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HomeMy WebLinkAbout169-11 RESOLUTION• • RESOLUTION NO. 169-11 A RESOLUTION REPEALING RESOLUTION NO. 61-11, AND AWARDING BID # 11-51 AND AUTHORIZING A CONTRACT WITH GEORGE NUNNALLY CHEVROLET, INC. IN THE AMOUNT OF $19,950.00 FOR THE PURCHASE OF ONE (1) 4x4 2012 CHEVROLET COLORADO PICKUP TRUCK FOR USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 61-11. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby awards bid # 11-51 and authorizes a contract with George Nunnally Chevrolet, Inc. in the amount of $19,950.00 for the purchase of one (1) 4X4 2012 Chevrolet Colorado pickup truck for use by the Transportation Division. PASSED and APPROVED this 20'" day of September, 2011. APPROVED: ATTEST: By: indrt.zU SONDRA E. SMITH, City Clerk/Treasurer .................. .FRKTRS., O,c!'pUG • p _ 'c :FAYETTEVILLE: t.� 9s'9*CA %�'~: • City of Fayetteville Staff Review Form • Dennis Pratt / Barbara Olsen Submitted By City Council Agenda Items and Contracts, Leases or Agreements 9/20/2011 City Council Meeting Date Agenda Items only Fleet Operations Division Action Required: Transportation Department A resolution (repealing Resolution #61-11) awarding bid #11-51 to George Nunnally Chevrolet in the amount of $19,950 for the purchase of one 4x4 Chevrolet Colorado pickup for use by Transportation Division. 19,950.00 Cost of this request 9700.1920.5802.00 Account Number 02078.2011 Project Number Budgeted Item X 409,587.00 Category / Project Budget 220,461.00 Funds Used to Date $ 169,126.00 Remaining Balance Budget Adjustment Attached Light/Medium Utility Vehicles Program Category / Protect Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Departure e (rector mey Pci cL . Pa.11, Finance and Internal Services Director Chief of yor f 3/-// Date 9'G— (/ Date Date 9-G -11 Date ate Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 61-11 Received in City Clerk's Office 09-02-11PO4:33 RCVU IGA.,w„ CO . Comments: • Revised January 15, 2009 'MIN" • le • THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation46f From: Dennis Pratt, Fleet Operations Supt. Date: August 31, 2011 Subject: Purchase of one 4 x 4 Pickup for Transportation PROPOSAL: That City Council rescind resolution #61-11 to purchase a Dodge Dakota pickup from Lander's Dodge and approve the purchase of one 2012 Chevrolet Colorado from George Nunnally Chevrolet in the amount of $19 950. RECOMMENDATION: At the April 19, 2011 Council meeting, the purchase off the State Contract of one Dodge Dakota 4 x 4 pickup truck for Transportation Division was approved on Resolution #61-11. The order was placed, but before it could be filled, Dodge stopped building this series of trucks. These trucks are no longer available; Dodge will not restart this series of trucks until 2013. Fleet bid out a similar truck on Bid #11-51. Five bids were received, and the low bid of $19,950 from George Nunnally Chevrolet meets all specs. A bid tab sheet is attached. This truck will be a replacement for unit #2038, a 2002 Ranger 4x4 with over 103,000 miles on it. This truck is used by the supervisor in charge of snow removal so it needs to be a 4 wheel drive I recommend the purchase of this vehicle from George Nunnally Chevrolet. This purchase was approved by the Equipment Committee on August 30, 2011. BUDGET IMPACT: Funds are available for the purchase of this trucks in Fleet's Light/Medium Utility Vehicles project. Operating funds are available for the new unit • • RESOLUTION NO. A RESOLUTION REPEALING RESOLUTION NO. 61-11, AND AWARDING BID # 11-51 AND AUTHORIZING A CONTRACT WITH GEORGE NUNNALLY CHEVROLET, INC. IN THE AMOUNT OF $19,950.00 FOR THE PURCHASE OF ONE (1) 4x4 2012 CHEVROLET COLORADO PICKUP TRUCK FOR USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 61-11. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby awards bid # 11-51 and authorizes a contract with George Nunnally Chevrolet, Inc. in the amount of $19,950.00 for the purchase of one (1) 4X4 2012 Chevrolet Colorado pickup truck for use by the Transportation Division. PASSED and APPROVED this 20th day of September, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E SMITH, City Clerk/Treasurer TOTAL :BASE BID $ 40,998.00 $ 41,988.50 0 0 o o O) O) co) fA $ 41,982.00 0 0 -N 0 M M vet IA. t < S i i 1 I i N N N N '�Y N .b &!)1' GUI... ' UNIT PRICE s ;:a $ 20,499.00 t0 N a 0) 0) O N W O 0 O t0 0) 0) r N $ 20,991.00 $ 21,684.00 Make &Model" 2012 Chevy Colorado 2011 Ford Ranger 2012 Chevy Colorado 2012 GMC Canyon 2011 Ford Ranger BIDDER 1 �r Chevrolet of Fayetteville Country Ford George Nunnaily Chevrolet, Inc. Joplin Freightliner Sales North Point Autogroup P1 M V to Requisition No.: Date: City Of Fayetteville - Purchase Order (PO) Request 8/31/2011 Not a Purchase Order) P.O}Number: Expected Delivery Date: All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing©ctfayetteville.ar.us Quotes Attached Yes' Nn• Fixed Asset # 702149 • Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: ID.n Head Ap vale Inventory # Mail Yes:_ No: X m w % W I- XI 0 Z N m Extension: 485 Project/Subprolect # 02078.2011 (Vendor Name: GEORGE NUNNALLY CHEVROLET Fob Point: Ship to code: 50 Requester's Employee #: 1940 Account Numbers 9700.1920.5802.00 Zip Code: y N a Q State: requester: BARBARA OLSEN Extended Cost $19,950.00 $0.00 $0.00 $0.o0 $0.0o co O O N O O OO N O O N $0.00 $0.00 $0.00 Unit Cost 19,950.00 Unit of Issue EA Lot T (.% 1 Z. c m 0 0 •' i£ c 0 A N Description 2012 CHEVROLET COLORADO 4x4 PICKUP PER BID #11-51 TO BE UNIT#2149, FIXED ASSET#702149 Shipping/Handling Eo 0 .- N t7 < h tD N CO 0) •