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HomeMy WebLinkAbout14-11 RESOLUTIONRESOLUTION NO. 14-11 A RESOLUTION AWARDING 131D #10-70 AND AUTHORIZING A CONTRACT WITH KING ELECTRICAL CONTRACTORS, INC. IN AN AMOUNT NOT TO EXCEED $83,299.00 FOR LIGHTING UPGRADES TO THE WATER AND SEWER BUILDING PLUS A 10% PROJECT CONTINGENCY FROM ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUNDS, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 10-70 and authorizes a contract with King Electrical Contractors, Inc. in an amount not to exceed $83,299.00 for lighting upgrades to the Water and Sewer Building, plus a ten percent (10%) project contingency from energy efficiency and conservation block grant funds. A copy of the contract is attached as Exhibit "A". Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "B". PASSED and APPROVED this 18th day of January, 2011. APPROVED: B ATTEST: By: SONDRA E. SMITH, City C erk/Treasurer `ttttttt rrrrrrJ2r1 1/1:FAYETTEVILLE: City of Fayetteville Bid 10-70, Construction — Water & Sewer Building Lighting Upgrades Contract — Between City and King Electrical Contractors, Inc. This contract executed thisdigteday of Kinq Electrical Contractors, Inc. In consid as follows: 111 tit.lta„ ration of err 2,93133-, between the City of Fayetteville, Arkansas, and e mutual covenants contained herein, the parties agree 1. Kinq Electrical Contractors, Inc. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 10-70 as stated in Kinq Electrical Contractors, Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 10- 51, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Kinq Electrical Contractors, Inc. based on their bid proposal in an amount not to exceed $83,299.00. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Kinq Electrical Contractors, Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 10-70 with the specifications and conditions typed thereon. B. King Electrical Contractors, Inc. bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Kinq Electrical Contractors, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Kinq Electrical Contractors, Inc. 5. Kinq Electrical Contractors, Inc. shall not assign its duties under the terms of this agreement. 6. King Electrical Contractors, Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Kinq Electrical Contractors, Inc. performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Kinq Electrical Contractors, Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Kinq Electrical Contractors, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. City of Fayetteville, AR Bid 10-70, Construction — Water & Sewer Building Lighting Upgrades Page 1 of 2 Workmen's Compensation Statutory Amount Comprehensive General & Automobile Insurance Bodily Injury Liability General Liability $500,000 for each person injured. $1,000,000 for each accident. $1,000,000 The premiums for all insurance and the bond required herein shall be paid by King Electrical Contractors, Inc. 8. King Electrical Contractors, Inc. to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or King Electrical Contractors, Inc. with 10 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. ©1I WITNESS OUR HANDS THIS/1 DAY OF CITY OF FAYETTEVILLE, AYETTE LLE, ARKANSAS IONELD J ellr-r4'io,, ,..,, � c,,IY.oF sG,p3tte/ =0 • ; ndra Smith, City Clerk i4a //;FAYFTTEVILLE; c� ��/6 ! 1/ • V m �''�,i,NGTON C, ONTRACTOR 1 '�401,1.11100` BY �Z/),...4 it r j Ore-fi NAME AND TITLE N, Mayor ovaAd., avt-xttu ATTEST: COMPANY SECRETARY BUSINESS ADDRESS City of Fayetteville, AR Bid 10-70, Construction — Water & Sewer Building Lighting Upgrades Page 2 of 2 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2011 Department: Utilities Division: Water & Sewer Maintenance Program: Capital Expense Request Date 1/18/2011 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: The City of Fayetteville has certified $120,000 of Energy Efficiency and Conservation Block Grant and Water/Sewer operations funds to improve the energy efficiency and functionality of the WaterlSewer operations building. The grant and operational funds will cover interior and exterior lighting, motion sensors, heating and air conditioning improvements, duct seal, leak detection and other improvements. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): $35,000 is needed from Water/Sewer operations as a match to the Energy Efficiency and Conservation Block Grant. Reduction in operational expenditures is due to budget constraints and trying to save the ciity monies. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Fixed Assets 5400.5600.5801.00 35,000 09011. 1101 Use of Fund Balance 5400.0940.4999.99 35,000 TOTAL 35,000 35,000 Division ead / ► f, liftirector krri Dep- ent ,i`-ctor Poi e _ 1 AJ0- Director Date -20i/ Date Date ate t-3-2.0(.( Date yor Requested By Cheryl Partain ehutchens Budget & Research Use Only Type: A B C E Description: General Ledger Date Posted to General Ledger Posted to Project Accounting 0 Initial Date Initial Date C:tDOCUME-11EHUTCH-1ILOCALS-11Temp\XPgrpwiselBAForm_2010_Energy Grant Match -Corrected 1-3-11.xis John Coleman Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 1/18/201 City Council Meeting Date Agenda Items Only Sustainability Division Action Required: Sustainability Department The City of Fayetteville will upgrade the W&S operations bldg. with interior and exterior lighting, motion sensors, and other improvements. The bid (10-70) of $83,299.00 was submitted by King Electric on 12/21/2010. This will be a cost share, with the Energy Block Grant contributing $48,299.00 and W&S contributing $35,000.00. There is a budget adjustment attached for the W&S piece. Funds are available in project 09011.0010 for the Energy Grant contribution. �.,/cw•x - /o% Col x4.0Ci s - ro Gr. Co -t.-4140 6.( curd/ pct GayIr" 35,000.00 48,299.00 Cost of this request 5400.5641)0.5801.00 2240.9240.5801,00 Account Number none //0/ 09011411:%9 See attached Category / Project Budget See attached Funds Used to Date See attached Project Number Remaining Balance Budgeted Item Budget Adjustment Attached XX Energy Block Grant Program Category 1 Project Name Energy Block Grant Program / Project Category Name Energy Block Grant Fund Name Finance and Internal Services Director AfiAL- 1.1/A -1 - Chief of St /ZG4 Dat /2/29//17 Date Date /— Y7/ Date or Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office 12-28-10PC3:3 3 RCVD <(Ark, Received in Mayor's Office Comments: Revised January 15, 2009 ave evi le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ;./ ARKANSAS www.accessfayetteville.org TO: Mayor Lioneld Jordan THRU: Don Marr, Chief of Staff David Jurgens, Utilities Director FROM: John Coleman, Sustainability Director iC-' DATE: December 28, 2010 SUBJECT: Bid 10-70, Construction — Water & Sewer Building Lighting Upgrades RECOMMENDATION Staff recommends the approval of a contract with King Electrical Contractors, Inc for $83,299 from Bid 10-70. The City of Fayetteville is utilizing $48,299 of Energy Efficiency and Conservation Block Grant funds and $35,000 of Water & Sewer Operations funds to improve the energy efficiency and functionality of the Water & Sewer Operations Building. The retrofit includes the attached electrical contract to cover interior and exterior Lighting, occupancy sensors, photo sensors and timers. Better lighting in the classroom area will allow for greater flexibility in the use of that space as well. BACKGROUND In April 2010, the City of Fayetteville hired Engineering Elements to perform energy audits on six City -owned facilities using Energy Efficiency and Conservation Block Grant (EECBG) funds. Utilizing three years worth of energy data, Engineering Elements found that the Water & Sewer Operations Building is spending more dollars per square foot per year than any average building in its class as listed by the Department of Energy. With this in mind, the Water & Sewer Operations Building became a top target for using EECBG funds for both electrical and HVAC upgrades. The size and scope of both the Police Headquarters retrofit ($103,760) and Water & Sewer (—$100,000) alone would utilize most of the $250,000 from EECBG funds dedicated to the upgrade of City -owned facilities. By utilizing $35,000 from Water & Sewer Operations for this project, the City will be able to perform upgrades as identified on the other four facilities. BUDGET IMPACT EECBG funds obtained through the American Recover and Reinvestment Act account for $48,299 of the electrical contract. A budget adjustment (attached) for $35,000 from Water & Sewer Operations Capital Expense program accounts for the remaining cost. RESOLUTION NO. A RESOLUTION AWARDING BID #10-70 AND AUTHORIZING A CONTRACT WITH KING ELECTRICAL CONTRACTORS, INC. IN AN AMOUNT NOT TO EXCEED $83,299.00 FOR LIGHTING UPGRADES TO THE WATER AND SEWER BUILDING PLUS A 10% PROJECT CONTINGENCY FROM ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUNDS, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-70 and authorizes a contract with King Electrical Contractors, Inc. in an amount not to exceed $83,299.00 for lighting upgrades to the Water and Sewer Building, plus a ten percent (10%) project contingency from energy efficiency and conservation block grant funds. A copy of the contract is attached as Exhibit "A". Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "B". PASSED and APPROVED this 18th day of January, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Energy Audit Analysis Annual Cost Summary,,y Annual Cost ,i Energy Cost Index . �: Water &,Sewer„Ops Annual Uage ;Summary- ; Annual (Usage; Energy. Use Index Fuel t $ , ;$/SF/Yr - Fayetteville AFI i Fuel ,t , MMBtu MBIO/SF/Yr Electricity,. ? $ 33,542 $ 1 11 pIi110 2010 1 :` i -' " Electricity, 1 1,231 68 40 6 Nat. Gas $ 18,867 $ 0 62 - - by. Ryan D. McClain, PE, LEED-AP. CEM. Na). Gas, 1,641 54 1 Others : 3 $ - $ Bldg, Type Comm,/lt. Md. , - Others" - n/a n/a Total 1 2 $ 52,409 $ 1.73 ..' Bldg:Area 30,338.=. Square Ft , -. Total , ,, 2,872 94.7 ,... ata /rom DOE EIA CBECS 2003 Census Calego0No:. DOE 018' Benchmark Calegorj Elecirc ECI Gas, EC 9.0' Yea Total ECI Elee)iollYEU) Gas EUI Other EUI Total 00) MBTU/ MBTU/, MBTU/ MBTU( Sq.Ft,/ .iSq.Ft./ Sq Ft/ Sq.Fttl Year Year Year ' Year 55,000 64.000 $3,000 52,000 1,000 25,001 l0 50,000 Sf $ 0.908 $ 0.215 $ 0.015 $ 1.138 Office Occ. $ 1.397 $ 0.180 $ 0.130 $ 1.707 Built 1980.1989 $ 1.346 $ 0.220 $ 0.008 $ 1.573 West South Central $ 1.026 $ 0.142 $ 0.001 $ 1.168 20 to 49 Employees $ 1.089 $ 0.269 $ 0.025 $ 1.382 Fewer than 4,000 HDD $ 1 157 $ 0.186 $ 0.003 $�. $ 1.73 Fayetteille, AR Facility $ 1.11 $ 0.62 $ Annual Fuel Cost Annual Consumption Other 0% 9/00 Demand 0% onthly Fuel Cost a m -Elec -NG Omer] NG 57 Monthly 010084 Demand Elec 3% Monthly NG Consumption Monthly Electric Consumption 450 160 400 350 300 250 / ,V000 .150 ----- 140 ._._._ 120 ._.. - - ..- 100 -- /� -__ '0 0 $1.80 $1.60 $1.40 $1.20 81.00 50.8 50.60 80.40 $0.20 1400 1200 100 06 • 80.0 60.0 40.0 20.0 80 60 0 40 20 e, m a n _a NG Baseline 1 I -Elec Energy Cost Index Benchmark 0.5 0.45 - 04- 035 04- 0.5 0.25 - 40.38 58.90 60.69 49.76 47.68 47.53 40.6 29.76 22.03 28.16 19.91 35.95 22.75 54.1 n/a 7.50 11.96 11.23 3.70 11.92 6.80 ADDITIONAL GRAPH AREA (AS REO'D) Monthly Electric Load Factor 77.64 92.89 100.08 73.37 95.55 77.07 94.7 Monthly Other Fuel COnSumption G -Other Baseline Energy Use Index Benchmark Category No. (From A ove) ❑Electric ECI 0Gas ECI 00ther ECI Monthly Energy Data FACILITY NAME: FACILITY TYPE: Month/Year Feb -10 Jan -10 Dec -09 Nov -09 Oct -09 Sep -09 Aug -09 Jul -09 Jun -09 ENERGY BENCHMARK FORM Water & Sewer Ops Acct hi Meter. it: Billing Period (Days) 29 29 34 33 30 28 30 Comm./Lt. Ind. na na (kWh) 27160 25040 32200 26360 24800 21760 Elea Use Cost (9) 5 2,113 $ 2,185 $ 2,401 Fac(lily.L cation: Date o1 Audit: Unit Cost (S/kWh) $ 0.078 $ 0.084 Demand (k W) Fayetteville, AR TBD Load FaCtor Eletrie (MMBtti) Demand Cost (S) BUILDING:/ BUILDING AREA: 4006.8: Merit: Energy (Therms) na Ile Oleg 0n61 Warehouse) 30,338 iINATURALGAS t .. Dost (9) Ifnit Dost (5Rfiecer) 95.00 0.411 92.70 2583 $ 2,970 1.150 Btu) 258.3D c Energy' (MMBIu) Dost (5) o al En./9Y, )MMBtu) 351.00 coi (S $ 5,084 98.00 0.382 88.87 2716 5 3.123 1.150 271.60 360.47 S 5,309 $ 2,420 $ 2,229 $ 2,468 S 0.075 98.00 0.403 109.90 4013 $ 4,615 1.150 401.30 511.20 $ 7,016 0.085 108.00 0.332 96,79 1666 5 1,916 1.150 166.60 0 263.39 S 4,336 S 0.090 98.00 0.351 84.64 1058 S 1,217 1.150 105.60 0 190.44 $ 3,446 • 0.113 113.00 0.287 74.27 429 5 493 1,150 42.90 117.17 S 2,961 30 34440 36560 40520 $ 3,663 • 0.106 117.00 0.409 117.54 379 $ 436 1.150 37.90 155.44 9 4,099 S 3,619 $ 3.857 S 0.099 116.00 0.424 124.78 331 5 381 1.150 33.10 D 157.88 S 3,999 S 0.095 129.00 0.436 138.29 347 $ 399 1.150 34.70 0 172.99 $ 4,256 May -09 30 32560 $ 3.358 S 0.103 121.00 0.374 111.13 591 $ 680 1.150 59.10 0 170.23 $ 4,037 Apr -09 Mar -09 31 29240 $ 2,986 S 0.102 118.00 0.333 99.80 874 9 1,005 1.150 87.40 0 187.20 S 3,991 3 27240 $ 2,243 $ 0,082 84.00 0,436 92.97 1419 $ 1,632 1.150 141.90 234,87 • 3.875 O 0 0.00 360880 S 33,542 S :0.093':. #NAME/ 1251.68 16,406 5 18,867 S 11 1,640.60 5' 52,4095 Monthly Energy Data - (Fue s Other Than Elea& N.G.) DIESEL? STEAM@. 100PSIG...... Amount i. Energy Amount Cost Energy Amount Cost "'Energy,' Amount Cost Energy Cost"; Month /,Year (MMBtu) (9a1) x (9) (MMBio) ;'.(MMBIu) (lb6) (MM8tu) ((MMBIu) Feb -10 0 0 0 0,00 Jan -10 0 0 0 0.00 Dec -09 0 0 0 0.00 Nov -09 0 0 0 0.00 Oct -09 0 O 0 0.00 Sep -09 0 0 0.00 Aug -09 0 O 0 0.00 Jul -09 0 O S 0 0,00 Jun -09 0 O S 0 0,00 May -09 0 O 5 0.00 Apr -09 0 O 5 0 0.00 Mar -09 0 0 0,00 Jan -00 O 5 0 0.00 0.00 O 0 0 Conversion Factors Amount MMBIus Electricity 1 kWh 0.003413 Natural Gas 1 Therm 0.1 Fuel oil (Kerose 1 Gallon 0.134 Propane 1 Gallon 0.0916 Diesel 02 Oil 1 Gallon 0.139 Steam 1 Pound 0.00115 RESOLUTION NO. A OLUTION AWARDING BID #10-70 AND AUTHORIZE4G A CONT' • CT WITH KING ELECTRICAL CONTRACTORS, INC. SIN AN AMOUN NOT TO EXCEED $83,299.00 FOR LIGHTING UPGRADES TO THE WA R AND SEWER BUILDING, AND APPROVING A BUDGET ADJUSTME . T BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 10-70 and authorizes a contract with King Electrical Contractors, Inc. in an amount not to exceed $83,299.00 for lighting upgrades to the Water an Sewer Building. A copy of the contract is attached as Exhibit "A". Section 2. That the City Councilof the City of ayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Ex 'it "B". PASSED and APPROVED this 18th day f January, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) Alf purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayettevfffe.ar.us Requisition No.: Date: 12128/2010 P.0 Number: Expected Delivery Date: Vendor 8: 5974 Vendor Name: King Electrical Mail Yes:_ XX No:_ Address: 2145 Moore Lane Fob Point: Taxable Yes:_ No:_XX Quotes Attached Yes: No:_XX_ City: Fayetteville State: AR Zip Code: Ship to code: 72704 Division Head Approval: Requester: John Coleman Requester's Employee 8: 2974 Extension: 272 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject ft Inventory tt Fixed Asset 8 1 2 3 4 5 6 7 8 9 10 Electrical Work FA 1 48,299.00 $48,299.00 2240.9240.5801.00 09011.0010 Electrical Work FA 1 35,000.00 $35,000.00 5400.5648.5801.00 09011.0944 )iv( $0.00 5-60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 pecial Instructions: Subtotal: Tax: Total: $83,299.00 $83,299.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: Manager: IT Manager: Other: Revised 1/2/2008