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HomeMy WebLinkAbout03-11 RESOLUTIONRESOLUTION NO. 03-11 A RESOLUTION AWARDING BID #11-02 AND AUTHORIZING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF $54,124.00 FOR THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FOR THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-02 and authorizes a contract with Time Striping, Inc. in the amount of $54,124.00 for the purchase of reflectorized paint markings for the Transportation Division. PASSED and APPROVED this 4th day of January, 2011. APPROVED: B ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer Terry Gulley Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements January 4, 2011 City Council Meeting Date Agenda Items Only Transportation Division Action Required: Transportation Services Department A resolution awarding Bid 11-02 for and approving the purchase of reflectorized paint markings from Time Striping, Inc. in the amount of $54,124.00. 54,124.00 Cost of this request 4470.9470.5211.00 4470.9470.5211.00 Account Number 02052 / 1 02016/1 Project Number Budgeted Item 1,532,300.00 878,000.00 Category / Project Budget Funds Used to Date $ 2,410,300.00 Remaining Balance Budget Adjustment Attached r-1 In -House Pavement Improvements Trail Development Program Category / Project Name Transportation Improvements Trail Improvements Program / Project Category Name Sales Tax Capital Improvements Sales Tax Capital Improvements Fund Name Depart Di for /2 -13---/ Date /2 -1t -to Date Attorney Finance and Internal Services Director 'Ili id Date 1)-/7-16 Date 4/0/0 Dat Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 12 -16-10P03:05 R C V D Clerk's Office Comments: Revised January 15, 2009 ave ev! le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Director re th Date: January 4, 2011 Subject: A resolution awarding Bid 11-02 for and approving the purchase of reflectorized paint markings from Time Striping, Inc. in the amount of $54,124.00. PROPOSAL: Staff proposes a resolution awarding Bid 11-02 for and approving the purchase of reflectorized paint markings from Time Striping, Inc. in the amount of $54,124.00. RECOMMENDATION: The purchase of bulk construction materials and services is necessary to maintain the City's current infrastructure and to implement the Capital Improvement Program projects outlined in the 2011 Annual Budget & Work Program and five-year Capital Improvement Program plan. Sealed formal bids for reflectorized paint markings were publicly read and the results are attached to this memo. Bid 11-02: Staff recommends awarding the reflectorized paint markings bid to Time Striping, Inc. BUDGET IMPACT: Funds for the acquisition of these materials and services have been budgeted in the In -House Pavement Improvements and Trail Development capital projects. Sufficient funding is available for the 2011 purchases. Attached: Bid 11-02 Reflectorized Paint Markings RESOLUTION NO. A RESOLUTION AWARDING BID #11-02 AND AUTHORIZING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF $54,124.00 FOR THE PURCHASE OF REFLECTORTZED PAINT MARKINGS FOR THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-02 and authorizes a contract with Time Striping, Inc. in the amount of $54,124.00 for the purchase of reflectorized paint markings for the Transportation Division. PASSED and APPROVED this 4th day of January, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Ta'tye evl le Afih Aid,`; A$ BID: 11-02 DATE: 12/10110 TIME: 2:00 PM CITY OF FAYETTEVILL Bid 11-02, Reflectorized Paint Markings item Description Estimated Quantity Time Striping, Inc. Per Item Extended..,.. 1 Reflectorized Paint Marking White 01 - Per Linear Foot 44,000 50.07 $3,080.00 2 Reflecborized Paint Marking Yellow (4") - Per Linear Foot 501,000 30.07 $35,070.00 3 Reflectorized Paint Marking Arrows - Per Each 170 350.00 $5.500,00 4 Reflectorized Paint Marking (Words only: Lane, etc.) - Per Each 25 370.00 31,750.00 5 Reflectorized Paint Marking (Symbols only: Bike, ADA, etc.) - Per Each 30 554.00 $1,500.00 Reflectorized Paint Marking Yellow (4" Walk -Behind Trail B Striping) - For Linear Foot 21,120 $020 $4,224.00 TOTAL BID BASED ON ESTIMATES = $54,124.00 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: Purchasing Agent ► WITNESS ZIA• 03- (+ . OP ID: TB ACORO' `,'a ii - u.-- ��- CERTIFICATE OF LIABILITY INSURANCE DATE (MMrDDlYYYY) 07/13/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 479-452-4000 5500 Euper Lanerk &Assoc. 479-484-5185 P. 0. Box 3529 Fort Smith, AR 72913-3529 Scott R. Clark NAME: CT FAX (NNCj o Ext): NC, NoY: E-MAIL ADDRESS: PRODUCER TIMES -2 CUSTOMER ID #: INSURER(5) AFFORDING COVERAGE - INSURER A: State Auto Mutual NAIC # 25135 INSURED Time Striping, Inc.; Time Sandblasting Inc Time Construction Services Inc Time Manufacturing, Inc. P. O. Box 1236 Van Buren, AR 72956 INSURER 5: LIABILITY COMMERCIAL GENERAL LIABILITY INSURER C: X INSURER D : - PBP-2451267 INSURER E : 07117113 INSURER F : $ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE INDICATED. NOTWITHSTANDING ANY REQUIREMENT, CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, WVD LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLISUBR INSR POLICY NUMBER POLICY EFF IMMIDD/YYYY) POLICY EXP (MM!DDfYYYY) LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY OCCUR X - PBP-2451267 07/17/12 07117113 EACH OCCURRENCE $ 1,000,000 X DAMAGPREMISES (E 70Ea RENTEDoccurrence) $ 100 0001 CLAIMS -MADE X1 MED EXP (Any one person) $ 5,000 X Contractual Liab PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENL AGGREGATE LIMIT APPLIES PER', POLICY I R 1 PF n LOC PRODUCTS - COMP/OP AGG $ 2,000,000 7 Emp Ben. $ 1,000,0017 A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNEDAUTOS BAP2190799 07117112 07/17/13 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 X BODILY INJURY (Per person) $ — BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ _X X $ $ A X UMBRELLA LIAB EXCESS LIAS X OCCUR CLAIMS -MADE PBP-2451267 07/17/12 07117!13 EACH OCCURRENCE $ 7,000,000 AGGREGATE $ 7,000,000 DEDUCTIBLE RETENTION $ $ X $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETORJPARTNERJEXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS Y!N N 1A WCP2117844 07/17/12 07/17113 WC STATU- OTH- X I TORY LIMITS EB__ $ 1,000,000 E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ 1,000,000 below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS! LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule if more space is required) Re: Bid 11-02 Reflectorized Paint Markings Certificate Holder is additional insured with regard to the General Liability when required by written contract. CANCELLATION FAYET01 City of Fayetteville 113 West Mountian St. Fayetteville, AR 72701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE1 heel" dillk ACORD 25 (2009/09) ©1988-2009 ACORD CORPORATION. All rights rese The ACORD name and logo are registered marks of ACORD