HomeMy WebLinkAbout154-11 RESOLUTIONRESOLUTION NO. 154-11
A RESOLUTION APPROVING AN OUT OF SCOPE AGREEMENT WITH
CH2M HILL IN THE AMOUNT OF $14,929.45 FOR OPERATIONAL
EXPENSES INCURRED AS A DIRECT RESULT OF 2011 SPRING
FLOODING, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an
out of scope agreement with CH2M Hill in the amount of $14,929.45 for operational expenses
incurred as a direct result of 2011 Spring flooding.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 6th day of September, 2011.
APPROVED:
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0425
Budget Year
2011
Division: Utilities Director
Department: Utilities Director
Request Date
8/12/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
$14,929.45 is needed in the Wastewater Treatment Plant program for out of scope work and costs incurred by
CH2M Hill due to the food event that occurred in April.
Depa
ent l'rector
Financ, Director
Date
1��aJ6/
Date
1
Date
3— 19-2dt1
Date
thi o`. o -Date
a-//
t
Val •/,
Date
Prepared By: Cheryl Partain
Reference:
cpartain
Budget & Research Use Only
Type: A B C
General Ledger Date
Posted to General Ledger
Checked / Verified
D
E P
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 14,930 14,930
Increase / (Decrease) Project.Sub
Account Name Account Number Expense Revenue Number
Direct purchases 5400.5110.5328.01 7,465
Direct purchases 5400.5120.5328.01 7,465
Use of fund balance
5400.0940.4999.99 14,930
W:\Wastewater Treatment Plant\OMI\Out of Scope Work -FEMA BA
EXHIBIT
1 Q
1 of 1
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6 -Sep -11
City Council Meeting Date
Agenda Items Only
Utilities Capital Projects
Division
Action Required:
Utilities
Department
Resolution approving a $14,929.45 out of scope agreement with CH2M Hill for operational expenses incurred as a
direct result of the 2011 spring flooding.
7,464.73
7,464.72
Cost of this request
5400.5110.5328.01
5400.5120.5328.01
Account Number
1/4 /�
Project Number
Category / Project Budget
Wastewater Treatment
Program Category / Project Name
Direct Purchases
Funds Used to Date Program / Project Category Name
Water/Sewer
Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
XX
Finance and Internal Services Director
/1/4,&-
hief of St
Mayor
(' tl
Date
Date
Date
Date
Vcit2/1/
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
256-09
12/15/2009
2113
Received in City 08-13-11 P01:31 R C V D
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
le
CITY COUNCIL AGENDA MEMO
MEETING DATE OF SEPTEMBER 6, 2011
THE CITY OF FAYETTEVILLE, ARKANSAS
www.accessfayetteville.org
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities DirectorC)
Fayetteville Water and Sewer CommIte�
Date: August 17, 2011
Subject: Approval of a $14,929.45 out of scope agreement with CH2M Hill for operational expenses
incurred as a direct result of the 2011 spring flooding
RECOMMENDATION
Fayetteville City Administration recommends approval of a $14,929.45 out of scope agreement with
CH2M Hill for operational expenses incurred as a direct result of the 2011 spring flooding.
BACKGROUND
CH2M Hill performed emergency operations during the spring flooding, incurring emergency and
unanticipated expenses, damage repair to wastewater treatment and pumping facilities.
DISCUSSION
In order to obtain FEMA reimbursement, these activities and the related expenses must be detailed from
CH2M Hill identifying the actual costs of the work. This must be approved by the City Council in a
separate resolution from the normal wastewater operations contract.
This agreement follows the exact format used in the 2009 ice storm whereby the City was reimbursed by
FEMA. It does not include facilities damage, which was submitted as an insurance claim and will be
considered part of the normal operations contract with no changes required. This agreement only includes
items deemed by pre -submission review to be FEMA reimbursable.
BUDGET IMPACT
These expenses shall be reimbursed at the same rates as other flooding reimbursements.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION APPROVING AN OUT OF SCOPE AGREEMENT WITH
CH2M HILL IN THE AMOUNT OF $14,929.45 FOR OPERATIONAL
EXPENSES INCURRED AS A DIRECT RESULT OF 2011 SPRING
FLOODING, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an
out of scope agreement with CH2M Hill in the amount of $14,929.45 for operational expenses
incurred as a direct result of 2011 Spring flooding.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 6th day of September, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CH2MHILL®
July 21, 2011
Mr. David Jurgens
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Subject: Out of Scope Letter Agreement
Dear David:
CH2M HILL
9193 South Jamaica Street
Englewood, CO 80112
Tel 720.286.2000
During the week of April 22, 2011, the City of Fayetteville experienced a flood event
which qualified for Federal Emergency Management Assistance. Under Section C.1.26
of the Operations, Maintenance and Management Agreement dated December 15, 2009,
executed between the Parties, CH2M HILL Engineers, Inc. (CH2M HILL) will provide
this out of scope work to the City. Attached to this letter is the documentation for the
work. The amount of the work performed is $14,929.45 which includes the twenty-five
percent (25%). This amount is due upon receipt of OMI's invoice and payable within 30
days as per Section 5.2 of our Agreement.
All other terms and conditions of the Agreement dated December 15, 2009, as amended
November 16, 2010, between CH2M HILL and The City of Fayetteville remain in full
force and effect.
If these terms are agreeable to you, please sign both copies of this letter. We will return
one fully executed original for your files.
CH2M HILL appreciates the opportunity to provide these additional services to the
City of Fayetteville.
Duyen Tran
Project Manager
is Printed on Mohawk Via paper, which is 30% post consumer waste.
Both parties indicate their approval of the above-described services by their signature
below.
Authorized
CH2M HILL Engineers, Inc.
Pithi
Authorized
City of Fa-tteville, Arkansas
Name: Natalie T. Eldredgeordan
Title: Designated Senior Manager Title: yor
Date: q-(21 f l l Date: , t 11
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