HomeMy WebLinkAbout115-11 RESOLUTIONRESOLUTION NO. 115-11
A RESOLUTION TO ACCEPT AN EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT FOR THE 4TH JUDICIAL DISTRICT DRUG TASK
FORCE IN THE AMOUNT OF $164,444.66 FOR FEDERAL FUNDING AND
$32,888.93 FOR STATE FUNDING
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant in the amount of
$164,444.66 (federal) and $32,888.93 (state) is available to the 4th Judicial District Drug Task
Force with city matching funds of at least $21,926.00; and
WHEREAS, the City of Fayetteville has budgeted $132,324.00 for the 4" Judicial
District Drug Task Force this year.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS•
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts an
Edward Byrne Memorial Justice Assistance Grant for the 4th Judicial District Drug Task Force in
the amount of $164,444.66 (federal) and $32,888.93 (state) and pledges a match of at least
$21,926.00 for the Task Force.
PASSED and APPROVED this 5th day of July, 2011.
APPROVED: ATTEST:
By:
N " D JO ' ;►`: ayor
as. • -- - .......D.Z i 4.1C:. )frOjelf...."
SON RA E. H, City lerk/Treasurer
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Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
7/5/2011
City Council Meeting Date
Agenda Items Only
Drug Enforcement
Division
Action Required:
Police
Department
Acceptance of the Edward Byrne Memorial Justice Assistance Grant for federal and state funding of the 4th Judicial
District Drug Task Force in the amount of $164,444.66 and $32,888.93, respectively.
457,316.00
Cost of this request
2930-2960
Account Number
08064-1112
Project Number
525,650.00
287,816.87
Drug Enforcement
Program Category / Project Name
Drug Enforcement
Funds Used to Date Program / Project Category Name
237,833.13 Drug Enforcement
Remaining Balance Fund Name
Budgeted Item X Budget Adjustment Attached
Department Dir
Ci Corney
Finan
Date
Date
d Internals Dir 41
aked 4/244/_ t
anector
scellL
te
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 06-23-1 1 P02:26 RCVD
Clerk's Office
Comments:
Revised January 15, 2009
rettEstle
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and Members of the City Council
From: Greg Tabor, Chief of Police
Date: July 5, 2011
Subject: Grant Acceptance for 4`h Judicial Drug Task Force
PROPOSAL*
The 4th JDTF's total projected budget for the 2011-2012 JAG grant period is $457,316. The State Office of
Intergovernmental Services has approved grant funding in the following amounts: federal - $164,444, state -
$32,889, and local match - $21,926. The JAG grant defines required local matching funds based on a
percentage split of 75/15/10 in awarded federal and state funds plus Local funds. To receive the federal and state
portion of the Justice Assistance Grant, the 4th JDTF must commit to a match of at least $21,926.00. However,
Fayetteville provides additional funds in the amount of $132,324 plus overtime and covert funds to maintain the
same level of effectiveness for the Drug Enforcement program. The other member agencies also contribute
additional funds totaling $105,733.
The 2011-2012 fiscal year grant award is the same amount as funded in the 2010-2011 grant period. Attached,
please find the grant document which includes the Project Budget Narrative to further explain the operation
covered by this grant and all certifications, assurances and conditions.
RECOMMENDATION:
Staff recommends acceptance of the 2011-2012 Justice Assistance Grant for federal and state funding in the
amount of $164,444 and $32,889, respectively, for the primary funding source of the 4th Judicial Drug Task
Force. If you should have any comments or questions regarding this grant acceptance, please contact me at
extension 500 or Judy Cohea at extension 581.
BUDGET IMPACT:
The budget will be sufficient for the balance of 2011 and will remain stable in 2012.
RESOLUTION NO.
A RESOLUTION TO ACCEPT AN EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT FOR THE 4111 JUDICIAL DISTRICT DRUG TASK
FORCE IN THE AMOUNT OF $164,444.66 FOR FEDERAL FUNDING AND
$32,999.93 FOR STATE FUNDING
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant in the amount of
$164,444.66 (federal) and $32,888.93 (state) is available to the 4th Judicial District Drug Task
Force with city matching funds of at least $21,926.00; and
WHEREAS, the City of Fayetteville has budgeted $132,324.00 for the 4th Judicial
District Drug Task Force this year.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts an
Edward Byrne Memorial Justice Assistance Grant for the 4m Judicial District Drug Task Force in
the amount of $164,444.66 (federal) and $32,888.93 (state) and pledges a match of at least
$21,926.00 for the Task Force.
PASSED and APPROVED this 5th day of July, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Version 7/03
FEDERAL ASSISTANCE
2. DATE SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION:
Application
Pre -application
3. DATE RECEIVED BY STATE
State Application Identifier
RECEIVED BY FEDERAL AGENCY
Federal Identifier
0 Construction
Construction
DATE
E
Non -Construction
0
Non -Construction
5. APPLICANT INFORMATION
Legal Name:
Organizational Unit:
City of Fayetteville, Arkansas
Department Fayetteville Police Department
Organizational DUNS: 075657742
Division: 4th Judicial District Drug Task Force
Address:
Name and telephone number of person to be contacted on matters
Street:
involving this application (give area code)
100-a West Rock Street
Prefix:
First Name: Judy
City:
Fayetteville
Middle Name
County:
Washington
Last Name Cohea
State:AR
Zip Code 72701
Suffix:
Country:
United States
Email:
(cohea(a),ci.fayetteville.ar.us
6. EMPLOYER IDENTIFICATION
NUMBER (EIN):
Phone Number (give area code)
Fax Number (give area code)
7 1
—KriL1l
I4
6
2
(479) 587-3581
(479) 587-3570
8. TYPE OF APPLICATION:
0 New ID Continuation 0 Revision
If Revision, enter appropriate letter(s) in box(es)
(See back of form for description of letters.) ❑ ❑
7. TYPE OF APPLICANT:
C. Municipal
Other (specify)
(See back of form for Application Types)
Other (specify)
9. NAME OF FEDERAL AGENCY:
Department of
Justice
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
E-7118
4th Judicial District Drug Task Force
TITLE (Name of Program): Edward Byrne Memorial JAG Program
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.):
Washington and Madison Counties
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Date:
07/01/2011
Ending Date:
06/30/2012
a. Applicant
3rd
b. Protect
3rd
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal
$a
164,444.66
Yes
„ THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant
$ w
PROCESS FOR REVIEW ON
c. State
$ .00
32,888.93
DATE: 07/01/2011
d. Local
$
21,925.95
b. No. in PROGRAM IS NOT COVERED BY E. 0. 12372
e. Other
$
I.'
OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income
$ ou17.
IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL
$
219,259.54
re
0 Yes If "Yes" attach an explanation. 0 No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Authorized Representative
Prefix
First Name Lioneld
Middle Name
Last Name
Jordan
Suffix
b. Title
Mayor
J ��
c. Tete hone Number ( ^.e area code)
{(479) 575-8330
�
�/ l/^,1
d. Signature of Authorized Representatives L4GrOr►fGi+"/ �.c//
e. Date Signed �/ / //I
Previous Edition Usable
Authorized for Local Reproduction
tandard Form 424 (Rev.9-2003)
Prescribed by OMB Circular A-102
STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES
Department of Finance
and Administration
June 6, 2011
Mr. Lioneld Jordan
Mayor
4th JD Drug Task Force
100A West Rock
Fayetteville, AR 72701
Re: Grant No. J10-014 $164, 444.67 from JAG
Dear Mr. Jordan:
1515 West Seventh Street, Suite 400
Post Office Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501)682-5206
http://www.dfaarkansas.gov
The Justice Assistance Grant that funds your drug task force will be continued at its current funding level
commencing July 1, 2011. Your grant award # and the amount of that award that ends June 30, 2011,
appears above. That continuation will be contingent upon a review that will be taking place by the Law
Enforcement Committee of the Arkansas Alcohol and Drug Abuse Coordinating Council over the next few
months, and adjustments to the grants could be made based on that review.
We have enclosed the award document for your signature, but even though the competitive application
process will not be necessary for this year, you will need to execute all the forms that are required each
year as a part of your acceptance of the funds. Diana will be e -mailing you new forms for preparation of
the budget, requests for reimbursement and some instructions on how to submit your request for
reimbursement. Be watching for those, because we are going to use ONLY those forms this year. After
receipt of your executed award document, we will follow up with the standard assurances and special
conditions documents that you will need to return to us, and we should be ready to move into the new
grant year funds on July 11, 2011. To do that though, you will need to direct your staff to return the
necessary grant documents as quickly as possible.
We will also a need a copy of any MOUs that you have in place with city or county governments.
1 strongly suggest that you assure that your fiscal officer and any other staff who are responsible for the
preparation of reimbursement requests and the documentation that must accompany that request, be
familiar with the Federal Financial Guide. It is available on line at:
http://www.ojp usdoi.gov/financialguide/09 financial guide pdf There maybe additional rules set by
the AADAC law enforcement sub -committee, but the Federal Financial Guide should be your first source
of information. These are the stringent rules that we are bound by as the grantee in this program, and we
pass through those requirements to the sub -grantees.
Diana Wilson is the JAG grant coordinator for your program, and I encourage you to contact her directly if
you have questions about the overall budgeting performance of your DTF. She wants to assist each of
you in being successful in the use of your money, and is always available to you should you need her. Her
e-mail is dianawilson Thdfa.arkansas.gow her work number is 501-682-5022. If she is working outside of
her main office, members of her staff are always able to contact her within a short time, and she will give
you a call back quickly.
As many of you have heard there will be significant federal funding reductions in the Byrne JAG award
to the states. However, in keeping with the practice of state government we conservatively manage these
Purvis/DTF continuation letter
June 6, 2011
awards and we are hopeful that we will be able to maintain the current level of funding available for sub
awards over the next couple of years. Please remember that these are competitive awards and there is
no guarantee of continued funding from year to year.
As many of you have heard, there will be significant federal funding reductions in the Byrne JAG award
to the states. However, in keeping with the practice of state government we conservatively manage these
awards and we are hopeful that we will be able to maintain the current level of funding available for sub
awards over the next couple of years. Please remember that these are competitive awards and there is
no guarantee of continued funding from year to year.
I look forward to working with each of you in the coming year.
AP/dw
cc• 2011 DTF grant files
Best regards,
ANN PURVIS
Administrator
Office of Intergovernmental Services
2011-07-17 14:34
1GS JAG
501 682 5206 »
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ARKAN DEPARTMENT OP OFFICE OF INTERGOVERNMENTAL SERVICES
r
1 Y ' r:
F''v..,
'FINf4NGEAND 'ADMIMSTRATION 1515 West Seventh Streak, Suite 400
+\
-
P. 0. Box 8031
Little Rock, Arkansas 72203.8031
Phone: (501) 682-1074
.
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Fax: (501) 6825206
h11D://WWW alata.ar,UM/dib
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JAG
RSAT
Edward Byrne Memorial
Judice Assistance Grant Program
1
'
I
1
(JAG)
U.EBG
CFDA #:16.738
1. SUBGRANTEE
NAME AND ADDRESS (Including Zip Code) 4. SUBGRA14r NUMBER: J 11-014
The Honorable
Lloneld Jordon,
City oI
Fayetteville
100•A
West Rock Street 5 START DATE: July 1, 2011
Fayetteville,
Arkansas 72701 END DATE: Juno 30, 2012 ,
6. AWARD DATE;
July
1, 2011
2. MODIFICATION
EFFECTIVE DATE 7. ACTION;
X
initial
Modification
2A. MODIFICATION
AMOUNT $ 8. AWARD AMOUNT
$219,259.54
FEDERAL
5 FEDERAL $164,444.68
STATE
MATCH $ STATE MATCH $ S2,888,93
LOCAL
MATCH $ LOCAL MATCH $ 21.925.95
3. COMMON
NAME 4111 Judicial District Drug Task Force
4. Project Description:
Identify arrest and prosecute Indlvlduats who aro manufacturing, salting, or transponing drugs In or through the
Programs jurisdictional
area of operations. — Maintenance, operations and Equipment Project.
9! SPECIAL
CONDITIONS
(check if applicable)
X
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH COMMONS OR UMITATIONS AS SET FORTH IN
MS APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITONS PREVIOUSLY AGREED TO.
This project Is supported
under the Edward Byrne Memorial Juatios Assistance Grant (JAG) Program (42 US.C. 3750).
3d w~_
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iErNC �a,�pV�p�p•i �i k . , ,
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-
10. TYPED NAME
AND TITLE OF APPROVING IGS OFFICIAL
12. TYPED
NAME AND TITLE OP AUTHORIZED SUBGRANTEE OFFICIAL
Ann
Purvis, Administrator
The Honorable Uonetd Jordan,
Intergovernmental
Services
City of Fayotteville
11. SIGNATURE
OF'
PPROVING
OFFICIAL
13. SIG
TORE OF AUTHORIZED
OFFICIAL
14. DATE
1
2
3
7
8
10
11
19
20
22
24
25
27
28
29
30
31
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
ATTACHMENT D: 2010 APPLICATION BUDGET
APPLICANT ORGANIZATION
PROJECT TfTLE
Grant Number
City of Fayetteville, Arkansas
4th Judicial District Drug Task Force
J 11-014
Budget Item
FEDERAL
FUNDS
STATE MATCH
LOCAL
MATCH
PROJECT
TOTAL
Narrative Explanation of Budget Item
A. SALARY: list all positions for which funding is sou htInclude positions to be used as match. Include the number of hours worked per week. the salary rate. as
well as a blef description of the Job duties to be performed by each position. Grant funds nd/or grant matching funds may not be used for CONFIDENTIAL FUNDS,
unless the Authorized Official certifies that the DTF will comply with the Department of Justice regulations concerning Confidential Funds.
DTF Supervisor, Brad Renfro
$ 24,098.84
$ 4,75400
$ 6267.00
$ 35,119.84
40 hrsMk, $58,803 salary Supervises all DTF activities
DTF Investigator, Anthnoy Murphy
$ 19,909.00
$ 3,978.00
$ 4,888.00
$ 28,775.00
40 hrs ,*, $45,884 salary, Investigate narcotic cases
DTF Investigator, Jacob Lawson
$ 17,668.00
$ 3,394.00
$ 5237.00
$ 26299.00
40 h $44 137 sale . Invest' ate narcotic cases
TOTAL SALARY
$ 61 675.64
$ 12,126.00
$ 1639200
$ 90,193.84
B. MANDATED BENEFITS: Mand ted Benefits Include FICA, Works! Compensation and State Unemployment. FICA B calculated at 7.65% of total salary.
Worker's Compensation and State Unemployment rates are determined by the respective agencies.
FICA a 1.45% X total salary
$ 894.30
$ 175.83
$ 237.6B
$ 1,307.81
No Social security paid on DTF offerers
Worker's Compensation for al
Positions a 2 %
$ 1 233 52
$ 242.52
$ 327.64
$ 1 803.88
A has no State Unarm to meet re drements
TOTAL MANDATED BENEFITS
$ 2127.82
$ 418.35
$ 565.52
$ 3,111.69
C. EMPLOYER BENEFITS: Include al other benefits offered to employee
Payments made dkectf to employees are not an allowable cost
through group polices head by the applicant (Le.: health Insurance. retirement. eb;.).
Heald insurance ($226,17/month x 3
officers)
$ 3683.00
$ 733.00
S 2100.00
$ 6516.00
Retirement (LOPFI - 16.84%)
$ 7552.00
$ 1509.00
$ 2868.43
$ 11 929.43
TOTAL EMPLOYER BENEFITS
$ 11235.00
$ 2,242.00
$ 4,968.43
$ 18,445.43
D. MAINTENANCE AND OPERATIONS: Include Items essential to the effective Implementation of activities identified wlUan this proposal (Le. staff travel. telephone,
office rental, office supplies, car lease (car lease not to exceed 5600.00 per month) etc.).
Alarm Service
$ 417.00
$ 83.00
$ -
$ 50000
Cellphones
$ 3,605.00
$ 771.00
$ -
$ 4,376.00
Copier Expense
$ 293.00
$ 5900
$ -
$ 352.00
Evidence Collection Supplies
$ 475.00
$ 131.00
$ -
$ 606.00
Office Supplies
$ 234.00
$ 47.58
S -
$ 281.58
Postage
$ 47.00
$ 9.00
$ -
$ 56.00
Surveillance Equip. Service Fees
$ 1,226.00
$ 245.00
$ -
$ 1,471.00
VeNde Fuel
$ 4,765.00
$ 982.00
$ -
$ 5,747.00
VeNcle Insurance
$ 506.00
$ 101.00
$ -
$ 607.00
Vehde Maintenance
$ 1,175.00
$ 137.00
$ -
$ 1,312.00
TOTAL MAINTENANCE AND
OPERATIONS
$ 12,743.00
$ 2,565.58
$ -
$ 15,308.58
APPLICATION DEADLINE: MAY 22, 2010 AT 4:30 P.M.
Applications received after the 4:30 deadline will not be conddered
IGS/JAG 2010
34
35
36
38
39
41
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
ATTACHMENT D: 2010 APPLICATION BUDGET
E. PROFESSIONAL/CONTRACT SERVICES: Include any professional service needed to ensure success or the project. For each mmullam enter the name,
seMce to be provided and hoary fee. Estimate time worked on the project I/ Contract Services Is used for PERSONNEL - use the PenonneUSalary Category,
but list that they me Contract SeMcn.
Spdnedab Police Department
$ 28.516.00
f 5,767.00
$ -
$ 34,263.00
$
Washington County Sheriffs Office
$ 26.651.00
5 5,485.00
S -
$ 32,136.00
Prairie Grove Police Department
$ 20,996.00
$ 4,185.00
S -
$ 25,181.00
TOTAL
PROFESSIONAL/CONTRACT
SERVICES
$ 76,16300
$ 15.437.00
1 -
$ 91,600.00
STATE ONLY). OUT OF STATE TRAVEL/TRAINING
F. TRAVELRRAINING: Itemize travel expenses of project personnel by purpose. Training for peronnel (IN
MUST BE APPROVED BY IGS/COMMITTEE.
travel0ralning (In state only) Out Of
state only approved in exceptional
circumstances and only by request
to IGSIMDAC 60 days prior to travel
data
$ 500.00
5 100.00
$ -
$ 600.00
$ -
$
$ -
$ -
TOTAL TRAVEL/TRAINING
$ 500.00
$ 10000
5 -
$ 60000
G. EQUIPMENT: List non -expendable Items to be p rchased. Nona pendable equipment Is tangible properly having a useful life of more than two years
and an acquisition cost of 5500.00 or more per Item. Ue spepmc and
comae commerce JAI. lnVanto rorm ever Delivery
$ 32,888.93
$ -
5
$
$
TOTAL EQUIPMENT COST
$ -
$ -
$ -
$
11. TOTAL PROJECT BUDGET
$ 164,444.66
$ 32,888.93
$ 21,925.95
5219,259.54
2010 - 2011 Budget (Federal and State):
Maximum Eligibility Amount (FEDERAL) for 2010 •2011:
1
Total State Match Requirement for 2010 - 2011:
1
Total Local Match Requirement 2010 - 2011:
Lioneld Jordan
Authori d official PRI )
Authorized official :Ig - re)
IGS/JAG 2010
$164,444.66
$32,888.93
$21,925.95
>/"//�
Date
6/21172-00
Date
APPLICATION DEADLINE: MAY 22. 2010 AT 4:30 P.M.
Applications received after the 4:30 deadline will not be considered
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
ATTACHMENT D-1 BUDGET NARRATIVE
4th Judicial District Drug Task Force
A. Salary - $182,141
DTF Supervisor (Renfro) — $28.271 per hour x 2,080 hours = $58,803
Fayetteville Officer (Murphy) — $22.060 per hour x 2,080 hours = $45,884
Fayetteville Officer (Lawson) — $21.220 per hour x 2.080 hours = $44,137
DTF Secretary (Murdoch) - $16.018 per hour x 2,080 hours = $33,317
B. Mandated Benefits - $8,211
Medicare (Supervisor & Officers) — 1.45% of Supervisor & Officer Salaries
1.45% x $154,064 = $2,641
FICA (DTF Secretary) — 7.65% of Secretary Salary
7.65% x $33,317 = $2,549
Worker's Compensation — 2.03% of Supervisor & Officers Salaries
2.03% x $148,824 = $3,021
C. Employer Benefits - $41,065
Health Insurance (Supervisor & Officers) - $226.17 per month per employee
$226.17 x 12 months x 3 employees = $8,142
Health Insurance (DTF Secretary) - $226.17 per month
$226.17 x 12 months x 1 employee = $2,714
•
Life Insurance (All Employees) - $538
Long Term Disability Insurance (All Employees) - $575
Accidental Death/Disability (All Employees) - $36
Retirement (Supervisor & Officers) —16.84% of Supervisor & Officer Salaries
16.84% x $148,824 = $25,062
Retirement (DTF Secretary) —12.00% of Secretary Salary
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
ATTACHMENT D-1 BUDGET NARRATIVE
12.00% x $33,317 = $3,998
D. Maintenance and Operations - $44,219
Alarm Service - $74.50 per month
$74.50 x 12 months = $894
Cell Phones - $848.56 per month
$848.56 x 12 months = $10,183
Cleaning Services - $109.25 per month
$109.25 x 12 months = $1,311
Copier Expense - $28.13 per month plus
$28.13 x 12 months = $338
Drug Screening (quarterly) for All Employees - $24.50 per drug screen
$24.50 per drug screen x 4 employees x 4 quarters = $392
Evidence Collection Supplies — $1,500
Drug testing kits, latex gloves, evidence containers, evidence tape, evidence
envelopes and bags, syringes, etc...
Fuel — 314.00 gallons per month at $3.25 per gallon
314.00 gallons x 12 months x $3.25 per gallon = $12,246
Office Supplies - $1,500
File supplies, printed forms, desk supplies, toner cartridges, batteries,
CDR/DVD's, etc...
Personal Liability Insurance - $1,000 annual premium for DTF Officers
Postage - $150
Certified and overnight postage charges
Surveillance Equipment Service Fees - $545 per year per GPS Tracker
$545 per year x 3 GPS Trackers = $1,635
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
ATTACHMENT D-1 BUDGET NARRATIVE
Vehicle Insurance - $5,570 annual premium on DTF Vehicles
Vehicle Maintenance - $7,500
Oil changes, brake jobs, tune-ups, tires, and other routine maintenance on DTF
vehicles
E. Professional/Contract Services - $179,230
Washington County Sheriffs Office - $60,788
Investigator Salary - $18.110 per hour x 2,080 hours = $37,669
FICA — 7.65% x $37,669 annual salary = $2,882
Retirement —12.54% x $37,669 annual salary = $4,724
Health Insurance - $215 per month x 12 months = $2,580
Worker's Compensation — 3.36% x $37,669 annual salary = $1,265
Life Insurance - $150 annual premium for DTF Investigator
Telephone - $100 per month x 12 months x 1 DTF Investigator = $1,200
Vehicle Insurance - $540 annual premium for DTF vehicle
Fuel —147.54 gallons per month x 12 months x $2 84 per gallon = $5,028
Vehicle Expense — routine vehicle maintenance = $4,750
Springdale Police Department - $66,609
Investigator Salary -$23.25 per hour x 2,080 hours = $48,360
FICA — 7.65% x $48,360 annual salary = $3,700
Health Insurance - $232.92 per month x 12 months = $2,795
Retirement —13.92% x $48,360 annual salary = $6,732
Worker's Compensation - $540 annual premium for DTF Investigator
Cellular Telephone - $103.46 per month x 12 months x 2 phones = $2,483
Fuel — 58.69 gallons per month x 12 months x $2.84 per gallon = $2,000
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
ATTACHMENT D-1 BUDGET NARRATIVE
Prairie Grove Police Department - $51,833
Salary - $17.100 per hour x 2,080 hours = $35,562
FICA — 7.65% x $35,562 annual salary = $2,720
Health Insurance - $335.50 per month x 12 months = $4,026
Retirement —18.53% x $35,562 annual salary = $6,590
Uniform Allowance = $1,000
Workers Comp — 1.97% x $35,562 = $701
Cell Phone - $102.83 per month x 12 months = $1,234
F. Travel/Training - $2,450
In-state narcotics training
G. Equipment - $0
None
H. Total Project Budget - $476,933
Salary $182,141
Mandated Benefits 8,211
Employer Benefit 41,065
Maintenance and Operations 44,219
Professional/Contract Services 179,230
Travel/Training 2,450
Equipment 0
Total Budget $457,316
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE AND ASSISTANCE PROGRAM
ATTACHMENT F: GOALS AND OBJECTIVES
City of Fayetteville, Arkansas
4th Judicial District Drug Task Force
F
z
InIn
a
100 % of this objective will be met when funding is
received
Monthly activity reports will measure our progress
to meeting this goal
(Monthly activity reports will measure our progress
to meeting this goal
Monthly activity reports will measure our progress
to meeting this goal
COMPLETIO
N DATE
NN
O
O
06/30/12
06/30/12
O
M
O
g
U
g
0
Obtain federal funds to support personnel
expenses preventing elimination of jobs.
Develop and utilize twenty confidential
informants, identify ten drug trafficking
organizations and disrupt five of them.
To make cases resulting in seizure of illegal
drugs and arrests of perpetrators
Utilize intelligence reports and Leads on Labs
to identify and locate meth labs
GOAL
Maintain current staffing levels in
order to continue efforts to disrupt
drug trafficking in our jurisdiction
Follow up on intelligence gathered
by local law enforcement agencies
Pursue investigative Leads on
clandestine methamphetamine
laboratories
ti
N
M
a1
r
A
>
c�
I
ARKANSAS
FINANCE
DEPARTMENT OF
AND ADMINISTRATION
RSAT
LLEBG
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
P. O. Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
http://www.state.ar.usidfa
it
` .5:ei
Xl
rij,,.�;
+a '
ST,4T
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JAG
Edward Byme Memodal
Justice Assistance Grant (JAG) Program
CFDA #:16.738
X
1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4. SUBGRANT
The Honorable Lioneld Jordan,
City of Fayetteville
100-A West Rock Street 5 START DATE:
Fayetteville, Arkansas 72701 END DATE:
6. AWARD DATE:
2. MODIFICATION EFFECTIVE DATE: 7. ACTION:
2A. MODIFICATION AMOUNT $ 8. AWARD AMOUNT
FEDERAL $ FEDERAL
STATE MATCH $ STATE
LOCAL MATCH $ LOCAL
3. COMMON NAME: 4th Judidal District Drug Task Force
4. Project Description: Identify arrest and prosecute individuals who are manufacturing,
Programs jurisdictional area of operations. — Maintenance, Operations and Equipment
NUMBER:
J 11-014
July 1, 2011
June 30, 2012
July 1, 2011
Initial
Modification
$219,259.54
$164,444.66
$ 32,888.93
$ 21,925.95
or transporting drugs in or through the
X
MATCH
MATCH
selling,
Project.
9. SPECIAL
CONDITIONS (check if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN
IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
X
This project is supported under the Edward Byme Memorial Justice Assistance Grant (JAG) Program (42 US.C. 3750).
WOW/
10. TYPED NAME AND
Ann Purvis,
Intergovernmental
PPROVA
OF
Services
.
611 BG
NAME AND TITLE
The Honorable Lioneld
City of Fayetteville
OFFICIAL
TITLE
Administrator
1ffla APPROV • L
APPROVING IGS OFFICIAL
12. TYPED
OF AUTHORIZED SUBGRANTEE
Jordan,
11. SIGNATURE OF APPROVING OFFICIAL
13. SIG
TURE OF AUTHORIZED
e
OFFICIAL
14. DATE
OJP FORM 4061/1 (REV. 2/89) Previous editions are obsolete
U.S. DEPATMENT OF JUSTICE
'''•
OFFICE OFJUST CE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub -Recipient)
Suspension,
Part VII
(1)
(2)
This certification
of the
The prospective
principals
excluded
Where
certificaiton,
Lioneld
28
the
CFR
May
(BEFORE
are
from
prospective
Jordan,
is required by the regulatioons implementing Executive Order 12549, Debarment and
Part 67, Section 67.510, Participants' responsibilities. The regulations were published as
26, 1988 Federal Register (pages 19160-19211).
COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
lower tier participant certifies, by submission of this proposal, that neither it nor its
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
participation in this transaction by any Federal department of agency.
lower tier participant is unable to certify to any of the statements in this
such prospective participant shall attach an explanation to this proposal.
Mayor
Name
and Title of
uthorized • , •resentative
— 7—
(o - I I
/
Signat
City of
Fayetteville,
Date
Arkansas
Name
of Organization
113 West
Mountain
Street,
Fayetteville, Arkansas 72701
Address of Organization
OJP FORM 4061/1 (REV. 2/89) Previous editions are obsolete
By acceptance
(JAG) Program,
1)
CERTIFICATION OF EMPLOYMENT OF QUALIFIED PERSONNEL
of this subgrant provided through the Edward Byrne Memorial Justice Assistance Grant
I certify the following:
All personnel employed on a salaried or contractual basis, and who function as law
enforcement personnel under my authority for the purposes identified in this grant will be
currently certified by the Arkansas Law Enforcement Training Academy, are in training at
the Arkansas Law Enforcement Training Academy, or have applied and are awaiting
admission to the Academy.
For those personnel who are not certified and who are awaiting admission to the Academy, I
agree to their participation in training activities designated as mandatory pre -Academy
training by the Law Enforcement Committee of the Arkansas Alcohol and Drug Abuse
Coordinating Council.
2) All personnel other than attorneys and law enforcement officers who are employed for
purposes identified in this grant and who are paid from grant or grant matching funds have
been determined to be qualified for the position they hold, based on my review of their
education, training and experience.
Lioneld Jordan
Printed Name
Mayor
Title
0
nature of Co• - ng Official
Date
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS, AND DRUG FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, 'New
Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and
Government -wide Requirements for Drug -Free Workplace (Grants)? The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at
28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, 'Disclosure of
Lobbying Activities; in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub -
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510—
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in th s certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart E for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620—
A. The applicant certifies that it will or will continue to provide
a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to
inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will—
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2. 4061/3 AND 4061/4 WHICH ARE OBSOLETE.
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such convic-tion.
Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
N.W., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted—
(1)Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law enforce-
ment, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (a), (b),
(c), (d), (e), and (f).
B. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection with
the specific grant:
Place of Performance (Street address, city, county, state, zip
code)
Check 0 if there are workplaces on file that are not indentined
here.
Section 67, 630 of the regulations provides that a grantee that
is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each ap-
plication for Department of Justice funding. States and State
agencies may elect to use OJP Form 4061/7.
Check ❑ if the State has elected to complete OJP Form
4061/7.
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67; Sections 67.615 and 67.620—
A. As a condition of the grant I certify that I will not engage
in the unlawful manufacture, distribution, dispensing, posses-
sion, or use of a controlled substance in conducting any
activity with the grant; and
8. If convicted of a criminal drug offense resulting from a
violation occurring during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
r
City of Fayetteville, 113 West Mountain Street, Fayetteville, AR 72701
2. Application Number and/or Project Name
4th Judicial District Drug Task Force
4. Typed Name and Title of Authorized Representative
Lioneld Jordan, Mayor
5. Signature
3. Grantee IRSNendor Number
71-6018462
6. Date
7/1.5. Government Printing Ofke:1996- 405037/40010
CERTIFICATION FORM
Recipient Name and Address: City of Fayetteville- 113 West Mountain Street, Fayetteville, AR 72701
Grant Title: 4th Judicial District Drug Task Force Grant Number: J I 1-014 Award Amount: 219,259.54
Contact Person Name and Title: Missy Leflar Phone Number: (479)575-8298
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7'x Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that
apply.
Recipient has
less than 50 employees,
Q
Recipient is an Indian tribe,
Recipient is a
non-profit organization,
Q
Recipient is an educational institution, or
Recipient is a
medical institution,
Q
Recipient is receiving an award less than $25,000
I, [responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that
[recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B- Declaration Claiming Exemption from the ESOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000,
then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
1, Lioneld Jordan [responsible official], certify that
the City of Fayetteville Arkansas [recipient],which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office of: Missy Leflar. Human Resources [organization[,
at 113 West Mountain Street. Fayetteville, AR 72701 [addressi,for review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by relevant laws and regulations.
Print or type Name and Title
Date
OMB Approval No. 1121-0140 Expiration Date:01/31/06
OMB APPROVAL NO. 1121-0140
EXPIRES 06/30/2009
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-1 10, A-122, A-
133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70
(administrative requirements for grants and cooperative agreements). The applicant also specifically
assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure
proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in
2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§
469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The
Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. §7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C.§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681,
1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279
(equal protection of the laws for faith -based and community organizations).
7. If a governmental entity —
a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a
result of federal and federally -assisted programs; and
b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain
political activities of State or local government employees whose principal employment is in connection
with an tivity financed in whole or in part by federal assistance.
Signature Date Date
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
4 JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
ATTACHMENT H - CERTIFIED ASSURANCES
�J 4
CERTIFIED ASSURANCES
1. The applicant assures that federal funds made available under the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program will not be used to supplant state and local funds, but will be used to increase the amount of
funds that would, in the absence of federal funds, be made available for the activities of this project.
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be
necessary to keep such records as the Bureau of Justice Assistance and the Department of Finance and
Administration shall prescribe shall be provided to assure fiscal control, proper management, and effective
disbursement of funds received under this subaward;
3. The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms,
conditions and specifications of the grant, including these assurances, are met.
4. The applicant assures that it shall maintain such data and information and submit such reports in such form, at
such times, and containing such data and information as the as the Bureau of Justice Assistance and the
Department of Finance and Administration may require;
5. The applicant agrees to use the grant and matching funds only for the purposes stated in this application.
Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be
based on the percent of time the personnel actually devote to the project.
6. The applicant assures that at the end of each federal fiscal year that the project is in force, and at the end of the
project period, it will submit a performance report to the Department of Finance and Administration in a manner to
be prescribed;
7. The applicant certifies that the program contained in this application meets all the requirements, and that all the
information is correct, and that the applicant will comply with all provisions of the Omnibus Crime Control and
Safe Streets Act of 1968, as amended and all other applicable federal and state laws;
8. The applicant assures that before any budgetary or programmatic amendment is made to an approved program, it
will submit such an amendment to the Department of Finance and Administration for review;
9. The applicant assures that in the event a federal or state court or federal or state administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex
against a recipient of funds, the recipient will forward a copy of the finding to the Office of Justice Programs,
Office of Civil Rights Compliance (OCRC) and the Arkansas Department of Finance and Administration, Office of
Intergovernmental Services;
10. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in
accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it has a current EEOP on
file which meets the requirements therein;
11. The applicant assures that it will comply with the provisions of the Department of Finance and Administration's
"Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines"
12. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative
agreements including Part II, Applicability of Office of Management and Budget Circulars; Part 18, Administrative
Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research
and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental
Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment
Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy
Act; and Part 63, Floodplain Management and Wetland Protection Procedures;
INITIAL
13. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit
or any other independent or internal auditors of the Department of Finance and Administration to have access to
the applicant's records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with the 1996 Single
Audit Act Amendments and Office of Management and Budget (OMB) Circular A-133, and other rules
and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply with any State or local
government rules and/or regulations;
14. The applicant assures that it will fully participate in the compilation of statistical information as required by state
agencies, i.e., providing complete finger print arrest information;
15. The applicant assures that both federal and matching funds used for this project will be used exclusively to
support defined JAG Program activities, and will not be used to support any general purpose law enforcement or
other activity maintained by the applicant;
16. The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors
or 'Control Group' will hold regularly scheduled meetings at least monthly, and will provide the State Drug Director
with copies of the agenda and minutes of each meeting;
17. The applicant assures that if grant funds are used to support a Task Force, the Task Force Administrator and the
Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task
force operations.
18. The applicant assures that all proposals for out of state travel for conference and training will be submitted to the
Arkansas Law Enforcement Committee for approval prior to any expense being incurred.
19. The applicant agrees to comply with the with the minimum wage and maximum hours provisions of the Federal
Fair Labor Standards Act if applicable. The applicant also agrees to accept full responsibility for any
compensatory time allowance or overtime pay obligations for persons employed within the project not funded by
the grant.
20. The applicant agrees that no officer or employee of its agency shall be involved in a decision that affects the
applicant during the time of employment with the knowledge that there is an opportunity to further their interest as
set forth in the Department of Justice, Office of Justice Programs Financial Guide.
CERTIFICATION
I hereby certify that the applicant will comply with the above certifications and certify that the program proposed in this
application meets all the requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; that all
the information presented is correct; and the application will comply with the provisions of the Act and all other federal
laws, regulations, and guidelines and applicable state laws and regulations.
g lure of Coe! as g Official)
Lioneld Jordan Mayor
(Typed Name) (Title)
Signal of Fiscal Officer) (Date)
Judy Cohea Fiscal Officer
(Typed Name) (Title)
ATTACHMENT I
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SPECIAL CONDITIONS
1. The subrecipient agrees to comply with the financial and administrative requirements set forth in the current edition
of the Office of Justice Programs (OJP) Financial Guide. This information is available at
http://www.ojp.usdoj.gov/financialgiiide/.
usdoi.gov/financial ug ide/ .
2. The subrecipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if
recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil
Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such
time as the subrecipient is in compliance.
3. The subrecipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non -Profit Organizations, as further described in the current edition of the OJP
Financial Guide, Chapter 19.
4. Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without
the express prior written approval of OJP.
5. The subgrantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with the National
Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use
of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, prior to obligating grant funds,
the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds.
The subgrantee understands that this special condition applies to its following new activities whether or not they are
being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100 -year flood plain;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size; and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments.
Application of This Special Condition to Subgrantee's Existing Programs or Activities: For any of the subgrantees'
existing programs or activities that will be funded by these grant funds, the subgrantee, upon specific request from
BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of
that funded program or activity.
6. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA)
relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of
clandestine methamphetamine laboratories [hereinafter, "meth lab operations"]. No monies from this award may be
obligated to support meth lab operations unless the grantee implements this special condition.
The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug Enforcement
Administration, and the Office for Community Oriented Policing Services, prepared a Program -level Environmental
Assessment (Assessment) governing meth lab operations. The Assessment describes the adverse environmental,
health, and safety impacts likely to be encountered by law enforcement agencies as they implement specific actions
under their methamphetamine laboratory operations. Consistent with the Assessment, the following terms and
conditions shall apply to the subgrantee for any OJP funded meth lab operations:
A. The subgrantee shall ensure compliance with federal, state, and local environmental, health, and safety laws and
regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes
resulting from those operations.
B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state. This plan will be used to ensure that the adverse environmental, health, and safety
impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition.
C. The subgrantee shall comply with the following nine mitigation measures identified in the Assessment and whose
implementation is addressed in the grantee's Mitigation Plan. These mitigation measures must be included as special
conditions in all subgrants: (See Part 11 of this special condition)
1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
methamphetamine laboratories;
3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other
required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal
facilities or, when allowable, at properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement a written agreement with the responsible state environmental agency. This
agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the
responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined
necessary by the state environmental agency and in accordance with existing state and federal requirements; and
9. Have in place and implement a written agreement with the responsible state or local service agencies to properly
respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by
qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other
criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any
follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity.
8. The subrecipient agrees to submit to DFA for review and approval any curricula, training materials, or any other
written materials that will be published, including web -based materials and web site content, through funds from this
subgrant at least thirty (30) working days prior to the targeted dissemination date.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ,
to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless
the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would
impair the functionality of an existing or proposed IT system.
10. To support public safety and justice information sharing, OJP requires the grantee to use the Global Justice Data
Model specifications and guidelines for this particular grant. Grantee shall publish and make available without
restriction all schemas (extensions, constraint, proxy) generated as a result of this grant to the component registry as
specified in the guidelines. This information is available at www.it.oit).gov/gixdm.
PI
11. The subrecipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing
account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne
Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds
in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest
earned) not expended by the end of the grant period must be returned to DFA no later than 60 days after the end of
the grant period, along with the final submission of the Financial Status Report .
12. The subgrantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by
the BJA in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will
be monitored by BJA.
13. The subrecipient agrees that any information technology system funded or supported by OJP funds will comply with
28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be
applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of
the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subrecipient may be
fined as per 42 U.S.C. 3789g(c)-(d). Subrecipient may not satisfy such a fine with federal funds.
14. The subrecipient agrees that all income generated as a direct result of this award shall be deemed program income.
All program income must be accounted for and used for the purposes under the conditions applicable for the use of
funds under this award, including the effective edition of the OJP Financial Guide and, as applicable, either (1) 28
C.F.R. part 66 or (2) 28 C.F.R part 70 and OMB Circular A-1 l0. Further, the use of program income must be shown
on the quarterly Financial Status Report.
15. The subrecipient agrees to ensure that the State Information Technology Point of Contact receives written
notification regarding any information technology project funded by this grant during the obligation and expenditure
period. This is to facilitate communication among local and state governmental entities regarding various
information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain
an administrative file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.ojp.usdoj.gov/fundinglfunding.htm.
16. Subgrantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies
and procedures regarding the protection of human research subjects, including obtainment of Institutional Review
Board approval, if appropriate, and subject informed consent.
17. Subgrantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22
that are applicable to collection, use, and revelation of data or information. Subgrantee further agrees, as a condition
of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in
particular, section 22.23.
18. Subrecipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in any
local jail. Subrecipient further agrees not to subaward funds to local jails which operate "pay -to -stay" programs.
19. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency
(LEP). To ensure compliance with Title VI and the Safe Streets Act, subrecipients are required to take reasonable
steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of Justice
has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be
accessed on the Internet at www.lep.gov."
ACCEPT NCE OF SPECIAL CONDITIONS
gn ture Dat
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
n/a
City Council Meeting Date
Agenda Items Only
Greg Tabor Drug Enforcement Police
Submitted By Division Department
state funding of the 4th Judicial District Drug Task Force that City Council approved on July 5, 2011 with Resolution
115-11. These new Special Condition were published on July 8, 2011.
Cost of this request
Account Number
08064-1112
Project Number
Budgeted Item
Funds Used to Date
Remaining Balance
Budget Adjustment Attached
—ic1(
Date
Date
Drug Enforcement
Program Category/Project Name
Drug Enforcement
Program / Project Category Name
Drug Enforcement
Fund Name
Previous Ordinance or Resolution # / /c- / I
Original Contract Date:
Original Contract Number:
a. R..JA- 7- t8-2oIt
Finan and Internal Services Director Date Received in City 07-15-1 1 P01:52 R CV D
Clerk's Office
Chief of ff Date E1R ED
Received in 7 �S/
Mayor's Office
yor Date
Revised January 15,
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor Lioneld Jordan
From: Greg Tabor, Chief of Police
Date: July 11, 2011
Subject: Special Conditions of Grant Acceptance for 4th Judicial Drug Task Force
PROPOSAL:
On July 8, 2011, the Arkansas Department of Finance and Administration Office of Intergovernmental
Services published updated Special Conditions for the Edward Byrne Memorial Justice Assistance Grant for
grant funding of the 4`h Judicial District Drug Task Force. The grant was accepted by City Council on July 5,
2011 with Resolution 115-11. Item number 20 of the Special Conditions was added to the previously approved
document and provides clarification on some funding conditions specific to the activities of drug task forces.
RECOMMENDATION:
Staff recommends approval of the updated Special Conditions of the Edward Byrne Memorial Justice
Assistance Grant for federal and state funding of the 4`h Judicial District Drug Task Force. If you should have
any comments or questions regarding this grant acceptance, please contact me at extension 500 or Judy Cohea
at extension 581.
BUDGET IMPACT:
None
Page 1 of 2
Willie Newman - gosh, you are all doing great!!!
From: "Diana Wilson" <Diana.Wilson@dfa.arkansas.gov>
To: "10th JD DTF contract official Jason Akers" <mpdnarc1903@yahoo.com>, "10th JD DTF fiscal officer
Shelia Dickerson" <sheliadickerson@hotmail.com>, "11th JD DTF Contract Official Gary McClain"
<gary.mcclain@jeffcoso.com>, "11th JD DTF fiscal officer Linda Burroughs" <lindab@jeffpa.com>, "12th
JD DTF contract official Jane Carson" <jcarson@co.sebastian.ar.us>, "12th JD DTF fiscal officer Stacy
Slaughter" <stacey.slaughter@co.sebastian.ar.us>, "13th JD DTF contract official Michael Rice"
<mikericedea@hotmail.com>, "13th JD DTF fiscal officer Mary Dempster" <maryde71701@yahoo.com>,
"15th JD DTF fiscal officer Stephanie Foster" <15thdtf@arkwest.com>, "16th JD DTF fiscal officer Betty
Ann Wyatt" <bettyatI6dtf@yahoo.com>, "18th EJDDTF Fiscal Oficer Suzanne Vaughn"
<suzivaughn@msn.com>, "18th WJD DTF fiscal officer Rebecca Martin" <mcpa_rebecca@yahoo.com>,
"1st JD DTF contract official 2 Lisa Julian" <ljulian9407@centurytel.net>, "20th JD DTF fiscal officer
Afton Fletcher" <afletcher20dctf@clintoncable.net>, "2nd JD DTF contract official Charles Easterling"
<ceasterling@jonesboro.org>, "2nd JD DTF fiscal officer" <bbridges@jonesboro.org>, "3rd JD DTF
contract official Steven G. Howard" <williams_JC3@yahoo.com>, "4th JD DTF asst fiscal ofcr Willie
Newman" <wnewman@ci.fayetteville.ar.us>, "4th JD DTF Contract Official Kenneth Yates"
<kyates@ci.fayetteville.ar.us>, "4th JD DTF fiscal officer Judy Cohea" <jcohea@ci.fayetteville.ar.us>, "5th
JD DTF Fiscal Officer Rosa Clokey" <rclokey@dtf5th.org>, "5th JD DTF PA David Gibbons"
<dgibbons@popecopa.org>, "9th E JD DTF Fiscal Officer Paula Boudra" <group6@windstream.net>, "9th
W JD DTF fiscal officer Donna McKinley" <scdtfl@yahoo.com>, "Searcy Central Arkansas DTF contract
official Roger Ahlf" <rahlf@cityofsearcy.org>, "Searcy Central Arkansas DTF fiscal officer Peggy Meads"
<pmeads@cityofsearcy.org>, "Texarkana Bi-state DTF contract official Mark Lewis" <lewis@txkusa.org>,
"Texarkana Bi-state DTF fiscal officer Jessica Hyman" <jessica.hyman@txkusa.org>
Date: 7/8/2011 3:41 PM
Subject: gosh, you are all doing great!!!
CC: "James Lawson" <James.Lawson@dfa.arkansas.gov>
think we are just waiting for two or three more apps for us to have all the DTFs in
Remember, I'm out next week. I will be working remotely and will be able to get and send e -mails and I'll be working
on several things related to DTF grants. Don't hesitate to send me an e-mail if you need me. I will have an office
blackberry with me, but since I will be in the Mayo Clinics' waiting rooms most of the time, I probably won't turn my
phone on unless I have to make a call.
I NEED FOR EACH OF YOU TO DO SOMETHING FOR ME. Please go to the IGS grants site, and print out the new
special conditions form that is there (it will be posted by 4:30 on Friday). You will know you have the correct one
because it will have today's date on it.
You will not be penalized if you don't get me that revised form by the close of business on the 11th but please try to
get that to James or me as quickly as possible. There were a few items that we tweaked a bit. If anything, we relaxed
a couple of the conditions.... and added the provision that we won't buy drug interdiction dogs as a special condition.
If you are able to e-mail those forms, that's how we need them. Please only send them to James or me because we
are taking care of the new DTF grants and we will make sure your updated form is substituted for the form that you
had already initialed. Be sure that the new form is initialed when it is returned to us.
This was entirely my error, because I incorrectly forwarded them the special conditions form that had not been revised
yet.
I'm looking forward to getting to know each of you better this year, and to all of us having a successful year!
file://C:\Users\wnewman\AppData\Local\Temp\XPgrpwise\4E 172544FAYETTEV ILLECITYHALL 100... 7/11/2011
Page 2 of
Diana K. Wilson
Grants Coordinator
DF&A Office of Intergovernmental Services
1515 7th Street, 3rd Floor
(501) 682-1074
(501) 682-5206
diana.wilson@dfa.arkansas.gov
You are braver than you believe, and stronger than you seem, and smarter than you think. Christopher Robin to Pooh
A` Before you print this message, please consider if it is necessary. You can help to protect the environment.
file://C:\Users\wnewman\AppData\Local\Temp\XPgrpwise\4E 172544FAYETTEV ILLECITYHALL100... 7/11/2011
ATTACHMENT I
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SPECIAL CONDITIONS
I. The subrecipient agrees to comply with the financial and administrative requirements set forth in the current edition
of the Office of Justice Programs (OJP) Financial Guide. This information is available at
http://www.ojp.usdoj.gov/financialguide/.
2. The subrecipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if
recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil
Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such
time as the subrecipient is in compliance.
3. The subrecipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non -Profit Organizations, as further described in the current edition of the OJP
Financial Guide, Chapter 19.
4. Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without
the express prior written approval of OJP.
5. The subgrantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with the National
Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use
of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, prior to obligating grant funds,
the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds.
The subgrantee understands. that this special condition applies to its following new activities whether or not they are
being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a 100 -year flood plain;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size; and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments.
Application of This Special Condition to Subgrantee's Existing Programs or Activities: For any of the subgrantees'
existing programs or activities that will be funded by these grant funds, the subgrantee, upon specific request from
BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of
that funded program or activity.
6. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA)
relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of
clandestine methamphetamine laboratories [hereinafter, "meth lab operations"]. No monies from this award may be
obligated to support meth lab operations unless the grantee implements this special condition.
The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug Enforcement
Administration, and the Office for Community Oriented Policing Services, prepared a Program -level Environmental
Assessment (Assessment) governing meth lab operations. The Assessment describes the adverse environmental,
health, and safety impacts likely to be encountered by law enforcement agencies as they implement specific actions
under their methamphetamine laboratory operations. Consistent with the Assessment, the following terms and
conditions shall apply to the subgrantee for any OJP funded meth lab operations:
e
Initial
A. The sub grantee shall ensure compliance with federal, state, and local environmental, health, and safety laws and
regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes
resulting from those operations.
B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state. This plan will be used to ensure that the adverse environmental, health, and safety
impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition.
C. The subgrantee shall comply with the following nine mitigation measures identified in the Assessment and whose
implementation is addressed in the grantee's Mitigation Plan. These mitigation measures must be included as special
conditions in all subgrants: (See Part II of this special condition)
1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
methamphetamine laboratories;
3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other
required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal
facilities or, when allowable, at properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement a written agreement with the responsible state environmental agency. This
agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the
responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined
necessary by the state environmental agency and in accordance with existing state and federal requirements; and
9. Have in place and implement a written agreement with the responsible state or local service agencies to properly
respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by
qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other
criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any
follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity.
8. The subrecipient agrees to submit to DFA for review and approval any curricula, training materials, or any other
written materials that will be published, including web -based materials and web site content, through funds from this
subgrant at least thirty (30) working days prior to the targeted dissemination date.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ,
to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless
the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would
impair the functionality of an existing or proposed IT system.
10. To support public safety and justice information sharing, OJP requires the grantee to use the Global Justice Data
Model specifications and guidelines for this particular grant. Grantee shall publish and make available without
restriction all schemas (extensions, constraint, proxy) generated as a result of this grant to the component registry as
specified in the guidelines. This information is available at www.it.oin.gov/gixdm.
Initial
11. The sub -recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing
account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne
Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds
in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest
earned) not expended by the end of the grant period must be returned to DFA no later than 60 days after the end of
the grant period, along with the final submission of the Financial Status Report .
12. The sub grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by
the BJA in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will
be monitored by BJA.
13. The subrecipient agrees that any information technology system funded or supported by OJP funds will comply with
28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be
applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of
the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subrecipient may be
fined as per 42 U.S.C. 3789g(c)-(d). Subrecipient may not satisfy such a fine with federal funds.
14. The subrecipient agrees that all income generated as a direct result of this award shall be deemed program income.
All program income must be accounted for and used for the purposes under the conditions applicable for the use of
funds under this award, including the effective edition of the OJP Financial Guide and, as applicable, either (1) 28
C.F.R. part 66 or (2) 28 C.F.R part 70 and OMB Circular A-110. Further, the use of program income must be shown
on the quarterly Financial Status Report.
15. The subrecipient agrees to ensure that the State Information Technology Point of Contact receives written
notification regarding any information technology project funded by this grant during the obligation and expenditure
period. This is to facilitate communication among local and state governmental entities regarding various
information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain
an administrative file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.ojp.usdoj.gov/fundin/flinding.htm.
16. Subgrantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies
and procedures regarding the protection of human research subjects, including obtainment of Institutional Review
Board approval, if appropriate, and subject informed consent.
17. Subgrantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22
that are applicable to collection, use, and revelation of data or information. Subgrantee further agrees, as a condition
of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in
particular, section 22.23.
18. Sub recipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in any
local jail. Subrecipient further agrees not to subaward funds to local jails which operate "pay -to -stay" programs.
19. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency
(LEP). To ensure compliance with Title VI and the Safe Streets Act, subrecipients are required to take reasonable
steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
language assistance services, including oral and written translation when necessary. The U.S. Department of Justice
has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be
accessed on the Internet at www.leo.gov."
20. Sub recipient agrees that the following special conditions related to the expenditure of grant funds which have been
approved by the Arkansas Alcohol and Drug Abuse Coordinating Council (AADAC) and/or the DF&A Office of
Intergovernmental Services, will be followed:
a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred
or made outside the approved budget will be disallowed.
b. Sub grantee may request modification of the approved budget to reallocate funds between
existing categories. Requests for the addition of new budget categories or line items will not be
approved.
3
c. Preapproval is required for out of state travel. Prior to travel, sub grantee must submit an out-
of-state travel request form to IGS for approval. IGS will provide the standard form to use.
Expense incurred for out of state travel that is not pre -approved by IGS will be disallowed.
d. Uniform allowance is limited to the purchase of standard officer uniform, hazardous material
uniform and necessary hazmat accessories. Undercover officers may not use the uniform
allowance to purchase plain clothes.
e. Lease cost for vehicles may not exceed $600 per month per vehicle.
f. Health Insurance premiums and retirement benefits are limited to the maximums paid by the
State of Arkansas: $390 per month for health insurance; 13.47% for retirement.
g. Requests for reimbursement must be submitted using standard forms provided byIGS.
h. The purchase of ammunition or weapons is unallowable.
i. The purchase of drug interdiction canine is unallowable.
j. The sub -recipient will assure that the JAG Grants' section has complete and correct contact
information both for the Contract Official for the grant and for the DTF Director and Fiscal
Officer. This contact information will include physical address, phone, fax and e-mail
information.
ACCEPTA OF SPECI ONDITIONS
Si tur
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