HomeMy WebLinkAbout150-11 RESOLUTIONRESOLUTION NO. 150-11
A RESOLUTION AWARDING BID #11-48 AND APPROVING A
CONTRACT WITH SOUTHWEST FENCE COMPANY INC. OF LITTLE
ROCK IN THE AMOUNT OF $55,564.07 FOR THE INSTALLATION OF
FENCING ALONG THE UNIVERSITY OF ARKANSAS FARM TRAIL, AND
APPROVING A FIFTEEN PERCENT (15%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-48 and approves a contract with Southwest Fence Company of Little Rock in the amount of
$55,564.07 for the installation of fending along the University of Arkansas Fann Trail.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
fifteen percent (15%) project contingency.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED:
By.
0 ELD JO '. f , Mayor
ATTEST:
By: OAo✓ rQ
SONDRA E. SMITH, City Clerk/Treasurer
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
September 6, 2011
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
Approval of a resolution awarding Bid #11-48 and approving the installation of fencing by Southwest Fence
Company Inc. of Little Rock in the amount of $50,859.56 plus sales tax in the amount of $4,704.51 for a total
contract amount of $55,564.07 for installation along the U of A Farm Trail. Approval of a 15% contingency in the
amount of $8,334.61 is also requested.
$
55,564.07
Cost of this request
4520.9550.5814.05
Account Number
06036 / 1002
Project Number
Budgeted Item
X
$
776,574.00
Category 1 Project Budget
225, 014.42
Transportation Bond Trail Improvements
U of A Farm Trail (Scull Creek / Agri Park)
Program Category 1 Project Name
Trail Improvements
Funds Used to Date Program 1 Project Category Name
551,559.58 Sales Tax Construction Bond
Remaining Balance Fund Name
Budget Adjustment Attached
4,1
Finance and Internal Services Director
Chief of Staff
ate
Date
Date
P.)10'11
Date
f/QtAb
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
DP -13-11 P03:14 RCVD
Received in Clfy
Clerk's Office
16,
Comments:
Revised January 15, 2009
Ta'Ae
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director(
Chris Brown, City Engineer Vi
From: Matt Mihalevich, Trails CoordinatorNtM
Date: August 18th, 2011
Subject: U of A Farm Trail — Fence Bids
RECOMMENDATION:
Staff recommends approval of a resolution awarding Bid #11-48 and approving the installation of fencing by
Southwest Fence Company Inc. of Little Rock in the amount of $50,859.56 plus sales tax in the amount of
$4,704.51 for a total contract amount of $55,564.07 for installation along the U of A Farm Trail. Approval of a
15% contingency in the amount of $8,334.61 is also requested.
PROPOSAL:
The U of A Farm Trail is a 2.3 mile trail connecting the new bike lanes on Mt. Comfort Road east under I-540
across the U of A Farm to connect to Scull Creek Trail (see attached site plan). This highly requested trail will
provide a safe alternative transportation route for the numerous residents and businesses west of 1-540. Fencing
is necessary along the new trail in several locations to increase the safety and security of the trail.
Several different fencing types are necessary for the project including 6' chain link fence, removal and
relocation of 5' tall 3 -rail white PVC/vinyl fence, 4' tall black vinyl coated chain link fence, and 6' tall wood
privacy fence. The quantities and types of each fence are included in the attached bid form.
BUDGET IMPACT:
Funds for the installation of the fencing have been budgeted as part of the Transportation Bond Trail
Development Program.
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-48 AND APPROVING A
CONTRACT WITH SOUTHWEST FENCE COMPANY INC. OF LITTLE
ROCK IN THE AMOUNT OF $55,564.07 FOR THE INSTALLATION OF
FENCING ALONG THE UNIVERSITY OF ARKANSAS FARM TRAIL, AND
APPROVING A FIFTEEN PERCENT (15%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS;
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-48 and approves a contract with Southwest Fence Company of Little Rock in the amount of
$55,564.07 for the installation of fending along the University of Arkansas Farm Trail.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
fifteen percent (15%) project contingency.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Proposed Tunnel for Trail Under Garland
Existing Scull Creek Trail - 7-6 Miles •
Proposed U ofA Farm Trail - 2.3 Miles
egend
U 01A Farm Trail
Scull Creek Trail
Bike Lane
Bike Lane/Shared Lan
— Shared Lane
max
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U of A Farm Trail
2.3 Miles
ye ev..;.le
I=11i li : .'IIUb 131 : 0:3 479'242217
City of Fayetteville
Bid 11-48, Construction - Trail Fence Installation
Bid Form
=1:LTHEFFI TRUST
F 'iiE F_15 i 12
Bid Form: Bid 11-48, Construction - Trail
Fence Installation
A
�:
k
a B it
t: = (ASB)
Ze
Description
Ltnexr Pert
zLIAS Bid rlca rr Irnesr 1'
p foot
TEL. 1 MI; per line Item
t
fn5iail new 6' tall Chain Link Fence
2,243
x /D 5/ =
2 355/'�'
2
Remove & Relocate 5 tall 3 -rail White PVC/Vinyl Fence,
Reuse Risking Material
439
f ��� ^
x .
2 6�C ,, i
S
Install new 5' tall 3 -rail White PVCNinyl Fence, Match Existing41
% / (1)--'-?-"---_
.2_, ,
Install new 4' tall Black Vinyl Coated Chain Link Fence4
700
x /IN3�'
/60/0
install new G tall Wood Privacy Fence
1,181
x /�
s /4/7..2_, 4/ �� a
$ Sa• - •
*TOTAL BASE BID (sum of Items 1.6)
All prices bid shall include complete turn Key cost, including but not limited to labor, materials, bonds, te, xes, insurance,
overhead, profit, Davis -Bacon wags rate requInements, eta.
"'Bid bond required on 5% of 'Total Base Bid", A 100% Performance and Payment bond is required forth anti e amount of the
contract within ten days after notice of contract award.
Name of Contractor: --CCU 71-A we. s t ii cp CO . riv e -
EXBCL1T1ON OF BID -
Bidders are requested to"ndic• e b
compliance of the item bid. Actual specificat
attachment, If specifications of item bid d
certified by the manufacturer as a regular production option.
ke_ss
r ' " sINo" on each line of the Technical Sr
of any deficient item must be noted on the bid sl
er from provided literature, deviation must be d.
Upon signing this Rid, the bidder certifies that
✓. He/she has read and agrees to the requirements set forth in this proposal, including specie
standard conditions, and any pertinent information regarding the articles being bid on.
"2. Unless otherwise noted and explained, the unit bid and Rated meets or exceeds all of the:
as specified by The City of Fayetteville -
The Bidder can and will comply with all specifications and requirements for delivery, dot
support as specified herein_
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM: SQ( er> r?w e1 G
Purchase Order and Payments shall be issued to this nam
kBUSINESS ADDRESS: 0- Aja 54 /76 f /, )171--/eJi oc 4 722 /
THIS BID FORM CONTINUES ON THE NEXT PAGE.. .
I.3.
Reifications the
eet or separate
icumented and
Ications, terms,
e requirements
.rmentation and
City of Fayetteville, AR
Rid 11-48- Construction — Trail Fence Instal[atian
Page 20 of 27
aye eville
?B1DDE?
ARKANSAS
BID: 11-48
DATE: 08/12111
TIME: 2:00 PM
CITY OF FAYETTEVILLE
Bid 11-48, Construction - Trail Fence Installation
TTI41:1 ,
1 Dacus Fence Co., Inc $51,234.50
2 Modern Fence and Supply Co. $67,219.02
3 Southwest Fence Co.
550,859.50
'NOTICE: Bid award is contingent upon vendor meeting minimum specIt1cations and formal authorization by City officials.
CERTIFIED:
t9. (Wm-
WFTNESS
P. VICE, PORCH MGR
City Of Fayetteville
Requisition No.: ate:
9/6/2011
P.O Number: "Expected Delivery Date:
Vendor #:
21321
Vendor Name:
Southwest Fence Co
Mail
Yes: X No:
Address:
Fob Point
Taxable
Yes: % No: JL
City:
Slate:
Zip Cade: Ship to code:
104
4,5„,Attach
DiVisan Head ApprO
Z
k.
Requester:
Ginny
Gundlach / Matt Mihalevich
Requester's Employee 5
2283
Extension.
489
Item
Despiptlon
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
ProjectJSubprojed #
Inventory it
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
U of A Farm Trail Fence
Installation
1
LOT
55%859.56
550,859.58
4520.9550.5814.05
06036.1002
50.00
3o as
$0,00
$000
S0 o0
00.00
$0.00
50.00
O.S00
'it
'nab -Li clions:
Per Bid 11-48 and Res.
Subtotal:
Tax:
Total:
550,859.58
54,704.51
355 564.07
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Inlemel Sorvicos Director:
IT Manager:
Manager.
Other:
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
N/A
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
S(au&wt
Development Services
Department
Staff requests approval of change order #1 with SouthWest Fence Company, Inc. in the amount of $1,300.00 to the
original contract amount of $55,564.07 for the addition of two vehicle gates at the Washington County Fair property
'along Meadow Valley Trail (Formerly U of A Farm Trail). These additional costs fall within the 15% project
contingency approved by Resolution #150-11 for the award of Bid #11-48 and contract with Southwest Fence
Company, Inc.
1,300.00
Cost of this request
4520.9550.5814.05
Account Number
06036/1002
Project Number
$
789,549.00
Category / Project Budget
710,317.13
Transportation Bond Trail Improvements
U of A Farm Trail (Scull Creek / Agri)
Program Category / Project Name
Trail Improvements
Funds Used to Date Program / Project Category Name
79,231.87 Sales Tax Construction Bond
Remaining Balance Fund Name
Budgeted Item X Budget Adjustment Attached
Departme
orney
rector
,-i)(J. a Li.,
a.0 . lar,
Date
/—Z 3-/z
Date
1 - 2012 -
Finance and Internal Services Director Date
XV/1/U' /-25/7A-
Chief of Star Date
ayor
L �1✓� J O[
to
Previous Ordinance or Resolution # 150-11
Original Contract Date:
Original Contract Number:
LReceived in City
Clerk's Office
01-23-1 2 P02:04 RCV.
Received in
Mayor's Office
drd
Comments:
Revised January 15, 2009
'Favet.eville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City EngineerG f j
From: Matt Mihalevich, Trails Coordinatorritt\--
Date: January 23rd, 2012
Subject: Meadow Valley Trail — Change Order #1
RECOMMENDATION:
Staff requests approval of change order #1 with SouthWest Fence Company, Inc. in the amount of $1,300.00 to
the original contract amount of $55,564.07 for the addition of two vehicle gates at the Washington County Fair
property along Meadow Valley Trail (Formerly U of A Farm Trail). These additional costs fall within the 15%
project contingency approved by Resolution #150-11 for the award of Bid #11-48 and contract with Southwest
Fence Company, Inc.
PROPOSAL:
As construction continues on the 2.3 mile Meadow Valley Trail (formerly called the U of A Farm Trail),
fencing is being installed in some areas adjacent to the trail by SouthWest Fence Company. As part of the
agreement for the multi -use trail easement dedication on the Washington County Fair property, the City is
obligated to install a 6' tall chain link fence between the new trail and the Washington County Fair property.
This fence was bid as part of Bid #11-48, however two necessary vehicular gates were not included in the
original bid. These gates are necessary to secure the Washington County Fair property where existing
driveways enter. SouthWest fence has provided the reasonable price of $1,300 to install these two gates.
BUDGET IMPACT:
Funds for the installation of the fencing have been budgeted as part of the Transportation Bond Trail
Development Program and sufficient funds are available for change order #1.
01/02/2006 09:48 4797631055 CHRISBROWN PAGE 01/01
SouthWestFence
PO Box 190444, little Rock, AR 72219
PO Box 10144, Fort Smith, AR 72917
Attn: Chris Brown 479-650-3959
Vendor
City of Fayettcville
U ofA Farm Trail Fence
Charigc ordcr for Gatos
Attn: Matt
ITEM
DbIChaGAtc
GatcPost6f1
ESTIMATE
DATE1
P.O. NO.
1/16/2012 16598
SHIP TO
DESCRIPTION QTY
Double Drive Ciate with drop rod
Gatc Post installed (3 inch)
limmunomionandi
11111111111110010.1111111.111.1
RATE
AMOUNT
450.00
100.00
900.00)
400.00
Total
$1,300,00
Siga4kcirliumnicswEisser.".
neem
Irtv!lle
..Kxn"' PURCHASE OG�DC�O D o D
VENDOR NO.
21321
Southwest Fence Co
PO Box 190444
Little Rock AR 72219
Each Package Must Be Marked
Exactly As Shown Here
City of Fayetteville, Arkansas
PURCHASE ORDER #
11-0000412-001
DATE
9/15/11
FOB Fyv
TERMS NET 30 DAY
Qty.
Unit
01 Q
Received
Issue
Description and
Account Number
Unit Price TOTALS
1.00 JOB a) U of A Farm Trail Fence
Installation
Per Bid #1.1-48 Res #150-11
Contract ##2209
4520.9550.5814.05 060361002
0.kiA
QrLr 1 - pew dial
l a -h o✓L
,520, �i5v. 58 i-�, 05 OlDo3(a/ I oo
SHIP TO: Transportation Dept
1525 S Happy Hollow Rd
Fayetteville AR 72701
Apperson, G
DEPARTMENT VERIFICATION
I IECEIVED
I )E 'T HEAD APPROVAL
AMOUNT TO PAY
50859.56 50859.56
S1130 0 00
Sales Tax Total: $4704.50
Purchase Order Total: 5555004.06
DATE. ADDITIONAL APPROVAL
CHECK #
DOES NOT MEET PURCHASING POUCY
CONTRACT PAYMENT
OTHER
NP VERIFICATION APPROVED BY
E'lll ICIIASING VERIFICATION
ICE CHANGE VERIFICATION PROJECT #
THIS PAYMENT $
PREVIOUS PAYMENT(S) $
? ii 'I URN CHECK TO TOTAL PYMT(S) $
S: ND COPY TO BALANCE $
DEPT COPY
aVe ev!lle
1 ARK �N:RS
BID: 11-48
DATE: 08112111
TIME: 2:00 PM
CITY OF FAYETTEVILLE
Bid 11-48, Construction - Trail Fence Installation
eft ;�2,5:2�':`^ UTO7•AL�BASE�fQ�
1 Dacus Fence Co., Inc 151434.50
2 Modern Fence and Supply Co. 167,219.02
3 Southwest Fence Co.
150,859.56
'NOTICE: Bid award Is contingent upon vendor meeting minimum specification and formal authorization by Gtr o ficrah.
CERTIFIED:
tA�e9 WM"
P. VICE, PURCH MGR
WITNESS
R--
-i1
DATE
RESOLUTION NO. 150-11
A RESOLUTION AWARDING BID #11-48 AND APPROVING A
CONTRACT WITH SOUTHWEST FENCE COMPANY INC. OF LITTLE
ROCK IN THE AMOUNT OF S55,564.07 FOR THE INSTALLATION OF
FENCING ALONG THE UNIVERSITY OF ARKANSAS FARM TRAIL, AND
APPROVING A FIFTEEN PERCENT (15%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-48 and approves a contract with Southwest Fence Company of Little Rock in the amount of
$55,564.07 for the installation of fending along the University of Arkansas Faun Trail.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
fifteen percent (15%) project contingency.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED: A 1 I bST:
13y:
7
Ov • ELD JO Mayor
I3v:
r
SONORA E. SMITH, City Clerk/Treasurer
ti�ttts�,' rr: rrrrr;
Ste•,
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rte_
r
: FAY ETT EV1 LLE
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