HomeMy WebLinkAbout09-11 RESOLUTIONRESOLUTION NO. 09-11
A RESOLUTION AWARDING BID #11-09 AND AUTHORIZING THE
PURCHASE OF AGGREGATE FROM NORTHWEST ARKANSAS
QUARRIES, LLC AS A PRIMARY SUPPLIER, APAC-CENTRAL, INC. AS A
SECONDARY SUPPLIER, AND AUTHORIZING THE SUBSEQUENT USE
OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, IN
VARIABLE AMOUNTS AS NEEDED IN CALENDAR YEAR 2011 BY THE
TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-09 and authorizes the purchase of aggregate from Northwest Arkansas Quarries, LLC as a
primary supplier, APAC-Central, Inc. as a secondary supplier and subsequently from other
bidders based on price and availability for the unit price amounts specified in the attached
Exhibit "A," as needed in calendar year 2011 by the Transportation Division.
PASSED and APPROVED this 4th day of January, 2011.
APPROVED: ATTEST:
B
AIL.A.A// 11L- By: 66.A., 8rmA,
.
ISN ` LD JORD ' ayor SONDRA E. SMITH, City Clerk/Treasurer
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ARKANSAS
Bid 11-09, Aggregate
BID: 11-09
DATE: 12/10/10
2:00 PM
CITY OF FAYETTEVILLE
Estimated
Item DESCRIPTION Tons
ADAC - Central, Inc.
Northwest Arkansas
Quarries, LLC
Rogers Group, Inc. -
Hamstring Location
Rogers Group, inc. - Lowell
Location
PRICE PER EACH
EXTENDED PRICE
PRICE PER EACH
EXTENDED PRICE
PRICE PER EACH
EXTENDED PRICE
PRICE PER EACH
EXTENDED PRICE
1
2
3
4
5
6
7
Class 7 Base (SB -2) - includes wet and dry
30,000
$5.50
$165,000.00
$5.30
$159,000.00
$5.85
$175,500.00
$5.85
$175,500.00
Concrete Aggregate - 1.5"
500
$8.00
$4,000.00
$7.40
$3,700.00
No Bid
$8.00
$4,000.00
Concrete Aggregate - 3/4"
500
$8.25
$4,125.00
$8.40
$4,200.00
$8.75
$4,375.00
$8.75
$4,375.00
"B" Stone
2,500
56.25
$15,625.00
$6.50
516,250.00
$6.75
$16,875.00
$6.75
$16,875.00
Abrasives / Grit (1/4" chips)
500
57.00
$3,500.00
$4.25
$2,125.00
$5.40
$2,700.00
$5.40
$2,700.00
Shot Rock
500
$6.00
$3,000.00
56.00
$3,000.00
$6.00
$3,000.00
$6.00
$3,000.00
Rip Rap
500
516.00
$8,000.00
$12.00
$6,000.00
No Bid
$16.00
$8,000.00
TOTAL BASED BID =
$203,250.00
$194,275.00
$202,450.00
$214,450.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED: ,%
A. 0 N, PURCH AGENT
k2/0 [b
! D E
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
January 4, 2011
City Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Transportation Services
Department
A resolution awarding Bid 11-09, Aggregate to Northwest Arkansas Quarries, LLC as primary supplier and APAC -
Central, Inc. as secondary supplier and approving the purchase of aggregate materials for the unit price amounts
specified on the attached bid tabulation, as needed through the end of calendar year 2011.
194,275.00
1,532,300.00
600,000.00
Cost of this request
4470.9470.5417.00
4470.9470.5418.00 $
Account Number
02052 / 1
02053 / 1
Category / Project Budget
Funds Used to Date
2,132,300.00
Project Number Remaining Balance
Budgeted Item
X
Budget Adjustment Attached
In -House Pavement Improvements
Sidewalk Improvements
Program Category / Project Name
Transportation Improvements
Transportation Improvements
Program / Project Category Name
Sales Tax Capital Improvements
Sales Tax Capital Improvements
Fund Name
Finance and Internal Services Director
Date
/2—1--io
Date
12 -C?-2.610
Date
Date
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City1 2-16-10 P03:07 R C V D
Clerk's Office /
Comments:
Revised January 15, 2009
le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
From: Terry Gulley, Transportation Services Director%
Date: January 4, 2011
Subject: A resolution awarding Bid 11-09, Aggregate to Northwest Arkansas Quarries, LLC as primary
supplier and APAC - Central, Inc. as secondary supplier and approving the purchase of aggregate materials for
the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2011.
PROPOSAL:
Staff proposes a resolution awarding Bid 11-09, Aggregate to Northwest Arkansas Quarries, LLC as primary
supplier and APAC - Central, Inc. as secondary supplier and approving the purchase of aggregate materials for
the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2011.
RECOMMENDATION:
The purchase of bulk construction materials and services is necessary to maintain the City's current
infrastructure and to implement the Capital Improvement Program projects outlined in the 2011 Annual Budget
& Work Program and five-year Capital Improvement Program plan.
Sealed formal bids for aggregate materials were publicly read and the results are attached to this memo. The
following in-house hauling costs were disclosed in the Invitation to Bid for Bid 11-09, Aggregate.
City Costs:
i. City Staff — Maintenance Worker III (Truck Driver) = $14.28 / hour
ii. 10 -Wheel Dump Truck (15 ton capacity) = $10.36 / hour
iii. Tri -Axle Dump Truck (18 ton capacity) = $10.89 / hour
iv. 10 -Wheel Dump Truck (15 tons) + Truck Driver = $24.64 / hour
v. Tri -Axle Dump Truck (18 tons) + Truck Driver = $25.17 / hour
The following mileages were calculated based the distance from each supplier's location to the City of
Fayetteville Transportation Division, utilizing Google Maps:
• APAC — Central, Inc. — 17.1 miles, 22 minutes
• Northwest Arkansas Quarries —15.5 miles, 27 minutes
• Rogers Group, Inc. (Lowell Quarry — OPT 1) —15.8 miles, 29 minutes
• Rogers Group, Inc. (Hamstring Quarry — OPT 2) —10.1 miles, 19 minutes
THE CITY OF FAYETTEVILLE, ARKANSAS
The following City hauling costs were calculated based on the information shown above and added to the unit
price per ton in order to fairly evaluate the bids submitted by each potential supplier. The calculation method
consisted of converting the mileage and drive time to a percentage of an hour. The resulting percentages were
multiplied by the Tri -Axle Dump Truck + Truck Driver cost and divided the dump truck capacity to arrive at
the cost per ton added to the original unit price in each bid. Based on the aforementioned method of calculation,
the following unit costs were added to the unit bid prices for each respective potential supplier:
• APAC — Central, Inc. — $0.50 per ton
• Northwest Arkansas Quarries — $0.63 per ton
• Rogers Group, Inc. (Lowell Quarry — OPT 1) — $0.67 per ton
• Rogers Group, Inc. (Hamstring Quarry — OPT 2) — $0.45 per ton
Bid 11-09: Staff recommends awarding the aggregate bid to Northwest Arkansas Quarries, LLC as primary
supplier and APAC - Central, Inc. as secondary supplier for use on an "as needed" basis, in the event that the
primary supplier cannot supply the necessary materials or services within the time frame required to complete a
project.
BUDGET IMPACT:
Funds for the acquisition of these materials and services have been budgeted in the In -House Pavement
Improvements and Sidewalk Improvements capital projects. Sufficient funding is available for the 2011
purchases.
Attached: Bid 11-09 Aggregate
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-09 AND AUTHORIZING THE
PURCHASE OF AGGREGATE FROM NORTHWEST ARKANSAS
QUARRIES, LLC AS A PRIMARY SUPPLIER, APAC-CENTRAL, INC. AS A
SECONDARY SUPPLIER, AND AUTHORIZING THE SUBSEQUENT USE
OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, IN
VARIABLE AMOUNTS AS NEEDED IN CALENDAR YEAR 2011 BY THE
TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-09 and authorizes the purchase of aggregate from Northwest Arkansas Quarries, LLC as a
primary supplier, APAC-Central, Inc. as a secondary supplier and subsequently from other
bidders based on price and availability for the unit price amounts specified in the attached
Exhibit "A," as needed in calendar year 2011 by the Transportation Division.
PASSED and APPROVED this 4th day of January, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer