The URL can be used to link to this page

Home My WebLink About127-11 RESOLUTIONRESOLUTION NO. 127-11 A RESOLUTION AWARDING BID #11-41 AND APPROVING A FIVE (5) YEAR AIRPORT HAY FIELD LEASE WITH DONNIE SAMS OF WEST FORK, ARKANSAS IN THE TOTAL RENTAL AMOUNT OF $12,805.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-41 and approves a five (5) year airport hay field lease with Donnie Sams of West Fork, Arkansas in the total rental amount of $12,805.00. PASSED and APPROVED this 19th day of July, 2011. APPROVED: B ATTEST: By: SO DRA E. SMITH, City Clerk/Treasurer ') `��l n u,r, • ,�G••G�� Y O,c • G� . e • s ° FAYETTEVILLE e o s �. o co.: ° ° Ray Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements riqr City Coincil Meeting Date Agenda Items Only Aviation Division Action Required: Transportation Department Action Required: Request approval of the Airport Hay Field Lease with Donnie Sams, 238 Doke St., West Fork, AR 72774, ph. 479-839-2915, with signatures of the Mayor and City Clerk. Lease awarded by City Bid 11-41 on June 15, 2011 Cost of this request 5550.0955.4457.00 $ Account Number Project Number Budgeted Item x Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Ground Lease Remaining Balance Fund Name Budget Adjustment Attached • Department City Attorney Previous Ordinance or Resolution # Date Original Contract Date: 'L! , t Original Contract Number: Date —Pcxj Ck 7-5- zoo Finance and Internal Services Director Date Received in City 06-30-1 1 PO4:21 RCVD Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS AVIATION DIVISION 4500 S School Ave, Ste F Fayetteville, AR 72701 P (479) 718-7642 ARKANSAS www.accessfayetteville.org TO: LIONELD JORDON, MAYOR THRU: DON MARR, CHIEF OF STAFF THRU: CONTRACT REVIEW COMMITTEE c,�,� THRU: TERRY GULLEY, TRANSPORTATION SERVICES DEPT. DIRECTOR Y07 FROM: RAY BOUDREAUX, AVIATION DIRE DATE: JUNE 24, 2011 SUBJECT: AIRPORT HAY FIELD LEASE AGREEMENT (Donnie Sams) RECOMMENDATION: Approve with the Mayor and City Clerk's signatures the Airport Hay Field Lease Agreement with Donnie Sams, 238 Doke St., West Fork, AR 72774, ph. 479-839-2915. BACKGROUND: The Airport has established certain areas of the Airport to be leased for hay removable. The Lease explains the regulations for removing hay, care of the fence rows, fertilizing, no livestock, and no hunting. DISCUSSION: The Hay Field Lease was bid out through the City of Fayetteville as Bid 11-41, and Mr. Sams was awarded the bid on June15, 2011. BUDGET IMPACT: Lease is for five years for a total sum of $12,805.00, to be paid in annual amounts of $2,561.00. Attached: Two Hay Field Leases City of Fayetteville Bid 11-41 Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION AWARDING BID #11-41 AND APPROVING A FIVE (5) YEAR AIRPORT HAY FIELD LEASE WITH DONNIE SAMS OF WEST FORK, ARKANSAS IN THE TOTAL RENTAL AMOUNT OF $12,805.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-41 and approves a five (5) year airport hay field lease with Donnie Sams of West Fork, Arkansas in the total rental amount of $12,805.00. PASSED and APPROVED this 19th day of July, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville Bid 11-41, Hay Field Lease — Airport Property Re -Bid Lease Agreement 441 This Agreement executed this l 1 day of Ju , 2011 , between the City of Fayetteville, Arkansas, a municipal corporation, hereinafter called "Fayetteville" and Donnie Sams of 238 Doke St, West Fork, AR, 72774 479-839-2915 , hereinafter called "Donnie Sams". 1. Premises. Fayetteville hereby leases to Donnie Sams, and Donnie Sams hereby leases from Fayetteville, the following described property situated in Washington County, Arkansas: A1i2_ C k 0 G 3-08 Approximately 90 acres, more or less, or that portion of the Drake Field / Fayetteville Municipal Airport property marked on the map entitled, "Exhibit A", attached hereto and made a part hereof. 2. Term. This Lease shall be for a term of five (5) years commencing on the 15th day of June_., 2011 and ending on the 14th day of June , 2016. 3. Consideration. In consideration of Fayetteville leasing the above described property to Donnie Sams for the aforesaid term, Donnie Sams agrees to pay Fayetteville a total sum of $ 12,805.00 dollars, payable as follows: Upon execution of this agreement, Donnie Sams shall pay Fayetteville $ 2561.00 dollars annually, on or before the _1st day of July_ of this year and each succeeding year while this lease is in effect. 4. Airport Minimum Standards The document titled The Minimum Standards for Fayetteville Municipal Airport Drake Field is hereby attached in its entirety and made part of this agreement. 5. Conditions. This lease shall be subject to the following conditions: a. This lease shall be for the sole purpose of removing hay from any or all of the above described property as marked as hayfield(s) on Exhibit A. b. Donnie Sams agrees that livestock shall not be permitted to enter upon any land at Fayetteville Municipal Airport -Drake Field. c. Donnie Sams shall keep and maintain the property covered by this lease in a good condition; that he/she will keep all fence rows and drains free and clear of weeds, underbrush and obstructions at all times. d. Donnie Sams shall fertilize said lands annually. Additionally, Donnie Sams shall administer the fertilizer in accordance with the Airport's nutrient reduction plan. City of Fayetteville, AR Bid 11-41, Hay Field Lease — Airport Property Re -Bid Page 12 of 14 e. Donnie Sams shall brush -hog or otherwise keep the brush cut annually from all areas not mowed for hay. f. Donnie Sams shall not erect any structures of any nature whatsoever on said property including additional fences or gates without explicit written permission from the Airport Manager. g. Donnie Sams shall not permit any public nuisance to exist on said lands. h. Donnie Sams shall not cut, remove, or carry off nor allow to be cut, removed, or carried off, from said above described lands any tree, soil, rock, or minerals of any kind whatsoever, except for hay. Furthermore, Donnie Sams specifically agrees that he/she will not hunt, or allow hunting by any person or persons on said property. i. Donnie Sams agrees that Fayetteville, or its agents, shall have the right at all times to enter upon said property for the purposes of inspecting same. j. Fayetteville shall have the right of granting easements for any purpose on, over, and across said property. k. Fayetteville shall have the right to enter upon said land for the purpose of constructing and/or maintaining anything that Fayetteville in its own judgment may require without the necessity to notify, or of having to pay any compensation to the Donnie Sams as damages by reason of the exercise of any of these rights and privileges. 1. Donnie Sams agrees to procure liability insurance as specified in The Minimum Standards for Fayetteville Municipal Airport Drake Field. Donnie Sams agrees to submit annually a valid Certificate of Liability Insurance. m. Donnie Sams hereby agrees to hold harmless and indemnify Fayetteville from any and all claims or damages occasioned by or arising from Donnie Sams's activities upon the above described property. n. Donnie Sams shall not assign this Lease or sublet any part of the above described property without first obtaining the written consent of Fayetteville. o. This Agreement may be terminated by either party upon sixty (60) days written notice of termination to the other party. p. Notice as provided for herein shall be sufficient if sent by Certified Mail, postage prepaid, City of Fayetteville, AR Bid 11-41, Hay Field Lease—Airport Property Re -Bid Page 13 of 14 addressed as follows: Notice to Fayetteville: Fayetteville Municipal Airport Aviation and Economic Development Office 4500 S. School Avenue, Suite F Fayetteville, Arkansas 72701 479-718-7642 Notice to Donnie Sams: Donnie Sams 6. Standard Federally Required Conditions. Under no circumstances is this lease an exclusive right to provide this service. Fayetteville is prohibited by Federal Regulation/Grant Assurances V, Item C, Sponsor Certification 22 and 23, from granting exclusive privileges to provide services or conduct business. Donnie Sams shall furnish services on a fair, equal and not unjustly discriminatory basis to all users of the service provided. CITY OF FAYETTEVILLE, XXXXXXXXXXXXXX ARKANSAS By: PO s1, 5 Printed Name & Title ATTEST: ATTEST: Company Secretary/Witness Business Address City, State & Zip Code Date Signed: Sondra Smith, City Clerk Date Signed: a/, // .Nrrnrnrtrrr ••••.esG%. �1„v; 61 Y •"A =U• •• •EMCEE; i-AYETT :>; ''h,�^!GTO. City of Fayetteville, AR Bid 11-41, Hay Field Lease—Airport Property Re -Bid Page 14 of 14 Field Lease Area 2011 aye evile City of Fayetteville, Arkansas Purchasing Division — Room 306 Fayetteville, AR 72701 113 W. Mountain g Phone: 479.575.8220 ARKANSAS TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID INVITATION TO BID: BID 11-41, Hay.Field Lease — Airport Property Re -Bid DEADLINE: Wednesday, June 15, 2011 before 2:00 PM, Local Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforen@a.ci.fayetteville.ar.us, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Thursday, May 26, 2011 INVITATION TO BID Bid 11-41, Hay Field Lease - Airport Property Re -Bid No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 11-41, Hay Field Lease — Airport Property Re -Bid" with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to fumish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: nonILI& S' vvts Contact Person:iviatS.,hw►„5 E -Mail: jo bcyci 11Y3 Q, i$no , Gc3 vv1 Business Address: 4733 Doke si Title: Oct, &' 6l Phone: Lliq -$3ci-moi City: tot, -51 + oRX- State: tq Zip: -7,,)-T)`) Signature:„zzt, Date: t4 11 City of Fayetteville, AR Bid 11-41, Hay Field Lease—Airport Property Re -Bid Page 1 of 14 City of Fayetteville Bid 11-41, Hay Field Lease — Airport Property Re -Bid Bid Form EXECUTION OF BID - Upon signing this Bid, the bidder certifies that he/she has read and agrees to the requirements set forth in these documents, including specifications, terms, standard conditions, and any pertinent information regarding the land being leased. Bids must be submitted on this bid form in its entirety. Bidder acknowledges that price bid is for lease on the entire 90 acres mil and bids shall not be accepted for partial acreage. _ This Lease shall be for a term of five (5) years commencing on the signed date in 2011 and ending in 2016. Bidder Information: * NAME OF COMPANY/INDIVIDUAL: O6v *CONTACT NAME:f�tri 514M.S *TITLE: f i tlZ *BUSINESS ADDRESS: 23.2 tO\ S+ *CITY: 1.4.3L51 *STATE: A- i2 *ZIP: 7)-1-741 *PHONE: 1419 -361 ' act is FAX: *E-MAIL ADDRESS: jc botic 16183E 4- 631 Total Annual Bid Amount (in US Dollars) Total Annual Bid Amount: *$ a 5G, 1 PER YEAR *Price includes annual payment for entire hay field lease area, as designated in these documents. City of Fayetteville, AR Bid 11-41, Hay Field Lease — Airport Property Re -Bid Page 2 of 14 City of Fayetteville Bid 11-41, Hay Field Lease — Airport Property Re -Bid Debarment Certification Form — SUBMIT THIS FORM WITH ALL BIDS As A BIDDER on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. 1. Debarment: Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Your signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME: Deiasi'-5L& S'w vn5 COMPANY: L i& PHYSICAL ADDRESS: X3 ' 4--710- M- 7.7771 MAILING ADDRESS: oZ 3 D ST �a77q PHONE: t11M - `?3`3 -a1 is- FAX: EMAIL: jt>bdtia ftiS3 e G(rf let SIGNATURE:�C� DATE: (ft --13--) NOTICE: CAUSE: Debarment by an agency pursuant to FAR 9.406-2, GPO Instructions 110.11A, or PS Publication 41, for one or more of the following causes (a) conviction of or civil judgment for fraud violation of antitrust laws, embezzlement, theft, forgery, bribery, false statements, or other offenses indicating a lack of business integrity; (b) violation of the terms of a Government contract, such as a wilful failure to perform in accordance with its terms or a history of failure to perform; or (c) any other cause of a serious and compelling nature affecting responsibility. (See Code N- Debarment pursuant to FAR 9.406 2(b)(2) Drug Free Workplace Act of 1988.) TREATMENT: Contractors are excluded from receiving contracts, and agencies shall not solicit offers from, award contracts to renew or otherwise extend the duration of current contracts, or consent to subcontracts with these contractors, unless the City determines that there is a compelling reason for such action. Government prime contractors, when required by the terms of their contract; shall not enter into any subcontract equal to or in excess of $25,000 with a contractor that is debarred, suspended, or proposed for debarment, unless there is a compelling reason to do so. Debarments are for a specified term as determined by the debarring agency and as indicated in the listing. City of Fayetteville, AR Bid 11-41, Hay Field Lease - Airport Property Re -Bid Page 9 of 14 City of Fayetteville Bid 11-41, Hay Field Lease — Airport Property Re -Bid Statement of Disclosure — To Be Submitted With ALL Bids This page does not count towards page limitations set forth in this request for proposal or bid. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Your response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR PROPOSAL: 1.) I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and 2.) My organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. 010f, S rwS Printed Name Signature (v -13 —If I Date City of Fayetteville, AR Bid 11-41, Hay Field Lease—Airport Property Re -Bid Page 10 of 14 City of Fayetteville Bid 11-41, Hay Field Lease — Airport Property Re -Bid Statement of No Bid — If Applicable In order to assist the Purchasing Division of Fayetteville in evaluating and improving our solicitation process, we are asking for completion of this form and returning via fax or e-mail. By submitting this form, it will assist us in evaluating all response, improving our bid solicitation process, and to maintain a positive relationship with our vendors. We, the undersigned, have declined to bid for the following reason(s): 1. We do not offer this service/product 2. Our schedule would not permit us to perform 3. Unable to meet specifications 4. Insufficient time to respond to the Invitation to Bid 5. We are unable to meet bond requirements 6. Other (Explain) *NAME OF FIRM: *BUSINESS ADDRESS: *CITY: *STATE: *ZIP: *PHONE: FAX: *E-MAIL ADDRESS: *BY :( PRINTED NAME) *AUTHORIZED SIGNATURE: *TITLE: *DATE: *PLEASE LIST OTHER COMMENTS BELOW: 4-1we.max' a est6 ivio lardke)e) ``Please note: We appreciate your feedback on this form and are very interested in your reason for not bidding. Please do not hesitate to contact us at 479-575-8220 if you have questions, comments, or concerns regarding these bid documents. City of Fayetteville, AR Bid 11-41, Hay Field Lease — Airport Property Re -Bid Page 11 of 14