HomeMy WebLinkAbout15-11 RESOLUTIONRESOLUTION NO. 15-11
A RESOLUTION AUTHORIZING PURCHASE OF A CASE MAXXUM 125
TRACTOR WITH CASE L750 LOADER FROM WILLIAMS TRACTOR OF
FAYETTEVILLE, PURSUANT TO A COMPETITIVE BID THROUGH THE
NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE
PURCHASING AGREEMENT, IN THE AMOUNT OF $72,475.00 FOR USE
IN WASTEWATER BIOSOLIDS SOLAR DRYING OPERATIONS, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of a Case Maxxum 125 tractor with Case L750 loader from Williams Tractor of
Fayetteville, pursuant to a competitive bid through the National Joint Powers Alliance (NJPA)
cooperative purchasing agreement, in the amount of $72,475.00 for use in wastewater biosolids
solar drying operations.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A."
PASSED and APPROVED this 18th day of January, 2011.
APPROVED:
By:
0
ELD JO
ATTEST:
By:
N, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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:FAYETTEVILLE: 73,7
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2011
Department: Transportation Services
Division: Fleet Operations
Program: Capital Expense
Request Date
1/18/2011
Adjustment Number
JUSTIFICATION TO INCREASE PROJECT/ ITEM:
$72,675 in funds are needed in Fleet's vehicle and equipment account to purchase a tractor for the new Biosolids
Solar Drying project at the Wastewater Treatment plant, East side. Water & Sewer's Transfer to Shop account will
be increased.
JUSTIFICATION TO DECREASE PROJECT 1 ITEM (OR RECOGNIZING REVENUE):
Wastewater Improvement's "Transfer to Other Funds" account will be decreased when funds are moved to Transfer
to Shop. Fleet is recognizing revenue due to a transfer from W&S, Wastewater Improvements.
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
Transfer to Shop 4480.9480.7602.70 72,675 02133 : 0801
Transfer to Other Funds 4480.9480.7601.00 72,675 02133 . 5400
Transfer from Wastewater Improvements 9700.0970.6602.48 72,675 02083 . 2011
Vehicles And Equipment 9700.1920.5802.00 72,675 02083 . 2011
Division Head de
Al
•i'
ale trecz
•. D�"ctor
TOTAL 145,350 145,350
Requested By
Date
Budget & Research Use Only
iG f/.--,1—_
Date Type: A B C �D E
1 4• De 4 13 Description:
Date
Departm
/a
Mayor J D
Golsen
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
K:1BudgetlBudgetAdjustments12010 Adjustments112-17-10 Capital WWPE,tractor,.xls
0
Initial Date
Initial
Date
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
1/18/2011
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution to purchase a Case Maxxum 125 Tractor with Case L750 Loader from Williams Tractor of Fayetteville off
the Williams Tractor Co. bid through NJPA (National Joint Powers Alliance) in the amount of $72,475. for use by the
Wastewater Treatment plant biosolids solar drying operation, and approval of a budget adjustment to move funds to
the Fleet Expense account.
72,475.00
Cost of this request
9700.1920.5802.00
Account Number
02083.2010
Project Number
Budgeted Item
MIN
$
117,464.00
Category/ Project Budget
Tractors / Mowers
Program Category / Project Name
113,364.25 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
4,099.75 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
-/0 Previous Ordinance or Resolution #
Date
Original Contract Date:
/2-26-(o Original Contract Number:
Date
•Cckti Q .. Li-- 1'3- Iati
Finance and Internal Services Director Date
Date
‘44/fe
Received in City
Clerk's Office
12-29-10P02:28 RCVD
Comments:
Revised January 15, 2009
ave evi�le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation 2'
From: Dennis Pratt, Fleet Operations Supt.
Date: January 18, 2011
Subject: Purchase of Case Maxxum 125 Tractor with loader for Wastewater Treatment plant
PROPOSAL: That City Council approve the purchase of one Case Maxxum 125 Tractor for use by
Wastewater Treatment plant in the amount of $72,475.00, and approve a budget adjustment to move funds to
the Fleet Expense account.
RECOMMENDATION: Three bids were received through the NJPA (National Joint Powers Alliance), of which the
City of Fayetteville is a member, for a tractor for use in the Biosolids Solar Drying project. A bid tab sheet is attached.
The lowest bid from Springdale Tractor did not meet specs (only 4 cylinder engine, specs ask for 6 cylinder). The second
lowest bid from Williams Tractor meets all specs except for the type of emergency brake. The highest bid meets all specs.
I recommend acceptance of the second lowest bid from Williams Tractor in the amount of $72,475.00.
This unit is an expansion for use in the new Biosolids Solar Drying project at the East side treatment plant.
This purchase was approved by the Equipment Committee at the December 28th meeting.
BUDGET IMPACT: Phase One of the Biosolids Solar Drying project at the East side Wastewater treatment
plant has already been approved by Council and construction is underway. This tractor is one of the pieces of
equipment that is needed for this project. The attached Budget adjustment is for the capital funds which are
being transferred from Wastewater Improvements.
A separate budget adjustment will be prepared for operating funds in January 2011. Funds were put in contract
services line of the 2011 budget for this purpose.
RESOLUTION NO.
A RESOLUTION AUTHORIZING PURCHASE OF A CASE MAXXUM 125
TRACTOR WITH CASE L750 LOADER FROM WILLIAMS TRACTOR OF
FAYETTEVILLE, PURSUANT TO A COMPETITIVE BID THROUGH THE
NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE
PURCHASING AGREEMENT, IN THE AMOUNT OF $72,475.00 FOR USE
IN WASTEWATER BIOSOLIDS SOLAR DRYING OPERATIONS, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of a Case Maxxum 125 tractor with Case L750 loader from Williams Tractor of
Fayetteville, pursuant to a competitive bid through the National Joint Powers Alliance (NJPA)
cooperative purchasing agreement, in the amount of $72,475.00 for use in wastewater biosolids
solar drying operations.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A."
PASSED and APPROVED this 18th day of January, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Bid Tab Sheet - NJPA bid on Tractor
Vendor
Williams Tractor
Springdale Tractor
Make & Model Price
Case Maxxum 125, 4wd,cab tractor
18.4 x 38 radial tires,
L750 Case lader with bucket
$72,475.00
Kubota M126X Tractor with $61,873.00 Does not meet specs
Kubota LA2253 Loader
Countryside Farm & Lawn 7230 John Deere Tractor, 110 PTO with $78,112.62
741 Loader
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
12/27/2010
P.O Number:
Expected Delivery Date:
Vendor #:
11133
Vendor Name:
WILLIAMS TRACTOR
Mail
Yes:_ No:
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No:
City:
State:
Zip Code: Ship to code:
50
D"ieison Head App
(
,`may,....,, ' ;,d
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension: _
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2011 CASE MAXXUM 125, 4WD CAB TRACTOR
1
EA
72,475.00
$72,475.00
9700.1920.5802.00
02083.2011
18.4 X 38 RADIAL TIRES PER NJPA BID, QUOTE
$0.00
DATED DEC.9, 2010. TO BE UNIT 5022, FIXED
$0.00
ASSET #705022
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal:
Tax: EXEMPT
Total:
$72,475.00
$72,475.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
IT Manager:
& Internal Services Director:
Manager:
Other:
Revised 1/2/2008