HomeMy WebLinkAbout124-11 RESOLUTIONRESOLUTION NO. 124-11
A RESOLUTION TO APPROVE A UTILITY CONSTRUCTION/
RELOCATION AGREEMENT WITH THE ARKANSAS STATE HIGHWAY
COMMISSION RELATED TO THE HIGHWAY 16 EAST WIDENING AND
IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
Utility Construction/Relocation Agreement with the Arkansas State Highway Commission
related to the Highway 16 East Widening and Improvement Project and authorizes Mayor Jordan
to sign this Agreement which is attached as Exhibit A and shows an approximate estimated cost
to the City of Fayetteville of $1,976,627.27 which is 66.9% of the total cost with the
understanding that the Water and Wastewater Department estimates it will recommend spending
another $973,551.25 for upgrades, enlargement or betterment of utilities that have to be moved.
PASSED and APPROVED this 19th day of July, 2011.
APPROVED:
B
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
Rev. 09-23-08
ARKANSAS STATE HIGHWAY COMMISSION
HIGHWAY - UTILITY CONSTRUCTION/RELOCATION AGREEMENT
State Job No. 040578 (Utilities) County Washington
Federal Aid Project STP -9142 (26)
AC X
LS
Route 16 Section 3
Job Location Armstrong Ave. - Stone Bridge Rd. Utility Owner The City of Fayetteville
(Sel. Secs.) (Fayetteville) (S) (Water & Sewer)
THIS AGREEMENT, made and entered into this 3 day of A 0,5 U s + , 20 1 t , by and between the
Arkansas State Highway Commission, acting by and through the duly authorized representatives of the Arkansas State
Highway and Transportation Department, with headquarters at Little Rock, Arkansas, hereinafter referred to as the
"Department," and the The City of Fayetteville of Fayetteville, Arkansas acting by and through its duly authorized
representatives, hereinafter referred to as the "Owner" WITNESSETH:
The Department proposes to make highway improvements as specified under the above referenced job
number and, the, "Owner" will adjust or relocate its existing facilities as set out in the attached plans and cost
estimate.
The Department will participate in the cost of said adjustment/relocation to the extent that eligibility is
hereinafter established.
Payment will be made on a actual cost basis as mutually agreed between "Owner" and "Department."
This agreement is governed by all applicable State and Federal laws, rules, and regulations including the
Arkansas State Highway Commission Utility Accommodation Policy adopted by Commission Minute Order 96-167
as amended and supplemented, the Federal Aid Program Guide on Utility Adjustments and Accommodation on
Federal Aid Highway Projects as amended and supplemented, and the provisions of 23 CFR § 645 as amended and
supplemented.
DESCRIPTION OF WORK: See Exhibit "A"
The Department agrees that the required adjustment is 33.10% eligible for reimbursement for the
actual cost which is estimated to be $2,954,599.81 of which $977,972.54 to be paid by the Department and
$1,976,627.27 is to be borne by Owner.
Owner will not commence work until authorized by the Department, and will then endeavor to begin within
150 calender days and complete within 210 calender days thereafter.
On completion of said work, "Owner" is responsible for the cleanup and restoration of the work area
including the disposal of surplus materials and debris.
Final billing must include all supporting detail. "Owner" shall also submit one (1) set of "as -built" drawings
at this time.
Rev. 09-23-08
Expenses incurred under an actual cost agreement may be billed to the Depar tment monthly in increments
of $5,000.00 or more.
"Owner" must maintain cost records and accounts to support the agreed adjustment/relocation work. Said
records to be retained and available for inspection for a period of three (3) years from date of final payment.
"Owner" shall be responsible for any and all hazards to persons, property, and traffic.
With respect to traffic control, owner shall adhere to the requirements of the "Manual of Uniform Traffic
Control Devices", as amended and supplemented.
Owner shall be responsible for and shall hold harmless the Arkansas State Highway Commission, the
Department and their officers and employees from any and all claims, actions, causes of action, suits, damages,
losses or liability whatsoever, arising out of Owner's performance of the work subject to this Agreement.
Notwithstanding anything hereinbefore written, neither the "Owner" nor the "Department" by execution of
this Agreement waives or relinquishes any rights which either may legally have within the limits of the Law or
Constitution, either State or Federal.
The City of Fayetteville
(Water & Sewer)
Lbrld
e , Gordan
Name (Typed or Printed)
'll- (gO1Iy-(02.
FEDERAL TAXPAYER IDENTIFICATION#
5oTckxo, • 5rt4&
Name (Typed or Printed)
Uti
Title V
ARKANSAS STATE HIGHWAY COMMISSION
Acting By and Through The
ARKANSAS STATE HIGHWAY AND
TRANSPORTATION DEPARTMENT
(For) Direc
or of Highways & Transpo • tion
Right of Way
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Signature •
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FAYETTEVILLE
%,-9d'.:5'1 AN* �7W
The City of Fayetteville (Water andTON
Section Head -Utilities Section
Right of Way Division
Rev. 09-23-08
Job # 040578
Exhibit "A"
DESCRIPTION OF WORK: Adjust water facilities to clear highway construction by
abandoning approximately 50 feet of twenty four (24) inch water line, approximately 1,495 feet
of twelve (12) inch water line, approximately 3,475 feet of eight (8) inch water line,
approximately 595 feet of six (6) inch water line and approximately 125 feet of two and a quarter
(2.25) inch water line complete with appurtenances. Restore service by installing 1,610 feet of
twelve (12) inch water line, 3,860 feet of eight (8) inch water line and 985 feet of six (6) inch
water line complete with appurtenances. Adjust sanitary sewer facilities to clear highway
construction by abandoning approximately 96 feet of fifteen (15) inch sewer line, approximately
153 feet of fourteen (14) inch sewer line, approximately 512 feet of twelve (12) inch sewer line,
approximately 830 feet of eight (8) inch sewer line and approximately 848 feet of six (6) inch
sewer line complete with appurtenances. Restore service by installing 121 feet of fifteen (15)
inch sewer line, 921 feet of twelve (12) inch sewer line, 1,500 feet of eight (8) inch sewer line
and 169 feet of four (4) inch sewer line complete with appurtenances. The pro rata factor for
reimbursement is determined by dividing the estimated reimbursable construction cost over the
total construction cost $977,972.541$2,954,599.81 =33.10%. This factor is to be updated based
on final quantities installed. Owner is to perform this adjustment work by company forces;
however, contract forces may be utilized depending on the availability of forces when work order
is issued. Owner will be securing easements based on Owner's estimated easement cost. Owner
verifies cost of easements to be paid is based on previous documented practice and can support
such by audit. Easement cost is not to exceed 25% of the appraised fee simple value. Temporary
construction easement cost is not to exceed 10% of the appraised fee simple value. Any offer in
excess of documented practices must have prior written approval by the Arkansas State Highway
& Transportation Department, Right of Way Division.
Construction Estimated Cost
Betterment Deduction
Plan Preparation
Land Acquisition
Legal Condemnation
Land Cost
Construction Engineering
Other Fees (reproduction, SWPPP, advertisement)
Total Estimated Project Cost
$ 3,374,957.50
$ (973,551.25)
$ 38,130.39
$ 35,505.90
$ 21,285.02
$ 376,275.00
$ 78,997.24
$ 3,000.00
$ 2,954,599.80
Total Reimbursable Cost $2,954,599.81 X 33.10% = $ 977,972.53
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
7/19/2011
City Council Meeting Date
Agenda Items Only
Utilities
Division
Action Required:
Utilities
Department
A resolution to approve the Arkansas State Highway Commission Highway -Utility Construction/Relocation Agreement
to relocate water & sewer utilities as required by the AHTD Job 040578 (040578 Utilities), Hwy. 16 (Huntsville Rd.)
from Armstrong Ave. to Stone Bridge Rd.
$
Cost of this request
Account Number
Project Number
Budgeted Item
Category / Project Budget
Funds Used to Date
Remaining Balance
Budget Adjustment Attached
Program Category / Project Name
Water/Sewer Improvements
Program / Project Category Name
Water and Sewer and W/S Bonds
Fund Name
I()
Depart 1 nt Di ctor
i
City Attor
�
y
Finance and Internal Services Director
IJDI11
Dare)
Date
-S-Zot;
Date
1/C—in
Date
ZA
Ellate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 0 7-01-1 1 P03:59 R C V D
Clerk's Office
'tvt .rk.
Received in
Mayor's Office
Comments:
Revised January 15, 2009
tev!lle
CITY COUNCIL AGENDA MEMO
MEETING DATE OF JULY 19, 2011
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Water/Sewer Committee
Date: July 1, 2011
Subject: Hwy. 16 (Huntsville Rd.) Water and Sewer Relocation AHTD-Utility Agreement
RECOMMENDATION
City Administration recommends approval of the Highway -Utility Construction/Relocation Agreement with
Arkansas State Highway Commission for water and sewer relocations relating to the widening of Hwy. 16
(Huntsville Rd.) from Armstrong Ave. to Stone Bridge Rd.
BACKGROUND
Relocation of existing water and sewer lines is required in preparation for the combined Arkansas Highway
Department (AHTD) and City widening of Hwy. 16 (Huntsville Rd.) from Armstrong Ave. to Stone Bridge Rd.
The preliminary design has been completed in-house by Engineering staff. The specific project details relating
to the scope of work, specifically where upgrades are being considered are still under review.
DISCUSSION
This agreement obligates the AHTD to pay an estimated 33.10% of the total project cost, or an estimated
$977,972.54, and the City to pay the remaining 66.90%, estimated at $1,976,627.27, plus an estimated
additional amount of $973,551.25 for upgrades (betterment) for a total estimated cost to the City of
$2,950,178.52. In general, the AHTD pays for relocating lines currently existing outside the existing ROW, and
the City pays for lines that are currently inside the ROW and any increases in capacity. The final cost will be
based on the actual bids. In this arrangement, the City designs, awards, and supervises construction of the
utility relocation project, and will submit monthly requests for reimbursement from the AHTD. These costs are
maximum amounts; the specific scope of work, and the related costs, will be determined as design is finalized.
It is almost certain that some of the improvements will be removed from the project to reduce the overall cost.
Staff expects to advertise for bids for the utility relocations prior to January 1, 2012.
BUDGET IMPACT
This project is funded from a combination of water and sewer revenues and water/sewer revenue bonds. The
actual appropriations, and the budget adjustment moving the funds from the revenue bond account to the project
account, will be requested when the construction contract is awarded.
Hw 16E AHTD Util Reloc Agmt CC Memo Jull 1.doc
RESOLUTION NO.
A RESOLUTION TO APPROVE A UTILITY CONSTRUCTION/
RELOCATION AGREEMENT WITH THE ARKANSAS STATE HIGHWAY
COMMISSION RELATED TO THE HIGHWAY 16 EAST WIDENING AND
IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
Utility Construction/Relocation Agreement with the Arkansas State Highway Commission
related to the Highway 16 East Widening and Improvement Project and authorizes Mayor Jordan
to sign this Agreement which is attached as Exhibit A and shows an approximate estimated cost
to the City of Fayetteville of $1,976,627.27 which is 66.9% of the total cost with the
understanding that the Water and Wastewater Department estimates it will recommend spending
another $973,551.25 for upgrades, enlargement or betterment of utilities that have to be moved.
PASSED and APPROVED this 19th day of July, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer