HomeMy WebLinkAbout163-11 RESOLUTIONRESOLUTION NO. 163-11
A RESOLUTION APPROVING A TWO (2) YEAR ECONOMIC
DEVELOPMENT SERVICES CONTRACT WITH THE FAYETTEVILLE
CHAMBER OF COMMERCE IN THE TOTAL AMOUNT OF $299,000.00,
AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
two (2) year economic development services contract with the Fayetteville Chamber of
Commerce in the total amount of $299,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED:
B
ATTEST:
.1'' f: ,Mayor
SONDRA E. SMITH, City CIerklTreasurer
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FAYE.i 1 EVILLE:
v-66 , j[nn��yy Nyco 14
Don Marr
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
9/6/2011
City Council Meeting Date
Agenda Items Only
Administration
Division
Action Required:
Administration
Department
Resolution to approve a two year contract for Economic Development Services with the Fayetteville Chamber of
Commerce; and a budget adjustment for $299,000 ($149,500 per year for a 2 year period)
299,000.00
Cost of this request
1010.6600.5315.00
Account Number
oq oZ.7
0901 2009-2010
Project Number
Budgeted Item
Category / Project Budget
Economic Development Services
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
Budget Adjustment Attached
x
o,1- / �4
Finan a d Internal Se s Director
8" as 11
Dat -
?/z 3/ r (
Date
IVLY1.1
Dat
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office 0 8 -23-1 1 /'
ab -r"
Comments:
Revised January 15, 2009
aye eyille
City Council Agenda Memo
City Council Meeting Date:
September 06, 2011
To: Mayor and Members of the City Council
From: Don Marr, Chief of Staff
Thru: Mayor Jordan
Date: 08/19/2011
Subject: (EIF) Economic Development Consulting Services
Recommendation:
The City Staff and Administration recommend on behalf of the Mayor's office that the City of
Fayetteville, AR contract renewal with the Fayetteville Chamber of Commerce for Economic
Development Services.
Background:
During the Fayetteville Forward Economic Development Summit it was recommended by the
Economic Breakout group for the City to evaluate and if feasible move towards contracting an
entity to provide ongoing economic development services on behalf of the City of Fayetteville.
The City Council voted on the 30+ action items that were identified as "City Initiated" items and
the City Staff has been working to move forward with those items where the majority of the
Council voted to proceed.
The city solicited request for proposals (RFP 09-14) seeking Economic Development Consulting
Services, and contracted with the Fayetteville Chamber of Commerce the past two years, for
economic development services. The Chamber's performance over the past two years has been
excellent 135 business and over 700 new jobs, and retention and expansion of our existing
businesses in the City.
The original contract by the City Council allowed one additional two year renewal of the contract .
The Chamber has met the quarterly contract service deliverables, for the two year period. The
new performance metrics are outlined and attached.
Budget Impact:
We are submitting a budget request seeking $149,500 funds for a two (2) year contract from the
Wilson Springs Economic Development Fund to pay for these services. That would leave a
balance in the Wilson Springs Fund of $465,490 after the payment of these two years of services.
113 West Mountain 72701 (479) 575-8323 accessfayetteville.org
TDD (Telecommunications Device for the Deaf) (479)-521-1316
CONTRACT FOR
ECONOMIC DEVELOPMENT CONSULTING SERVICES
BETWEEN
THE CITY OF FAYETTEVILLE, ARKSNSAS
AND
THE FAYETTEVILLE CHAMBER OF COMMERCE
WHEREAS, the City of Fayetteville, Arkansas wishes to contract for Economic
Development Consulting Services, and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce wishes to provide
Economic Development Consulting Services to the City of Fayetteville, Arkansas,
and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce was selected to
perform Economic Development Consulting Services for the City of Fayetteville
utilizing the competitive Request for Proposal selection process (via RFP 09-14,
Economic Development Consulting Services), and;
WHEREAS, the City Council of Fayetteville, Arkansas has approved a contract for
Economic Development Consulting Services with the Fayetteville, Arkansas
Chamber of Commerce,
NOW THEREFORE:
In consideration of the mutual promises contained in this Agreement and other
good and valuable consideration,
1. Agreement is made this (0 'day of kthiatA, , 2011 by and between
the City of Fayetteville, Arkansas located at 113 W. Mountain, Fayetteville,
Arkansas 72701 and the Fayetteville, Arkansas Chamber of Commerce
located at 123 West Mountain Street, Fayetteville, Arkansas 72701. Term:
This Agreement shall be for a term of two (2) years. This contract may be
canceled by either party within thirty days written notice.
2. Renewals: This agreement may be renewed for one additional term of two
(2) years with mutual agreement of the parties.
3. Appendix & Attachments: The Contract documents which comprise the contract
between the City of Fayetteville and the Fayetteville Chamber of Commerce consist of this
Contract and the following documents attached hereto, and made a part hereof:
a.) Appendix A - Fayetteville Chamber of Commerce response to RFP 09-14,
Economic Development Consulting Services
Economic Development Consulting Services Contract
Page 1 of 8
b.) Appendix B —Schedule Detail for Deliverables and Performance Measures
* The City of Fayetteville shall coordinate with the Fayetteville
Chamber of Commerce for modifications to this schedule. Any modifications
shall be agreed upon by both the City and Fayetteville Chamber of Commerce;
however, any changes affecting price shall have prior approval by the
Fayetteville City Council. In the event Appendix B is revised and price is not
modified, such revised document shall be provided to the City Council at the
next regularly scheduled quarterly update.
4. Services to be Provided: During the terms of this Agreement, the
Fayetteville Chamber of Commerce Shall:
• Serve as the first point of contact for economic development services;
• Ensure that the City of Fayetteville is competitive locally, nationally and
internationally in attracting prospective companies;
• Produce materials that market Fayetteville including a website that caters to
existing and prospective businesses and information packets for targeted
industries;
• Conduct trend and market analyses;
• Build mutually beneficial relationships with the Arkansas Economic
Development Commission and regional entities engaged in economic
development; and
• Provide a diversity of opportunity in business types, job wages, & skill sets
• Provide all deliverables and performance measures outlined in RFP 09-14
5. Fees and Expenses: The City of Fayetteville agrees the consulting fee
shall be paid upon invoice as follows:
Consultation Services shall be invoiced for each quarter in the amount of
$37,375 per quarter. Total fees for consultation services shall not exceed
$149,500 annually, from date of contract. The Fayetteville Chamber of
Commerce shall track, log and report hours and expenses directly related to
this Agreement along with invoice for payment for each quarter. Invoices
shall be itemized.
6. Notices: Any notice required to be given under this Agreement to either
party to the other shall be sufficient if addressed and mailed, certified mail,
postage paid, delivery, fax (receipt confirmed), or overnight courier.
7. Applicable Law: This Agreement shall be governed by and construed in
accord with the laws of the State of Arkansas.
8. Entire Agreement: This Agreement sets forth the entire agreement
and understanding between the parties on the subject matter of this Agreement.
Neither party shall be bound by any conditions, definitions, representations or
Economic Development Consulting Services Contract
Page2of8
warranties with respect to the subject matter of this Agreement other than those
as expressly provided herein.
9. Amendments and Waivers: Changes, modifications, or amendments in scope,
price or fees to this contract shall not be allowed without a prior formal contract amendment
approved by the Mayor and the City Council in advance of the change in scope, cost or fees.
No modification of this Agreement shall be binding unless made in writing and
executed by both parties. No waiver by either party or any breach or obligation
of the other party under this Agreement shall constitute a waiver of any other
prior or subsequent breach or obligation.
10. Performance Measures: The Fayetteville Chamber of Commerce shall
provide the following deliverables. Performance measures are included (with
examples) for each item and will be used to evaluate the work performed
throughout the entire term of the contract.
One: Economic Development Infrastructure
The City wants to develop appropriate infrastructure necessary to foster economic
development opportunities for the City of Fayetteville. Arkansas Economic
Development Commission has suggested that Fayetteville work to have more spade
ready building sites available for responses to new facility inquires. The Economic
Development team will work to identify future development sites, and work to
complete necessary task so that sites are more "ready" for immediate business
opportunity availability.
Performance measures:
• Positive relationship with AEDC & Appropriate communicated vision for
Fayetteville.
• Marketing Materials Directed Toward Target Industries
• Creation and distribution of Industry packets, promotional materials such as
videos, DVDs, etc.
• Real Estate Development — prepare sites & buildings ready for development.
• Establish market Statistics & Demographics
• Develop Regional partnerships by working with the regional economic
development council.
• Support City's development of Quality of Life Programs
• Work with existing employers to develop workforce; attract quality employees
to the City
• Conduct Economic Development training to ensure that the economic
development team is knowledgeable and professional by attending at least 2
economic development related conferences & training classes a year.
• Maintain updated information, highlights, available site locations, and any
possible incentives, containing highlights on why companies should locate in
Fayetteville
Economic Development Consulting Services Contract
Page 3 of 8
Two: Business Retention and Expansion
The City wants to ensure existing businesses thrive and remain or expand in
Fayetteville. The Fayetteville Chamber of Commerce shall solicit continual
feedback from the more than 2600 existing businesses to determine how they can
best be served and how programs can be developed to leverage their assets and the
assets of other similar businesses and the assets of the City of Fayetteville. The
Chamber of Commerce shall develop concepts which promote existing business. For
example, businesses located on the Fayetteville Square and in the Downtown are
sponsoring a First Thursday event with extended store hours and additional
attractions.
Performance measure:
• Development of business community data
o Retention rate for existing businesses
o Existing employee headcount
o Other data as requested by and coordinated with the City
• Provide technical assistance to existing businesses to assist them to retain jobs
and/or expand.
• Support "Find it in Fayetteville" Campaign
Performance measures of Business Retention and Expansion (continued)
• Bring or organize appropriate seminars and training to Fayetteville, AR, or
within NWA Training Opportunities offered within the Region that would
benefit Fayetteville Specific Companies.
• Develop business opportunities
o Through GreeNWAy initiatives, Programs, promotion of international
trade, and development of trade directories.
• Analysis of existing businesses by utilizing Business Registry Data to evaluate
growth, decline, establishment, or closure of existing businesses within the
City of Fayetteville.
• Develop or recommend training & education opportunities to start up
businesses.
• Provide resources to entrepreneurs as requested.
Three: Business Attraction
The Fayetteville Chamber of Commerce shall take steps necessary to ensure that
Fayetteville competes at local, state, national and international levels for
prospective businesses. ARTP incubates companies that are developing new
technologies and products. As these companies scale up and consider permanent
locations, the Chamber of Commerce shall coordinate programs, procedures, policies
and promotional materials that make the City an attractive and competitive option.
In addition, the Chamber of Commerce shall actively promote the City of
Fayetteville at the state, national and international levels, particularly to
Economic Development Consulting Services Contract
Page 4 of 8
companies in the clean tech, healthcare, hospitality and tourism and nonprofit
sectors. The Economic Development website will have, as a minimum, a graphically
engaging design, relevant demographic information, a comprehensive list of awards
and distinctions received by the City, identification of publicly -owned, shovel -ready
sites, incentive packages and materials for targeted industries, and opportunities
and support services for existing businesses.
Performance measure:
• Develop Site Selector Visits to the City of Fayetteville, AR (3 visits per year)
• Evaluate, and recommend trade shows to attend and meet perspective
companies. Attendance will utilize Senior Administration Staff and Elected
Officials. Identify up to two trade shows or similar events to attend and
coordinate attendance.
• Number of home grown businesses locating in Fayetteville
• New businesses in Fayetteville
• Employee headcount attributed to new businesses
• Assistance in, the coordination, and development of a regional economic
development council
• Listing of contacts or potential businesses obtained through serving as the
lead contact
• Implementation of business registry
• Active website, updated content, and easy -to -find content as provided by other
cities
• Number of monthly unique visitor hits on the website
• Maintain & review community profile with AEDC
Four: Strengthened Relationship with the Arkansas Economic
Development Commission (AEDC) and Regional Economic Development
Organizations
These organizations are assets to the City's economic development efforts. They can
provide free marketing for the City and expand our contact base and opportunities.
Fostering relationships with these organizations will provide a competitive
advantage at the state and regional level and ensure that the City receives feedback
from prospective companies about what Fayetteville can do to provide an attractive
business package. The Fayetteville Chamber of Commerce shall serve as the
primary point of contact for the City of Fayetteville for economic development
related purposes.
Performance measure:
• Regular meetings with AEDC staff and commissioners, Green Valley
Corporation staff, ARTP staff and other relevant organizations
• Documented efforts and participation in regional partnership
Economic Development Consulting Services Contract
Page 5 of 8
• Positive relationship with AEDC and appropriate communicated vision for
Fayetteville
• AEDC understanding of firm's primary contact responsibility
Economic Development Consulting Services Contract
Page 6 of 8
Five: Market Statistics and Demographics
The City of Fayetteville is interested in receving up to date market statistics and
demographics for existing businesses and labor shed and market data for
businesses interested in locating in Fayetteville AR.
Performance measure:
• Utilize and provide updated market, trend, and demographic analysis
through current studies.
Six: Reports and Presentations to the Mayor and City Council
The Fayetteville Chamber of Commerce shall provide a written report and prepare
a brief presentation for the Mayor and City Council on a quarterly basis. Reports
and presentations should outline the tasks accomplished and include statistics for
each performance measure outlined herein.
Performance measure:
• Written report and presentation on a quarterly basis to Mayor and City
Council
• Timely updates to Mayor and City Council on potential and ongoing projects
as necessary
The City recognizes that the overall economy will affect some of the performance
measures and success will be outside the control of the Fayetteville Chamber of
Commerce. The City also recognizes that some of the needed statistics are not
currently collected in a systematic way. However, the City expects the Fayetteville
Chamber of Commerce to show evidence of experience in conducting comparative
market and trend analyses and due diligence in amassing the detailed information
necessary to support the Economic Development effort..
11. Contract Administration
The Mayor or his/her Designated Representative shall be the Contract Administrator
for this contract. The Fayetteville Chamber of Commerce President and CEO or
his/her Designated Representative shall be the primary contact for all matters
pertaining to this contract. While it is understood that many facts pertaining to
projects must be held in the strictest confidence, the Fayetteville Chamber of
Commerce President and CEO will insure that the Mayor is kept abreast of details
and progress made pertaining to Economic Development prospects considering
development in Fayetteville to the greatest extent possible.
12. Freedom of Information Act
Economic Development Consulting Services Contract
Page7of8
City contracts and documents prepared while performing city contractual work are subject to the
Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to
the City of Fayetteville, the Fayetteville Chamber of Commerce will do everything possible to
provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
IN WITNESS WHEREOF, the parties have executed this Agreement.
Fayettevill a her of Commerce
By:
�l■ '
J. Steven 1 lark, President and CEO
Witness:
The City of F . etteville, Arkansas
B
io e1d Jor+ an, ' ayor
Attest:
Date:
Date:
lay
c9/f--P-c
Date: 1/":97
(6)0A/Vlia
Date: 9 /
Sondra E. Smith, City Clerk/Treasurer
Economic Development Consulting Services Contract
Page8of8
City of Fayetteville, Arkansas & Fayetteville Chamber of Commerce
Contract - Economic Development Consulting Services
Appendix B - Deadline Schedule Detail for Deliverables and Performance Measures
SECTION 1: Deadline Identification Schedule
Quarter
Dates per Quarter
Deadline for Quarter
Update Deadline to Admin
Update Deadline to City Council
Qtr 1
October 2011- December 2011
Friday, December 30, 2011
Wednesday prior to January Agenda Session
City Council meeting in January, 2012
Qtr 2
January 2012 - March 2012
Friday, March 30, 2012
Wednesday prior to April Agenda Session
City Council meeting in April, 2012
Qtr 3
April 2012 -June 2012
Friday, June 29, 2012
Wednesday prior to July Agenda Session
City Council meeting in July, 2012
Qtr 4
July 2012- September 2012
Friday, September 28, 2012
Wednesday prior to October Agenda Session
City Council meeting in October, 2012
Qtr 5
October 2012 - December 2012
Monday, December 31, 2012
Wednesday prior to January Agenda Session
City Council meeting in January, 2013
Qtr 6
January 2013 - March 2013
Friday, March 29, 2013
Wednesday prior to April Agenda Session
City Council meeting in April, 2013
Qtr 7
April 2013 -June 2013
Friday, June 28, 2013
Wednesday prior to July Agenda Session
City Council meeting in July, 2013
Qtr 8
July 2013 - September 2013
Monday, September 30, 2013
Wednesday prior to October Agenda Session
City Council meeting in October, 2013
SECTION II: Details of Deliverables and Performance Measures
Category
Category Description
Performance Measure
Deadline (Quarter)
Notes
1
Prospective Company Recruitment
Change to: Business Attraction
A
Strengthened Relationship with the
AEDC and Regional Economic
Development Organizations
Quarter 1: Reporting 2 through 8
1-8: Quarterly
Regular meetings with AEDC staff &
commissioners, Green Valley
Corporation staff, ARTP staff & other
relevant organizations
B
Develop site selector visits to the
City
Quarter 5 through 8
1-8: Quarterly
2 visits
3 visits a year; 6 visits in 2 years
C
Active website, updated content,
and easy -to -find content
1st Qtr + monthly thereafter
1-8: Quarterly
Provide number of monthly unique
visitors on website
Remove
D
Number of monthly unique visitors
on the website
1-8: Quarterly
E
Evaluate and recommend trade
shows to attend and meet with
perspective companies; Will include
elected officials
1-8: Quarterly
2 visits a year; Trade visits will be in
either medical/healthcare,
clean/nanotechnology, creative, and
non -profits sectors
F
Identify and send promotional
packets to site selection consultants
1-8: Quarterly
20 packets a year/40 packets 2 yrs
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
G
Listing of contacts or potential
businesses obtained through serving
as the lead contact
1-8: Quarterly
H
Use of social media resources to
promote Fayetteville's presence in
the Internet.
1-8: Quarterly
Facebook, etc.
Number of home grown businesses
locating in Fayetteville
1-8: Quarterly
J
New businesses in Fayetteville
1-8: Quarterly
K
Employee headcount attributed to
new businesses
Quarters 2 thrugh 8 (after
implementation of Item 3G)
1-8: Quarterly
After implementation
Remove
2
Support Services for Existing
Businesses
Change to: Business Retention and
Expansion
A
Development of business
community data, retention rate for
existing businesses, existing
employee headcount
2nd Quarter; and quarterly thereafter
(2-8)
1-8: Quarterly
Include other data requested and
coordinated with the City
B
Provide support services to existing
businesses to assist them to retain
jobs and/or to expand
Change to: Provide technical
assistance to existing businesses to
assist them to retain jobs and/or to
expand
1-8: Quarterly
C
Support "Find It in Fayetteville"
campaign
Quarter 5-8
1-8: Quarterly
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
Bring or organize appropriate
seminars and training to Fayetteville
Develop business opportunities
1-8 Quarterly
D
or NWA Training Opportunities
offered within the Region that
would benefit Fayetteville Specific
Implementation of business registry
Remove
Quarter 2-8
Analysis of existing businesses by
utilizing Business Registry Data to
evaluate growth, decline,
establishment, or closure of existing
businesses within the City of
Fayetteville.
Replace _
companies
1-8: Quarterly
A
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
E
Develop business opportunities
1-8 Quarterly
Through GreeNWAy Initiative Program,
promotion of international trade, and
development of trade directories
F
Implementation of business registry
Remove
Quarter 2-8
Analysis of existing businesses by
utilizing Business Registry Data to
evaluate growth, decline,
establishment, or closure of existing
businesses within the City of
Fayetteville.
Replace _
3
Development of Local Entrepreneurs
A
Provide technical assistance to
perspective entrepreneurs
1-8: Quarterly
B
Develop or recommend training and
education opportunities to start up
businesses
1-8: Quarterly
C
Provide resources to entrepreneurs
as requested.
1-8: Quarterly
4
Infrastructure
A
Positive relationship with AEDC &
appropriate communicated vision
for Fayetteville
Quarter 1: Reporting 2 through 8
1-8: Quarterly
* AEDC understanding of firm's
primary contact responsibility
Remove
Quarter 1: Reporting 2 through 8
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
B
Marketing Materials Directed
Toward Target Industries
Quarter 3 with updates on distribution
contacts 4 through 8
1-8: Quarterly
Creation and distribution of Industry
packets, promotional materials such as
videos, DVDs, etc.
C
Creation of City approved "incentive
booklet" containing highlights on
why companies should locate in
Fayetteville
Remove
Quarter 6
M intain — oT)dated- information
highlights, available site locations,
and any possible incentives,
containing highlights on why
companies should locate in
Fayetteville
!Replace �.
D
Real Estate Development
1-8: Quarterly
Prepare sites and buildings ready for
development
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
E
Market Statistics and Demographics
Utilize & provide updated market,
trend, & demographic analyses
through current studies
F
Regional Partnerships
Quarter 1: Reporting 2 through 8
1-8: Quarterly
Assistance in the coordination and
development of a regional economic
development council
Documented efforts and participation
in regional partnership
G
Quality of Life
1-8: Quarterly
Support City's development of Quality
of Life Programs
H
Workforce Development
1-8: Quarterly
Work with existing employers to
develop workforce; attract quality
employees to the city
I
Economic Development Training
1-8: Quarterly
Team to attend at least 2 economic
development related conferences and
training classes a year
5
Reports and Presentations
A
Provide written report and prepare
a brief presentation to the Mayor
and City Council
1-8: Quarterly
The Fayetteville Chamber of Commerce shall provide a written report and prepare a brief presentation for the Mayor and City Council on a quarterly basis.
Reports and presentations should outline the tasks accomplished and include statistics for each performance measure outlined herein.
Performance measures include:
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
* Written report and presentation on a quarterly basis to Mayor and City Council
*Timely updates to Mayor and City Council on potential and ongoing projects as necessa
ry
The City recognizes that the overall economy will affect some of the performance measures and success will be outside the control of the Fayetteville Chamber of
Commerce. The City also recognizes that some of the needed statistics are not currently collected in a systematic way. However, the City expects the Fayetteville
Chamber of Commerce to show evidence of experience in conducting comparative market and trend analyses and due diligence in amassing the detailed
information necessary to support the Economic Development effort.
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
RESOLUTION NO.
A RESOLUTION APPROVING A TWO (2) YEAR ECONOMIC
DEVELOPMENT SERVICES CONTRACT WITH THE FAYETTEVILLE
CHAMBER OF COMMERCE IN THE TOTAL AMOUNT OF $299,000.00,
AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
two (2) year economic development services contract with the Fayetteville Chamber of
Commerce in the total amount of $299,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ifChamber of Commerce
Fayetteville
To: Don Marr, Chief of Staff
City of Fayetteville
From: Steve Clark, CEO & President
Date: August 19, 2011
Subject: Economic Development Contract Renewal
RECEIVED
AUG 19 2011
CITY OF FAYETTEVILLE
MAYORS OFFICE
Don:
Thank you for contracting with the Fayetteville Chamber to represent the City of Fayetteville in carrying
out its economic development efforts since October 1, 2009. It has been a productive and positive
relationship between our two organizations.
Our current Contract for Economic Development Consulting Services will be completed by September
30, 2011. The Chamber hereby expresses interest that the contract be renewed for one additional term
of two (2) years effective October 1, 2011.
During these two years, the Chamber Economic Development Team has consistently and successfully
delivered expectations stated in the Scope of Work. For the next two years, the team recommends that
some current items be removed since they are completed and new action items added to the new Scope
of Work. Attached is the new proposed Scope of Work for the next two (2) years.
For the new contract period of October 1, 2011 -September 30, 2013, the Chamber respectfully requests
a fee of $149,500 to implement the Scope of Work. The fees will go towards programs, marketing and
promotion activities, website maintenance, attending conferences and training, salaries, benefits, and
travel.
We are available next week to meet and discuss the contract. We look forward to another successful 2
year contract with the city.
123 W. Mountain/PO Box 4216, Fayetteville, AR 72702 Tel: (479) 521-1710; Fax: (479) 521-1791; www.fayettevillear.com
City of Fayetteville, Arkansas & Fayetteville Chamber of Commerce
Contract - Economic Development Consulting Services
Appendix B - Deadline Schedule Detail for Deliverables and Performance Measures
SECTION 1: Deadline Identification Schedule
Quarter
Dates per Quarter
Deadline for Quarter
Update Deadline to Admin
Update Deadline to City Council
Qtr 1
October 2011- December 2011
Friday, December 30, 2011
Wednesday prior to January Agenda Session
City Council meeting in January, 2012
Qtr 2
January 2012 - March 2012
Friday, March 30, 2012
Wednesday prior to April Agenda Session
City Council meeting in April, 2012
Qtr 3
April 2012 -June 2012
Friday, June 29, 2012
Wednesday prior to July Agenda Session
City Council meeting in July, 2012
Qtr 4
July 2012- September 2012
Friday, September 28, 2012
Wednesday prior to October Agenda Session
City Council meeting in October, 2012
Qtr 5
October 2012 - December 2012
Monday, December 31, 2012
Wednesday prior to January Agenda Session
City Council meeting in January, 2013
Qtr 6
January 2013 - March 2013
Friday, March 29, 2013
Wednesday prior to April Agenda Session
City Council meeting in April, 2013
Qtr 7
April 2013 -June 2013
Friday, June 28, 2013
Wednesday prior to July Agenda Session
City Council meeting in July, 2013
Qtr 8
July 2013 - September 2013
Monday, September 30, 2013
Wednesday prior to October Agenda Session
City Council meeting in October, 2013
SECTION 11: Details of Deliverables and Performance Measures
Category
Category Description
T
Performance Measure
Deadline (Quarter)
Notes
1
Prospective Company Recruitment
Change to: Business Attraction
A
Strengthened Relationship with the
AEDC and Regional Economic
Development Organizations
Quarter 1: Reporting 2 through 8
1-8: Quarterly
Regular meetings with AEDC staff &
commissioners, Green Valley
Corporation staff, ARTP staff & other
relevant organizations
B
Develop site selector visits to the City
Quarter 5 through 8
1-8: Quarterly
2 visits
3 visits a year; 6 visits in 2 years
C
Active website, updated content,
and easy -to -find content
1st Qtr + monthly thereafter
1-8: Quarterly
Provide number of monthly unique
visitors on website
Remove
D
Number of monthly unique visitors
on the website
1-8: Quarterly
E
Evaluate and recommend trade
shows to attend and meet with
perspective companies; Will include
elected officials
1-8: Quarterly
2 visits a year; Trade visits will be in
either medical/healthcare,
clean/nanotechnology, creative, and
non -profits sectors
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
F
Identify and send promotional
packets to site selection consultants
Listing of contacts or potential
businesses obtained through serving
as the lead contact
1-8: Quarterly
H
1-8: Quarterly
20 packets a year/40 packets 2 yrs
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011
G
Listing of contacts or potential
businesses obtained through serving
as the lead contact
1-8: Quarterly
H
Use of social media resources to
promote Fayetteville's presence in
the internet.
1-8: Quarterly
Facebook, etc.
I
Number of home grown businesses
locating in Fayetteville
1-8: Quarterly
J
New businesses in Fayetteville
1-8: Quarterly
K
Employee headcount attributed to
new businesses
Quarters 2 thrugh 8 (after
implementation of Item 3G)
1-8: Quarterly
After implementation
Remove
2
Support Services for Existing
Businesses
Change to: Business Retention and
Expansion
A
Development of business community
data, retention rate for existing
businesses, existing employee
headcount
2nd Quarter; and quarterly thereafter
(2-8)
1-8: Quarterly
Include other data requested and
coordinated with the City
B
Provide support services to existing
businesses to assist them to retain
jobs and/or to expand
Change to: Provide technical
assistance to existing businesses to
assist them to retain jobs and/or to
expand
1-8: Quarterly
C
Support "Find It in Fayetteville"
campaign
Quarter 5-8
1-8: Quarterly
Economic Development Contract: Appendix B
Fayetteville Chamber City of Fayetteville
8/2/2011