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Home My WebLink About132-11 RESOLUTIONRESOLUTION NO. 132-11 A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $100,000.00 TO FUND WALKER PARK BASEBALL COMPLEX IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $100,000.00 to fund Walker Park Baseball Complex improvements. PASSED and APPROVED this 2nd day of August, 2011. APPROVED: B ATTEST: SONDRA E. SMITH, City Clerk/Treasurer rInnnre q�=�''. CI Y o; • 4; • a• •�f. :FAYETTEVILLE: 1.',-vs••RkANSP1''• %,h�j•••...••0 s. City of Fayetteville, Arkansas Budget Adjustment Form V11.0425 Budget Year 2011 Division: Parks & Recreation Department: Parks & Recreation Request Date 7/13/2011 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION To increase funding of $100,000 to Walker Park Baseball Improvements and decrease funding of $100,000 in Regional Park Project. These funds are to assist with improvements for the Walker Park Baseball Complex including demolition of existing dugouts and replacement of new dugout areas with benches, addition of backstop/warm-up areas for pitchers, replacement/renovation of bleachers with safety/shade structures and other renovation projects as budget permits working with the Fayetteville Youth Baseball Association Board of Directors. Funds will be transferred from the Regional Park Project. These improvements will assist in the operations of the Walker Park Baseball program until the baseball complex is built at the Regional Park. Byron Humphry 7/13/2011 Division Head Budget ector Connie Edmonston Date Date 13/2011 Department Director Date LPO O L Fina ce Director Orr - Chief of-taff yor Account Name k$-26,1 Date Date ate Prepared By: tmartin (martin Reference: Walker Baseball Renovation Budget & Research Use Only Type: A BCDEP General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Contract services Public notification Building & grounds maint Park improvements Initial .Date Initial Date Increase / (Decrease) Project.Sub Account Number Expense Revenue Number 2250.9255.5315.00 99,000 k SCI . t(01 2250.9255.5301.00 500 l j ag . HO( O( 2250.9255.5400.00 500 l (aaC i(f 2250.9255.5806.00 (100, 000) 02002 . 1 C:1Documents and Settingsltmartin\Desktop\BA 7.13.11 EXHIBIT 1 of 1 Connie Edmonston Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/2/2011 City Council Meeting Date Agenda Items Only Parks and Recreation Division Action Required: Parks and Recreation Department Approval of a budget adjustment to fund Walker Park Baseball Improvements in the amount of $100,000. 100,000.00 Cost of this request 2250.9255315.00 Account Number oaci Project Number 100,000.00 Walker Park Baseball Improvements Category / Project Budget Program Category / Project Name Contract Services Funds Used to Date Program / Project Category Name $ 100,000.00 Parks Development Remaining Balance Fund Name Budgeted item J Budget Adjustment Attached a /.�. epartment Dire orney —// atef Dq 7 -/s - Date 7-1 g - 20t Finance and Internal Services Director Date Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Cit }7-13-1 1 P03:23 PCVD Clerk's Office Comments: Revised January 15, 2009 a'�veC.eville THE CITY OF FAYETTEVILLE, ARKANSAS OEPARTMENTCORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Thru: Don Marr, Chief of Staff From: Connie Edmonston, Parks & Recreation Director Date: July 14, 2011 Subject: Approval of a budget adjustment to fund Walker Park Baseball Improvements in the amount of $100,000 PR(PQS I.L: The Fayetteville Youth Baseball Association Board of Directors has requested improvements to the Baseball Complex at Walker Park in the amount of $100,000. The Baseball Complex was built by volunteers starting in 1960. It is an old facility that needs facility improvements to serve the baseball community until the Regional Park's Baseball Complex is built. Parks and Recreation Staff have been working with the Baseball Board to develop a list of priority projects including demolition of existing dugouts and replacement of new dugout areas with benches, addition of backstop/warm-up areas for pitchers, replacement/renovation of bleachers with safety/shade structures and other renovation projects as budget permits. The playing fields are in good condition; some of the best in NW Arkansas. These improvements will help Fayetteville to attract more tournaments, but more importantly to serve youth ages 5 to 12 who love to play the game of baseball. Currently there are 855 youth playing baseball at Walker Park. In addition, there are 11 competitive teams who utilize the fields. Improvements are planned to be completed for the April 2012 baseball season. The Baseball Board and Parks and Recreation Staff will be seeking local partnerships to assist with these improvement projects. The City of Fayetteville is extremely excited to receive the 200 acre Regional Park from the Chambers Bank. Staff has been working on plans for the park which is located in the center of a future mixed use development Building the park before the adjacent development has created some challenges in the planning and timing of road, utility and drainage construction. The first phase will include the great lawn entry area and soccer fields. Soccer is prioritized to be developed first since the lease agreement with the University of Arkansas ends June 30, 2018. The baseball complex will be developed as soon as funds are allocated and raised. Currently there is $3,816,274 in the Capital Improvement Fund to develop the park. Transferring $100,000 to improve the current Walker Park youth baseball complex will provide more quality years of positive experiences at Walker Park while waiting for the "fields of dreams" at the Regional Park. The Baseball Board is active in a campaign to raise funds for renovation/replacement of the current concession stand. CO EN A ION: Approval of the budget adjustment to fund Walker Park Baseball Improvements in the amount of $100,000. BUDGET PMCT: These improvements should have little to no impact on the annual operational budget. RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $100,000.00 TO FUND WALKER PARK BASEBALL COMPLEX IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $100,000.00 to fund Walker Park Baseball Complex improvements. PASSED and APPROVED this 2nd day of August, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer New Worid Systems 7/18/11 Expense Account 1010.6600.5318.00 Election cost 7.0 *LIVE* General Ledger Inquiry Account Status ACTIVE Budgeted Account/Org. Level: Acct Class 2 Fiscal Start Month/Year End: 01 2011 Month Budget Jan : .00 Feb : .00 Mar : .00 Apr : .00 May : .00 June: .00 July: .00 Aug : .00 Sept: .00 Oct : .00 Nov : .00 Dec : .00 Total .00 F3=Exit F10=MTD Bal. Amendments . 00 .00 .00 .00 . 00 . 00 . 00 .00 . 00 .00 .00 .00 GL1500S1 Expenses .00 .00 .00 .00 .00 .00 . 00 . 00 .00 .00 .00 .00 .00 .00 Encumbrances . 00 . 00 . 00 .00 .00 .00 . 00 .00 . 00 . 00 . 00 . 00 YTD Balance . 00 .00 .00 .00 .00 .00 .00 . 00 . 00 .00 .00 .00 .00 .00 F11=Transactions F12=Cancel F22=More Functions .City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements Byron Humphry Submitted By B2 tS City Council Meeting D e Agenda Items Only Park Maintenance Division Action Required: • Pictc- coytAt. Parks and Recreation Department 'Approval of Change Order #3 with Pick -it Construction, Inc. in the amount of $4105.37 to cover the expense of sales tax for the Walker Park Baseball renovation project. The original bid documents erroneously stated this project was tax exempt. Pick -it Contruction, Inc placed their bid under this assumption, not including sales tax. This project is not tax exempt. This project has an approved contingency of $8,874. This project is within budget and the sales tax Change Order ($4105.37) will come from project contingency funds. 4,105.37 Cost of this request 2250.9255.5315.00 Account Number 11024,1101. Project Number Budgeted Item 134,789.00 Contract ServsjWalker Park Baseball Category / Project Budget Program Category / Project Name • 130,307.21 Parks Development I Contract Srvs Funds Used to Date Program / Project Category Name $ 4,481.79 Parks Development Capital Remaining Balance Fund Name Budget Adjustment Attached 11 ity Attorney Finance and Internal Services Director Previous Ordinance or Resolution # 132-11 4 Z.tI gate Original Contract Date: 12/6/2011 (/— f/— �/ Original Contract Number: Date >y_ )2-1.012, Date Comments: Received inCity04--11-1 2 A09:50 RCVD Clerk's Office Revised January 15, 2009 • v'F� le .vide THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org STAFF REVIEW MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director From: Byron Humphry, Parks Maintenance Superintendent Date: April 10, 2012 Subject: Pick -it Construction, Inc. Change Order #3 PROPOSAL: The Fayetteville Youth Baseball Board of Directors has requested improvements to the Baseball Complex at Walker Park for many years. The Baseball Complex was built by volunteers starting in 1960. It is an old facility that needs improvements to serve the baseball community until the Regional Park's Baseball Complex is built. City staff and Fayetteville Youth Baseball collaborated to build new dugouts and bleacher covers. On December 6, 2011, the City Council passed Resolution Number 211-11 to approve Bid #11-67 with Pick -it Construction, Inc. with two change orders for a contract sum of $121,849.00. The original bid documents erroneously stated this project was tax exempt. Pick -it Construction, Inc placed their bid under this assumption, not including sales tax. This project is not tax exempt. Pick -it Construction, Inc. has submitted Change Order #3, in the amount of $4105.37, to include sales tax expenses for this project. RECOMMENDATION: Approval of Change Order #3 in the amount of $4105.37 to pay the project sales tax. This will bring the total contract price to $125,954.00. BUDGET IMPACT: The amount requested for Change Order #3, $4105.37, is within the project contingency of $8874.00. Attachments; Staff Review Pick -It Construction Change Order No. 3 • Pick -it Construction Inc. 10024 N. Campbell Rd. Fayetteville, AR 72701 Change Order # 3 Job # 4701 Owner: City of Fayetteville Project: Walker Park Dugouts and Bleacher Covers (Bid 11-67) The contract is changed as follows: # Cost Description $4,105.00 Sales Tax, not included in original bid per page 10 of the project specifications. Breakdown: The original contract sum was Net change by previously authorized change orders The contract sum prior to this change order was The contract sum will be increased by this change order in the amount of The new contract sum including this change order will be $ 111,054.00 $ 10,795.00 $ 121,849.00 $ 4,105.00 $ 125,954.00 The contract time will be increased by ( 0 ) days Accepted By: Cont actor's ' presentative Bwou4 By: Owner's Repres tat gy1?QL) 1-1l4vv,S By: MAYO tripe or rWIYAPEvttte ! w «/J�1 o rd44.. By: Cust. No. Cust. P.O. Job No. ARFAY0534 4701 sato ple1c 1 �C:ONSTRUCI•ION 10024 N CAMPBELL RD FAYETTEVILLE. AR 72701-9015 479 973 5109: 479,571.3672(Fax) Fastehal Company P.O B'ox 1286 WINCNA, MN 55987-1286 The store serving you is 639 W 6th';Strcet Suite 24r3 FAYETITEVI1.LE, AR 72701 Phone #: (479)442.2860 Fax #: (479)442-2861 • Date r avr■.i .-..� Reference Page No. 2/29/12 ARFAY60415 1 DUE DATE: 03/30/2012 °CONSTRtUCTION 10024 N CAMPBI3LI. RD FAYi,TTL•V11:i.E, AR 72701.9015 this Order and Document are subject to the "Terms of Purchase" posted on www.fastenaLcom. Line No. l 2 3 4 Quantity Ordered Quantity Shipped Quantity Backorrder Description 56 56 0 1/2-13x5 A307A I IDG 392 392 0 l/2"x3"001vHiox Lag 56 56 0 1/2"-1311X NUT (;ALV 504 504 0 1/2 t]SS F'/W (1a1vanir. Received By Comments Contact: drug If you re -package or resell this product you ere required to maintain integrity of Country of Origin to the consumer of this product. Reasonable collection and attorneys flees will be assessed to all accounts plaped for collection o materials aoceptea ror return wit out our perrerssron. X indicates part is a hazardous material . indicates part was sold eta promotional or specie: discount price FORM - J7,113 Part No. 220010268 91896 220(103168 22243 fyurk0001 1130709 fyark0001 33184 Tax Exemption No Exemption AR Price / Hundred Amount 123.0000 64.0000 14,0000 16.0000 68.88 N 250.88N 7.84N £10.64N Subtotal Shipping & Handling State Tax County Tax City Tax TOTAL USD 408.24 431.23 27.38 5.71 9.13 498,69 An invoios will be mailed in approximately Nye days. Alt discrepancies must be reported within 10 days. Thank You 1 •C • • FASTENAL Cust. No. ARI°AY0534 Cv t. P.O. 4701 Job No. to ITCONS'FRUCFION 10024 N CAMPBELL RIS FAYETTEVILLE, AR 72701-9015 479 973 5109: 479.571.3672{Fnx) Fastenal Company P.0 Box 9 286 WINONA, MN 55987-1286 The store serving you is 639 W 6th Street Suite 2&.3 FAYE'ITEVILLE, AR 72701 Phone ft:(479)442-2860 Fax 11: (479)442-2861 raa.nrrry v"•M Reference Date No. 3/12/12 ARFAY60742 DUE DATE; 04/1 1/2012 ltk- PCDNSTRUCT1ON 0024 N CAMPBELL TM FAY1iTI'F.VILLE, AR 72701-9015 Page This Order and Document are subject to the "Terms of Purchase" posted on www.fastenal.com. Line No. Quantity Ordered SSlipped Quanti Backorder l 2 3 Received By Description 150 150 0 3/8X4 LDT 2 2 0 5/I6x10r12CrbdSDSRt 1 1 0 5/16x lox 12CrhdSDS Bt Comments Contact Doug Do' If you re -package or resell this product, you are required to maintain integrity of Country of Origin to the Consumer of this product. Reasonable collection and attorneys fees will be assessed tsrloousonNOmaacceptedfor retuwi r permission. )C ind+'Gatos part is a hazardous material Indicates pan was sold at a promotional or special discount price r0R14 • 11113 Control No. Part No. Price / Hundred Amount ramact 0136073 blackd 0235583 180044049 0235583 Tax Exemption No Exemption AR 109.2000* 1,437.6000* 1437.6000• 1 163.80N 28,7511 14,38N Subtotal Shipping & Handling State Tax County Tax City Tax TOTAL USD 206.93 6.00 12.78 2.66 4.26 232.63 An invoice will be mailed in approximately frv9 days. All discrepancies must be reported within 10 days. Thank You 1 •t IRISTENAL Cust. No, ARFAY0534 Gust. P.O. 4701 Job No. Fl`rk"�11oCONSTRUCTION 10024 N CAMPBELL RD FAYETTEVILLE. AR 72701-9015 479 973 5109: 479, 571.3672(Fnx) i Fastenal Company P.O Box 1286 hate WINONA, MN 55987-1286 The store serving you is 639 W 6th Street Suite 2&3 FAYl..ITTl:V1t..1.E. AR 72701 Phnrlc q. (479)142.2860 Fax*: (479)442.286I rau.ra..y ....�.. Reference Page No. 3/13/12 ARFAY60798 1 DILE DATE: 04/1212012 81111 K 9CONSTRUCt'ION 10024 N CAMPBELL RD FAYF: rIEV1t.LE, AR 72701-9015 This Order and Document are subject to the "Terms of Purchase" posted on www.fastenaLcom. Line No. Quantity Quantity Quantity Ordered Shipped Backorder 1 Received By Description 50 50 0 3/8x3 LOT Comments Contact: Doug Dnug if you re -package or re -sell this product, you are required to maintain integrity of Country of Origin to the consumer of this product. Reasonable collection and attorneys fees will be ssessecd to all accountsolaed for collection o materia s accepted r rete wit out ourperm,ssron. X indicates part is a hazardous material indicates part was sold at a promotional or special discount price FORM • W13 Control I No. Part No. Price / Hundred 0136005 97.3000' Tax Exemption Ni Exemption AR Amount 48,65N Subtotal Shipping & Handling State Tax County Tax City Tax TOTAL USD 48.65 0.00 2.92 0.61 0.97 55,15 An invoice will be marled in approximately titre days. All discrepancies must bo reported within 10 days. Thank You 1 Cust. No. AR1 AY0534 Cust. P.O. 4701 Job No. °gdtT�CONSTRUCTION 10024 N CAMPBELL RI) PAYET rEVfI.0, AR 72701.9015 479973 5109: 479.571.3672(Fax) Packing Slip Fasfenal Company P.0 Box 1286 Reference WINONA, MN 55957-9286 Date No, Page The store serving you is 3/14/12 ARFAY60830 639 W 6th Strutt Suite 2&3 DUE DATE; 04/13/2012 FAYETTEVILLE. AR 72701 Phone #: (479)442-2860 Fax if; (479)442-2861 SF G'K-f1°CONSTRUCTION 10024 N CAMPBELL RD FAYETTEVILLE, AR 72701-9015 This Order and Document are subject to the "Terms of Purchase" posted on www.fastenal.com. Line No. Quantity Ordered 25 Received By Quantity Shipped Comments Contact; makes andradc Quantity Backorder 25 0 318X1 314 1.1)T If you repackage or to -soil fhfs probuot, you are required to maintain integrity of Country of Drigin to the+�onsumer of this product. Reasonable collection and a meys tees will be assessed to all accounts pia ed for collection NO materials accepte or retro without ourpsrmissron. X indicates part is a hazardous mattrra! • Indicates port was sold at prom.tional or special discount price FORM - /1V13 Control No. rnmset Part No. 0136072 Tax Exemption Nn Excmpiion AR 1 Price / Modred Amount 63.8200' 15.96N Subtotal 15.96 Shipping & Handling 0.00 State Tax 0.96 County Tax 0.20 City Tax 0.32 TOTAL USD 17.44 An Invo(co will be mailed In approximately Crvg days. All discrepancies must be reported within 10 days. Thank You 1 `0 02/21/2011 22:56 47944488 01/09'/2012 15:12 4794420 1116A-ti--rltiS II w.tI 5-krLKA-68> rax r OZARK STEEL COS PACE 01/81 +". OZARK STEEL COMPANY P.O.BOX 1167 1700 SO. SCHOOL AVE. FAYETTEVILLE. AR 72702/1 PAGE 02/14 1 62= REerD, 1/4 PLAT wit-/R.4N614-S (-7‘ KEtro) x 4 RAT wi'?'-411,~4' iroks olwitsiltry Bch yet S. LAA, Se Ow, awe rake atA 5W. Cg.11►� ort" b e_ 7'/ a— T e Y +/44 A * 111 ate• g odor'''t oK .5L17Ltli • v..; $7 All A;-.a.sie s 02/21/2011 22:56 47944488 Tilepri4,110 Fot suet: . 1:0$61, stor.R4 Daggs l'X'4= *tic (214 *4-4O1 441944.:Fax:.(918)..307443o; :RimPymatt;1 ..4.000.6104Peasteeki44 ft.;0•00*.tf.e: fkmg$011:$011100 K.Y."42€42 11104#svii the itme.w.epstmoti4doi "elsortia 1.42ildforfgoorhOptroititramti • 014 P;,474NP4300 1.240 WAS D. -SB balm emargr, '121,U 44 • at= °V' U2t4 440,140`4,4 *, 74 QM 'IE tXE •40130071.t/In' OW 3, w 9,5 P"e A4,1400 7.•sirt. 44440 04.mr- z *1 4' it0 P4S9r .;,041! * IAA * 31424017' 044-tiF ogivr $.4.1u4gt• titateg 04f 90/4 tit votopizi- Alak e4*.i3t4a Fl!totot 10$6 ?.* *to ;ow* maim**. *401.--11:4-rc jOgga 1-Stair4AA GATE $Arz: z,-sieln. too* Ow P. 4*os-um' KT 4goigu. • v geix g.P.,b403?•2 3APC: 3.-AtIs4A44 111..4.4Z *Aft • • PAGE 03/14 kW. TCg f 0:07 fi )71g11100: 044itai. 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ORDER 4 5 6 x • PAGE 06/14 479-750-9911 479-750-7295 FAX 1-866-750-9911 WATS fencebrokers.com DATE SHIPPED ft. 4 5 8 X ff. 4 5 x 26726 TERMS ITEM UNIT AMOUNT TUBING x fL x POST 1-5/8 2-112 x BANDS TB 8B . TB BS TB BB T8 BB BB TENSION BAR 4 6 6 4 5 s 4 5 Recehvad B TOTAL STATE TAX COUNTY TAX CITY TAX SPECIAL HANDLING 1Sp OO 1 D 02/21/2011 22:56 47944484 • 14•91h Fenco Bro ersI Inc • • IF207W. Apple Blossom Lowell, Arkansas 71745 479-750-9911 479-750-7295 FAX 1-866-750-9911 WATS lencebrokers.com `-'4406# • • . r,•O • 1 , - PURCHASE OA' itPie max' \Lr e s 1; M FABRIC c4-�.3 - ES -•MAN iii S VIA jL • RDER DATE SHIPPED - g -- .a.. . IT M TERMS NIT AMOUNT Itini ft. 4 5 6 x 9 r -SP TUBING ft•IMIE 1.7_•1 MMIMEx ��-�-1 l� : . ' 1 ikTi rM__MI ROST 1-5/8 x • ' i p; q)• t t< " Fr ill 2-12 x insiAmEnglirTI._ 4.snalleL___. kl MIMI M= ai,BANDS T8 �$ 131tr 31 : s Tgt 5 t , s1F41 TOTAL , -- _rte STATE TAX - Ta sg n 1 COUNTY TAX CP ( "[ G 11111 `i'i ii A. CITY TAX mirmmr)mi i SPECIAL HANDLING TENSION BAR . q15 --.--- Flecelved By: LI �a s 8 '' __ 1�d1 ii - 02/21/2011 22:56 4794448. 'lb 1 Fence Brokers • •207 W. Apple Blossom Lowe!, Arkansas 71745 re Sok tti: • NcII Ship to: PAGE 08/14 479.750-9911 . 479-750-7295. FAX 1-866-750=9911 WATS fencebrokers.com 26679 IJOB# UES_. ORDER ' PU13CHASE• s ' ; " A 1a / irelh` ITEM FABRIC• P' t -0-, UNIT �• . AMOUNT DEL. ORDER igi DATE SHIPPED TERMS r VW ITF_f��t UNIT AMOUNT ,aQ ft. 4 5 6 x 9amem_f ! !. ■��._ MCI ��. �, it 4 5 B x ga ��1111. =� ft. 4 5 6 x go IIIINIIIIIIIIrll 1111 1111111 ,■ 11risme .x ft ft x ft x POST 1-518 x 2:1/2 x IIII ■ BANDS T8 BB __■ TB 88 ��■ TB BB TOTAL _ f •A STATE TAX TB BB COUNTY TAX 1 - 0 TB BB Ill CITY TAX SPECIAL HANDLING TENSION BAR I3 o Recd Bye.. �I 4 6 , IIII5 ■ 4 5 6