HomeMy WebLinkAbout167-11 RESOLUTION• •
RESOLUTION NO. 167-11
A RESOLUTION REPEALING RESOLUTION NO. 59-11, AWARDING BID #
11-52 AND AUTHORIZING A CONTRACT WITH GEORGE NUNNALLY
CHEVROLET, INC. IN THE AMOUNT OF $16,960.00 FOR THE PURCHASE
OF ONE (1) 2012 CHEVROLET COLORADO PICKUP TRUCK, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
•
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals
Resolution No. 59-11.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby awards bid
# 11-52 and authorizes a contract with George Nunnally Chevrolet, Inc. in the amount of
$16,960.00 for the purchase of one (1) 2012 Chevrolet Colorado pickup truck.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 20th day of September, 2011.
APPROVED:
ATTEST:
/C041CIA4v
SONDRA E SMITH, City Clerk/Treasurer
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•City of Fayetteville, Arkansas
Budget Adjustment Form
V11 0425
Budget Year
2011
Division: Transportation Seniices
Department: Transportation Services
Request Date
8/24/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Res. 59-11 authorized a contract with Landers Dodge of Benton, Arkansas for the purchase of a Dodge Dakota
Pickup Truck pursuant to a state procurement contract. It was later discovered that the truck ordered was no longer
available. Bid 11-52 was completed for a similar type of vehicle and the low bid came from George Nunnally
Chevrolet. An additional $3,097.00 would be_required to purchase the substitute vehicle, which has been requested
in this budget amendment. The unit being replaced (#2018) was an expansion so the increase is being paid by
Transportation. Budget adjustment #11-084 moved the funding before it was known that the Dodge would not be
available,
Division Head
Date
22---,
Budg-t Director Date
Department ir�ctor
Finan• !ior
AE's a�
Chief o Staff
a or
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Date
ate
!/
2-719-2ot 1
Date
/3
ate
Prepared By: Ginny Gundlach
Reference:
ggundlach
Budget & Research Use Only
Type. A B
General Ledger Date
Posted to General Ledger
Checked / Verified
C ci E P
Initial
Initial
Date
Date
TOTAL BUDGET ADJUSTMENT
Account Name
Transfer to Shop
Vehicles and equipment
Trans from Replacement
Vehicles and equipment
Account Number
4270.9270.7602.70
4270.9270.5802.00
9700.0970.6602.27
9700.1920.5802.00
3,097 3,097
Increase / (Decrease)
Expense
3,097
(3,097)
3,097
Project.Sub
Revenue Number
05042 . 3
05042 . 3
3,097 02078. 2011
02078 . 2011
EXHIBIT
A
C:\DOCUME-1\GAPPER-1.000LLOCALS-1\Tempv(PGrpWise\BAFonn V2011_Unit 2018 Replacement_Aug11.xls
1 of 1
'City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
9/20/2011
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
a
Transportation
Department
A resolution (repealing Resolution #59-11) awarding bid #11-52 to George Nunnally Chevrolet in the amount of
$16,960 for the purchase of one 2x4 Chevrolet Colorado pickup, and approving a Budget Amendment to move the
balance of funds to the Fleet expense account.
$
16,960.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2011
Project Number
Budgeted Item
409,587.00
Category / Project Budget
Light/Medium Utility Vehicles
Program Category / Project Name
183,551.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
226,036.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
4Po.3 a (.,_
Finance and Internal Services D rector
Date
9-6 -I/
Date
Previous Ordinance or Resolution # 59-11
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
09-02-11PO4:33 RCVD
Received in
Mayor's Office
V VII
Comments:
Revised January 15, 2009
t
va'F e �vitle
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council !q-
Thru: Terry Gulley, Director of Trausportatiod i4
From: Dennis Pratt, Fleet Operations Supt.
Date: August 31, 2011
Subject: Purchase of one 2 x 4 Pickup for Transportation
PROPOSAL: That City Council rescind resolution #59-11 to purchase a Dodge Dakota pickup from Lander's
Dodge, and approve the purchase of one 2012 Chevrolet Colorado from George Nunnally Chevrolet in the
amount of $16,960 and approve a Budget Amendment to move funds to the Fleet expense account.
RECOMMENDATION: At the April 19, 2011 Council meeting, the purchase off the State Contract of one
Dodge Dakota 2 x 4 pickup truck for Traffic Division was approved on Resolution #59-11.
The order was placed, but before it could be filled, Dodge stopped building this series of trucks. These trucks
are no longer available; Dodge will not restart this series of trucks until 2013. Fleet bid out a similar truck on
Bid #11-52. Five bids were received, and the low bid of $16,960 from George Nunnally Chevrolet meets all
specs. A bid tab sheet is attached.
This truck will be a replacement for umt #2018, a 1999 Ranger 4x4 with over 129,000 miles on it.
Transportation and Fleet worked together to eliminate the 4x4 option on the replacement.
I recommend the purchase of this vehicle from George Nunnally Chevrolet.
This purchase was approved by the Equipment Committee on August 30, 2011.
BUDGET IMPACT: The Budget Amendment moves the balance of funds needed for the purchase into Fleet's
expense account.
• •
RESOLUTION NO.
A RESOLUTION REPEALING RESOLUTION NO. 59-11, AWARDING BID #
11-52 AND AUTHORIZING A CONTRACT WITH GEORGE NUNNALLY
CHEVROLET, INC. IN THE AMOUNT OF $16,960.00 FOR THE PURCHASE
OF ONE (1) 2012 CHEVROLET COLORADO PICKUP TRUCK, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals
Resolution No. 59-11.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby awards bid
# 11-52 and authorizes a contract with George Nunnally Chevrolet, Inc. in the amount of
$16,960.00 for the purchase of one (1) 2012 Chevrolet Colorado pickup truck.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 20th day of September, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer,
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$ 17,599.00
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NwMake &Model
2012 Chevy Colorado
2011 Ford Ranger
2012 Chevy Colorado
2012 GMC Canyon
2011 Ford Ranger
BIDDER-1.7-
Chevrolet
IDDER Chevrolet of Fayetteville
Country Ford
George Nunnally Chevrolet, Inc.
Joplin Freightliner Sales
North Point Autogroup
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Expected Delivery Date:
Quotes Attached
Yes:_ No: _
Fixed Asset #
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Approvals:
Mayor: Department Director: Purchasing Manager:
=finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
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Requisition No.:
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Mail
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Extension:
485
1Project/Subproject# 1
02078.2011
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under 52500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cl.tayetteville.ar.us
Vendor Name:
GEORGE NUNNALLY CHEVROLET
Fob Paint:
Zip Code: 'Ship to code:
11 50
Requester's Employee #:
1940
Account Numbers
9700.1920.5802.00
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Requester:
BARBARA OLSEN
Extended Cost
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Unit Cost
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Unit of Issue
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Description Quantity
Vendor #:
21341
2012 CHEVROLET COLORADO 2x4 PICKUP
PER BID #11-52, TO BE FIXED ASSET #702147
UNIT #2147
Shipping/Handling
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