HomeMy WebLinkAbout08-11 RESOLUTIONRESOLUTION NO. 08-11
A RESOLUTION AWARDING BID #11-08 AND AUTHORIZING THE
PURCHASE OF TRUCK HAULING SERVICES FROM HILLSIDE HAULERS
AND LES ROGERS, INC. AS PRIMARY SUPPLIERS WITH EACH TO BE
USED ON A ROTATING BASIS, AND AUTHORIZING THE SUBSEQUENT
USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, IN
VARIABLE AMOUNTS, AS NEEDED DURING CALENDAR YEAR 2011 BY
THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-08 and authorizes the purchase of truck hauling services from Hillside Haulers and Les
Rogers, Inc. as primary suppliers with each to be used on a rotating basis in the amount of
$54.95 per hour, and further authorizes the subsequent use of other bidders based on price and
availability for the amounts indicated on the attached Exhibit "A", as needed during calendar
year 2011 for the Transportation Division.
PASSED and APPROVED this 4th day of January, 2011.
APPROVED: ATTEST:
By: 990/1061x,
SONDRA E. SMITH, City Clerk/Treasurer
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ARKANSAS
BIDDER
Bid 11-08, Truck Hauling Services
Estimated UNIT PRICE
Quantity (price per hour)
BID: 11-08
DATE: 12/10/10
2:00 PM
CITY OF FAYETTEVILLE
1 Hillside Haulers 1000 hours $54.95 $54,950.00
2 Les Rogers, Inc. 1000 hours $54.95 $54,950.00
3 S&R Trucking 1000 hours $60.00 $60,000.00
4 Sweetser Construction, Inc. 1000 hours $65.00 $65,000.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
A. FC%R N,(PURCH AGENT
014o_
0
A
WITNESS TE
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
January 4, 2011
City Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Transportation Services
Department
A resolution awarding Bid 11-08, Truck Hauling Services to Hillside Haulers and Les Rogers, Inc. as primary
suppliers, authorizing the use of other bidders based on price and availability, and approving the purchase of truck
hauling services for the unit price amounts specified on the attached bid tabulation, as needed through the end of
calendar year 2011.
54,950.00
Cost of this request
4470.9470.5315.00
Account Number
02052 / 1
Project Number
Budgeted Item
X
1,532,300.00
Category / Project Budget
In -House Pavement Improvements
Program Category / Project Name
Transportation Improvements
Funds Used to Date Program / Project Category Name
1,532,300.00 Sales Tax Capital Improvements
Remaining Balance Fund Name
Budget Adjustment Attached
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Department ctor
441/
ity Attorney
Finance and Internal Services Director
/L rT-/o
Date
(2-17-10
Date
12-17-2a,6
Date
42 -JD —A2
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 12-16-10 P03:06 R C V D
Clerk's Office
Comments:
Revised January 15, 2009
ave..eville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
From: Terry Gulley, Transportation Services Director -40
Date: January 4, 2011
Subject: A resolution awarding Bid 11-08, Truck Hauling Services to Hillside Haulers and Les Rogers, Inc. as
primary suppliers, authorizing the use of other bidders based on price and availability, and approving the
purchase of truck hauling services for the unit price amounts specified on the attached bid tabulation, as needed
through the end of calendar year 2011.
PROPOSAL:
Staff proposes a resolution awarding Bid 11-08, Truck Hauling Services to Hillside Haulers and Les Rogers,
Inc. as primary suppliers, authorizing the use of other bidders based on price and availability, and approving the
purchase of truck hauling services for the unit price amounts specified on the attached bid tabulation, as needed
through the end of calendar year 2011.
RECOMMENDATION:
The purchase of bulk construction materials and services is necessary to maintain the City's current
infrastructure and to implement the Capital Improvement Program projects outlined in the 2011 Annual Budget
& Work Program and five-year Capital Improvement Program plan.
Sealed formal bids for truck hauling services were publicly read and the results are attached to this memo.
Bid 11-08: Staff recommends awarding the truck hauling services to Hillside Haulers and Les Rogers, Inc. as
primary suppliers, authorizing the use of other bidders based on price and availability on an "as needed" basis,
in the event that the primary suppliers cannot supply the necessary materials or services within the time frame
required to complete a project.
BUDGET IMPACT:
Funds for the acquisition of these materials and services have been budgeted in the In -House Pavement
Improvements capital project. Sufficient funding is available for the 2011 purchases.
Attached: Bid 11-08 Truck Hauling Services
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-08 AND AUTHORIZING THE
PURCHASE OF TRUCK HAULING SERVICES FROM HILLSIDE HAULERS
AND LES ROGERS, INC. AS PRIMARY SUPPLIERS WITH EACH TO BE
USED ON A ROTATING BASIS, AND AUTHORIZING THE SUBSEQUENT
USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, IN
VARIABLE AMOUNTS, AS NEEDED DURING CALENDAR YEAR 2011 BY
THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-08 and authorizes the purchase of truck hauling services from Hillside Haulers and Les
Rogers, Inc. as primary suppliers with each to be used on a rotating basis in the amount of
$54.95 per hour, and further authorizes the subsequent use of other bidders based on price and
availability for the amounts indicated on the attached Exhibit "A", as needed during calendar
year 2011 for the Transportation Division.
PASSED and APPROVED this 4th day of January, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer