HomeMy WebLinkAbout137-11 RESOLUTIONRESOLUTION NO. 137-11
A RESOLUTION AUTHORIZING PURCHASE OF TWO (2) HIGH
PERFORMANCE COMPUTER SERVERS WITH ASSOCIATED
EQUIPMENT IN THE AMOUNT OF $104,501.90 FROM DELL MARKETING
PURSUANT TO BIDS THROUGH THE WESTERN STATES
CONTRACTING ALLIANCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of two (2) high performance computer servers with associated equipment in the amount
of $104,501.90 from Dell Marketing pursuant to bids through the Western States Contracting
Alliance.
PASSED and APPROVED this 16th day of August, 2011.
APPROVED:
Bv:
IO ELD J 1 ' 1 ,. N, Mayor
ATTEST:
By: 990444t,
SONDRA E. SMITH, City Clerk/Treasurer
Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8/16/2011
City Council Meeting Date
Agenda Items Only
Police
Division
Action Required:
Police
Department
Council approve the purchase of 2 high performance servers and switch with storage from Dell Marketing. This
purchse is based on Western States Contracting Alliance approved pricing and will cost $104,501.90 .
104,502.00
Cost of this request
4470-9470-5210.00
4470-9470-5801.00
Account Number
186,775.00
Category / Project Budget
3,933.65
Police Technology Improvements
Program Category / Project Name
Funds Used to Date Program / Project Category Name
06002-1 $ 182,841.35 Sales Tax Capital Improvement
Project Number
Budgeted Item
X
Remaining Balance Fund Name
Budget Adjustment Attached
kPd.
Finance and Internal Services Director
n
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Date
1-2f-/
Date
i- 3i-2oa
Date
Chief of S . Date
M. or
P/j/L
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
ve v le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and Members of the City Council
From: Greg Tabor, Chief of Police
Date: July 26, 2011
Subject: Purchase Computer Servers and Storage
PROPOSAL:
The Fayetteville Police Department is working on creating an off-site disaster recovery center by purchasing 2
Power Edge R710 Chassis with an extended warranty. Within this project we would also purchase 2 Dell
EqualLogic PS4000XV, 600GB HighPreformance, 15 K SAS Drives for storage and the PowerConnect switch.
The total cost utilizing Western States Contracting Alliance (WSCA) pricing for both sites is $104,501.90. One
server with storage and switch would be located at the Fayetteville Police Department Server Room with the
second identical system being located at the EJ Ball Building the City's Server room. This system will replace
fifteen outdated and undersized servers that reside at the Police Department. By utilizing the two new servers
our power consumption and cooling costs will be reduced.
RECOMMENDATION:
Staff recommends authorizing the purchase of server, storage and switch from DELL Marketing LP,
1Deli Way, Round Rock, TX. The quotes being considered are based on WSCA pricing in the amount of
$104,501.90.
BUDGET IMPACT:
This purchase is included within the 2011 Police Department's Information Technology Improvement
Project budget.
RESOLUTION NO.
A RESOLUTION AUTHORIZING PURCHASE OF TWO (2) HIGH
PERFORMANCE COMPUTER SERVERS WITH ASSOCIATED
EQUIPMENT IN THE AMOUNT OF $104,501.90 FROM DELL MARKETING
PURSUANT TO BIDS THROUGH THE WESTERN STATES
CONTRACTING ALLIANCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
purchase of two (2) high performance computer servers with associated equipment in the amount
of $104,501.90 from Dell Marketing pursuant to bids through the Western States Contracting
Alliance.
PASSED and APPROVED this 16th day of August, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Page 1 of 2
DELL
Date: 7/22/11 1:46:15 PM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
QUOTATION
591775842
809720
WN97ABZ
B27160
7/22/11
CITY OF FAYETTEVILLE
TOTAL QUOTE AMOUNT:
$81,644.69
SYSTEM PRICE: $37,320.98
GROUP TOTAL: $74,641.96
Product Subtotal:
$74,641.96
Base Unit:
Dell EqualLogic PS4000XV, HighPerformance, 15K SAS Drives (224-6038)
Tax:
$6,912.73
Documentation Diskette:
EqualLogic array may not be returned (468-8817)
Shipping & Handling:
$90.00
Software Disk Two:
Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)
Shipping Method:
3rd Day
Total Number of System Groups:
1
GROUP: 1
QUANTITY: 2
SYSTEM PRICE: $37,320.98
GROUP TOTAL: $74,641.96
Base Unit:
Dell EqualLogic PS4000XV, HighPerformance, 15K SAS Drives (224-6038)
Processor:
7.2 Terabyte capacity, 16 X 450GB, 15K SAS, Dual Controller (341-9446)
Documentation Diskette:
EqualLogic array may not be returned (468-8817)
Factory Installed Software:
Asynchronous Replication (468-7110)
Software Disk Two:
Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)
Feature
SAN HQ multi group monitoring software (468-7156)
Service:
Dell Hardware Limited Warranty Extended Year (994-7578)
Service:
Dell Hardware Limited Warranty Initial Year (994-7617)
Service:
Mission Critical Package: 4 -Hour 7x24 On -Site Service with Emergency Dispatch, 4 Year
Extended (989-3844)
Service:
Mission Critical Package: 4 -Hour 7x24 On -Site Service with Emergency Dispatch, Initial Year
(994-4340)
Service:
EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (994-7628)
Service:
MISSION CRITICAL PACKAGE: Enhanced Services, 5 Year (994-7737)
Service:
ProSupport : 7x24 HW / SW Tech Support and Assistance , 5 Year (989-3964)
Service:
Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport
or call 1-800-9 (989-3439)
Installation:
PS array Customer Self Install Support Service (990-0658)
Support:
Proactive Maintenance Service Declined (926-2979)
Service Two:
Proactive Maintenance Service Declined (926-2979)
PartnerDirect order, thank youfor your partnership with Dell (992-6087)
COMMENTS
DEALID# 2576058
Page 2 of 2
SALES REP:
Celinda Garza
PHONE:
1-866-537-0706
Email Address:
celinda_garza@dell.com
Phone Ext:
5139087
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale -Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
Page 1 of 2
DELL
Date: 7/22/11 1:46:17 PM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
QUOTATION
591779545
809720
WN97ABZ
B27160
7/22/11
CITY OF FAYETTEVILLE
TOTAL QUOTE AMOUNT:
$19,982.45
SYSTEM PRICE: $9,085.28
GROUP TOTAL: $18,170.56
Product Subtotal:
$18,170.56
Base Unit:
PE R710 with Chassis for Up to 8, 2.5 -Inch Hard Drives (224-8461)
Tax:
$1,691.89
Memory:
48GB Memory (6x8GB), 1333MHz, Dual Ranked LV RDIMMs for 2 Procs, Optimized (317-4391)
Shipping & Handling:
$120.00
Monitor:
Embedded Broadcom, GB Ethernet NICS with TOE (430-1764)
Shipping Method:
3rd Day
Total Number of System Groups:
1
GROUP: 1
QUANTITY: 2
SYSTEM PRICE: $9,085.28
GROUP TOTAL: $18,170.56
Base Unit:
PE R710 with Chassis for Up to 8, 2.5 -Inch Hard Drives (224-8461)
Processor:
PowerEdge R710 Shipping (330-4124)
Memory:
48GB Memory (6x8GB), 1333MHz, Dual Ranked LV RDIMMs for 2 Procs, Optimized (317-4391)
Monitor:
Embedded Broadcom, GB Ethernet NICS with TOE and (SCSI Offload Enabled (430-2970)
Monitor:
Embedded Broadcom, GB Ethernet NICS with TOE (430-1764)
Video Card:
Intel Xeon E5649 2.53GHz, 12M Cache, 5.86 GT/s QPI, 6C (317-6155)
Video Memory:
Intel Xeon E5649 2.53GHz, 12M Cache, 5.86 GT/s QPI, 6C (317-6164)
Video Memory:
PowerEdge R710 Heat Sinks for 2 Processors (317-1213)
Hard Drive:
146GB 15K RPM Serial -Attach SCSI 6Gbps 2.5in Hotplug Hard Drive (342-0427)
Hard Drive Controller:
PERC 6/i SAS RAID Controller 2x4 Connectors, Internal, PCIe256MB Cache, x8 Chassis (341-
8712)
Floppy Disk Drive:
Power Saving BIOS Setting (330-3491)
Operating System:
No Operating System (420-6320)
NIC:
Intel Gigabit ET NIC,Quad Port, Copper, PCIe-4 (430-0657)
Modem:
iDRAC6 Express (467-8649)
CD-ROM or DVD -ROM Drive:
DVD ROM, SATA, INTERNAL (313-9092)
Sound Card:
Bezel (313-7517)
Speakers:
Riser with 2 PCIe x8 + 2 PCIe x4 Slot (320-7886)
Documentation Diskette:
Dell Management Console (330-5280)
Documentation Diskette:
Electronic System Documentation and OpenManage DVD Kit (330-3485)
Additional Storage Products:
146GB 15K RPM Serial -Attach SCSI 6Gbps 2.5in Hotplug Hard Drive (342-0427)
Feature
RAID 1 for H700, PERC 6/i, H200 or SAS 6/iR Controllers (341-8699)
Feature
ReadyRails Sliding Rails With CableManagement Arm (330-3477)
Service:
Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport
or call 1-800-9 (989-3439)
Service:
Mission Critical Package: 4 -Hour 7x24 On -Site Service with Emergency Dispatch, 2 Year
Extended (992-8162)
Service:
ProSupport : 7x24 HW / SW Tech Support and Assistance , 3 Year (992-8352)
Service:
Mission Critical Package: 4 -Hour 7x24 On -Site Service with Emergency Dispatch, Initial Year
(993-2200)
Service:
Dell Hardware Limited Warranty Plus On Site Service Initial Year (993-8447)
Service:
Dell Hardware Limited Warranty Extended Year (993-8458)
Service:
MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (993-8518)
Installation:
On -Site Installation Declined (900-9997)
Misc:
High Output Power Supply Redundant, 870W (330-3475)
Page 2 of 2
Misc:
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310-8509)
Misc:
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310-8509)
PartnerDirect order, thank youfor your partnership with Dell (992-6087)
COMMENTS
DEALID# 2576058
SALES REP:
Celinda Garza
PHONE:
1-866-537-0706
Email Address:
celinda_garza@dell.com
Phone Ext:
5139087
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/gto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale -Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
Page 1 of 2
DELL
Date: 7/22/11 1:46:16 PM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
QUOTATION
591777529
809720
WN97ABZ
B27160
7/22/11
CITY OF FAYETTEVILLE
TOTAL QUOTE AMOUNT:
$2,89T20
SYSTEM PRICE: $1,309.94
GROUP TOTAL: $2,619.88
Product Subtotal:
$2,619.88
Base Unit:
PowerConnect 5424,24 GbE PortsManaged Switch, Layer 2, iSCSloptimized (223-4644)
Tax:
$245.32
Service:
Basic: Business Hours (5X10) Next Business Day On Site Hardware Warranty Repair Initial Year
(985-6720)
Shipping & Handling:
$32.00
Service:
Dell Hardware Warranty Extended Year(s) (989-1728)
Shipping Method:
3rd Day
Total Number of System Groups:
1
GROUP: 1
QUANTITY: 2
SYSTEM PRICE: $1,309.94
GROUP TOTAL: $2,619.88
Email Address:
celinda_garza@dell.com
Base Unit:
PowerConnect 5424,24 GbE PortsManaged Switch, Layer 2, iSCSloptimized (223-4644)
Service:
DECLINED CRITICAL BUSINESS SERVER OR STORAGE SOFTWARE SUPPORT PACKAGE -
CALL YOUR DELL SALES REP IF UPGRADE NEED (989-1739)
Service:
Basic: Business Hours (5X10) Next Business Day On Site Hardware Warranty Repair Initial Year
(985-6720)
Service:
Dell Hardware Warranty InitialYear (989-1727)
Service:
Dell Hardware Warranty Extended Year(s) (989-1728)
Service:
Basic: Business Hours (5X10) Next Business Day On Site Hardware Warranty Repair 2Year
Extended (985-1272)
Installation:
On -Site Installation Declined (950-8997)
PartnerDirect order, thank youfor your partnership with Dell (992-6087)
COMMENTS
DEALID# 2576058
SALES REP:
Celinda Garza
PHONE:
1-866-537-0706
Email Address:
celinda_garza@dell.com
Phone Ext:
5139087
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
Page 2 of 2
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale -Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
Date:
7/28/2011
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Quotes Attached
Yes: No:
Divison Head Approval:
Fixed Asset #
Subtotal: $95,674.40
Tax: $8,827.50
Total: $104,501.90
Mayor: Department Direct : Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
1Inventory #
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City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless .medical or 1099 service related, (Call x256 with questions) , -
All PO Request shall be scanned to the Purchasing e-mail: Purcltasing@ci.fayetteville.ar.us
Vendor Name`
Dell Marketing LP
Fob Point:
Ship to code:
021
Requester's Employee #:
75
Account Numbers
4470-9470-5801.00
4470-9470-5210.00
4470-6470-5801.00
Special Instructions:
Per quotes using WSCA pricing Contract #WN97ABZ Quote #591777529,591775842,591779545
Zip Code:
78682-0026
'Address:
1 Dell Way
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Requester:
Judy cohea
Extended Cost
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Unit Cost 1
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1,309.94
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Unit of Issue
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City:
Round Rock
(Quantity
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:
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Vendor #:
2978
Description
Dell EqualLogic PS4000Xv,
15K SAS Drives (224-6038)
PowerConnect 5424,24 Gbe
PortsManaged Switch
PE R710 /Chassis for up to
8,2.5" hard drives
Shipping/Handling
1
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Revised 1/2/2008