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Home My WebLink About157-11 RESOLUTIONRESOLUTION NO. 157-11 A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $8,000.00 TO RECOGNIZE REVENUE FROM THE ENVIRONMENTAL PROTECTION AGENCY TO THE POLICE DEPARTMENT FOR CLANDESTINE DRUG LAB CLEANUP AND DISPOSAL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $8,000.00 to recognize revenue from the Environmental Protection Agency to the Police Department for clandestine drug lab cleanup and disposal. A copy of the budget adjustment is attached as Exhibit "A". PASSED and APPROVED this 6th day of September, 2011. APPROVED: ATTEST: By: j:k141) l. --L "O ELD JO ayor By: -fes' c • i ak, SO DRA E. SMITH, City Clerk/Treasurer dc�• mid : FAYETTEVILLE vr�eZ-57°09 /CANS City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2011 Division: Police Department: Police Request Date 9/6/2011 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION To establish an expense budget and recognize reimbursement revenue from the US Environmental Protection Agency for clandestine drug lab cleanup and disposal. Division Budget Director Date Date Department Director Date 4,1c,_____„S„, 1i - Finan 1 - Finance Director Date tall Date D Prepared By: Reference: wnewman Budget & Research Use Only Type: A B C D E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 8,000 8,000 Increase / (Decrease) Project.Sub Account Name Account Number Expense Revenue Number Contract services 1010.2920.5315.00 8,000 11026. 1101 Federal Grant -Operational 1010.0001.4309.01 8,000 11026 . 1101 \\fpd\dfs\user\Admin\jcohea\EPA Clan Lab Clean-up\Request\BA - EPA Agenda EXHIBIT 1 of 1 Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 9/6/2011 City Council Meeting Date Agenda Items Only Police Division Action Required: Police Department Approval of a budget adjustment to recognize reimbursement from the US Environmental Protection Agency for clandestine drug lab cleanup and disposal in the amount of $8,000.00. 8,000.00 Cost of this request 1010-2920-5315.00 Account Number 11026-1101 Project Number Budgeted Item Category / Project Budget 5,570.50 EPA Drug Lab Cleanup Program Category / Project Name Services/Charges Funds Used to Date Program / Project Category Name (5,570.50) General Remaining Balance Fund Name Budget Adjustment Attached X Cv' Depart y • torney Date g,y4/ Date 8 11-7.61 Finance and Internal Services Director Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in CityO 8-1 9-1 1 P02:53 R C V D Clerk's Office $6, ,6/ • Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council From: Greg Tabor, Chief of Police Date: August 19, 2011 Subject: Approval of a Budget Adjustment to recognize Reimbursements from US Environmental Protection Agency for Clandestine Drug Lab Cleanup PROPOSAL: Historically, the Drug Enforcement Administration (DEA) paid for all hazardous waste cleanup and disposal resulting from the seizure of clandestine drug labs. We were notified in February 2011 that the DEA would no longer pay for these cleanup costs effective March 1, 2011. This left many local jurisdictions across the country with unbudgeted expenses they are now responsible for. We began researching alternative funding sources and found the US Environmental Protection Agency (EPA) provides reimbursement funds to local governments for hazardous waste cleanup. Many of the ingredients found at clandestine drug labs are classified as hazardous and require special handling and disposal. To access these reimbursement funds, we must submit applications notifying the EPA of our need. To date, we have submitted six (6) applications for reimbursement totaling $5,570.50. We will submit additional applications for reimbursement to the EPA as needed. RECOMMENDATION: Staff recommends approval of a budget adjustment to recognize reimbursement funds from the US Environmental Protection Agency for clandestine drug lab cleanups in the amount of $8,000.00. If you should have any comments or question regarding this grant award, please contact me at extension 500. BUDGET IMPACT: Reimbursement revenue equal to expenses associated with clandestine drug lab cleanup and disposal. RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $8,000.00 TO RECOGNIZE REVENUE FROM THE ENVIRONMENTAL PROTECTION AGENCY TO THE POLICE DEPARTMENT FOR CLANDESTINE DRUG LAB CLEANUP AND DISPOSAL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $8,000.00 to recognize revenue from the Environmental Protection Agency to the Police Department for clandestine drug lab cleanup and disposal. A copy of the budget adjustment is attached as Exhibit "A". PASSED and APPROVED this 6th day of September, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer EPA Form 9310-1, Application for Reimbursement to Local Governments Please type or print all information United States Environmental Protection Agency Washington, D.C. 20460 oat E FIA Application for Reimbursement to Local Go • i ments for Emerge;l, se to Hazardous Subs'\e ' s 7.1v er CERCLA Sec. 123 Form Approved OMB No. 2050-0077 Approval expires 1. Local Government Identification [ 3 a. Name of Local Government b. Contact Name and Telephone Number c. Official Address d. Date of Application 2. Release Description a. Date and Time of Occurrence or Discovery b. Location c. Source or Cause of Release d. Hazardous Substances Released and Quantity (Petroleum, crude oil, or any unspecified fractions thereof are excluded) e. Threats to Human Health and Environment f. Attach any additional material pertinent to the release 3. Response Description a. Date and Time of HazMat Response Initiation b. Was anyone notified of the response? G EPA G NRC Other c. EPA Region d. Date and Time Contact Made e. Date of Response Completion (Local government has received all data, reports, and charges for response) f. Jurisdiction in Which Response Occurred g Is your local government a participant in the Title III Emergency Response Plan? (Check one) G Yes G No h. Responding Agencies and Jurisdictions EPA Form 9310-1 i. Summary of Response Actions j. Temporary Measures for Which Reimbursement is Sought 4. Cost Information a. Total Response Cost $ b. Total Reimbursement Requested $ c. Complete and attach Table 1, "Detailed Cost Breakdown" d. Complete and attach Table 2, "Cost Recovery Summary" e. Attach other pertinent financial information 5. Certification and Authorization (To be completed by highest ranking official of applying local government) I hereby certify that: 1) All costs are accurate and were incurred specifically for the response for which reimbursement is being requested; 2) Reimbursement for costs incurred for response activities does not supplant local funds normally provided for response; 3) Cost recovery was pursued as presented in the attached Table 2; and 4) Reimbursement funds for which costs are later recovered will be returned to EPA. I further certify that I am authorized to request this reimbursement and to receive funds from the Federal Government. Printed or Typed Name of Highest Ranking Local Government Official or Authorized Representative Signature of Highest Ranking Local Government Official or Authorized Representative Title Date Burden Statement: The Agency requires applicants for reimbursement to submit an application package that demonstrates consistency with program eligibility criteria and certifies compliance with the reimbursement requirements. This information collection is necessary to ensure proper use of the Superfund and appropriate distribution of reimbursement awards among applicants. EPA will receive and closely evaluate reimbursement requests in accordance with 40 CFR 310 to ensure that the most deserving cases receive awards. The public reporting and recordkeeping burden for this collection of infonnation is estimated to average 9 hours per response annually. Burden means the total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal agency. This includes the time needed to review instructions; develop, acquire, install, and utilize technology and systems for the purposes of collecting, validating, and verifying infonnation, processing and maintaining information, and disclosing and providing information; adjust the existing ways to comply with any previously applicable instructions and requirements; train personnel to be able to respond to a collection of information; search data sources; complete and review the collection of infonnation; and transmit or otherwise disclose the infonnation. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments on the Agency's need for this infonnation, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, OPPE Regulatory Information Division, U.S. Environmental Protection Agency (2137), 401 M St., S.W., Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address. EPA Form 9310-1 * Form 9310-1 is not considered complete unless it is signed by the ATTACHMENT 1 TO FORM 9310-1 COST ELEMENT CODES AND COMMENTS [Cost Element Codes for use in Table 1 ] Code Cost category Cost element Comments PC Personnel Compensa- PC1: Overtime—for services in excess of the Compensation of overtime costs incurred tion. local agency's standard work day or work week. PC2: Experts and consultants—for services rendered on a per diem or fee basis or for services of an intermittent, advisory nature. specifically for a response will be considered only if overtime is not otherwise provided for in the applicant's operating budget. TR Transportation TR1: Passenger vehicle rental—for transportation of persons during evacuation. TR2:Nonpassenger vehicle rental—for trans- portation of equipment or supplies. Passenger and nonpassenger vehicle rental costs will be considered for private vehicles not owned or operated by the applicant or other unit of local government. RC Utilities RC1: Utilities—for power, water, electricity and other services exclusive of transportation and communications. Utility costs will be considered for private utilities not owned or operated by the applicant or other unit of local government. OS Other Contractual OS1: Contracts for technical or scientific May include such items as specialized Services. analysis—for tasks requiring specialized hazardous substance response expertise. laboratory analyses and sampling. 0S2:Decontamination services—for specialized cleaning or decontamination procedures and supplies to restore clothing, equipment or other serviceable gear to normal functioning. SM Supplies and Mate- SM1: Commodities—for protective gear and May include such items as chemical foam rials. clothing, cleanup tools and supplies and similar materials purchased specifically for, and expended during, the response. to suppress a fire; food purchased specifically for an evacuation; air purifying canisters for breathing apparatus; disposable, protective suits and gloves; and sampling supplies. EQ Equipment EQ1: Replacement—for durable equipment declared a total loss as a result of contamination during the response. EQ2: Rent—for use of equipment owned by others. Equipment replacement costs will be considered if applicant can demonstrate total loss and proper disposal of contaminated equipment. Equipment rental costs will be considered for privately owned equipment not owned or operated by the applicant or other unit of local government. Table 1 Detailed Cost Breakdown Temporary Emergency Measure Cost Incurred By Cost Element (See Attachment 1) Amount EPA Form 9310-1 Attach supporting documentation (e.g., invoices, sales receipts, rental agreements) Table 2 Cost Recovery Summary Note: This "Cost Recovery Summary" must accompany each request for reimbursement. You Must Fill Out Each Section Of This Form. Name and Title of Source Contacted Date(s) Contacted Brief Summary of Response Details Attached Attempts to Recover Costs from Potentially Responsible Parties (including PRP insurance) Attempts to Recover Costs from State Funding Sources Attempts to Recover Costs from Local Government Insurance EPA Form 9310-1