HomeMy WebLinkAbout104-11 RESOLUTIONRESOLUTION NO. 104-11
A RESOLUTION AUTHORIZING APPLICATION FOR AND ACCEPTANCE
OF A FEDERAL DISASTER GRANT FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) RELATED TO SPRING 2011 FLOOD
DAMAGE, AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $1,000,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the application for and acceptance of a federal disaster grant from the Federal Emergency
Management Agency (FEMA) related to Spring 2011 flood damage.
Section 2. That the City Council of the City of Fayetteville, Arkansas approves a budget
adjustment, a copy of which is attached as Exhibit "A", in the amount of $1,000,000.00.
PASSED and APPROVED this 21st day of June, 2011.
APPROVED:
By:
AAtttd.dj
NE D JO 'F
ATTEST:
By:
Ai,
SO . SMITH, City Clerk/ rTurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0310
Budget Year
2011
Division: Finance Director
Department: Finance Director
Request Date
6/21/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Funding is needed to cover stom related expenses for the incident date of April 23 -present. The city has applied for
a Federal Disaster grant and will accept same - the federal reimbursement rate is 75% and the state portion is 12
1/2%. The City is responsible for the match of 12 1/2%. Council date is 6/21/2011
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Division Hea
Budge
ctor
Date
Date
Department Director Date
co . LL 6-3 • .Pi r
Finance Director Date
Chie
Staff
a or
Account Name
Date
Date
Prepared By: Peggy Bell
Reference: FEMA 2011 storm
Budget & Research Use Only
Type: A B C D E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 1,000,000 1,000,000
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
Contract services
4270.9280.5315.00 1,000,000 11020 . 1
State Grants -Operational
4270.0927.4302.01 125,000 11020 . 1
Federal Grant -Operational
4270.0927.4309.01 750,000 11020 1
Use of fund balance
4270.0927.4999.99 125,000
EXHIBIT
A
J:\Flood 2011\Coucil Packet\BA FEMA 2011 flood.xls 1 of 2
Paul Becker
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/21/2011
City Council Meeting Date
Agenda Items Only
Finance Director
Division
Action Required:
Administration
Department
Request to apply for Federal Disaster grant from FEMA, and to accept same. The eligible expenses will be
reimbursed at the rate of 75% (federal grant) and 12 1/2% (AR state grant). The money will be used to repair/replace
damages that were caused by the storms & resulting flooding- with the incident date of April 23 to present. The City's
match is 12 1/2% for eligible expenses. Approval of a Budget Adjustment in the amount of $1,000,000.00
1,000,000.00
Cost of this request
4270.9280.5315.00
Account Number
11020.1
Project Number
Budgeted Item
1,000,000.00
Category / Project Budget
FEMA 2011 contracts
Program Category / Project Name
2011 FEMA
Funds Used to Date Program / Project Category Name
1,000,000.00 Disaster/Replacement
Remaining Balance Fund Name
Budget Adjustment Attached
TcLeuci
Q LC, 4-3-2o tf
Department Director Date
City
6 -3-2.0',
Finance and Internal Services Director Date
6-3-/I
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
0b -03-11A09:57 RCV
klr?
Received in
Mayor's Office
Comments:
Revised January 15, 2009
CONTRACT REVIEW MEMO
To: Mayor Lioneld Jordan and City Council
From: Paul Becker, Finance Director
Date: Wednesday, June 01, 2011
Subject: Request to apply for Federal Disaster Aid grant and to accept same. Approval of a budget
adjustment in the amount of $1,000,000.00 for repairs and replacement of eligible damages due to
storms and resulting flood with incident date of 4/23/2011. This is an estimate of the grant amount
which will be 87 '/2% of cost after insurance reimbursements.
RECOMMENDATION
I recommend approval of the application and acceptance of grant funds and recommend approval of
the budget adjustment.
BACKGROUND
In April of 2011, there began a series of strong storms that resulted in some flooding and damages to
the City of Fayetteville. FEMA is offering a disaster assistance grant to assist with eligible
expenses.
DISCUSSION
All of the insurance adjustments have not been completed, but Chris Brown, City Engineer has a
preliminary estimate of damages (attached). The City will pay for the damages, and the Federal
grant will reimburse up to 75%, with the state reimbursing 12 1/2%. City share is 12 1/2%.
BUDGET IMPACT
Budget is available from the Disaster and Recovery Fund. Attached is a schedule of known losses.
FEMA 2011 flood memo
RESOLUTION NO.
A RESOLUTION AUTHORIZING APPLICATION FOR AND ACCEPTANCE
OF A FEDERAL DISASTER GRANT FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) RELATED TO SPRING 2011 FLOOD
DAMAGE, AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $1,000,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the application for and acceptance of a federal disaster grant from the Federal Emergency
Management Agency (FEMA) related to Spring 2011 flood damage.
Section 2. That the City Council of the City of Fayetteville, Arkansas approves a budget
adjustment, a copy of which is attached as Exhibit "A", in the amount of $1,000,000.00.
PASSED and APPROVED this 21st day of June, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
THE CITY OF FAYETTEVILLE, ARKANSAS
ENGINEERING DIVISION
125 West Mountain
Fayetteville, AR 72701
Phone (479)444-3443
ARKANSAS
•tt1�IG' ipKl
WWW acc
TO: f'
FROM: Chris Brown, City Engineer C-13
DATE: April 29, 2011
Paul Becker, Dir. Of Finance and Internal Svcs.
SUBJECT: Preliminary Estimate of Damages to City Infrastructure and Property Due to April, 2011
Storm Event.
Attached is information compiled from various Departments of the City regarding damage to infrastructure,
facilities, and property owned by the City of Fayetteville due to the above referenced event. It should be noted
that these estimates are preliminary, and not all damage has been assessed as of this date. A summary of the
estimates compiled to date is as follows:
1) Parks and Recreation Facilities:
a. Multi -Use Trails: $492,000
b. Lake Fayetteville Fishing Pier: $100,000
c. Niokaska Creek Restoration: $29,800
d. Building Damages: $8,500
e. Misc. Damage: $5,400
Total Parks and Recreation Damages: $635,700
2) Transportation Services:
a. Porter Road: $38,000
b. Other Street Damage: $254,500
c. Fayetteville Exec. Airport: $20,000
d. Fleet Damage: $17,000
Total Transportation Dept. Damages: $329,500
3) Utilities Department:
a. Water and Sewer Operations: $48,500
b. Treatment Plant/Lift Stations: $150,300
c. Solid Waste/Recycling: $3,800
Total Utilities Dept. Damages: $202,600
GRAND TOTAL
$1,167,800
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
PUBLIC ASSISTANCE
APPLICANT ELIGIBILITY CHECKLIST
fret/;1J(
Applicant
The following is required for all applicants.
Fl
❑ DUNS # d17'56.5 77/.2
Request for Public Assistance (RPA)
Applicant/State Agreement
Direct Deposit Form / State Inter -Agency Transfer Form
W-9 Form
Federal Tax ID # 11" 60/ej'a't, a
The following is additional information required for all Private Non -Profit (PNP) Organizations.
n Critical n Non -Critical
If Non -Critical, are you open the General Public? Yes No
Do you provide an essential government service? U Yes n No
Effective Ruling Letter from the IRS granting Tax Exemption under section 501 (c), (d), or (e)
State Certification as a PNP and STATE TAX ID#
Provide a copy of BY-LAWS and/or CHARTERS
PNP FACILITY QUESTIONAIRE
ALL DOCUMENTS ARE REQUIRED TO DETERMINE ELIGIBILITY
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
REQUEST FOR PUBLIC ASSISTANCE
O.M.B. No. 1660-0017
Expires October 31, 2008
PAPIRWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for this form is estimated to average 10 minutes. Burden means the time, effort and financial resources
expended by persons to generate, maintain, disclose, or to provide information to us. You may send comments regarding the burden
estimate or any aspect of the collection, including suggestions for reducing the burden to: Information Collections Management, U.S.
Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork
Reduction Project (OMB Control Number 1660-0017). You are not required to respond to this collection of information unless a
valid OMB number appears in the upper right corner of this form. NOTE: Do not send your completed questionnaire to this
address.
APPLICANT (Political subdivision or eligible applicant.)
City of Fayetteville, Arkansas
DATE SUBMITTED
5-24-2011
COUNTY (Location of Damages. If located in multiple counties, please indicate.)
Washington
APPLICANT PHYSICAL LOCATION
STREET ADDRESS
113 W. Mountain (City Hall)
CITY
Fayetteville, AR
COUNTY
Washington
STATE
AR
ZIP CODE
72701
MAILING ADDRESS (If different from Physical Location)
STREET ADDRESS
POST OFFICE BOX
CITY 1
C A k Ai r
STATE
ZIP CODE
Primary Contact/Applicant's Authorized Agent
Alternate Contact
NAME
Lioneld Jordan
NAME
Don Marr
TITLE
Mayor
TITLE
Chief of Staff
BUSINESS PHONE
479-575-8331
BUSINESS PHONE
479-575-8330
FAX NUMBER
479-575-8257
FAX NUMBER
479-575-8257
HOME PHONE (Optional)
HOME PHONE (Optional)
479-236-1739
CELL PHONE
479-601-3514
CELL PHONE
479-601-3505
E-MAIL ADDRESS
Ijordan@ci.fayetteville.ar.us
E-MAIL ADDRESS
dmarr@ci.fayetteville.ar.us
PAGER & PIN NUMBER
PAGER & PIN NUMBER
Did you participate in the Federal/State Preliminary Damage Assessment (PDA)? EYes
El No
Private Non -Profit Organization? ❑ Yes ✓❑ No
If yes, which of the facilities identified below best describe your organization?
Title 44 CFR, part 206.221(e) defines an eligible private non-profit facility as:"... any private non-profit educational, utility, emergency, medical or
custodial care facility, including a facility for the aged or disabled, and other facility providing essential governmental type services to the general
public, and such facilities on Indian reservations." "Other essential governmental service facility means museums, zoos, community centers, libraries
homeless shelters, senior citizen centers, rehabilitation facilities, shelter workshops and facilities which provide health and safety services of a
governmental nature. All such facilities must be open to the general public."
Private Non -Profit Organizations must attach copies of their Tax Exemption Certificate and Organization Charter or By -Laws.
If your organization is a school or educational facility, please attach information on accreditation or certification.
. _... .........................
Official Use Only FEMA- -DR-
Tfps #
Date Received:
FEMA Form 90-49, FEB 06
REPLACES ALL PREVOUS EDITIONS.
STATE OF ARKANSAS
DEPARTMENT OF EMERGENCY MANAGEMENT
Public Assistance Program
Applicant — State Agreement
FEMA 075 -DR-ARKANSAS
1. All documentation for this disaster must at least meet the following standards.
Force Account Labor must be presented in summary format with actual time
sheets attached to justify claims.
• Materials used in disaster repair must also be presented in summary format
with load tickets or invoices from vendors attached to support claims.
• Equipments hours and labor hours must be balanced to support claims.
2. Additional damage must be reported within 60 days from date of Kick Off meeting.
3. All work must be done prior to the approved project completion deadline assigned to
each Project Worksheet (PW). Should additional time be required to complete the
approved work, a time extension request will need to be submitted prior to the existing
completion date which a.) Identifies the PW(s) requiring an extension, b.) Explains the
reason for needing an extension, c.) Indicates the percentage of work that has been
completed and d.) Provides an anticipated completion date. The reason for needing an
extension must be based on extenuating circumstances or unusual project requirements
that are beyond the control of your jurisdiction/organizations. Failure to submit a time
extension request may result in the reduction or withdrawal of federal funds for the
work that was approved.
4. Any change to a PW's approved scope of work must be reported to this office prior to
starting work.
5. The State Share Report form must be sent to ADEM once all the approved work has been
completed. Please note that the state share (12.5%) will not be sent until all projects are
100% complete.
6. If any PW required the purchase of insurance as a condition of receiving federal funds, a
copy of the current policy must be attached to this report.
7. A cost overrun on small PW's (estimated to be less than threshold $ amount) must be
reported to this office within 60 days of completing the last small PW in order to be
considered for additional funding. You must maintain records for each project cost. All
small projects will be audited for actual cost.
8. Appeals may be filed on any determination made by FEMA or the State. All appeals
must be submitted to this office within 60 days from receiving written notice of the action
you wish to appeal. Should you wish to appeal a determination contained in the project
application, the 60 days will start the day the application is signed.
2011 Applicant Agreement Page lof 2
9. PW's will not receive any funding until all regulatory and statutory requirements have
been met. I.E. Permits with SHPO, Army Corps of Engineers, and ADEQ, etc. All permit
information can be found in the "green book": Public Assistance and Hazard Mitigation
Grant Program.
10. A quarterly report for all projects not 100% are required by FEMA and ADEM. You will
be notified as to the first required quarterly report. Form included in packet.
11. Applicants with large PW's must submit a project cost summary to this office following
the completion of each project. The project cost summary must list all labor; equipment,
materials and contract costs associated with making needed repairs with the defined
scope of work as listed on the Project Worksheet.
12. Applicants expending $500,000 or more in total Federal financial assistance in a fiscal
year will be required to have an audit made in accordance with the Single Audit Act
Amendments of 1996 -OMB A133. A copy of the Single Audit must be submitted to your
State agency or this office within applicable reporting time frames. Consult with your
financial officer regarding this requirement.
13. Complete records and cost documents for all approved work must be maintained for at
least three years from date of final payment. During this time, all approved PW's are
subject to State and Federal audit/review.
15. All contracts must meet minimum procurement. procedures as identified by County, City,
and State standards.
Please certify below that the above requirements are understood and will be complied with.
Organ
lion
le; vi.iie
2011 Applicant Agreement
!"Rll1{{L+y
pplicant's S' ,n . re T1le
tk,W
Title
Date
Page 2of 2
DESIGNATION OF APPLICANT'S AGENT
PUBLIC ASSISTANCE
State Emergency Management
Organization Name hereafter named Organization)
Primary Agent
Secondary Agent
Agent's Name_
-fa tl e I ri �c7 Mali
Agent's Name
00Y) rrl ctr'
' Organization
ei, 1
Organization
4iy arkre¢lav�lit,
Official Position
P911ip0It"
Officia Position
7 5)P sf/.f f`
Mailing Address -.1
//3 4) Mot, r,'fa, A
Mailing Address
//S U, 1lnfunh j 9
City ,State, Zip
.[ /Yule, AR 7 74 f
City ,State, Zip
r w;11e,, 14R 7x`701
Daytime Telepl6ne
/79--57 - ?.x.31
Dayti Telephone
179-.575- 8g3
Facsimile Number
991- ✓57-5--,x.57
Facsimile Number
4'7 9 -- -57B — .8457
Pager or Cellular Number
g�9N L X05-3S�
Pager or Cellular Number
417, G41,o"
The above Primary and Secondary Agents are hereby authorized to execute and file Application for Public Assistance on behalf of the
Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief &
Emergency Assistance Act, (Public Law 93-288 as amended) or otherwise available. This agent is authorized to represent and act for the
Organization in all dealings with the State of Arkansas for all matters pertaining to such disaster assistance required by the agreements and
assurances printed on the reverse side hereof.
Chief Financial Officer
Certifying Official
Name
Official's Name
Organization
Organization
Official Position
Official Position
Mailing Address
Mailing Address
City ,State, Zip
City ,State, Zip
Daytime Telephone
Daytime Telephone
Facsimile Number
Facsimile Number
Pager or Cellular Number
Pager or Cellular Number
Applicant's State Cognizant Agency for Single Audit purposes (If a Cognizant Agency is not assigned, please indicate):
Applicant's Fiscal Year (FY) Start
Month: Day:
Applicant's Federal Employer's Identification Number
Applicant's State Payee Identification Number
- -
Certifying Official's Signature
ARKANSAS DEPARTMENT OF EMERGENCY MANAGEMENT
DIRECT DEPOSIT FORM
AUTHORIZATION AGREEMENT
I hereby authorize the Arkansas Department of Emergency Management to initiate automatic deposits to my account at the
financial institution named below.
Further, I agree not to hold the Arkansas Department of Emergency Management responsible for any delay or loss of funds
due to incorrect or incomplete information supplied by me or by my financial institution or due to an error on the part of my
financial institution in depositing funds to my account.
This agreement will remain in effect until the Arkansas Department of Emergency Management receives a written notice of
cancellation from me or my financial institution, or until I submit a new direct deposit form.
APPLICANT (SUB -GRANTEE) INFORMATION
Name 0 Sub -Grantee tOrganization)
LionelJ Jrik
Authorized Representative (CEO, Mayor, Judge, Etc.)
90 Y
Job Title
113 IJ. tibuirtai n
Address
CityJ G� Y ilk 14 72701
State Z°a
(w) 4I11I...575- 3:4► h/77 -57s- S'457
Phone Fax
' 11_o d (0 4i. f2rfk,vt 11,, aY, its
Don Mg-el/-
Financial
,gYrFinancial Point of Contact ( Clerk, CFO, Treasurer, Ect.)
A/e1 of 5:4cf
Job Tit
It Nl n 4411'u.1 I)
Address
1 -; Alt vi 04, 194 7470.1
State Zip
City
/64_ x`79-.5.'VS- /.33z,
'Phone
Fax
dmgyra 4. ,rtr:. us
Email �.JJ
FINANCIAL INSTITUTION ACCOUNT INFORMATION
PLEASE ATTACH A VOIDED CHECK OR DEPOSIT SLIP AND RETURN THIS FORM TO THE ADDRESS BELOW.
Ave)- l3Qn IS
Name of Financial Institute or Bank Name
,r0411
orized Signatur: rGrantee)
uthorized Signature Financia P s �'
fr29 0Q87a
Routing Number
VI Checking
Lir,/ / 7iy 4/06
Account Number
❑ Savings
Please return original copies to:
ADEM FORM 8/2010
Arkansas Department of Emergency Management
Attn: Disaster Management Division
Building #9501 Camp J T Robinson
North Little Rock, AR 72199
Form W-9
(Rev. November2005)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Give form to the
requester. Do not
send to the IRS.
Print or type
See Specific Instructions on page 2.
Name (as shown on your income tax return)
City of Fayetteville
Business name, if different from above
Check appropriate
Corporation
7 _(
► }3.nc 1?,e4 .
('icer)' a, ff
Exempt from backup
ii Individual/
111
Partnership
Other
withholding
box: Sole proprietor
Address (number, street, and apt. or suite no.)
113 W. Mountain
Requester's nafhe and address (optional)
City, state, and ZIP code
Fayetteville, AR 72701
List account number(s) here (optional)
Part 1
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid
backup withholding. For individuals, this is your social security number (SSN). However, for a resident
alien, sole proprietor, or disregarded entity, see the Part. I instructions on page 3. For other entities, it is
your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose
number to enter.
Part II
Certification
Social security number
11+I+III
or
Employer identification number
7111-610118141612
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) 1 have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.
For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement
arrangement (IRA), and generally, payments ther than interest and dividends, you are not required to sign the Certification, but you must
provide your correct TIN. (See the instruct'-. scon page 4.)
Sign
Here
Signature of
U.S. person ►
Purpose of Form
A person who is required to file an information return with the
IRS, must obtain your correct taxpayer identification number
(TIN) to report, for example, income paid to you, real estate
transactions, mortgage interest you paid, acquisition or
abandonment of secured property, cancellation of debt, or
contributions you made to an IRA.
U.S. person. Use Form W-9 only if you are a U.S. person
(including a resident alien), to provide your correct TIN to the
person requesting it (the requester) and, when applicable, to:
1. Certify that the TIN you are giving is correct (or you are
waiting for a number to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a
U.S. exempt payee.
In 3 above, if applicable, you are also certifying that as a
U.S. person, your allocable share of any partnership income
from a U.S. trade or business is not subject to the
withholding tax on foreign partners' share of effectively
connected income.
Note. If a requester gives you a form other than Form W-9 to
request your TIN, you must use the requester's form if it is
substantially similar to this Form W-9.
For federal tax purposes, you are considered a person if you
are:
Date ►
• An individual who is a citizen or resident of the United
States,
• A partnership, corporation, company, or association
created or organized in the United States or under the laws
of the United States, or
• Any estate (other than a foreign estate) or trust. See
Regulations sections 301.7701-6(a) and 7(a) for additional
information.
Special rules for partnerships. Partnerships that conduct a
trade or business in the United States are generally required
to pay a withholding tax on any foreign partners' share of
income from such business. Further, in certain cases where a
Form W-9 has not been received, a partnership is required to
presume that a partner is a foreign person, and pay the
withholding tax. Therefore, if you are a U.S. person that is a
partner in a partnership conducting a trade or business in the
United States, provide Form W-9 to the partnership to
establish your U.S. status and avoid withholding on your
share of partnership income.
The person who gives Form W-9 to the partnership for
purposes of establishing its U.S. status and avoiding
withholding on its allocable share of net income from the
partnership conducting a trade or business in the United
States is in the following cases:
• The U.S. owner of a disregarded entity and not the entity,
Cat. No. 10231X Form W-9 (Rev. 11-2005)
FEDERAL EMERGENCY MANAGEMENT AGENCY
PNP FACILITY QUESTIONNAIRE
This questionnaire is to be used by FEMA and state personnel to help determine the eligibility of specific facilities of an approved Private
Non -Profit (PNP) organization. Obtain answers to the following questions for each PNP organization. If the organization has more than one
facility that incurred damage, complete a separate sheet for each facility.
Name of PNP Organization:
Name of the damaged facility and location:
What is the primary purpose of the damaged facility?
Who may use this facility?
What fee, if any, is charged for the use of the facility?
Was the facility in use at the time of the disaster? 0 Yes ❑ No
Did the facility sustain damage as a direct result of the disaster? 0 Yes 0 No
What type of assistance is being requested?
Does the PNP organization own the facility? 0 Yes 0 No
If "Yes," obtain proof of ownership; check here if attached. 0
If "No," do they lease / rent the facility? 0 Yes 0 No
If "Yes," obtain a copy of the lease or rental agreement for the damaged facility; check here if attached. ❑
Are the repairs of this facility the legal responsibility of the organization?
Is the facility insured?
If "Yes," obtain a copy of the insurance policy; check here if attached. 0
❑ Yes ❑ No
❑ Yes ❑ No
i
Additional information or comments:
Name of contact person
Phone number
FEMA Form 90-121, NOV 98
RESOLUTION NO. 104-11
A RESOLUTION AUTHORIZING APPLICATION FOR AND ACCEPTANCE
OF A FEDERAL DISASTER GRANT FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) RELATED TO SPRING 2011 FLOOD
DAMAGE, AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $1,000,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the application for and acceptance of a federal disaster grant from the Federal Emergency
Management Agency (FEMA) related to Spring 2011 flood damage.
Section 2. That the City Council of the City of Fayetteville, Arkansas approves a budget
adjustment, a copy of which is attached as Exhibit "A", in the amount of $1,000,000.00.
PASSED and APPROVED this 21st day of June, 2011.
APPROVED:
By:
AAtttd.dj
NE D JO 'F
ATTEST:
By:
Ai,
SO . SMITH, City Clerk/ rTurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V11.0310
Budget Year
2011
Division: Finance Director
Department: Finance Director
Request Date
6/21/2011
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Funding is needed to cover stom related expenses for the incident date of April 23 -present. The city has applied for
a Federal Disaster grant and will accept same - the federal reimbursement rate is 75% and the state portion is 12
1/2%. The City is responsible for the match of 12 1/2%. Council date is 6/21/2011
k -LA
Division Hea
Budge
ctor
Date
Date
Department Director Date
co . LL 6-3 • .Pi r
Finance Director Date
Chie
Staff
a or
Account Name
Date
Date
Prepared By: Peggy Bell
Reference: FEMA 2011 storm
Budget & Research Use Only
Type: A B C D E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 1,000,000 1,000,000
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
Contract services
4270.9280.5315.00 1,000,000 11020 . 1
State Grants -Operational
4270.0927.4302.01 125,000 11020 . 1
Federal Grant -Operational
4270.0927.4309.01 750,000 11020 1
Use of fund balance
4270.0927.4999.99 125,000
EXHIBIT
A
J:\Flood 2011\Coucil Packet\BA FEMA 2011 flood.xls 1 of 2
Paul Becker
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/21/2011
City Council Meeting Date
Agenda Items Only
Finance Director
Division
Action Required:
Administration
Department
Request to apply for Federal Disaster grant from FEMA, and to accept same. The eligible expenses will be
reimbursed at the rate of 75% (federal grant) and 12 1/2% (AR state grant). The money will be used to repair/replace
damages that were caused by the storms & resulting flooding- with the incident date of April 23 to present. The City's
match is 12 1/2% for eligible expenses. Approval of a Budget Adjustment in the amount of $1,000,000.00
1,000,000.00
Cost of this request
4270.9280.5315.00
Account Number
11020.1
Project Number
Budgeted Item
1,000,000.00
Category / Project Budget
FEMA 2011 contracts
Program Category / Project Name
2011 FEMA
Funds Used to Date Program / Project Category Name
1,000,000.00 Disaster/Replacement
Remaining Balance Fund Name
Budget Adjustment Attached
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Department Director Date
City
6 -3-2.0',
Finance and Internal Services Director Date
6-3-/I
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
0b -03-11A09:57 RCV
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Received in
Mayor's Office
Comments:
Revised January 15, 2009
CONTRACT REVIEW MEMO
To: Mayor Lioneld Jordan and City Council
From: Paul Becker, Finance Director
Date: Wednesday, June 01, 2011
Subject: Request to apply for Federal Disaster Aid grant and to accept same. Approval of a budget
adjustment in the amount of $1,000,000.00 for repairs and replacement of eligible damages due to
storms and resulting flood with incident date of 4/23/2011. This is an estimate of the grant amount
which will be 87 '/2% of cost after insurance reimbursements.
RECOMMENDATION
I recommend approval of the application and acceptance of grant funds and recommend approval of
the budget adjustment.
BACKGROUND
In April of 2011, there began a series of strong storms that resulted in some flooding and damages to
the City of Fayetteville. FEMA is offering a disaster assistance grant to assist with eligible
expenses.
DISCUSSION
All of the insurance adjustments have not been completed, but Chris Brown, City Engineer has a
preliminary estimate of damages (attached). The City will pay for the damages, and the Federal
grant will reimburse up to 75%, with the state reimbursing 12 1/2%. City share is 12 1/2%.
BUDGET IMPACT
Budget is available from the Disaster and Recovery Fund. Attached is a schedule of known losses.
FEMA 2011 flood memo
RESOLUTION NO.
A RESOLUTION AUTHORIZING APPLICATION FOR AND ACCEPTANCE
OF A FEDERAL DISASTER GRANT FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) RELATED TO SPRING 2011 FLOOD
DAMAGE, AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $1,000,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the application for and acceptance of a federal disaster grant from the Federal Emergency
Management Agency (FEMA) related to Spring 2011 flood damage.
Section 2. That the City Council of the City of Fayetteville, Arkansas approves a budget
adjustment, a copy of which is attached as Exhibit "A", in the amount of $1,000,000.00.
PASSED and APPROVED this 21st day of June, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
THE CITY OF FAYETTEVILLE, ARKANSAS
ENGINEERING DIVISION
125 West Mountain
Fayetteville, AR 72701
Phone (479)444-3443
ARKANSAS
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TO: f'
FROM: Chris Brown, City Engineer C-13
DATE: April 29, 2011
Paul Becker, Dir. Of Finance and Internal Svcs.
SUBJECT: Preliminary Estimate of Damages to City Infrastructure and Property Due to April, 2011
Storm Event.
Attached is information compiled from various Departments of the City regarding damage to infrastructure,
facilities, and property owned by the City of Fayetteville due to the above referenced event. It should be noted
that these estimates are preliminary, and not all damage has been assessed as of this date. A summary of the
estimates compiled to date is as follows:
1) Parks and Recreation Facilities:
a. Multi -Use Trails: $492,000
b. Lake Fayetteville Fishing Pier: $100,000
c. Niokaska Creek Restoration: $29,800
d. Building Damages: $8,500
e. Misc. Damage: $5,400
Total Parks and Recreation Damages: $635,700
2) Transportation Services:
a. Porter Road: $38,000
b. Other Street Damage: $254,500
c. Fayetteville Exec. Airport: $20,000
d. Fleet Damage: $17,000
Total Transportation Dept. Damages: $329,500
3) Utilities Department:
a. Water and Sewer Operations: $48,500
b. Treatment Plant/Lift Stations: $150,300
c. Solid Waste/Recycling: $3,800
Total Utilities Dept. Damages: $202,600
GRAND TOTAL
$1,167,800
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701