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Home My WebLink About05-11 RESOLUTIONRESOLUTION NO. 05-11 A RESOLUTION AWARDING BID #11-04 AND AUTHORIZING THE PURCHASE OF TOPSOIL FROM S&R TRUCKING AS A PRIMARY SUPPLIER AND LES ROGERS, INC. AS A SECONDARY SUPPLIER IN VARIABLE AMOUNTS AS NEEDED IN CALENDAR YEAR 2011 BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-04 and authorizes the purchase of topsoil from S&R Trucking as a primary supplier and Les Rogers, Inc. as a secondary supplier for the unit price amounts specified in the attached Exhibit "A," as needed in calendar year 2011 by the Transportation Division. PASSED and APPROVED this 4th day of January, 2011. APPROVED: B ATTEST: RA E. SMITH, City Cie r er 4. am; FAYEUEVILLE ; l r J aye eylle BIDDER 1 Les Rogers, inc. BID: 11-04 DATE: 12110/10 TIME: 2:00 PM CITY OF FAYETTEVILLE Bid 11-04, Topsoil Estimated UNIT PRICE Quantity (per cubic yard) TOTAL 2,500 $9.95 $24,875.00 2 S&R Trucking Z500 $9.40 $23,500.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: Purchasing Agent WITNESS ATE Terry Gulley Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements January 4, 2011 City Council Meeting Date Agenda Items Only Transportation Division Action Required: Transportation Services Department A resolution awarding Bid 11-04, Topsoil to S & R Trucking as primary supplier and Les Rogers, Inc. as secondary supplier and approving the purchase of topsoil for the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2011. 23,500.00 Cost of this request 2100.4130.5216.00 4470.9470.xxxx.xx Account Number xxxxx / x Project Number Budgeted Item X 68,115.00 Category / Project Budget Materials & Supplies Various Program Category / Project Name Drainage Maintenance Program Various Funds Used to Date Program / Project Category Name Street $ 68,115.00 Sales Tax Capital Improvements Remaining Balance Fund Name Budget Adjustment Attached Department effector Finance and Internal Services Director /2-1)". Previous Ordinance or Resolution # Date Original Contract Date: /Z-/ -- /0 Original Contract Number: Date L Z—� -20tO Date Chief ofS:f or /2,7✓ -,c Date D to Received in City"I 6-1 0 P03:06 RCVD Clerk's Office Comments: Revised January 15, 2009 aye evi le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessrayettevine.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Director;4 Date: January 4, 2011 Subject: A resolution awarding Bid 11-04, Topsoil to S & R Trucking as primary supplier and Les Rogers, Inc. as secondary supplier and approving the purchase of topsoil for the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2011. PROPOSAL: Staff proposes a resolution awarding Bid 11-04, Topsoil to S & R Trucking as primary supplier and Les Rogers, Inc. as secondary supplier and approving the purchase of topsoil for the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2011. RECOMMMENDATION: The purchase of bulk construction materials and services is necessary to maintain the City's current infrastructure and to implement the Capital Improvement Program projects outlined in the 2011 Annual Budget & Work Program and five-year Capital Improvement Program plan. Sealed formal bids for topsoil were publicly read and the results are attached to this memo. Bid 11-04: Staff recommends awarding the topsoil bid to S & R Trucking as primary supplier and Les Rogers, Inc. as secondary supplier for use on an "as needed" basis, in the event that the primary supplier cannot supply the necessary materials or services within the time frame required to complete a project. BUDGET IMPACT: Funds for the acquisition of these materials and services have been budgeted in the Street Fund Drainage Maintenance Program and also in various capital projects. Sufficient funding is available for the 2011 purchases. Attached: Bid 11-04 Topsoil RESOLUTION NO. A RESOLUTION AWARDING BID #11-04 AND AUTHORIZING THE PURCHASE OF TOPSOIL FROM S&R TRUCKING AS A PRIMARY SUPPLIER AND LES ROGERS, INC. AS A SECONDARY SUPPLIER IN VARIABLE AMOUNTS AS NEEDED IN CALENDAR YEAR 2011 BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-04 and authorizes the purchase of topsoil from S&R Trucking as a primary supplier and Les Rogers, Inc. as a secondary supplier for the unit price amounts specified in the attached Exhibit "A," as needed in calendar year 2011 by the Transportation Division. PASSED and APPROVED this 4th day of January, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A- Mayor's Approval City Council Meeting Date Agenda Items Only Utilities Capital Projects Division Action Required: Utilities Department Approval of Change Order 1 to the construction contract with Garney Companies, Inc. in the amount of $30,087.47 30,087.47 Cost of this request 5400-5600-5808.00 Account Number 08072.1 Project Number Budgeted Item XX f 200,000 Category / Project Contingency Funds Used to Date 200,000 Remaining Balance Budget Adjustment Attached f Finance and Internal Services Director Hwy 265 Wtr/Swr Relocations Program Category / Project Name Water & Wastewater Program / Project Category Name Water & Sewer Fund Name Previous Ordinance or Resolution # 6;11 Date \.1 Original Contract Date: 4/19/2011 S - - i Original Contract Number: Date 5 -ti -ter, Date Date c_,Z5e Date 2186 Received in City 05-17-11 P01:27 R C V D Clerk's Office Ut) Comments: Revised January 15, 2009 v' awe f�ville CONTRACT REVIEW MEMO MAYOR'S APPROVAL THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff From: David Jurgens, Utilities Director Fayetteville Water and Sewer Co Date: May 16, 2011 Subject: Change Order 1 to the construction contract with Gamey Companies, Inc. for $30,087.47. RECOMMENDATION Staff recommends approval of Change Order 1 to the construction contract with Garney Companies, Inc. for $30,087.47, extending the work 230 feet north. BACKGROUND This project consists of relocating water and sewer lines as a result of the combined Arkansas. Highway Department (AHTD) and City widening of Phase I of Crossover Road (Hwy 265) between Mission and Joyce, and upsizing the existing pipes and connecting a 36" transmission line. Work includes installing a 36" and 24" transmission main along Crossover from Joyce to connect to the existing 24" main on Crossover at Mission. This work will complete the eastern portion of the water transmission main loop that was initially constructed when the southern section of Crossover Road between Mission and Huntsville was widened by the AHTD. DISCUSSION AHTD has moved the "End of Construction" from Sta. 124+10 to 126+40 (230 feet) in the vicinity of Millennium Drive on the north end of the project since the City bid the water and sewer relocations. The AHTD work consists of extending the storm drain system on the west side of Hwy 265. Approximately 300' of 12 -inch water line will need to be relocated as a result of a conflict with the proposed storm sewer system. The relocation is considered a replacement in-kind, and will be reimbursed at approximately 94%. BUDGET IMPACT Funds are available within the project contingency. AHTD will reimburse the City approximately 93.75% of the costs. After reimbursement, approximately $198,119.53 will remain in contingency after the change order is approved. Gamey CO1 CCMemo 9May11.doc • ye ev e �RMANSAS CONTRACT CHANGE ORDER Change Order City Contract City Resolution No. 1 Page 1 of 1 # Schedule # Date 5/3/2011 City Project Project Name: Owner: Address: No.: Location: Contractor: Address: Crossover Road Water & Sewer Replacement Fayetteville, Arkansas City of Fayetteville Gamey Companies, Inc. 113 West Mountain 1333 NW Vivion Rd Fayetteville. AR 72701 Kansas City, MO 64118 THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS: ITEM # DESCRIPTION DECREASE INCREASE 1 Change order to reflect updated AHTD construction drawings north of Joyce Street See Attached for Cost Breakdown and Revised Plan Sheet 11 $30,087.47 TOTAL DECREASE AMOUNT TOTAL INCREASE AMOUNT NET CHANGE ORDER $0.00 $30,087.47 530,087.47 CHANGE TO CONTRACT AMOUNT: TOTAL AMOUNT ENGINEERS FINAL ELIGIBLE AMOUNT Original Contract Amount Total Previous Change Order(s) Net Amount This Change Order TOTAL CONTRACT AMOUNT TO DATE $4,989,135.00 $4,989,135.00 $0.00 $0.00 $30,087.47 $30,087.47 $5,019,222.47 $5,019,222.47 CHANGE TO CONTRACT COMPLETION DATE: Days Original Completion Time Previous Adjusted Completion Time (Increase)(Decrea;e) This Change Order NEW CONTRACT COMPLETION DATE: 195 0 Days 2 Days Calendar Days 197 Days RECOMMENDED: BY: ACCEPTED: BY: APPROVED: BY: MCCLELLAND CONSULTING ENGINEERS. INC. Iri C;e." 9/�6%1S ngineer l W G.J Signature GARNEY COMPANIES. INC. / Title Date V ct 1Z5. S 1 II Contractr —7'"�N _ Signatu CIT OF FAYETTEVILLE Title Date " (1701 Q i •• • Olt,LLL_f7 .-u.' Lure i itle 1 ;Le COST BREAKDOWN FOR CHANGE ORDER #1 12 -INCH WATER MAIN EXTENSION AT MILLENNIUM DRIVE CROSSOVER ROAD WATER & SEWER MAIN REPLACEMENT AHTD JOB NO. 040517 MCE JOB #FY112117 Bid Item # Description Change in Quantity Units Unit Price Extended I-7 12" PVC Water Main 292 FT $50.00 $14,600.00 I-10 6" Ductile Iron Water Main 32 FT $30.00 $960.00 I-16 12" Butterfly Valve 1 EA $2,000.00 $2,000.00 I-18 6" Gate Valve 2 EA $900.00 $1,800.00 I-20 3 -Way Fire Hydrant 1 EA $2,000.00 $2,000.00 I-26 6" x 6" Tapping Sleeve and Valve 1 EA $2.200.00 $2,200.00 I-31 Abandon Existing Valve 1 EA $100.00 $100.00 I-32 Epoxy Coated Di. Fittings 247 LB $0.01 $2.47 I-66 Cut and Cap 6" Main 1 EA $250.00 $250.00 I-89 Asphalt Surfacing Restoration 51 SY $45.00 $2.295.00 I-92 Concrete Sidewalk Restoration _ 13 SY $60.00 $780.00 I-94 Curb and Gutter Restoration 80 LF $25.00 $2,000.00 1-95 Granular Fill 55 TON $20.00 $1,100.00 Total $30,087.47 NOTE: The purpose of this Change Order #1 is to extend the 12 -inch water main in the Millenium Drive vicinity to accommodate the change in AHTD's Plans to move the "End of Construction" from Sta. 124+10 to Sta. 126+40. J:2008/082146/Tables 4-13-1 1.xls