HomeMy WebLinkAbout147-11 RESOLUTIONRESOLUTION NO. 147-11
A RESOLUTION AMENDING RESOLUTION NO. 04-11 AWARDING BID
#11-03 AND AUTHORIZING THE PURCHASE OF CURB AND GUTTER
CONSTRUCTION FROM GROUND ZERO CONSTRUCTION AS A
PRIMARY SUPPLIER, TOMLINSON ASPHALT CO. INC. AS A
SECONDARY SUPPLIER, AND AUTHORIZING SUBSEQUENT USE OF
OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, IN VARIABLE
AMOUNTS AS NEEDED IN CALENDAR YEAR 2011 BY THE
TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Resolution No. 04-11, awards Bid #11-03 and authorizes the purchase of curb and gutter
construction from Ground Zero Construction as a primary supplier, Tomlinson Asphalt Co. Inc.
as a secondary supplier, and authorizes the subsequent use of other bidders based on price and
availability pursuant to Exhibit "A" to Resolution No. 04-11, as needed in calendar year 2011 by
the Transportation Division.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED:
Bv:
ATTEST:
By: alketvAl , . ..
0 LD J1 : ! • , Mayor SONDRA E. SMITH, City Clerk/Treasurer
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
September 6, 2011
City Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Transportation Services
Department
A resolution amending Res. 04-11 by revising the award of Bid 11-03 - Curb and Gutter to authorize the subsequent
use of the other bidders listed on the attached bid tabulation, based on price and availability, in the event that the
primary and secondary suppliers are unavailable to complete a project.
Cost of this request
4470.9470.5419.00
Account Number
11021 /,2011
Project Number
Budgeted Item
X
$
300,000.00
Category / Project Budget
Drainage Maintenance
Program Category / Project Name
29,913.09 Transportation Improvements
Funds Used to Date Program / Project Category Name
270,086.91 Sales Tax Capital Improvements
Remaining Balance Fund Name
Budget Adjustment Attached
/d-//
Date
Fj-(1.-0
Date
Finance and Internal Services Director Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
08-1 ?- 1 1 A09:33 RCVD
Received in City
Clerk's Office
•
�.J
Received in
Mayor's Office
Comments:
Revised January 15, 2009
'Fave':eville
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
From: Terry Gulley, Transportation Services Directoo7
lP
Date: September 6, 2011
Subject: A resolution amending Res. 04-11 by revising the award of Bid 11-03 - Curb and Gutter to authorize
the subsequent use of the other bidders listed on the attached bid tabulation in the event that the primary and
secondary suppliers are unavailable to complete a project.
PROPOSAL:
City Council approved Resolution 04-11 on January 4, 2011 awarding Bid #11-03 and authorizing the purchase
of curb and gutter construction from Ground Zero Construction as a primary supplier and Tomlinson Asphalt
Co., Inc. as a secondary supplier in variable amounts as needed in calendar year 2011.
Transportation Division staff have reported occasions when neither supplier is available during the time frame
necessary to complete a project. For this reason, staff proposes an amendment to Res. 04-11 to authorize the
subsequent use of other bidders, in the event that the primary and secondary suppliers are both unavailable to
complete a project.
RECOMMENDATION:
Staff proposes a resolution amending Res. 04-11 to authorize the subsequent use of other bidders based on price
and availability, as shown on the attached bid tabulation, in addition to the primary and secondary suppliers
awarded for Bid #11-03 - Curb and Gutter.
BUDGET IMPACT:
Res. 04-11 authorized the purchase of curb and gutter construction in variable amounts as needed in calendar
year 2011. Funds for the acquisition of these materials and services have been budgeted in the Sales Tax
Capital Improvements Fund.
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 04-11 AWARDING BID
#11-03 AND AUTHORIZING THE PURCHASE OF CURB AND GUTTER
CONSTRUCTION FROM GROUND ZERO CONSTRUCTION AS A
PRIMARY SUPPLIER, TOMLINSON ASPHALT CO. INC. AS A
SECONDARY SUPPLIER, AND AUTHORIZING SUBSEQUENT USE OF
OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, IN VARIABLE
AMOUNTS AS NEEDED IN CALENDAR YEAR 2011 BY THE
TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby amends
Resolution No. 04-11, awards Bid #11-03 and authorizes the purchase of curb and gutter
construction from Ground Zero Construction as a primary supplier, Tomlinson Asphalt Co. Inc.
as a secondary supplier, and authorizes the subsequent use of other bidders based on price and
availability pursuant to Exhibit "A" to Resolution No. 04-11, as needed in calendar year 2011 by
the Transportation Division.
PASSED and APPROVED this 6th day of September, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 04-11
A RESOLUTION AWARDING BID #11-03 AND AUTHORIZING THE
PURCHASE OF CURB AND GUTTER CONSTRUCTION FROM GROUND
ZERO CONSTRUCTION AS A PRIMARY SUPPLIER AND TOMLINSON
ASPHALT CO. INC. AS A SECONDARY SUPPLIER IN VARIABLE
AMOUNTS AS NEEDED IN CALENDAR YEAR 2011 BY THE
TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-03 and authorizes the purchase of curb and gutter construction from Ground Zero
Construction as a primary supplier and Tomlinson Asphalt Co. Inc. as a secondary supplier for
the unit price amounts specified in the attached Exhibit "A," as needed in calendar year 2011 by
the Transportation Division.
PASSED and APPROVED this 4th day of January, 2011.
APPROVED:
By:
ATTEST:
BY: ()AAA) & . 4WL
SONDRA E. SMITH, City Clerk/Treasurer
,,q9 gilill FillP 71,E
w"� L s
° FAYETTEVILLE:
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AR I<AN 5A5
Bid 11-03, Curb and Gutter
BID: 11-03
DATE: 12/10110
2:00 PM
CITY OF FAYETTEVILLE
Estimated Item "A!' , `..:''-'':' Description
Quantity
Booher Construction
Fochtman Enterprises, Inc.
Ground Zero Construction
Sweetser Construction, Inc.
Tomlinson Asphalt Co., inc.
UNIT.PRICE
TOTAL.
UNIT PRICE
TOTAL
UNIT PRICE
TOTAL.
UNIT PRICE •
= TOTAL:
UNIT PRICE
- TOTAL
1
2
3
4
6
6
7
Hand Formed "Type A" Curb and Gutter (per specifications) -Per
Linear Foot
5,000
$11.00
555,000.00
59.40
$47,000.00
58.80
$44.000,00
58.90
944,500:00
99.50
947,500.00
Hand Formed "Type D" Curb and Ginter (per specifications) - Per
Square Foot
1,000
$12.00
512,000.00
$10.40
510,400.00
59.50
$9,500.00
59.90
99.900.00
910.50
910,500.00
Fiatwork • 4" Thick (Sidewalk, Driveway Approaches, Access
Ramps) - Each
10,000
$2.75
$27,500.00
$3.20
$32,000.00
$3.00
$30,000.00
93.15
531,500.00
92.90
929,000.00
Flatwork•6" Thick (Sidewalk, Driveway Approaches, Access
Ramps) - Each
10,000
$3.25
532.500.00
$4.10
541,000.00
$3.50
$35,000.00
53.90
539,000.00
93.80
938,000.00
Street Repair -8" Thick (per specifications) - Per Square Foot
2,000
$3.75
$7,500.00
55.00
$10,000.00
$8.00
$16,000.00
$6.50
913,000.00
95.40
910,800.00
Drop Inlet - Max 4' Deep (per specifications) - Each
10
52,000.00
520,000.00
$1,900.00
519,000.00
$1,900.00
$19,000.00
51,800.00
$18,000.00
51,950.00
919,500.00
4 Foot Inlet Extension (per specifications) - Each
5
$800.00
54,000.00
$600.00
53,000.00
5500.00
$2,500.00
9600.00
93,000.00
5500.00
52,500.00
TOTAL BID BASED ON ESTIMATES=
5158,500.00
9162,400.00
5156,000.00
$158,900.00
$157,800.00
CERTIFIED:
'NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
n,1'urchasing Agent
ITNESS
12/6Jt o
DA E
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
January 4, 2011
City Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Transportation Services
Department
A resolution awarding Bid 11-03, Curb and Gutter to Ground Zero Construction as primary supplier and Tomlinson
Asphalt Co., Inc. as secondary supplier and approving the purchase of curb and gutter construction for the unit price
amounts specified on the attached bid tabulation, as needed through the end of calendar year 2011.
156,000.00
Cost of this request
4470.9470.5417.00
4470.9470.5418.00
Account Number
02052 / 1
02053/1
1,532,300.00
600,000.00
Category / Project Budget
Funds Used to Date
2,132,300.00
Project Number Remaining Balance
Budgeted Item
X
Budget Adjustment Attached
In -House Pavement Improvements
Sidewalk Improvements
Program Category / Protect Name
Transportation Improvements
Transportation Improvements
Program / Project Category Name
Sales Tax Capital Improvements
Sales Tax Capital Improvements
Fund Name
4(1//
C' Attorney
4):DuA
Finance and Internal Services Director
/2—/S-1-11)
Date
/z-10—to
Date
I 2.17-200
Date
ado -JD
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 12-16-10P03:05 RCVD
Clerk's Office
AAn&i cif •
Comments:
Revised January 15, 2009
ttvlle
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
From: Terry Gulley, Transportation Services Directoe1W
Date: January 4, 2011
Subject: A resolution awarding Bid 11-03, Curb and Gutter to Ground Zero Construction as primary supplier
and Tomlinson Asphalt Co., Inc. as secondary supplier and approving the purchase of curb and gutter
construction for the unit price amounts specified on the attached bid tabulation, as needed through the end of
calendar year 2011.
PROPOSAL:
Staff proposes a resolution awarding Bid 11-03, Curb and Gutter to Ground Zero Construction as primary
supplier and Tomlinson Asphalt Co., Inc. as secondary supplier and approving the purchase of curb and gutter
construction for the unit price amounts specified on the attached bid tabulation, as needed through the end of
calendar year 2011.
RECOMMENDATION:
The purchase of bulk construction materials and services is necessary to maintain the City's current
infrastructure and to implement the Capital Improvement Program projects outlined in the 2011 Annual Budget
& Work Program and five-year Capital Improvement Program plan.
Sealed formal bids for curb and gutter construction were publicly read and the results are attached to this memo.
Bid 11-03: Staff recommends awarding the curb and gutter construction bid to Ground Zero Construction as
primary supplier and Tomlinson Asphalt Co., Inc. as secondary supplier for use on an "as needed" basis, in the
event that the primary supplier cannot supply the necessary materials or services within the time frame required
to complete a project.
BUDGET IMPACT:
Funds for the acquisition of these materials and services have been budgeted in the In -House Pavement
Improvements and Sidewalk Improvements capital projects. Sufficient funding is available for the 2011
purchases.
Attached: Bid 11-03 Curb and Gutter