HomeMy WebLinkAbout06-11 RESOLUTIONRESOLUTION NO. 06-11
A RESOLUTION AWARDING BID #11-05 AND AUTHORIZING THE
PURCHASE OF HILLSIDE GRAVEL FROM S&R TRUCKING AS A
PRIMARY SUPPLIER, SWEETSER CONSTRUCTION, INC. AS A
SECONDARY SUPPLIER FOR MATERIAL TO BE PICKED UP AND LES
ROGERS, INC. AS A SECONDARY SUPPLIER FOR MATERIAL TO BE
DELIVERED, IN VARIABLE AMOUNTS AS NEEDED IN CALENDAR
YEAR 2011 BY THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-05 and authorizes the purchase of hillside gravel from S&R Trucking as a primary supplier,
Sweetser Construction, Inc. as a secondary supplier for material to be picked up and Les Rogers,
Inc. as a secondary supplier for material to be delivered, for the unit price amounts specified in
the attached Exhibit "A," as needed in calendar year 2011 by the Transportation Division.
PASSED and APPROVED this 4th day of January, 2011.
APPROVED: ATTEST:
B
I ►, NELD J , Mayor
By: j Qwha (f. Altai
SONDRA E. SMITH, City Clerk/Treasurer
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:FAYETTEVILLE:
Bid 11-05, Hillside Gravel
BID: 11-05
DATE: 12/10/10
TIME: 2:00 PM
CITY OF FAYETTEVILLE
BIDDER
1 Les Rogers, Inc.
Red Hillside Gravel (Pickup &
Loaded on City Truck - Material
Cost Only) Est Qty: 15,000
Red Hillside Gravel (Delivery Price
Only - To be Added to the Cost of
Material) Est Qty: 10,000
TOTAL BID BASED ON
ESTIMATES
Price/Cubic Yd
TOTAL
Price/Cubic Yd
TOTAL
$ 1.49
$ 22,350.00
$ 3.44
$ 34,400.00
$ 56,750.00
2 Northwest Arkansas Quarries
$ 2.25
$ 33,750.00
$ 3.50
$ 35,000.00
$ 68,750.00
3 S&R Trucking
$ 1.40
$ 21,000.00
$ 3.50
$ 35,000.00
$ 56,000.00
4 Sweetser Construction, Inc.
$ 1.40
$ 21,000.00
$ 3.75
$ 37,500.00
$ 58,500.00
"NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
u hasing Agent
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
January 4, 2011
City Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Transportation Services
Department
A resolution awarding Bid 11-05, Hillside Gravel to S & R Trucking as primary supplier and Sweetser Construction,
Inc. as secondary supplier for materials picked up and S & R Trucking as primary supplier and Les Rogers, Inc. as
secondary supplier for delivered materials and approving the purchase of hillside gravel for the unit price amounts
specified on the attached bid tabulation, as needed through the end of calendar year 2011.
56,000.00
Cost of this request
4470.9470.xxxx.xx
Account Number
Project Number
Budgeted Item
X
Category / Project Budget
Various
Program Category / Project Name
Various
Funds Used to Date Program / Project Category Name
Sales Tax Capital Improvements
Remaining Balance Fund Name
Budget Adjustment Attached
Department irector
Attorney
4c,44
Finance and Internal Services Director
Chief of tall
/2 -/r-/
Date
Date
12.-17-2010
Date
-1"a
Date
or
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 12-16 -1 0 P 0 3: 08 R C V D
Clerk's Office
Comments:
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
/ ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
From: Terry Gulley, Transportation Services Director-1;14-
Date:
4'
Date: January 4, 2011
Subject: A resolution awarding Bid 11-05, Hillside Gravel to S & R Trucking as primary supplier and
Sweetser Construction, Inc. as secondary supplier for materials picked up and S & R Trucking as primary
supplier and Les Rogers, Inc. as secondary supplier for delivered materials and approving the purchase of
hillside gravel for the unit price amounts specified on the attached bid tabulation, as needed through the end of
calendar year 2011.
PROPOSAL:
Staff proposes a resolution awarding Bid 11-05, Hillside Gravel to S & R Trucking as primary supplier and
Sweetser Construction, Inc. as secondary supplier for materials picked up and S & R Trucking as primary
supplier and Les Rogers, Inc. as secondary supplier for delivered materials and approving the purchase of
hillside gravel for the unit price amounts specified on the attached bid tabulation, as needed through the end of
calendar year 2011.
RECOMMENDATION:
The purchase of bulk construction materials and services is necessary to maintain the City's current
infrastructure and to implement the Capital Improvement Program projects outlined in the 2011 Annual Budget
& Work Program and five-year Capital Improvement Program plan.
Sealed formal bids for hillside gravel were publicly read and the results are attached to this memo.
Bid 11-05: Staff recommends awarding the hillside gravel bid to S & R Trucking as primary supplier and
Sweetser Construction, Inc. as secondary supplier for materials picked up and S & R Trucking as primary
supplier and Les Rogers, Inc. as secondary supplier for delivered materials. The secondary supplier awards are
intended for use on an "as needed" basis, in the event that the primary supplier cannot supply the necessary
materials or services within the time frame required to complete a project.
BUDGET IMPACT:
Funds for the acquisition of these materials and services have been budgeted in the Sales Tax Capital
Improvements Fund. Sufficient funding is available for the 2011 purchases.
Attached: Bid 11-05 Hillside Gravel
RESOLUTION NO.
A RESOLUTION AWARDING BID #11-05 AND AUTHORIZING THE
PURCHASE OF HILLSIDE GRAVEL FROM S&R TRUCKING AS A
PRIMARY SUPPLIER, SWEETSER CONSTRUCTION, INC. AS A
SECONDARY SUPPLIER FOR MATERIAL TO BE PICKED UP AND LES
ROGERS, INC. AS A SECONDARY SUPPLIER FOR MATERIAL TO BE
DELIVERED, IN VARIABLE AMOUNTS AS NEEDED IN CALENDAR
YEAR 2011 BY THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#11-05 and authorizes the purchase of hillside gravel from S&R Trucking as a primary supplier,
Sweetser Construction, Inc. as a secondary supplier for material to be picked up and Les Rogers,
Inc. as a secondary supplier for material to be delivered, for the unit price amounts specified in
the attached Exhibit "A," as needed in calendar year 2011 by the Transportation Division.
PASSED and APPROVED this 4t11 day of January, 2011.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer