HomeMy WebLinkAbout120-11 RESOLUTIONRESOLUTION NO. 120-11
A RESOLUTION APPROVING THE RENEWAL OF THE CONTRACT WITH
STEPHENS, INC., AS AMENDED, TO ACT AS THE CITY OF
FAYETTEVILLE'S BENEFITS BROKER AND ADVISOR
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the renewal of the contract with Stephens, Inc , as amended, to act as the City of Fayetteville's
Benefits Broker and Advisor. A copy of the amended contract, marked Exhibit "A," is attached
hereto and made a part hereof.
PASSED and APPROVED this 19th day of July, 2011.
APPROVED:
AN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Ref: RFP 07-08, Benefits Consulting and Insurance Brokerage Services
Contract
EXHIBIT
A
Fourth Amendment
This Fourth Amendment is made and entered into by and between City of Fayetteville, Arkansas,
113 W. Mountain Street, Fayetteville, AR 72701, and Stephens Insurance, LLC.
WHEREAS City of Fayetteville and Stephens Insurance, LLC are parties to that certain Benefits
Consulting and Insurance Brokerage Services Contract dated as of July 17, 2007 (the
"Agreement"), which was previously extended and modified by that certain First Amendment
effective as of July 17, 2008, and by that certain Second Amendment effective July 17, 2009; and
by that certain Third Amendment effective July 17, 2010; and
WHEREAS, City of Fayetteville and Stephens Insurance, LLC desire to further extend the term of
the Agreement, and modify the terms thereof, as provided herein.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereby
agree as follows:
1. The term of the Agreement is hereby extended for a period of one year, beginning
on July 17, 2011 and ending on July 17, 2012.
2. For the period from July 17, 2011 through July 17, 2012, the City of Fayetteville
shall pay Stephens Insurance, LLC twelve (12) equal monthly installments of $4,565.92 ($54,791
on an annualized basis) for the Base Services described in the Fee Schedule This amount
represents an increase of 3.2% over the fees paid to Stephens Insurance, LLC during the
immediately preceding renewal term.
3. All capitalized terms used in this Fourth Amendment which are not defined herein
shall have the meanings ascribed to them in the Agreement.
4. All terms and conditions of the Agreement not specifically modified, amended, or
superseded in this Fourth Amendment shall remain unchanged and in full force and effect.
[SIGNATURE PAGE FOLLOWS]
I
WITNESS OUR HANDS THIS �4^ DAY OFthk,�.t , 2011.
STEPHEN/ SURANCE, LLC
A //,Adt,
BY:
CITY OF FA
B
TTEVILLE, ARKANSAS
I
Lione . ordan, Mayor
ATTEST:
By: �69140f46L
Sondra Smith, City Clerk
rinte . Name and Title
AT EST. CONS
c
T FIRM'S , CRETARY
OLD
ela Brown
11 Center Street, Little Rock, Arkansas 72201
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Table 1. Consumer Price Index for All Urban Consumers (CPI -U): U.S. city average, by expenditure category and commodity and
service group
(1962.84=100, unless otherwise noted)
Item and group
Relative
importance.
December
2010
Unadusted
indexes
Unad usted
percent charge to
Apr. 2011 from-
Seasonally adjusted
percent charge lrum-
Mar.
2011
Apr.
2011
Apr.
2010
Mar.
2011
Jan. to
Feb.
Feb. to
Mar.
Mar. to
Apr.
Expenditure category
43. items
100.000
223.467
224.906
1 3.2
' 0.6
0.5
0.5
0.4
All nems (1967=100)
669.409
673.717
-
-
-
Food and beverages .. .
14.792
225.479
226.248
3.1
.3
.5
.7
.4
Food
13.742
225.350
228.150
3.2
4
.6
.8
.4
Food at home
7.816
223.430
224.233
3.9
4
.8
1.1
.5
Cereals and bakery products
1.090
255.482
255.9566
2.2
.2
.0
.5
.1
Meats, poultry, fish. and eggs
1.813
218.808
220.747
7.0
.9
1.2
1.1
1 1
Dairy and related products I
.839
206.161
209.707
6.3
1.7
.6
1.3
1.7
Fruits and vegelables
1.152
290.279
286.501
2.6
-1.3
2.2
A9
.1 1
Nonalcuhobc beverages and beverage muronats
.926
165.038
166.086
2.4
.G
.8
1 2
Other food at home
3996
194.747
196239
2.2
.3
.6
1.0
.3
Sugar and sweets 1
.297
205.505
203.783
1.5
-.13
.8
.7
-.8
Fats and oils
.232
214.352
213.818
8.1
-.2
.9
2.8
.8
Other foods
1.466
206.743
207.892
1.4
.6
.5
.8
.5
Other msceuaneous foods 11
.432
122.665
123.769
1.2
.9
4
1.0
9
1
5,926
229.282
230.082
2.1
.3
.2
.3
.3
Food away Iran no
Other food away from home 1 2
.329
161.886
162.210
22
.2
.1
.0
.2
Alcoholic beverages
1.051
225.693
226.053
1.7
.2
.2
.0
3
Housing
41.460
217.707
217.901
1.0
.1
.3
.1
.2
Snelter
31.955
250.310
250.447
1.0
.1
.1
.1
.1
Rent of primary residence 3
5.925
252.145
252.221
1.3
.0
,1
.1
.1
lodging away from Mme 2
.776
136466
136.597
1.7
.I
.0
.8
0
Owners' equivalent rent of residences 31
24.905
258.263
258.400
.9
.1
.1
.1
.1
Owners' equivalent rent of pnmary residence S1
23.310
258.253
258.387
.9
. i
.1
.1
.I
Tenants' and nousenold insurance 1 2
.349
125.863
126.574
1.4
.6
.3
-.5
.6
Fuels and utildics
5.096
216.672
217.254
2.6
..3
1.2
.6
.6
Household energy ..
4.000
190.071
190.622
1.9
.3
1.3
.5
.7
Fuel oil and other fuels 1
.309
341.884
348.657
25.4
2.0
4.1
4.6
2.0
Energy services 3
3.691
190,213
190,459
.1
.1
1.1
.2
.6
Water and sewer and trash collection services 2
1.095
177.694
178.033
5.3
.2
.8
.5
4
Household Iu:rustlings and Operations
4.409
124.735
124.893
-.9
.1
.1
-.1
2
Household operallans 1 2
.772
150.541
151.338
8
.5
.1
-.5
.5
Apparel
3.601
121.286
122.226
.1
.6
-.9
-
.2
Mons and boys appear!
.862
112.337
113.487
-.2
1.0
-.9
-.7
.0
Women's and girls' apparel
1.520
109.544
110.144
-.6
.5
-1.2
-.9
.3
Infants and toddlers' apparel
.192
111.547
112.323
-3.6
.7
-1.6
.1
.3
Footwear
.700
128.518
128.591
-.7
.0
Transportation
17.308
211.014
216,867
11.8
2.8
1.9
2.2
1.4
Private Iransportatmn
16.082
206.105
212.210
12.0
2.9
1.9
2.3
1.5
New and used rumor vehicles 2
6.333
98.275
98,972
2.2
.7
.5
.0
.8
New vemcles ..
3.513
140.860
141.462
2.4
.4
1.0
7
7
Used an s and trucs
2.055
144.072
145.968
3.3
1.3
.1
.8
1.2
Motor fuer
5.079
303.565
326.024
33.1
7.4
4.8
5.6
3.2
Gasoline (all types)
4.865
302.574
325.282
33.1
7.5
4.7
5.6
3.3
Motor remote parts and equipment 1
.408
140.686
141.590
4.3
.6
.3
-.2
.6
Motor vehicle maintenance arkl repair 1
1.172
250.820
251.458
1.7
.3
.0
.0
.3
Public Iranspdnabon
1.227
270.366
272.187
9.3
7
1.9
1.3
2
Medical care
6,627
397.726
198.811
2,9
.3
.4
.4
Medical care commodities 1 ..
1.633
322.691
324.241
3.1
.5
.7
5
.5
Medical care services
4.994
420.852
421.716
2.8
.2
.4 .1
.3
Professional services
2.830
334.671
334.978
2.4
.1
.5 .2
.1
See bainotes at and of (able.
•
Missy Lefler
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
7/19/2011
City Council Meeting Date
Agenda Items Only
Human Resources
Division
Action Required:
Chief of Staff
Department
Staff requests that Council approve the 4th annual renewal of the City's five year contract with Stephens, Inc. for
Benefits Brokerage services. Stephens, Inc. has again performed its services in an excellent manner over the past
twelve months. The renewal price would be at an increase of 3.2% ($141.59 per month) based upon equivalent
changes in the Consumer Price Index.
54,719.00
Cost of this request
1010.1220.5314.00
Account Number
N/A
Project Number
54,719.00
Category / Project Budget
26,545.98
Professional Services
Program Category / Project Name
Citywide
Funds Used to Date Program / Project Category Name
28,173.02 Citywide
Remaining Balance Fund Name
Budgeted Item X Budget Adjustment Attached
Depart Director
Dal
%Meer I/2
C torney Date
tat a/
Fin47ce and In ernal Services ate
of
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 06-27-1 1 Al 0 : 22 RCVD
Clerk's Office
Comments:
Revised January 15, 2009
va�vi:le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council members
Thru: Don Marr, Chief of Staff
From: Missy Leflar, Human Resources Director /ga'e
Date: June 24, 2011
Subject: Fourth annual renewal of 2007 Five Year Contract with Stephens, Inc.
PROPOSAL:
Staff recommends that the City Council approve the 2011 annual renewal of the 2007 Five Year Contract
previously approved by the City Council. Per prior agreements anticipating increases tied to the Consumer
Price Index, this renewal would increase the price 3.2% (an increase of $141.59 per month), per the attached
Consumer Price Index documentation. A copy of the proposed renewal agreement is also attached and labeled
""RFP 07-08, Benefits Consulting and Insurance Brokerage Services Contract, Fourth Amendment".
RECOMMENDATION:
Staff recommends approval of the annual renewal of this contract.
Stephens, Inc. has again provided valuable benefits brokerage services for the City. Some of Stephens
assistance includes, but is not limited to: Stephens, Inc. has assisted staff in the day-to-day tasks of individually
assisting employees so they could obtain maximum coverage their benefits. Stephens has also acted as a
continous resource, advising City staff on an ongoing basis concerning how to keep the City legally compliant
with federal regulations pertaining to benefits adminsitration (including the multitude of Health Care Reform
requirements). Stephens proofreads benefits related legal notices sent by City staff to employees. Stephens
sends representatives to assist in employee Question and Answer sessions each year at annual benefits
enrollment. Stephens also functions as an advocate for the City when City staff has requests of insurance
carriers and the companies who administer certain benefits functions which are not being addressed in a timely
fashion. Further, Stephens has each year saved the City (and City employees) money by vigorously negotiating
on behalf of the City with insurance companies and, more recently, benefits database software vendors.
BUDGET IMPACT: No impact. The $719.00 overage was handled by transferring funds within the HR
Division budget.
RESOLUTION NO.
A RESOLUTION APPROVING THE RENEWAL OF THE CONTRACT WITH
STEPHENS, INC., AS AMENDED, TO ACT AS THE CITY OF
FAYETTEVILLE'S BENEFITS BROKER AND ADVISOR
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS'
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the renewal of the contract with Stephens, Inc., as amended, to act as the City of Fayetteville's
Benefits Broker and Advisor. A copy of the amended contract, marked Exhibit "A," is attached
hereto and made a part hereof.
PASSED and APPROVED this 19th day of July, 2011.
APPROVED. ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer