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Home My WebLink About97-10 RESOLUTIONRESOLUTION NO. 97-10 A RESOLUTION AUTHORIZING APPLICATION AND ACCEPTANCE OF AN ASPCA GRANT IN THE AMOUNT OF $5,000.00 FOR "A TICKET HOME MICROCHIPPING AND TAGGING PROGRAM" FOR THE FAYETTEVILLE ANIMAL SHELTER AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application and acceptance of an ASPCA grant in the amount of $5,000.00 for "A Ticket Home Microchipping and Tagging Program" for the Fayetteville Animal Shelter. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A" to this Resolution and incorporated herein as if set out word for word. PASSED and APPROVED this 1St day of June, 2010. APPROVED: ATTEST: By: _ By: L44NL�Dft4g%W4, Mayor SON RA E. SMITH, City Clerk/Treasurer �,JjlIgtIIfF?I,, K/TR�s,,� iS ° ° FAYETTEVI LLE ; ° � •� • s e '9i;N�JGT ON Gree` u16i111 %'%* City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Department: Police Date Requested Adjustment Number x09' Division: Animal Services 5/21/2010 zo(J Program: Animal Shelter Project or Item Added/Increased: Project or Item Deleted/Reduced: Increase Animal Services Projects Vet Supplies account Increase revenue for Grant funding account. by $4800. Increases Shelter Office Supplies/Printing account by $200. Justification of this Increase: (Justification of this Decrease: Allocation of ASPCA Grant funding Increase Budget Account Name Account Number Amount Project Number Veterinary Supplies 1010 2740 5200 03 4,800 10026 1001 Office Supplies/Printing 1010 2740 5200 00 200 10026 1001 Decrease Budget Account Name Account Number Amount Project Number Commercial Grants 1010 0001 4305 00 5,000 10026 1001 I'Al z 0 Division H a D t "_7 Btfdget Director Date oti.`U-eco DZ—par lent a for Date 7,1 — — 2.016 Finance irector Date Chief of Staff e Date Type: A Requested By Budget & Research Use Only B General Ledger Date Posted to General Led€ EXHIBIT A V.090403 Initial Date od � o Yolanda Fields Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/1/2010 City Council Meeting Date Agenda Items Only Community Services Development Services Division Department Action Kequirea: Approval of ASPCA grant in the amount of $5,000 for "A Ticket Home Microchipping and Tagging Program" and a budget adjustment for the program. Cost of this request 1010 2740 5200 03 1010 2740 5200 00 Account Number 100261001 Project Number Budgeted Item $ 5,000.00 Category / Project Budget Funds Used to Date $ 5,000.00 Remaining Balance Budget Adjustment Attached �x S•Zy-10 Date `� Q s- '44 -zak Finance and Internal Services Director Date v� i� Animal Services Grant Program Category / Project Name Program / Project Category Name General Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City ENTERED / Clerk's Office s 21 to Chi of Sta Date Received in Mayor's Office May6r Da Comments: Staff recommends approval of the grant agreeement and the budget adjustment. f RevisedrJanuary 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE CITY COUNCIL AGENDA MEMO To: Mayor and Council Thru: Jeremy Pate, DS Director From: Yolanda Fields, CS Direct Date: May 19, 2010 Subject: ASPCA Grant Agreement Approval PROPOSAL: In January of 2010 the City of Fayetteville Community Services — Animal Services Program, Humane Society of the Ozarks and Washington County came together to form the Animal Responsibility Coaliton (ARC). The purpose of ARC is the development fo projects to increase the live release rate of animals in Washington Conunty. The City of Fayetteville Community Services — Animal Services Program as the lead agency for ARC submitted an application to the ASPCA seeking $5,000 in funding for a project titled "A Ticket Home Microchipping and Tagging Program" (see attached materials for program description). ASPCA granted the requested $5,000 for the project. The grant application is attached. The grant award letter service as the grant agreement. RECOMMENDATION: Staff recommends approval the grant agreement and the budget adjustment establishing the project budget. BUDGET IMPACT: .lana Qr�d �5oao �o �rtwwr-a zc�....� RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION AND ACCEPTANCE OF AN ASPCA GRANT IN THE AMOUNT OF $5,000.00 FOR "A TICKET HOME MICROCHIPPING AND TAGGING PROGRAM" FOR THE FAYETTEVILLE ANIMAL SHELTER AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application and acceptance of an ASPCA grant in the amount of $5,000.00 for "A Ticket Home Microchipping and Tagging Program" for the Fayetteville Animal Shelter. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby- approves erebyapproves a budget adjustment, a copy of which is attached as Exhibit "A" to this Resolution and incorporated herein as if set out word for word. PASSED and APPROVED this 1" day of June, 2010. APPROVED: ATTEST: LIM LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer GRANT AWARD REFERENCE: NAME: City of Fayetteville Community Services Division - Animal Services Program PROJECT: A Ticket Home Microchipping and Tagging Program AMOUNT: $5000.00 ASPCA KEY CONTACT: Lou Guyton Wednesday, April 28, 2010 Ms. Kelly Colebar Project Coordinator City of Fayetteville Community Services Division - Animal Services Program 113 W Mountain Street Fayetteville, AR 72701 Dear Ms. Colebar, The American Society for the Prevention of Cruelty to Animals (the "ASPCA") is deeply honored to be able to grant to City of Fayetteville Community Services Division - Animal Services Program the amount of $5000.00. These funds are designated for the following purpose as outlined in your grant request and, if applicable, its amendments: A Ticket Home Microchipping and Tagging Program. The ASPCA shall pay the grant to City of Fayetteville Community Services Division - Animal Services Program approximately two-four weeks following receipt of your acknowledgement of this award notification. By endorsing and depositing the grant check, you represent and warrant that your organization will meet the obligations specified in this letter. In consideration of the grant, the City of Fayetteville Community Services Division - Animal Services Program shall (a) publicly acknowledge that the project was made possible through a grant from the ASPCA and reference the ASPCA in all project materials and (b) grant to the ASPCA a license to use the City of Fayetteville Community Services Division - Animal Services Program name and trademarks to promote the grant. Two jpegs of our logo are embedded into this document for your cut-and-paste use on your website or other collateral. City of Fayetteville Community Services Division - Animal Services Program shall seek approval by the ASPCA Key Contact prior to its inclusion in any materials prior to their distribution. Instructions regarding links to ASPCA's website can be found at this URL: http://www.aspca.org/about-us/legal- information/link-to-us.html, including link banners via this URL: http://www.aspea.org/about-us/free-aspca-stuff/free-link-banners.html. For technical assistance regarding recognition of your grant, please contact press&aspca.org. Furthermore, City of Fayetteville Community Services Division - Animal Services Program shall communicate with Lou Guyton (louguyton@aspca.org) according to the schedule and additional instructions (if applicable) below until December 28, 2010 to review and evaluate the use of the grant funds (award letter acknowledgements are required and should be made online by accessing your ASPCA Grants account*; formal letters of acknowledgement and thank you letters are optional and should be mailed or emailed to your ASPCA Key Contact). SCHEDULE OF GRANT REQUIREMENTS Type Notes Schedule Date Acknowledgement of May 28, 2010 Award Letter Progress Report August 28, 2010 Final Report December 28, 2010 Financial Report Include a list of animals December 28, 2010 separated by species which have benefited from this grant and the cost per animall. Press Information Include any press releases, December 28, 2010 clips or links about the project and of the ASPCA's support of the project through this grant Receipt(s) December 28, 2010 Photographs December 28, 2010 ADDITIONAL INSTRUCTIONS None. *Please log in to your "My Account" page at https://www. ://www.grantrequest.com!SID 900?SA=AM to view and submit ALL requirements, including the grant acknowledgement. You will receive an email reminder of your requirements approximately 2-4 weeks prior to their due dates. As a grantee, the ASPCA may occasionally request your input via surveys in order to collect data on best practices and animals served, to better the lives of at -risk animals. Through your participation, you demonstrate your gratitude for ASPCA support. We extend our best wishes to you for continued success and look forward to hearing about your accomplishments during the year. It is a pleasure to be among your current supporters. Sincerely, Lou Guyton Senior Director, Community Initiatives CC: grants@aspca.org ASPCA Logos: copy and paste /4. f1 1TM1 PuIkW / / §§ { # 5{p 1'.r 1 -. 5/3/2010 Kelly Colebar-ASPCA ASPAcknowledgement a. ( ) PCA of Grant Award Page 1 From: <Grants@aspca.org> To: <kcolebar@ci.fayetteville.ar.us> Date: 4/28/2010 2:03 PM Subject: ASPCA Acknowledgement of Grant Award Dear Ms. Colebar, The ASPCA granted your request for funding in the amount of $5,000 for A Ticket Home Microchipping and Tagging Program . To comply with the terms of the grant award, it is necessary for us to receive from you the following requirement/report: Acknowledgement of Grant Award. This is available online via your "My Account" page. Click or copy and paste into a browser, the following link: https://www.GrantRequest.com/SlD_900?SA=AM Log in with the username/password you created when you submitted your request for funding. Once you have logged in, click the link at the top labeled "REQUIREMENTS" to take you to the requirement page. You will see a current list of all requirements due. Please submit all requirements by their due date. Timely submission of grant requirements will maintain your eligibility to apply for future funding from the ASPCA. If you have specific questions regarding this requirement, including requests for due date extensions, please forward this email to your grant officer: Lou Guyton at louguyton@aspca.org with your concerns. Sincerely, Michael Barrett Sr. Director, Grants Administration ASPCA Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Page 1 of 7 Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Organization Please review the information below for accuracy and edit accordingly. You may return to your application at any time by clicking the "Save and Finish Later" button at the end of the application. Please DO NOT use all capital letters. Who is your staff contact at the ASPCA for this request? Lou Guyton Organization Name City of Fayetteville Community Services Division - Animal Services Program Mailing Address 113 W Mountain Street City Fayetteville State AR Postal Code 72701 Phone no hyphens - e.g. 2128767700 4795758235 Fax no hyphens - e.g. 2128767700 4794443445 Website (required for ALL applicants) If you are a governmental organization and do not have a specific website for your department, enter the main web address. http://www.accessfayetteville.org/government/animal_services/index.cfm Tax ID no hyphens 716018462 https://www.grantrequest.com/SID 900/Default.asp?SA=SCA&SESID=8c69elf046d94e45... 5/6/2010 Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Page 2 of 7 Tax Status Municipality/County Physical Address (ONLY if different than mailing address) Include address, city, state and zip/postal code. Leave blank if physical and mailing address are the same. Total Organizational Budget (Current Year) 848,205 Total Organizational Budget (Last Year) If this is your first year of operation, enter zero. 884,686 Total Organizational Budget (Two Years Prior) If this is your first year of operation, enter zero. 1,841,418 Financial Health 1 or more years of operating expenses In what year was your agency/organization incorporated? 1859 Number of Full-time Staff 12 Number of Part-time Staff 2 Number of Current Active Volunteers 9 Contacts Primary Contact Person for this Request Prefix e.g. Ms., Mr., Dr. Ms. https://www.grantrequest.com/SID_900/Default.asp?SA=SCA&SESID=8c69e 1 fD46d94e45... 5/6/2010 Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Page 3 of 7 First Name Kelly Last Name Colebar Suffix <None> Title Project Coordinator E-mail kcolebar@ci.fayetteville.ar.us Head of Organization ( ONLY if different than above ) Prefix e.g. Ms., Mr., Dr. Ms. First Name Yolanda Last Name Fields Suffix <None> Title Community Services Director E-mail yfields@ci.fayetteviIle.ar.us Proposal Request Information Project Title Please name your project, e.g. Mobile Spay/Neuter Clinic for Low-income Residents https://www.grantrequest.com/SID 900/Default.asp?SA=SCA&SESID=8c69el f046d94e45... 5/6/2010 Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Page 4 of 7 A Ticket Home Request Amount e.g. 1000 5000 Total Project Cost e.g. 5000 5000 Project Description Provide a detailed description of your request in 250 words or less. Do not describe your organization or its mission. If you know estimated or actual costs for line items, be sure to include these costs in your description. The City of Fayetteville is submitting this application as the lead agency of the Animal Responsibility Coalition (ARC). ARC members are the City of Fayetteville, Humane Society of the Ozarks and Washington County. The City of Fayetteville and Washington County have identified geographic areas that have the highest rates of animal pick-ups. A Ticket Home will provide pet owners with information and options to increase the number of microchipped and tagged animals. The intent of the project is to increase owner responsibility by educating and providing opportunities for microchipping and tagging of pets. The goal is to decrease the number of animal pick-ups in these areas and to increase pet/family reunification when animals are picked up. The project will have three components; marketing (education), mobile clinics and canvassing. The most important component of the proposed project is the microchipping of pets in the identified areas. The marketing component of the project is imperative to educate pet owners in the identified areas as to both the importance and safety of microchipping. Staff from the members of ARC will be providing their time to develop the marketing materials, operate the mobile clinics and canvas the identified areas. The project will utilize $200 to cover the costs of printing the marketing materials and the remaining $4800 to purchase microchips. This will provide over 600 microchips for A Ticket Home. Grant Timeline and Evaluation Include your timeline for utilizing grant funds and explain how you will measure the success of the project. Upon securing funding ARC will devote 12 months to the development and production of marketing materials for A Ticket Home. ARC will also develop baseline statistics on the number of animal pickups that will be used to measure the success of the program. Once marketing materials have been created the project will begin the process of educating pet owners in the identified areas and microchipping pets. We anticipate that the distribution of the initial 600 microchips will take 8 months. The success of the project will be measured by the number of unchipped animals that receive microchips and a decrease in the number of animals picked -up. Geographical Area Served (for THIS request ONLY) Choose your domicile location in the FIRST drop -down. You may choose additional locations if they are applicable to THIS request. AR https://www.grantrequest.com/SID 900/Default.asp?SA=SCA&SESID=8c69elfD46d94e45... 5/6/2010 Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Page 5 of 7 Population Served (for THIS request) You may choose more than one, but ONLY select those populations that will be served by THIS request. For example, if your organization provides services for cats and dogs, but your request is for dog kennels, you should choose "Dogs" ONLY. Cats Dogs Which of the following outcomes will this project BEST address? Only select outcomes that directly relate to your project. You will be asked to report on all outcomes you select. CANINE/FELINE/OTHER: Intake reduction for dogs AND cats, cats ONLY or other animals Program Area Please select the program area most closely aligned with THIS funding request. Humane Education (Community Outreach) Type of Support Project Support Impact of Request on Animals If you receive the FULL grant amount requested, approximately how many animals will THIS grant impact? Fill in a number for each category. Enter -0- (zero) if the category does not apply. Cats 200 Dogs 400 Equines 0 Farm Animals 0 Birds 0 Rabbits 0 Wildlife 0 https://www.grantrequest.com/SID_900/Default.asp?SA=SCA&SESID=8c69e 1 f046d94e45... 5/6/2010 Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Page 6 of 7 Programs and Services Briefly describe the types of programs your organization provides the community it serves (in 100 words or less). This will be the first of what we hope will become on -going projects for ARC. The ARC membership is comprised of organizations that provide a variety of programs in the community including programs that address the needs of animals. The City of Fayetteville has an Animal Services Program that shelters and adopts animals, provides community animal control services and offers microchipping, vacination clinics and a low cost spay/neuter program. The Humane Society of the Ozarks provides low cost spay/neuter, outreach programs, cruelty prevention and adoption awareness programs. Washington County provides animal control services throughout the county. Collaborations What other animal groups do you work with regularly? List the names, locations and contact information. ARC is a new coalition and the three founding members (City of Fayetteville, Humane Society of the Ozarks and Washington County) are very open to collaborating with other animal groups. However, we feel that our first priority is to firmly establish our coalition through development of this first project. References List professionals such as a veterinarian, persons from organizations with which you collaborate, or others who have firsthand knowledge of your organization. Be sure to include email addresses. Veterinarian Name Dr. Charlie Blomberg Vet Email charlieb@ozarkmarketing.com Vet Phone 479-443-9534 Collaborator Name (enter the name of a representative from an organization with which you collaborate) Candy Clark Collaborator Email CClark359@aol.com Collaborator Phone https://www.grantrequest.com/SID 900/Default.asp?SA=SCA&SESID=8c69e1f046d94e45... 5/6/2010 Stage 1 of 1 Proposal for Non -Sheltering Animal Welfare Organizations Page 7 of 7 Other Name Other Email Other Phone Attachments Title File Name Animal Services Current -Past Current Year Budget Years Budget.pdf Form W-9 2010 City W-9 Form.pdf Animal Responsibility Photograph Coalition. pdf Files attached to this form may be deleted 120 days after submission. https://www.grantrequest.com/SID_900/Default.asp?SA=SCA&SESID=8c69e1 f046d94e45..., 5/6/2010 ANIMAL RESPONSIBILITY COALITION Coalition Members: City of Fayetteville Humane Society of the Ozarks Washington County Coalition Purpose: ARC is committed to the development of projects to increase the live release rate of animals in Washington County. ANIMAL RESPONSIBILITY COALITION ARC THI= PATH HOME Project Name: A Ticket Home Project Purpose: A Ticket Home is aimed at reunifying pets with their families. Project Description: The City of Fayetteville and Washington County will identify focus areas that have the highest rate of animal pick-ups. A Ticket Home will provide pet owners in those areas with information and options to increase the number of microchipped and tagged animals. The intent of microchipping and tagging pets in the identified areas is to decrease the number of pick-ups and to increase pet -family reunification when animals are picked up. Focus Areas: Fayetteville (see attached maps) Target Area 1 — West of 540, South of Mount Comfort, East of Broyles and North of Persimmon Target Area 2 — West of Happy Hollow, South of H untsville/Rock/Archi bald Yell/MLK, East of Razorback and North of 15th Street Washington County (see attached maps) Target Area 1 — SW Zone including Summers Area, Rock Springs Road, Morrow Area, Greasy Valley Road and Salem Springs Road Target Area 2— SE Zone including Winslow Area, West Fork Area and Elkins Area Fayetteville Animal Services Animals from targeted areas brought by City and County Animal Control Officers to the Fayetteville Animal Shelter y*'M1� Y Kn, ^ivA5 ANIMAL RESPONSIBILITY COALITION ARC Project Name: A Ticket Home Project Steps: A Ticket Home will have three (3) steps 1. Marketing 2. Mobile Clinics 3. Canvassing Project Responsibilities of Coalition Members: City of Fayetteville • Apply for grant funding for A Ticket Home • Develop and implement marketing for A Ticket Home • Participate in microchipping and tagging of animals in the identified target areas • Participate in canvassing efforts in identified areas • Gather and compile report information from all members for project Humane Society of the Ozarks • Participate in developing and implementing marketing for A Ticket Home • Participate in microchipping and tagging of animals in the identified target areas • Participate in canvassing efforts in identified areas • Submit information for reporting on project Washington County • Participate in developing and implementing marketing for A Ticket Home • Participate in microchipping of animals in the identified target areas • Participate in canvassing efforts in identified areas • Submit information for reporting on project ANIMAL RESPONSIBILITY COALITION Project Outcome: The project will increase awareness and educate pet owners in the targeted areas to the safety and importance of microchipping and tagging pets. A Ticket Home will make the tagging and microchipping of pets more accessible to pet owners in the identified areas. The outcome of A Ticket Home will be an increase in the number of pets in the identified areas that are microchipped and tagged. This in turn will result in fewer animals picked up in the target areas and prompt reunification of pet -family when an animal pick-up does occur. Current Coalition Activity: The Animal Responsibility Coalition has joined with Springdale Animal Services, 40/29 Television and Cumulus Broadcasting to present a local Spay Day 2010 event. Spay Day is The Humane Society of the United States' and Humane Society International's annual event to inspire people to save animals' lives by spaying or neutering pets and feral cats. The local event will take place on Saturday February 27, 2010 at the Washington County Sheriff's Department. The event will run from 11 am to 3 pm and a wide variety of activities will occur. The event will offer: • Low cost vaccination clinic • Free microchipping (first 200 dogs/cats) • Obedience training demos • Agility demos • Information on low cost spay/neuter program • Special appearance by "Raven" the Fire Marshall dog • Dogs available for adoption • Door prizes ► ,�rovoa