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Home My WebLink About02-11 RESOLUTIONRESOLUTION NO. 02-11 A RESOLUTION AWARDING BID #11-01 AND AUTHORIZING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF $12,000.00 FOR THE PURCHASE OF THERMAL STRIPING FOR THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-01 and authorizes a contract with Time Striping, Inc. in the amount of $12,000.00 for the purchase of thermal striping for the Transportation Division. PASSED and APPROVED this 4th day of January, 2011. APPROVED: y 1's ►, LD JO ' ayor ATTEST: By: SONDRA E. SMITH, City C er reasurer Terry Gulley Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements January 4, 2011 City Council Meeting Date Agenda Items Only Transportation Division Action Required: Transportation Services Department A resolution awarding Bid 11-01 for and approving the purchase of thermal striping from Time Striping, Inc. in the amount of $12,000.00. 12,000.00 Cost of this request 4470.9470.5211.00 4470.9470.5211.00 Account Number 0205211 0201611 Project Number Budgeted Item MEM 1,532,300.00 878,000.00 Category / Project Budget $ Funds Used to Date 2,410,300.00 Remaining Balance Budget Adjustment Attached In -House Pavement Improvements Trail Development Program Category / Project Name Transportation Improvements Trail Improvements Program / Project Category Name Sales Tax Capital Improvements Sales Tax Capital Improvements Fund Name Finance and Internal Services Director Date /Z—l6—f0 Date 12.17-2410 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 12-16-10P03:05 RCVD Clerk's Office " V VV1tiC' . Comments: Revised January 15, 2009 ave ev le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteviIle.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Director `�a Date: January 4, 2011 Subject: A resolution awarding Bid 11-01 for and approving the purchase of thermal striping from Time Striping, Inc. in the amount of $12,000.00. PROPOSAL: Staff proposes a resolution awarding Bid 11-01 for and approving the purchase of thermal striping from Time Striping, Inc. in the amount of $12,000.00. RECOMMENDATION: The purchase of bulk construction materials and services is necessary to maintain the City's current infrastructure and to implement the Capital Improvement Program projects outlined in the 2011 Annual Budget & Work Program and five-year Capital Improvement Program plan. Sealed formal bids for thermal striping were publicly read and the results are attached to this memo. Bid 11-01: Staff recommends awarding the thermal striping bid to Time Striping, Inc. BUDGET IMPACT: Funds for the acquisition of these materials and services have been budgeted in the In -House Pavement Improvements and Trail Development capital projects. Sufficient funding is available for the 2011 purchases. Attached: Bid 11-01 Thermal Striping RESOLUTION NO. A RESOLUTION AWARDING BID #11-01 AND AUTHORIZING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF $12,000.00 FOR THE PURCHASE OF THERMAL .STRIPING FOR THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #11-01 and authorizes a contract with Time Striping, Inc. in the amount of $12,000.00 for the purchase of thermal striping for the Transportation Division. PASSED and APPROVED this 4th day of January, 2011. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 'Fayelleyjile Bid 11-01, Thermal Striping BID: 11-01 DATE: 12110/10 TIME: 2:00 PM CITY OF FAYETTEVILLE Item # Description Estimated . Quantity .-. Time Striping, Inc. Unit Price TOTAL 1 Hot Truck Applied Thermoplastic White Or Yellow i4") • Per Linear Foot 15,000 Li- $0.51 $7,650.00 2 Hot Applied Thermoplastic Arrows - Each 6 EA $175-00 $1,050.00 3 Hot Applied Thermoplastic Words - Each BEA 1200.00 $1,200-00 4 Hot Applied Thermoplastic Railroad Emblems - Each 1 EA $800-00 $800.00 5 Hot Applied Thermoplastic Handicap Emblems - Each (Blue Background With White Emblem) 2EA$250.00 $500.00 6 Hot 4" Hand Applied Thermoplastic For Parking Spaces - Per Linear Foot 100 LF $3.00 $340.00 y Hot 12" Hand Applied Thermoplastic Stop Bars - Per Linear Foot 100 LF $5-00 $500.00 TOTAL BID BASED ON ESTIMATES = 112,000.00 "NOTICE; Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: , Purchasing - .ant A~. WITN 55 (9-irito • oz- I% OP ID: TB ACORO' • / 1f~ l r ~v t 1......----- CERTIFICATE OF LIABILITY INSURANCE DATE {MMrDDIYYYYj 07113/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 479-452-4000 Brown -Hiller -Clark & Assoc.479484 5500 Euper Lane - -5185 P. O. Box 3529 Fort Smith, AR 72913-3529 Scott R. Clark CONT: CT PHONE FAX _Arc No Ext): (A/C, No): POLICY EFF {MM! DIYYYY) E-MAIL ADDRESS: PRODUCER CUSTOMER ID It: TIMES -2 INSURER(S) AFFORDING COVERAGE NAIC p INSURED Time Striping, Inc.; Time Sandblasting Inc Time Construction Services Inc Time Manufacturing, Inc. P. O. Box 1236 Van Buren, AR 72956 INSURER A:State Auto Mutual 25135 INSURER B: INsuRERc: 07/17/12 INSURER D EACH OCCURRENCE INSURER E : 1,000,000 INSURER F : PRMEOERa EoNccTuErDence) COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES INDICATED. NOTWITHSTANDING ANY REQUIREMENT, CERTIFICATE MAY BE ISSUED OR MAY EXCLUSIONS AND CONDITIONS OF SUCH OF INSURANCE PERTAIN, POLICIES, ADDIJSUBR IINSR I LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INR TYPE OF INSURANCE WW1 POLICY NUMBER POLICY EFF {MM! DIYYYY) EXP {MPOLICY l DIYYYY) LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY OCCUR PBP-2451267 07/17/12 07/17/13 EACH OCCURRENCE $ 1,000,000 X PRMEOERa EoNccTuErDence) $ 100,000 CLAIMS -MADE X MED EXP {Any one person) $ 5,000 X Contractual Liab PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/0P AGG $ 2,000,000 I ^ 7 POLICY ! INT -` I LOC Emp Ben. $ 1,000,000 A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BAP2190799 07/17/12 07/17/13 COMBINED SINGLE LIMIT (Ea accident} $ 1,000,000 X BODILY INJURY (Per person) S BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ X X $ $ A X UMBRELLA LIAB excess LAB X OCCUR CLAIMS -MADE PBP-2451267 07/17/12 07/17(13 EACH OCCURRENCE $ 7,000,000 AGGREGATE $ 7,000,000 DEDUCTIBLE RETENTION $ $ X 5 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERJEXECUTIVE OFFICERIMEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS V ! N N t A WC P2117844 07/17/12 07/17/13 X 1 TORY ) WC STATU- OTH- JM1I$ ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE S 1,000,000 below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS f LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule If more apace is required) Re: BID 11-01, Thermal Striping CANCELLATION FAYET01 City of Fayetteville 113 West Mountian St. Fayetteville, AR 72701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED RE�P�RESEENNTATIVE ACORD 25 (2009/09) 1988-2009 ACORD CORPORATION. All rights reggbf$c� The ACORD name and logo are registered marks of ACORD