HomeMy WebLinkAbout98-10 RESOLUTIONRESOLUTION NO. 98-10
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $498,542.00 FOR THE IMPLEMENTATION AND FUNDING
OF THE PARKING PROGRAM IN THE ENTERTAINMENT DISTRICT
PARKING ZONE AND APPROVING THE ADDITION OF 2.5 FULL-TIME
EQUIVALENT POSITIONS IN THE PARKING MANAGEMENT DIVISION
FOR THE 2010 BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and incorporated herein as
Exhibit "A," in the total amount of $498,542.00 for the implementation and funding of the
parking program in the Entertainment District Parking Zone.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves
the creation of two and a half (2.5) full-time equivalent positions in the Parking Management
Division of the 2010 Budget as indicated on the attached Exhibit "B" which is incorporated
herein.
PASSED and APPROVED this 1st day of June, 2010.
APPROVED:
ATTEST:
By:
0/440
SONDRA E. SMITH, City C erk/Treasurer
Sharon Crosson
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
5/4/2010
City Council Meeting Date
Agenda Items Only
Parking Management Transportation Services
El
Division Department
Action Required:
A Resolution to approve a budget adjustment for $44,Cy L.for the addition of 2.5 full-time equivalent positions in
the Parking Management Division and approval of all operating expenses for the implementation and funding of the
Parking Program in the Entertainment District Parking Zone.
Cost of this request
(mulitple)
Account Number
Project Number
Budgeted Item
$ Entertainment Dist. Parking Program
Category / Project Budget Program Category / Project Name
(multiple)
Funds Used to Date Program / Project Category Name
Off -Street Parking
Remaining Balance Fund Name
Budget Adjustment Attached
5414 —Act
Date
Q LL
Finance and Internal Services Director Date
r
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in
Mayor's Office
Comments:
,?outAd ,lo ckk., W1/io Cc.
Jo&id 1011 OW) CC
Revised January 15, 2009
a�teville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Terry Gulley, Director of Transportation
From: Sharon Crosson, Parking and Telecom Manager
Date: April 16, 2010, 2010
Subject: A Resolution to Approve a Budget Adjustment in the Amount of $498,542.00 and the Approval
of the Addition of 2.5 Full -Time Equivalent Positions Including all Related Operating
Expenses for the Entertainment District Parking Program
PROPOSAL:
City staff is recommends the approval of a resolution to approve the addition of 2.5 full-time equivalent
positions including all related operating expenses for the Entertainment District Parking Program.
RECOMMENDATION:
The City Parking Management Division currently has 1 full-time and 1 half-time Parking Enforcement Officers
that provide parking enforcement services to 859 monitored parking spaces. These spaces are monitored 50
hours per week; 7:OOam to 5:OOpm weekdays. The new parking program will add an additional 985 monitored
parking spaces and increase enforcement hours up to 112 hours per week. Enforcement during evening hours in
the Entertainment District will also require two employees on the job during the same hours.
Normal work hours for the parking staff are as follows:
Monday, Tuesday — 7:OOam to 10:OOpm
Wednesday, Thursday, Friday — 7:OOam to 2:OOam the following day
Saturday — 9:OOam to 2:OOam the following day
Sunday—1:OOpm to 9:OOpm
(Note: Work hours will vary depending on special events and Walton Arts Center show times.)
BUDGET IMPACT:
Implementation of the new Entertainment District Parking Program will require an additional 2.5 positions,
operating expenses and startup costs totaling $402,433.00 to cover expenses for the remaining 6 months of
2010. This program will generate revenues projected at $498,542.00 for the remaining 6 months of 2010.
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $498,542.00 FOR THE IMPLEMENTATION
AND FUNDING OF THE PARKING PROGRAM IN THE
ENTERTAINMENT DISTRICT PARKING ZONE AND
APPROVING THE ADDITION OF 2.5 FULL-TIME
EQUIVALENT POSITIONS IN THE PARKING
MANAGEMENT DIVISION FOR THE 2010 BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and incorporated herein as
Exhibit "A," in the total amount of $498,542.00 for the implementation and funding of the
parking program in the Entertainment District Parking Zone.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves
the creation of two and a half (2.5) full-time equivalent positions in the Parking Management
Division of the 2010 Budget as indicated on the attached Exhibit "B" which is incorporated
herein.
PASSED and APPROVED this 4th day of May, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
2010 Budget: Total Program Expenses 6 Months in 2010: $402,433
D840 Parking & Telecommunications Division $696,563
Division Unit Amount/ Amount Total
Code FundProg GLAccount Class BudgetDescription Units Desc Unit Desc Budget
D840 2130.9130 2130.9130.5100.00 EX20 SALARIES 1 EACH 63365 RECU 63,365 50%
D840 2130.9130 2130.9130.5103.00 EX20 OVERTIME 1 EACH 5521 RECU 5,521 50%
D840 2130.9130 2130.9130.5105.00 EX20 FICA TAXES 1 EACH 5305 RECU 5,305 50%
D840 2130.9130 2130.9130.5107.00 EX20 LIFE INSURANCE 1 EACH 222 RECU 222 50%
D840 2130.9130 2130.9130.5108.00 EX20 HEALTH INSURANCE 1 EACH 19071 RECU 19,071 50%
D840 2130.9130 2130.9130.5108.01 EX20 LTD INSURANCE 1 EACH 238 RECU 238 50%
D840 2130.9130 2130.9130.5108.02 EX20 ADD INSURANCE 1 EACH 27 RECU 27 50%
D840 2130.9130 2130.9130.5109.06 EX20 RETIREMENT SAVINGS 1 EACH 9184 RECU 9,184 50%
D840 2130.9130 2130.9130.5111.00 EX20 WORKERS COMP INSURANCE (Beginning in 2011) 1 EACH 1197 RECU 1,197 50%
D840 2130.9130 2130.9130.5200.00 EX20 Hang tags and permit stickers 1 EACH 1000 RECU 1,000 50%
D840 2130.9130 2130.9130.5200.00 EX20 Parking ticket envelopes and rolls 1 EACH 1500 RECU 1,500 50%
D840 2130.9130 2130.9130.5200.01 EX20 Copies 1 EACH 800 RECU 800 50%
D840 2130.9130 2130.9130.5210.00 EX20 Handheld citation devices 2 EACH 3000 START 6,000 100%
D840 2130.9130 2130.9130.5213.04 EX20 Unleaded Fuel 300 GALS 3.25 UNLF 975 50%
D840 2130.9130 2130.9130.5301.00 EX30 Advertisement of Entertainment District Parking Program 1 EACH 800 RECU 800 50%
D840 2130.9131 2130.9130.5302.00 EX30 Uniforms 1 EACH 700 RECU 700 50%
D840 2130.9131 2130.9130.5307.00 EX30 Annual Audit Allocation 1 EACH 350 NDIS 350 50%
D840 2130.9131 2130.9130.5310.00 EX30 AEP Electric 1 EACH 1000 RECU 1,000 50%
D840 2130.9131 2130.9130.5315.00 EX30 Electrical services 1 EACH 25000 START 25,000 100%
D840 2130.9131 2130.9130.5315.00 EX30 Signage installation services 1 EACH 5000 START 5,000 100%
D840 2130.9131 2130.9130.5315.00 EX30 Striping services 1 EACH 2000 START 2,000 100%
D840 2130.9131 2130.9130.5331.00 EX33 PTELF005_MP9999_Electric Scooter 12 MPUN 223.41 MPUN 2,681 50%
D840 2130.9131 2130.9130.5331.01 EX33 PTELF005_MP9999_Electric Scooter 12 MPUN 42.99 MPUN 516 50%
D840 2130.9131 2130.9130.5331.02 EX33 PTELF005_MP9999_Electric Scooter 12 MPUN 42.58 MPUN 511 50%
D840 2130.9131 2130.9130.5331.03 EX33 PTELF005_MP9999_Electric Scooter 12 MPUN 12.67 MPUN 152 50%
D840 2130.9131 2130.9130.5404.00 EX40 Cards/tokens for gate access 1 EACH 500 RECU 500 50%
D840 2130.9131 2130.9130.5404.00 EX40 Gate arms 1 EACH 1000 RECU 1,000 50%
D840 2130.9131 2130.9130.5404.00 EX40 Parking signs and related materials 1 EACH 1500 START 1,500 100%
D840 2130.9131 2130.9130.5404.00 EX40 Pavement markings and supplies 1 EACH 500 RECU 500 50%
D840 2130.9131 2130.9130.5407.00 EX40 Hardware maintenance on handhelds 1 EACH 800 RECU 800 50%
D840 2130.9131 2130.9130.5407.00 EX40 Maintenance on revenue machines and gate controllers 1 EACH 2500 RECU 2,500 50%
D840 2130.9131 2130.9130.5802.00 EX40 Electric vehicle 1 EACH 20000 START 20,000 100%
D840 2130.9131 EX40 Equipment lease $700,000 12 MONTH 14804 RECU 177,648 50%
D840 2130.9131 EX40 Transfer to Walton Arts Center 1 EACH 289000 RECU 289,000 50%
D840 2130.9131 EX40 Infrastructure provided by Transportation 1 EACH 50000 RECU 50,000 100%
TOTAL RECURRING COSTS FOR 2010
TOTAL STARTUP COSTS FOR 2010
587,063 292,933
109,500 109,500
C:\Documents and Settings\scrosson\Desktop\2010 Parking Project\BUDGET New Program Expense FINAL Page 1
2010
PARKING REVENUE PROJECTIONS
ENTERTAINMENT DISTRICT PARKING PROGRAM
Parking Lots
Location
Number of
Spaces
Citation Revenue
7 days/week
7am - 10pm MT
7am - 2am WTF
9am - 2am Sat
1pm - 9pm Sun
112 hours/week
Avg. $275/space
Parking Fee Revenue
300 days/year
16 hours/day
$0.50/hr + $1.00/hr
50% capacity
City Lots = 100% Revenue
Lot 50 - City owned
Lot 55 - City owned
Lot 56 - City owned
Lot 60 - City owned
On -Street Spaces
West of WAC
Behind Brew Pub
South of Grubs
East of WAC
Entertainment District
Less Sales Tax 9.25%
293
105
65
58
210
$80, 575
$28,875
$17,875
$15,950
$57,750
$351,600
$126,000
$78,000
$69,600
$252,000
-$81,141
Annualized
Recurring
2010 Remaining 6
Months
Total Revenues:
731
$201,025
$796, 059
$997,084
$498,542
Total Expenses:
$700,000 Equipment
Recurring Exp.
$587, 063
$402,433 Sie
Net Revenues:
$410,021
$96,109
Includes Startup Costs of $109,500
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2010
Department: Transportation Services
Division: Parking & Telecommunications
Program: Off -Street Parking
Request Date
4/21/2010
Adjustment Number
JUSTIFICATION TO INCREASE PROJECT / ITEM:
$498,542 in the Off -Street Parking Fund Expense Program for the establishment of a New Parking Program.
JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE):
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
SEE ATTACHED
TOTAL
1.-2-/40 Requested By
• [vision Head Date kspringer
Budget & Research Use Only
‘get DirectDate Type: A B C v E
9 7—ZZ•-/D Description:
Departmgtit Director / Date o
`I
-2.2.-2,60 General Ledger Date
Date
Chief of S'aff
4,144,f
Mayor
ate
Posted to General Ledger
Posted to Project Accounting
C:\DOCUME-1 \KSPRIN-1 \LOCALS -1 \Temp\XPgrpwise\BAForm_2010_Parking_Program.xls
Initial Date
Initial Date
Budget Adjustment Detail Backup:
Increase Decrease
Account Name Account Number Budget Budget Project# Sub# Project Description
Rent - West Avenue Lot 2130.0913.4426.50 199,800
Rent - Lot 55 Watson St 2130.0913.4426.55 71,600
Rent - Lot 56 Spring&West 2130.0913.4426.56 44,300
Rent - Lot 60 School Ave. 2130.0913.4426.60 39,600
Rent (Entertainment District) 2130.0913.4426.XX 143,242
Use of Fund Balance 2130.0913.4999.99 96,109
Salaries & Wages 2130.9131.5100.00 31,683
FICA Taxes 2130.9131.5105.00 2,653
Overtime 2130.9131.5103.00 2,761
Life Insurance 2130.9131.5107.00 111
Health Insurance 2130.9131.5108.00 9,536
LTD Insurance 2130.9131.5108.01 119
ADD Insurance 2130.9131.5108.02 14
Retirement Savings Plan 2130.9131.5109.06 4,592
Office Supplies/Printing 2130.9131.5200.00 500
Office Supplies/Printing 2130.9131.5200.00 750
Copies And Lease 2130.9131.5200.01 400
Minor Equipment 2130.9131.5210.00 6,000,
Fuel 2130.9131.5213.04 488
Public Notification 2130.9131.5301.00 400
Uniforms/Personal Equipment 2130.9131.5302.00 350.
Utilities 2130.9131.5310.00 500
Audit Expense 2130.9131.5307.00 173
Contract Services 2130.9131.5315.00 25,000
Contract Services 2130.9131.5315.00 5,000
Contract Services 2130.9131.5315.00 2,000
Motor Pool Charges 2130.9131.5331.00 1,340
Replacement Charges 2130.9131.5331.01 258
Shop Overhead Charges 2130.9131.5331.02 255
Shop Overhead Insurance 2130.9131.5331.03 76
Traffic Control Maint 2130.9131.5404.00 250
Traffic Control Maint 2130.9131.5404.00 500
Traffic Control Maint 2130.9131.5404.00 1,500
Traffic Control Maint 2130.9131.5404.00 250
Small Equipment Maint 2130.9131.5407.00 400
Small Equipment Maint 2130.9131.5407.00 1,250
Vehicles And Equipment 2130.9131.5802.00 20,000
Lease Expense 2130.9131.5309.00 88,824
Transfer to Walton Arts Center 2130.9131.5719.00 144,500
Parking Lot Improvements 2130.9131.5819.00 50,000
498,542 498,542
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