation Bond Trail
Development Prograrn. Five bidders responded to the request for formal bids and Second Nature Property
Management, LLC was low bid - See attached bid tab.
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-49 AND APPROVING A
CONTRACT WITH SECOND NATURE PROPERTY MANAGEMENT, LLC
IN THE AMOUNT OF $138,555.00 FOR THE CONSTRUCTION OF A
MODULAR BLOCK RETAINING WALL NEAR THE GARLAND AVENUE
U OF A FARM TRAIL TUNNEL, AND APPROVING A TWENTY PERCENT
(20%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-49 and approves a contract with Second Nature Property Management, LLC in the amount
of $138,555.00 for the construction of a modular block retaining wall near the Garland Avenue
U of A Farm Trail tunnel.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
twenty percent (20%) project contingency.
PASSED and APPROVED this 4th day of October, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Existing Bike Lanes on Mt. Comfort Road
Legend
- l! cif A Farm Trail
- Scull Creek Trail
- Bike Lane rI
Bike Lane/Shared Lan
Shared Lane
y`.. Imo_ ,fir:
1�i
iHr-
i" I t=✓�`�I
-701V-1-
'., ,
rtarrrausrw
V+I
U of A Farm Trail
2.3 Miles
�1e
ENGINEERING DIVISION
117 W. YOONTAIN STII[CT
ww1�1 wN11 .�•on,.IFW
U OFA FARM TRAIL
RETAINING WALL SITE PLAN
STA. 84+00 TO 94+00
Ta'awertyeville
ARKANSAS
BID; 11-49
DATE: 09/14111
TIME: 3:00 PM
CITY OF FAYETTEVILLE
Bid 11-49, Construction - Block Retaining Wall Installation
'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
BIDDER
= `. TOTAL BASF; BID
1
Fochtman Enterprises, Inc.
$ 412,810.00
2
General Construction Solutions, Inc.
$ 345,618.01
3
Prime Contracting, Inc.
$ 232,076.00
4
Second Nature Property Management, LLC
$ 138555.00
'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
City Of Fayetteville
Paqursrtron No.-
Date:
10/4/2011
P.0 Number-
Expected Delivery Dale!
Vendor #.
Pending
Vendor Name:
SBCdnd Nature Property Management, LLC
Mail
Yes:_ No:
Address:
Fob Paint:
Taxable
Yes. Nd JYeS:
Quotes Attae
No:
City:
Slate:
Zip Code:
Ship 10 co2s:
1U4
Divisors Head Py�proval:/ , (
I
Requester:
Ginny Gundlach 1 Matt Mihalevich
Requesters Employee#:
2283
Extension: L./
48s{
Item
Description
Ouantity
Unit 01 Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
+S
7
8
9
10
Retaining Wal! Installation for
U OA Farm Trail
1
LOT
5138.555.00
5138.555.00
4520.9550.5814.05
06036.1002
$0.00
50.20
50 05
20.30
so.oa
50.00
00.00
50 00
50 00
Special Instructions:
Per Bid 11-49 and Res.
Suolotal:
Tax:
Total:
$138,555.00
50.00
$138,555.00
Approvals:
Mayor:
Finance
Dispatch
rIeparlmenl Director:
Budget Manager:
Utilities Manager:
A,
Purchasing Manager:
G Internal Services Director:
--5cgit
IT Manager:
Manager:
ether•
Matt Mihalebtch
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
October . ', 2011
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
Staff recommends approval of afesolution awarding Bid #11-49 and approval for the installation of a modular block
retaining wall for the approach ramps to the tunnel under Garland Avenue along'the U of A Farm Trail by Second
Nature Property Management, LLC. of Fayetteville in the amount of $138,555:00 plus sales tax in the amount of
$12,816.34 for a total contract amount•pf $151,371.34. Approval of a 20%.Contingency in the amount of
$30,274.27 is also requested.
181,645.61
Cost of this request
4520.9550.5814.05
Account Number
06036 / 1002
Project Number
Budgeted Item
X
776,04.00
'category / Project Budget
$ 276,400.27
Funds Used to Date
$ ; f 500,173.73
,Remaining Balance
Budget Adjustment Attached
Transportation Bond Trail Improvements
U of A Farm Trail (Scull Creek / Agri Park)
Program Category / Project Name
Trail Improvements
Program / Project Category Name
Sales Tax Construction Bond
Fund Name
Fin.nce a d Intern rServices Director
U
Chief of
Date
Date
Pre' ous Ordinance or Resolution #
Original'Contract Date:
\t
Original Contract Number:
Received in City
Clerk's Office
avb
Comments:
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayettevllle.org
CITY COUNCIL AGENDA MEMO
To: Mayor and Ciy. Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineeref;
From: Matt Mihalevich, Trails Coordinator`
Date: September 14th, 2011
Subject: U of A Farm Trail — Retaining Wall Bids
RECOMMENDATION:
Staff recommends approval of a resolution awarding'Bid' # 11-49 and approval for the installation of a modular
block retaining wall for the approach ramps to the tunnel under Garland Avenue along the U of A Farm Trail
by Second Nature Property Management, LLC. of Fayetteville in the amount of $138,555.00 plus sales tax in
the amount of $12,816.34 for a total contract amount of $15..1,371.34. Approval of a 20% contingency in the
amount of $30,274.27 is also requested.
PROPOSAL:
The U of A Farm Trail is a 2.3 mile trail connecting the new bike lanes on Mt. Comfort Road east under 1-540
across the U of A Farm to connect to Scull Creek Trail (see attachedsite plan). This highly requested trail will
provide a safe alternative transportation route for the numerous residents.nd businesses west of I-540.
The new trail will include a tunnel for safe crossing under Garland Avenu\(Highway 112). The tunnel will be
located just south of Knapp Street near the Pauline Whitaker Animal Science\Arena. The City's in-house trails
construction crew has been working diligently on the trail project and will intall the tunnel using the precast
box culvert sections. The trail will ramp down at 5% on each side of the hnnel and retaining walls are
necessary to retaining the soil on each side as the trail drops below grade and unar Garland Avenue. Due to
the scale of the retaining wall project, we have requested assistance of a private\contractor to perform the
installation work. , The City's in-house construction crew will assist with the major excavation and site
preparation for the retaining wall contractor.
BUDGET IMPACT:
Funds for the installation of the fencing have been budgeted as part of the Transportation Bond it
Development Program. Five bidders responded to the request for formal bids and Second Nature P perty
Management, LLC was low bid - See attached bid tab.
RESOLUTION NO.
A. 4
Bid #11-49 Second Nature
Property Management, LLC
Page 3 of 8
A RESO.UTION AWARDING BID #11-49 D APPROVING A
CONTRAC WITH SECOND NATURE PROPERT MANAGEMENT, LLC
IN THE AMUNT OF $151,371.34 FOR THE CONSTRUCTION OF A
MODULAR BL CK RETAINING WALL NEAR 'HE GARLAND AVENUE
U OF A FARM T ` AIL TUNNEL, AND APPRO ING A TWENTY PERCENT
(20%) PROJECT C'NTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSA
Section 1: That the City Coun it of
#11-49 and approves a contract with co
of $151,371.34 for the construction of a
U of A Farm Trail tunnel.
Section 2: That the City Council o
twenty percent (20%) project contingency.
the C' y of Fayetteville, Arkansas hereby awards Bid
nd N. ure Property Management, LLC in the amount
od ar block retaining wall near the Garland Avenue
City of Fayetteville, Arkansas hereby approves a
PASSED and APPROVED thi - 4 day of 0
APPROVED:
By:
LIONELD JORDAN, : yor
tober, 2011.
ATTES
By:
SONDRA E. ITH, City Clerk/Treasurer
City Of Fayetteville
Reqursrtion hfa.:
hate:
1014/2011
P.0 tlunber:
Expected Delivery Date:
Vendor#: UL1 ita
Zepang aL
Vendor Name:
Second Nalure Property Management. LLC
Mail
Yes:_ No:_
Address:
\
Fob Point:
Taxable
Yes:_ No:
Quotes Attached
Yes: No:
City: �.
State:
Zip Code:
Ship 10 code:
104
Divisonad roval:
Requester
Ginn,
Gundla0h / Matt Mihalevich ,
Requester's Employee #:
2283
Extension: �
4591
Item
Description
Quanlity
Unit of Issue-
Unit Cost
Extended Cost
Account Numbers
ProjeWSubproject #
inventory 5
Fixed Asset #
1
2
3
4
5
6
7
6
13
10
Retaining Wall Installation for
U of A Farm Trail
1
LOT
513555-00
5138.555.00
4520-8550-5814.05
06036.1002
50.00
'to -4o
$0 00
50-00
50 00
30.00
$0.00
-50 00
50.00
Special lnatructions:
Per Bid 11-49 and Res
_
Subtotal:
Tax.
Total:
$136,555-00
�i
512,516.34
5151,371.34
Approvals:
Mayor:
Finance
Dispatch
Department Director.
Budget Manager:
Utilities Manager:
Purchasing Manager:
Menial Services Director:
IT Manager:
Manager:
Other:.
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda items
and
Contracts, Leases or Agreements
Mayor's Signature Only
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
Staff requests the Mayor's approval of the attached City of Fayetteville standard contract with Second Nature
Property Management, LLC for the installation of modular block retaining walls for the approach ramps to the tunnel
under Garland Avenue along the U of A Farm Trail. On October 4th, 2011 resolution number 174-11 was approved
awarding Bid #11-49 and approving a contract with Second Nature Property Management, LLC in the amount of
$138,555.00 and approving a twenty percent (20%) project contingency.
166.266.00
Cost of this request
4520.9550.5814.05
Account Number
06036/ 1002
Project Number
Budgeted Item
X
$
776,574.00
Category / Project Budget
276,400.27
Transportation Bond Trail Improvements
U of A Farm Trail (Scull Creek / Agri Park)
Program Category / Project Name
Trail Improvements
Funds Used to Date Program / Project Category Name
500,173.73 Sales Tax Construction Bond
Remaining Balance Fund Name
Budget Adjustment Attached 1
. 16 -'1-7
Finance and Internal Services Director Date
4L_./(46....-%(7 -
Chief of St ff
Mayer
Date
/ r//,
Date
Previous Ordinance or Resolution # Res. 174-11
Original Contract Date:
Original Contract Number:
Received in City 10-27-11 A08:40 RCVD
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
ve.. vine
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
MEMO
To: Mayor
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
From: Matt Mihalevich, Trails Coordinator Iry'1/4-41` .;
Date: October 27th, 2011
Subject: U of A Farm Trail Retaining Wall Contract with Second Nature Property Management, LLC.
RECOMMENDATION:
Staff requests the Mayor's approval of the attached City of Fayetteville standard contract with Second Nature
Property Management, LLC for the installation of modular block retaining walls for the approach ramps to the
tunnel under Garland Avenue along the U of A Farm Trail. On October 4th, 2011 resolution number 174-11
was approved awarding Bid #11-49 and approving a contract with Second Nature Property Management, LLC
in the amount of $138,555.00 and approving a twenty percent (20%) project contingency.
PROPOSAL:
The U of A Farm Trail is a 2.3 mile trail that will connect the new bike lanes on Mt. Comfort Road east under I-
540 across the U of A Farm to connect to Scull Creek Trail (see attached site plan). This highly requested trail
will provide a safe altemative transportation route for the numerous residents and businesses west of 1-540.
The new trail includes a tunnel for safe crossing under Garland Avenue (Highway 112) near the Pauline
Whitaker Animal Science Arena. The City's in-house trails construction crew has installed the tunnel using the
precast box culvert sections and we are now ready for Second Nature Property Management, LLC to install the
modular block retaining walls for the tunnel approaches.
BUDGET IMPACT:
Funds for the installation of the retaining walls have been budgeted as part of the Transportation Bond Trail
Development Program. Second Nature Property Management, LLC was low bidder of five bids submitted.
Existing Bike Lanes on Mt Comfort Road
Li of A Farm Trail
Scull Creek Trail
Bike Lane
Bike Lane/Shared Lan
U of A Farm Trail
2.3 Miles
RESOLUTION NO. 174-11
A RESOLUTION AWARDING BID #11-49 AND APPROVING A
CONTRACT WITH SECOND NATURE PROPERTY MANAGEMENT, LLC
IN THE AMOUNT OF $138,555.00 FOR THE CONSTRUCTION OF A
MODULAR BLOCK RETAINING WALL NEAR THE GARLAND AVENUE
U OF A FARM TRAIL TUNNEL, AND APPROVING A TWENTY PERCENT
(20%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-49 and approves a contract with Second Nature Property Management, LLC in the amount
of S138,555.00 for the construction of a modular block retaining wall near the Garland Avenue
U of A Farm Trail tunnel.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
twenty percent (20%) project contingency.
PASSED and APPROVED this 4th day of October, 2011.
APPROVED:
ATTEST:
ray:
irs).)Zi:(c .(J (c. L /WC-.
SONDRA E. SMITH, City Clerk/Treasurer
va�e..evi�le
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayettevilie.org
CONTRACT
Reference Bid: 11-49, Construction — Block Retaining Wall Installation
Contractor: Second Nature Property Management, LLC
Term: Specific Project Only — No Revolving Terms
This contract executed this ! day of 114.64a , 2011, between the City of Fayetteville,
Arkansas, and Second Nature Property Management, LLC. In consideration of the mutual covenants contained herein,
the parties agree as follows:
1. Second Nature Property Management, LLC at its own cost and expense shall furnish all labor, materials,
supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and
services necessary to complete items bid per Bid 11-49 as stated in Second Nature Property Management,
LLC's bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 11-
49.
2. The City of Fayetteville shall pay Second Nature Property Management, LLC for work as described in Bid 11-
49, not to exceed $138,555 based on Second Nature Property Management, LLC submitted bid. Payments
will be made after approval and acceptance of work, and submission of detailed invoice. Payments will be made
within a maximum 30 days after acceptance of invoice. Second Nature Property Management, LLC agrees to
make detailed invoicing related documentation available to the City.
3. The Contract documents which comprise this contract between the City of Fayetteville and Second Nature
Property Management. LLC consist of this Contract and the following documents attached hereto, and made a
part hereof:
A. Bid form identified as Invitation to Bid 11-49 with the specifications and conditions typed thereon.
B. Second Nature Property Management, LLC bid proposal, including mark up on materials and hourly
rates.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement between the City of Fayetteville and Second Nature
Property Management, LLC and may be modified only by a duly executed written instrument signed by the
City of Fayetteville and Second Nature Property Management, LLC.
5. Second Nature Property Management, LLC shall not assign its duties under the terms of this agreement.
6. Second Nature Property Management, LLC agrees to hold the City of Fayetteville harmless and indemnify the
City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from
performance of this contract. This clause shall not in any form or manner be construed to waive that tort
immunity set forth under Arkansas Law.
7. Second Nature Property Management, LLC shall furnish a certificate of insurance addressed to the City of
Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the
Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's
compensation insurance. In case any employee engaged in work on the project under this contract is not
protected under Worker's Compensation Insurance, Second Nature Property Management, LLC shall provide
Bid 11-49, Construction — Block Retaining Wall Installation
Page 1 of 2
and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of
his employees as are not otherwise protected.
Workmen's Compensation
Comprehensive General &
Automobile Insurance
Bodily Injury Liability
Property Damage Liability
Statutory Amount
$500,000 for each person injured.
$1,000,000 for each accident.
$1,000,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Second Nature Property
Management, LLC.
8. Second Nature Property Management, LLC shall furnish proof of licensure as required by all federal, state,
and local agencies.
9. This contract may be terminated without penalty by the City of Fayetteville or Second Nature Property
Management, LLC with 30 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act
request is presented to the City of Fayetteville, the contractor will do everything possible to provide the
documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-
19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this
compliance.
11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, cost or fees.
Second Nature Property Management, LLC CIT j OF FAYETTEVILLE, ARKANSAS
By: 4
WLGGij4,-/1 /Y rtf.y.5ie4009 , e62'4v T
Printed Contractor Name & Title /few/me
IONE
ATTEST: A TTE
Company Secretary
i4/C
Business Address
City, State & Zip Code
Date Signed: 71/1//�
Bid 11-49, Construon -- Block Retaining Wall Installation
Page 2 of 2
AN, Mayor
141617et- 0716.14_,
Sondra Smith, City Clerk
Date Signed:
///eip
o oll f1iiiife,
0'tit1VTR�f
%s
,
r: FAYETTEVILLE;
-: :]- f
,°+•4 GI Oi4C:%%.t►
g.
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
N/A
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Attatid. iltadum,
?1'01,-e&I-j Awry&Aut.
Development Services
Department
Staff requests approval of change order #1 with Second Nature Property Management, LLC in the amount of
$5,744.49 to the original contract amount of $138,555.00 for unforseen additional work required on the Retaining
Walls for Meadow Valley Trail (Formerly U of A Farm Trail). These additional costs fall within the 20% project
contingency approved by Resolution #174-11 for the award of Bid #11-49 and contract with Second Nature Property
Management, LLC.
5,744.49
Cost of this request
$
789,549.00
4520.9550.5814.05 $
Account Number
06036 / 1002
Project Number
Budgeted Item
X
Category / Project Budget
756,195.19
Transportation Bond Trail Improvements
U of A Farm / Meadow Valley Trail
Program Category / Project Name
Trail Improvements
Funds Used to Date Program / Project Category Name
33,353.81 Sales Tax Construction Bond
Remaining Balance Fund Name
Budget Adjustment Attached
Deparfinenirector
(*(-741/..7
Attorney
Finance and Internal Services Director
014.10/ Previous Ordinance or Resolution # 174-11
Date
Date
Date
Original Contract Date:
Original Contract Number:
Received i City 3— l 2 A08 : 24 RCVD
Clerk's Office
Comments:
Revised January 15, 2009
'1.e..ev111e
THE CITY OF FAYETfEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
MEMO
To: Mayor
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer di
From: Matt Mihalevich, Trails Coordinatore'
Date: February 9th, 2012
Subject: Meadow Valley Trail — Second Nature Property Management, LLC - Change Order #1
RECOMMENDATION:
Staff requests approval of change order #1 with Second Nature Property Management, LLC in the amount of
$5,744.49 to the original contract amount of $138,555.00 for unforeseen additional work required on the
Retaining Walls for Meadow Valley Trail (Formerly U of A Farm Trail). These additional• costs fall within the
20% project contingency approved by Resolution #174-11 for the award of Bid #11-49 and contract with
Second Nature Property Management, LLC.
PROPOSAL:
As construction continues on the 2.3 mile Meadow Valley Trail, retaining walls are being installed along each
end of the tunnel under Garland Ave. by Second Nature Property Management, LLC. The complete retaining
wall construction was bid as Bid #11-49, however due to unforeseen changes to the scope of work, the items
outlined in change order #1 are necessary to complete the installation of the retaining walls.
BUDGET IMPACT:
Change order #1 will increase the original contract amount of $138,555.00 by $5,744.49 for a new contract
price of $144,299.49. The City Council approved a 20% contingency, or $27,711. After the approval of change
order #1, $21,966.51 in contingency will remain. Funds for the installation of the retaining walls have been
budgeted as part of the Transportation Bond Trail Development Program and sufficient funds are available for
change order #1.
City of Fayetteville
Change Order No. 1
Project Title: Meadow Valley Trail — Retaining Wall Installation
Contract No. Bid 11-49 Contract Date: November 1, 2011
Contractor: Second Nature Property Management, LLC
The following changes are hereby made to the contract documents:
Additions:
I.) Upgrade the geogrid on the top three courses along Knapp Street to Fortrac MP80 instead
of the specified Fortrac Strata SG 350. The contractor cost for the Fortrac MP80 geogrid is
$3.37 more per square yard than the Fortrac Strata SG 350 (see attached quote) resulting in
a cost increase of $2,281.49 for the 677 square yards needed. Create pay item CO 1-1 in
the Lump Sum amount of $2,281.49
2.) Additional site excavation from wall to existing cut, create pay item CO 1-2 in the Lump
Sum amount of $6,640.00 The contractor has provided a quote for the time and hourly rate
to perform the additional excavation as shown below:
Backhoe Work & Loading 80 hours $65.00/hr. $5,200.00
Skid Steer Work 32 hours $45.00/hr $1,440.00
$6,640.00
3.) Increase plan quantity of Select Fill (Item #7) by 160 cubic yards to account for additional
select fill. Pay item still paid as a plan quantity item using the bid unit price of $6.35 per
cubic yard the total cost increase is $1,016.
Deletions:
1.) Reduce Quantity of Item#8, Native Soil from 2,077 cubic yards to 400 cubic yards (plan
quantity) to account for the reduction in excavation of the back slope. Increase the unit cost
of Native Soil from $6.57 per cubic yard to $23.63 per cubic yard. Total cost for this item
will be reduced from $13,645.00 to $9,452.00 for a reduction of (4,193.00)
Justification:
1.) The top three courses of the wall along Knapp Street require concrete to be poured within
the voids in the blocks to support a concrete barrier wall above. The Fortrac MP80 geogrid
is specifically designed to resist the chemical affects from concrete and is necessary in this
application. This specification requirement was left off the original plans and
specifications.
2.) The City crews performed the majority of the soil excavation for the wall, however
additional excavation of approximately 8" was necessary over the entire wall excavation
area to establish the elevations and steps for the foundation of the walls. This excavation
was not included in the original bid, and will be accomplished by the contractor.
3.) The City crews over excavated a section of wall along the Pauline Whitaker Arena side.
Select Fill was chosen to be used to fill this void due to the lower bid cost than Native Soil.
Deduction Justification
1.) The quantity for Item #8, Native Soil has been significantly reduced due to the ability of the
City crews to excavate the back wall of the walls to a near vertical back slope instead of the
45 degree slope shown in the bid plans. This slope area was not excavated, therefore the
wall contractor did not have to fill this area back with native soil as originally planned. The
contractor based his bid on payment for this work, so the unit cost has been increased to
cover the costs the contractor has built into this pay item. 400 cubic yards of native soil
will still be necessary to fill the top layer over the geogrid.
Original Contract Price: , $_138,555.00
As adjusted by previous changes: $
This C.O. will increase contract by: $ 5,744.49
The new contract price will be: $_144,299.49
CHANGE TO CONTRACT TIME
The contract time will be extended by 7 calendar days due to unforeseen conditions. The 60
calendar day substantial completion requirement will be omitted and the 90 calendar day final
completion will be used as the contract time with liquidated damages assessed at the final
completion rate.
The new date for completion of all work under the contract will be April 1st, 2012
APPROVALS REQUIRED
To be effective this change order must be approved by the Owner if it changes the scope or objective
of the project, or as may otherwise be required under the terms of the General Conditions of the
Contract.
Requested by A Date 2 r 2 ' 12
Matt Mihalevich, Trails Coordinator
Recommended By Date Z -
Chris Brown, City Engineer
Approved by Contractor L Date Zr z�
m Kimb h
g
Approved by May r .� �.
Lioneld or or n Date
ae"de
Y V Y 11 Y I1 W o D D D
VENDOR NO. 21427
Second Nature Property Mgmt
144 Abbey Ln
Fayetteville AR 72703
Each Package Must Be Marked
Exactly As Shown Here
City of Fayetteville, Arkansas
DATE
11/02/11
FOB Fyv
PURCHASE ORDER #
11-0000486-001
TERMS NET 30 DAY
Unit QtDescription and
Qty. of Recdvy ed Account Number Unit Price TOTALS
Issue
1.00 JOB _ a) Retaining Wall Installation for -1-3 5 .00 X5-5-.
U of A Farm Trail
'Per Bid #11-49 Res #174-11
Contract #2216
4520.9550.5814.05 060361002
£fy OoLVi LL - 4
• 1
To -e Go(o U � )-Y 'B) CD
A i .H
d aI �Z
SHIP TO: Transportation Dept
•
1525 S Happy Hollow Rd
Fayetteville AR 72701
Sales Tax Total: $ 0
Apperson,G Purchase Order Total: 1385.00
DEPARTMENT VERIFICATION O E ADDITIONAL APPROVAL
RECEIVED
CHECK #
DEPT HEAD APPROVAL DOES NOT MEET PURCHASING POLICY
AMOUNT TO PAY CONTRACT PAYMENT
OTHER
AIP VERIFICATION APPROVED BY
PURCHASING VERIFICATION
PRICE CHANGE VERIFICATION PROJECT #
THIS PAYMENTS
PREVIOUS PAYMENT(S) S
RETURN CHECK TO TOTAL PYMT(S) $
SEND COPY TO BALANCE $
DEPT COPY
GEOGRID
a❑
REINFORCEMENT
FORTRAC 80 MP
FORTRAC 80 MP IS MADE WITH POLYVINYL ALCHOHOL (PVA) YARNS, CRAFTED INTO A STABLE, INTERLOCKING PATTERN
AND THEN COATED FOR PROTECTION FROM INSTALLATION DAMAGE. FORTRAC IS EASY TO INSTALL, UNAFFECTED BY
FREEZE -THAW CONDITIONS, AND RESISTANT TO CHEMICAL, BIOLOGICAL AND ULTRA -VIOLET EXPOSURE. THE HIGH
JUNCTION STRENGTH CAPACITY OF FORTRAC GEOGRIDS PROVIDES AN EFFICIENT TENSILE REINFORCEMENT FOR A
WIDE RANGE OF SOIL TYPES. FORTRAC MP GEOGRIDS HAVE BEEN DEVELOPED FOR USE AS TENSILE REINFORCEMENT
FOR RETAINING WALLS, STEEPENED SLOPES, ROADWAYS AND LANDFILL LINING SYSTEMS. FORTRAC GEOGRIDS ARE
PRODUCED AT HUESKER'S MANUFACTURING FACILITY THAT HAS ACHIEVED ISO 9001 CERTIFICATION FOR ITS
SYSTEMATIC APPROACH TO QUALITY IN DEVELOPMENT, MANUFACTURE, INSPECTION, SALES AND APPLICATION
SUPPORT OF GEOSYNTHETICS.
PROPERTY
TEST METHOD
ENGLISH units'
SI units'
MasslUnit Area
ASTM D-5261
11 oz/yd2
375 g/m2
Aperture Size
Measured
0.8 X 1.2 inch
20 X 30 mm
Percent Open Area
CW022125
70 %
70 %
Wide Width Tensile Strength (MD)
@ Ultimate
ASTM D-6637
5480 Iblft
80.0 kN/m
@ 2% Strain
ASTM D-6637
2190 lb/ft
32.0 kN/m
@ 5% Strain
ASTM D-6637
4930 lb/ft
72.0 kN/m
Elongation at Break
ASTM D-6637
4 - 6 %
4 - 6 %
Long Term Design Strength* (MD)
Sand, Silt and Clay
GRI GG4(b)
3134 lb/ft
45.7 kN/m
pH Resistance Range (MD)
ASTM D-5819
2— 13
2— 13
' MARV - Minimum average roll values are based on a 95% confidence level.
* LTDS = TuLTIMATE
FSio x FSCR x FSCD x FSBo x FSjNT
5480
1.05 x 1.514 x 1.1 x 1.0 x 1.0
LTDS = 3134 lb/ft - Sand Silt and Clay
LTDS = TALLOWABLE x FSUNC
FSio = factor of safety for installation damage
FSCR = factor of safety for creep deformation (75 Years)
FSco = factor of safety for chemical degradation (2 < pH < 13)
FSgo = factor of safety for biological degradation
FS1NT = factor of safety for joints (seams and connections)
FSUNC = factor of safety for uncertainties
Standard Roll Size: 12.14 ft (3.7 m) wide x 328.1 ft (100 m) long = 443 yd2 (370 m2)
Each roll of Fortrac geogrid delivered to the project site is labeled by HUESKER ° with a roll label that indicates manufacturer's name,
product identification, lot number, roll number and roll dimensions. All rolls of Fortrac are encased in a sturdy polyethylene wrap to
shield the product from rain, dirt, dust and ultraviolet light. Contact HUESKER for information on our material warranty.
80MPs106
EILHJ.JE$KER 10701-W S. Commerce Blvd., Charlotte, NC 28273 • www.hueskerinc.com • (704)588-5500 • (800)942-9418
Feb 07 12 11:18a William Kimbrough
Feb 07 2012 10:34 HP LRSERJET FR?i
4799664741 p.2
9999999899 • P.2
Midwest Block & Brick
%SWAM Pr .da Group
Second Nature L andcpe
PruJerx Avis Auto Property
Bid Date: t21812011
1aOt Dec An S1n9See Ar.T2T 4
Phase (479).760.78e7 Fu(479).97Z7t 0
QUOTE ONLY
G77 FORTRAC 80 MP 5.45 per sq.yd.
/C�ly ifl /tT 11G !/ '/c/� &
Su /37e971&
j'j4Z (t/t'/2
Terms:
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ojora F%Jcft& psiARIOW"O 0%fi4r l
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9rpa11ah�R*shCrdilns6bac�dOa�iT:OaoO
Quoted Howa couch Date: 12l8tt l
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
N/A
City Council Meeting Date
Agenda Items Only
Engineering
Division
Development Services
Department
Action Required:
Staff requests approval of change order #2 and reconciliation change order with Second Nature Property
Management, LLC in the amount of $5,166.44 to the previously amended contract amount of $144,299.49 for
additional quantity of modular block retaining wall necessary to establish grades on the retaining walls for Meadow
Valley Trail. These additional costs for both change orders fall within the 20% project contingency approved by
Resolution #174-11 for the award of Bid #11-49 and contract with Second Nature Property Management, LLC.
$ 5,166.44
Cost of this request
4520.9550.5814.05
Account Number
06036 / 1002
Project Number
Budgeted Item X
$ 433,527.00
Category / Project Budget
$ 373,647.73
Funds Used to Date
$ 59,879.27
Remaining Balance
Budget Adjustment Attached
Transportation Bond Trail Improvements
U of A Farm I Meadow Valley Trail
Program Category / Project Name
Trail Improvements
Program / Project Category Name
Sales Tax Construction Bond
Fund Name
Previous Ordinance or Resolution # 174-11
Date
Original Contract Date:
Lc21-.-. Original Contract Number:
Date
_wz2
inane and nternal Services Director D to
b S v
Chi of S aff Date
Mayor Da e
06-15-12A11:52 RCVD
Received in City
Clerk's Office
ENTERED
Received in
Mayor's Office
Revised January 15, 2009
•
a e eVl e
ARKANSAS�
MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director C]►
Chris Brown, City Engineer
From: Matt Mihalevich, Trails Coordinator KA
Date: June 14th, 2012
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Meadow Valley Trail -- Second Nature Property Management, LLC - Change Order #2 and
Reconciliation Change Order
RECOMMENDATION:
Staff requests approval of change order #2 and reconciliation change order with Second Nature Property
Management, LLC in the amount of $5,166.44 to the previously amended contract amount of $144,299.49 for
additional quantity of modular block retaining wall necessary to establish grades on the retaining walls for
Meadow Valley Trail (Formerly U of A Farm Trail). These additional costs for both change orders fall within
the 20% project contingency approved by Resolution #174-11 for the award of Bid #11-49 and contract with
Second Nature Property Management, LLC.
PROPOSAL:
The retaining walls for the 2.3 mile Meadow Valley Trail have been completed along each end of the tunnel
under Garland Ave. by Second Nature Property Management, LLC. The retaining wall construction was bid as
Bid #11-49, however to establish positive drainage away from the wall and to match precise elevations along
Knapp Street, additional blocks as outlined in Change Order #2 were necessary to complete the retaining walls.
BUDGET IMPACT:
Change Order #1 increased the original contract amount of $138,555.00 by $5,744.49 for an amended contract
price of $144,299.49. Change Order #2 will increase the contract amount by another $5,166.45 resulting in an
new contract price of $149,465.94. The City Council approved a 20% contingency, or $27,711. After the
approval of change order #1 and #2, $16,800.06 in contingency will remain unused. Funds for the installation
of the retaining walls have been budgeted as part of the Transportation Bond Trail Development Program and
sufficient funds are available for change order #1.
City of Fayetteville
Change Order No. 2 and
Reconciliation Change Order
Project Title: Meadow Valley Trail — Retaining Wall Installation
Contract No. Bid 11-49 Contract Date: November 1, 2011
Contractor: Second Nature Property Management, LLC
The following changes are hereby made to the contract documents:
Additions:
1.) Increase plan quantity of Modular Block Retaining Wall (Item #1) by 645 square feet to account for
additional block retaining wall necessary to complete the project. - Pay item still paid as a square foot
item using the bid unit price of $8.01 per square foot the total cost increase is $5,166.45.
Justification:
1.) Additional blocks were necessary on the top courses to match the precise road grades along Knapp
Street and create positive drainage away from the retaining wall in Agri Park.
Original Contract Price: $ 138,555.00
As adjusted by previous changes: $ 5,744.49
This C.O. will increase contract by: $ 5,166.45
The new contract price will be: $ 149,465.94
CHANGE TO CONTRACT TIME
The final completion contract time will be extended by 41 calendar days due to unforeseen conditions.
The new date for completion of all work under the contract will be May 111h 2012
APPROVALS REQUIRED
To be effective this change order must be approved by the Owner if it changes the scope or objective of the
project, or as may otherwise be required under the terns of the General Conditions of the Contract.
Requested by Date
Matt Mihalevich, Trails Coordinator
Recommended By __ 1 W� Date
Chris Brown, City Engineer
Approved by Contractor L_. Date
Wil mK' rou
Approved by Mayor Date
ione Jo an
Jun 13 12 04:52p William Kimbrough
4799664741 p.3
Second Nature
144 Abbey Lane
Fayetteville, AR 72703
Bill To
City of Fayetteville
Invoice
Date
Invoice #
618/2012
2037
P.O. No.
Terms
Project
Chnage Order
Quantity
description
Rate
Amount
645
Retaining Wall -Labor
2-86
1,844.70
Retaining Wall Overhead
0.03
0.03
645
Retaining Wall Materials
3.7986
2,450.I0T
645
Retaining Wall Materials
0.9153
590.37T
Fayetteville Sales Tax
9.25%
281.25
Total $5,166.45
** CHANGE ORDER **
lay-RVl
e PURC�HAS ORME
VENDOR NO. 21427
Second Nature Property Mgmt
Each Package Must Be Marked PURCHASE ORDER #
Exactly As Shown Here
City of Fayottoviilo, Arkansas
11-0000486-100
2/24/12
144 Abbey Ln
Fayetteville AR 72703 FOB Fyv
TERMS NET 30 DAY
Unit QLY. Description and
Qty' of Received Account Number Unit Price TOTALS
Issue
1.00 JOB a) Retaining Wall Installation for 138555.00 138555.00
U of A Farm Trail
Per Bid #11-49 Res #174-11
Contract #2216
4520.9550.5814.05 060361002
Contract Change Order #2 - Increase contract by $5,166.45 to allow for
additional block necessary for plan quantity increase of 645 square feet
4520.9550.5814.05 06036/1002
SHIP TO: Transportation Dept
1525 S Happy Hollow Rd
Fayetteville AR 72701
Continued on Next Page
DEPARTMENT VERIFICATION BY DATE ADDITIONAL APPROVAL
RECEIVED CHECK#
DEPT HEAD APPROVAL DOES NOT MEET PURCHASING POLICY
AMOUNT TO PAY $ CONTRACT PAYMENT
OTHER
NP VERIFICAT1ON APPROVED BY
PURCHASING VERIFICATION
PRICE CHANGE VERIFICATION PROJECT #
THIS PAYMENT $
RETURN CHECK TO
SEND COPY TO
PREVIOUS PAYMENT(S} $
TOTAL PYMT(S) $
BALANCE $
DEPT COPY
Fayled
** CHANGE ORDER **
PURCHAS ORDER
VENDOR NO. 21427
Second Nature Property Mgmt
144 Abbey Ln
Each Package Must Be Marked
Exactly As Shown Here
City of Fayetteville, Arkansas
DATE
2/24/12
PURCHASE ORDER #
11-0000486-100
Fayetteville AR 72703 FOB Fyv
TERMS NET 30 DAY
Unit Oty Description and
Oty. Of Recehred Account Number Unit Price TOTALS
Issue
1.00 EA b) Contract Change Order #1
02/15/12 C/O ##1 to incr contract by
$5,744.49 to allow for an upgrade to
the geogrid, add'l site excavation,
increased qty of select fill
4520.9550.5814.05 060361002
SHIP TO: Transportation Dept
1525 S Happy Hollow Rd
Fayetteville AR 72701
Apperson, G
DEPARTMENT VERIFICATION
RECEIVED
DEPT HEAD APPROVAL
AMOUNT TO PAY
NP VERIFICATION
PURCHASING VERIFICATION
PRICE CHANGE VERIFICATION
RETURN CHECK TO
SEND COPY TO
BY DATE
$
5744.49 5744.49
Sales Tax Total: $.00
Purchase Order Total: 144299.49
ADDITIONAL APPROVAL
CHECK #
DOES NOT MEET PURCHASING POUCY
CONTRACT PAYMENT
OTHER
PROJECT #
THIS PAYMENT $
PREVIOUS PAYMENT(S) $
TOTAL PYMT(S) $
BALANCE $
DEPT COPY