HomeMy WebLinkAbout95-10 RESOLUTIONRESOLUTION NO. 95-10
A RESOLUTION AWARDING BID #10-35 AND APPROVING A
CONTRACT WITH ALL AROUND LANDSCAPING, INC. IN THE AMOUNT
OF $96,185.00 FOR PLANTING AND MAINTENANCE OF TREES, AND
PROVIDING A TEN PERCENT (10%) PROJECT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-35 and approves a contract with All Around Landscaping, Inc. in the amount of $96,185.00
for planting and maintenance of trees.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
ten percent (10%) project contingency.
PASSED and APPROVED this 1st day of June, 2010.
APPROVED:
ATTEST:
By:
SONDRA E. SMI4, CityClerk/Treasurer
surer
`����n�►irrr ,�
C.. &
2V• •�
• •
: FAY ETT EVI LLE
Con3id-
adw -Aoa C Lia?u)
Okbacati (DY1 Ok-e. awatoo
Greg Howe
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/1/2010
City Council Meeting Date
Agenda Items Only
Park Planning/Urban Forestry Parks and Recreation
Division
Action Required:
A resolution awarding Bid #10-35 and approval of a contract with All Around Landscaping, Inc. in the amount of
$96,185 with a 10% project contingency of $9,619 for a total project cost of $105,804 for the planting and
maintenance of trees for the Tree Escrow Fund and Ice Storm Recovery Grant.
Department
105,803.50
Cost of this request
4470.9470.5315.00
Account Number
09032.1
08001.2-5
239,656.00
Category / Project Budget
8,375.00
Funds Used to Date
$ 231,281.00
Project Number Remaining Balance
Budgeted Item
Budget Adjustment Attached
Ice Storm Recovery Grant
Tree Escrow Funds
Program Category / Project Name
Contract Services
Program / Project Category Name
Grant
Sales Tax/Tree Escrow
Fund Name
epartm t Director
C.Attorney
x'0.9 a . D.....1..-,
Finance and Internal Services Director
Date
S -2y I
Date
5 26I�
Date
Previous Ordinance or Resolution # 254-09
MIIIMINSIMMOMMIIMIONOMMINI
Original Contract Date:
Original Contract Number:
Received in
Mayor's Office
Comments:
Revised January 15, 2009
raveflevile
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director,
Alison Jumper, Park Planning Superintendent
From: Greg Howe, Urban Forest
Date: May 19, 2010
Subject: Bid # 10-35 Tree Planting and Maintenance Project
PROPOSAL:
On December 15th, 2009, the City Council passed Resolution Number 254-09 authorizing the Mayor to accept
the Ice Storm Recovery Grant from the Arkansas Forestry Commission with funding from the U.S. Forest
Service. The grant included $61,915 to replace and maintain trees damaged or removed due to the January 2009
ice storm. The City is matching the grant funds with in-kind personnel, supplies and equipment estimated at
$69,510. Approximately $28,930 will be funded from the Tree Escrow Accounts.
The bid for the 2010 Tree Planting and Maintenance Project included planting and maintaining trees for the Ice
Storm Recovery Grant and the Tree Escrow Fund. The bid was advertised on April 29th and May 5th and opened
on May 18th. Four vendors including All Around Landscaping, Inc., B&H Specialties, Dixion Contracting, Inc.
and Second Nature Property Management, LLC. submitted bids with All Around Landscaping, Inc. being the
low bid in the amount of $88,041. Cost including tax is $96,185.
If approved, the trees funded by the ice storm recovery rant will be planted by August 13th and trees funded by
the Tree Escrow Fund will be planted by December 15t1, 2010. The bid includes a ninety day maintenance and
guarantee period for trees and associated materials making the contract completion date March 15th, 2011.
RECOMMENDATION:
A resolution awarding Bid #10-35 and approval of a contract with All Around Landscaping, Inc. in the amount
of $96,185 with a 10% project contingency of $9,619 for a total project cost of $105,804 for the planting and
maintenance of trees for the Tree Escrow Fund and Ice Storm Recovery Grant.
BUDGET IMPACT:
The project is funded with Ice Storm Recovery Grant Funds and Tree Escrow Funds. Total project cost
including a 10 % project contingency is $105,804.
THE CITY OF FAYETTEVILLE, ARKANSAS
Attachments:
Planting Location Maps
Resolution No 254-09
Bid Tab
Contract Agreement Signed by Contractor
Purchase Requisition
AGREEMENT
BETWEEN CITY OF FAYETTEVILLE AND CONTRACTOR
THIS AGREEMENT is dated as of the 5_ day of `1 j 4\L. in the year 2010 by
and between the City of Fayetteville, Arkansas (hereinafter called CITY OF FAYETTEVILLE)
and All Around Landscaping, Inc. (herein after called CONTRACTOR).
CITY OF FAYETTEVILLE and CONTRACTOR, in consideration of the mutual covenants
hereinafter set forth, agree as follows:
Article 1. WORK.
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
This project includes the installation of trees along street rights-of-way and within city parks
located within the city limits of Fayetteville, Arkansas. Street and park tree plantings include
providing and installing minimum 2" caliper trees, as specified, along with any additional
required tree installation supplies used in the performance of this contract. Additionally, the
project includes installing and maintaining 25 -gallon ooze tubes for irrigation and all items
indicated in the Drawings and Specifications.
Article 2. PROJECT MANAGER.
The Project is being managed by: Greg Howe
City of Fayetteville Parks and Recreation Department
1455 South Happy Hollow Road
Fayetteville, Arkansas 72701
and will hereinafter be called PARKS AND RECREATION DEPARTMENT PROJECT
MANAGER and who is to act as CITY OF FAYETTEVILLE's representative, assume all duties
and responsibilities, and have the rights and authority assigned to PROJECT MANAGER in the
Contract Documents in connection with completion of the Work in accordance with the Contract
documents.
Article 3. CONTRACT TIME.
3.1. All trees identified as "GRANT" trees must be installed no later than August 13,
2010. All trees identified as "ESCROW" trees must be installed no later than December
15, 2010. Maintenance and the 90 day guarantee period may extend beyond these
installation dates.
3.2. Liquidated Damages. CITY OF FAYETTEVILLE and CONTRACTOR recognize that
time is of the essence of the Agreement and that CITY OF FAYETTEVILLE will suffer
financial loss if the Work is not completed within the times specified in paragraph 3.1
above, plus and extensions thereof allowed in accordance with Article 12 of the General
Conditions. They also recognize the delays, expense and difficulties involved in proving
the actual loss suffered by CITY OF FAYETTEVILLE if the Work is not completed on
time. Accordingly, instead of requiring any such proof, City of Fayetteville and
CONTRACTOR agree that as liquidated damages for delay (but not as a penalty)
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 1 of 8
CONTRACTOR shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars
($250.00) for each day that expires after the time specified in paragraph 3.1 for
Substantial Completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining
Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by CITY OF FAYETTEVILLE,
CONTRACTOR shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars
($250.00) for each day that expires after the time specified in paragraph 3.1 for
completion and readiness for final payment.
Article 4. CONTRACT PRICE.
CITY OF FAYETTEVILLE shall pay CONTRACTOR for completion of the Work in
accordance with the Contract Documents an amount in current funds equal to the sum of
the amounts determined from the following Schedule of Values pursuant to paragraphs
4.1 and 4.2 below:
4.1. For all Work other than Unit Price Work, an amount equal to the sum of the
established lump sums for each separately identified item of Lump Sum Work; and
4.2. For all Unit Price Work, an amount equal to the sum of the established unit price for
each separately identified item of Unit Price Work times the estimated quantity of that
item as indicated in this paragraph 4.2.
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 2 of 8
PAYMENT ITEMS
All Around Landscaping, Inc.
JTEMl1;',
- . , DESCRIPTION f ' _ , °,,
UNIT
-EST. QTY:!
UNIT PRICE -
TOTAL . k.
1
Mobilization (not to exceed 5% of project bid)
L.S.
1
$1,924.00
$1,924.00
2
Bur Oak Quercus macrocarpa - Complete in place per specifications, details & manufacturers'
instructions
E.A.
9
$172.00
$1,548.00
3
Pin Oak Quercus palustris - Complete in place per specifications, details & manufacturers'
instructions
E.A.
4
$170.00
$680.00
4
Post Oak Quercus stellata - Complete in place per specifications, details & manufacturers'
instructions
E.A.
44
$209.00
$9,196.00
5
Shumard Oak Quercus shumardii - Complete in place per specifications, details &
manufacturers' instructions
E.A.
19
$170.00
$3,230.00
6
Water Oak Quercus nigra - Complete in place per specifications, details & manufacturers'
instructions
E.A.
23
$153.00
$3,519.00
7
White Oak Quercus alba - Complete in place per specifications, details & manufacturers'
instructions
E.A.
16
$190.50
$3,048.00
8
Willow Oak, Quercus phellos, Cultivar Hightower - Complete in place per specifications, details
& manufacturers' instructions
E.A.
57
$172.00
$9,804.00
9
Red Maple Acer rubrum Cultivar Autumn Flame - Complete in place per specifications, details &
manufacturers' instructions
E.A.
14
$153.50
$2,149.00
10
Red Maple Acer rubrum Cultivar Red Sunset - Complete in place per specifications, details &
manufacturers' instructions
E.A.
5
$147.95
$739.75
11
Sugar Maple Acer saccharum - Complete in place per specifications, details & manufacturers'
instructions
E.A.
47
$181.25
$8,518.75
12
Loblolly Pine Pinus taeda - Complete in place per specifications, details & manufacturers'
instructions
E.A.
17
$135.00
$2,295.00
13
Shortleaf Pine Pinus echinata - Complete in place per specifications, details & manufacturers'
instructions
E.A.
49
$144.25
$7,068.25
14
Mockernut Hickory Carya tomentosa - Complete in place per specifications, details &
manufacturers' instructions
E.A.
4
$209.00
$836.00
15
Shagbark Hickory Carya ovata - Complete in place per specifications, details & manufacturers'
instructions
E.A.
4
$227.50
$910.00
16
American Elm Ulmus americana Cultivar Prospector - Complete in place per specifications,
details & manufacturers' instructions
E.A.
30
$200.00
$6,000.00
17
Bald Cypress Taxodium distichum - Complete in place per specifications, details &
manufacturers' instructions
E.A.
7
$116.50
$815.50
18
Blackgum Nyssa sylvatica - Complete in place per specifications, details & manufacturers'
instructions
E.A.
6
$209.00
$1,254.00
19
Black Walnut Juglans nigra - Complete in place per specifications, details & manufacturers'
instructions
E.A.
9
$209.00
$1,881.00
20
Kentucky Coffeetree Gymnocladus dioicus Cultivar Prairie Titan - Complete in place per
specifications, details & manufacturers' instructions
E.A.
65
$193.33
$12,566.45
21
Redbud Cercis canadensis - Complete in place per specifications, details & manufacturers'
instructions
E.A.
4
$135.00
$540.00
22
Sweetgum Liquidambar styraciflua Cultivar Rotundiloba - Complete in place per specifications,
details & manufacturers' instructions
E.A.
30
$163.00
$4,890.00
23
Southem Magnolia Magnolia grandiflora Cultivar Bracken's Brown Beauty - Complete in place
per specifications, details & manufacturers' instructions
E.A.
5
$135.00
$675.00
24
Tulip Poplar Liriodendron tulipifera - Complete in place per specifications, details &
manufacturers' instructions
E.A.
10
$153.50
$1,535.00
25
White -flowering Dogwood Comus fiorida - Complete in place per specifications, details &
manufacturers' instructions
E.A.
3
$164.60
$493.80
26
Site Restoration
L.S.
1
$1,924.00
$1,924.00
TOTAL CONTRACT AMOUNT $88,040.50
As provided in paragraph 11.03 of the General Conditions estimated quantities are not
guaranteed, and determinations of actual quantities and classifications are to be made by
PARKS AND RECREATION DEPARTMENT PROJECT MANAGER as provided in paragraph
9.08 of the General Conditions. Unit prices have been computed as provided in paragraph
11.03.B of the General Conditions.
Article 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the
General Conditions or as modified in the Supplementary Conditions. Applications for Payment
will be processed by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER as
provided in the General Conditions.
5.1. Progress Payments. CITY OF FAYETTEVILLE shall make progress payments on
account of the Contract Price on the basis of CONTRACTOR's Applications for Payment
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 3 of 8
as recommended by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER,
on or about the 1st day of each month during construction as provided in paragraphs 5.1.1
and 5.1.2 below and SC -14.02 . All such payments will be measured by the schedule of
values established in paragraph 2.07 of the General Conditions and based on the number
of units completed in the case of Unit Price Work or, in the event there is no schedule of
values, as provided in the General Requirements.
5.1.1. Prior to Substantial Completion, progress payments will be made in an
amount equal to the percentage indicated below, but, in case, less the aggregate
of payments previously made and less such amounts as PARKS AND
RECREATION DEPARTMENT PROJECT MANAGER shall determine, or CITY OF
FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D
of the General Conditions.
90 percent of Work completed (with the balance of 10 percent being
retainage), If Work has been 50 percent completed as determined by the
PARKS AND RECREATION DEPARTMENT PROJECT MANAGER, and if
the character and progress of the Work have been satisfactory to CITY OF
FAYETTEVILLE and PARKS AND RECREATION DEPARTMENT
PROJECT MANAGER, CITY OF FAYETTEVILLE, on recommendation of
PARKS AND RECREATION DEPARTMENT PROJECT MANAGER, may
determine that as long as the character and progress of the Work remain
satisfactory to them, there will be no additional retainage on account of
work completed, in which case the remaining progress payments prior to
Substantial Completion will be in an amount equal to 100 percent of the
Work completed.
100 percent of materials and equipment not incorporated in the Work but
delivered, suitably stored, and accompanied by documentation satisfactory
to CITY OF FAYETTEVILLE as provided in paragraphs 14.02.6.5 &
14.02.D of the General Conditions. That is, if any such items are setup for
that type payment in the Specifications.
5.1.2. Upon Substantial Completion, in an amount sufficient to increase total
payments to CONTRACTOR to 98 percent of the Contract Price (with the balance
of 2 percent being retainage), Tess such amounts as PARKS AND RECREATION
DEPARTMENT PROJECT MANAGER shall determine, or CITY OF
FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D
of the General Conditions.
5.3 Final Payment. Upon final completion and acceptance of the Work in accordance with
paragraphs 14.07.6 & C of the General Conditions, CITY OF FAYETTEVILLE shall pay
the remainder of the Contract Price as recommended by PARKS AND RECREATION
DEPARTMENT PROJECT MANAGER as provided in said paragraphs 14.07.B & C.
Article 6. CONTRACTOR'S REPRESENTATIONS.
In order to induce CITY OF FAYETTEVILLE to enter into this Agreement CONTRACTOR
makes the following representations:
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 4 of 8
6.1. CONTRACTOR has examined and carefully studied the Contract Documents
(including the Addenda listed in Article 7) and the other related data identified in the
Bidding Documents including "technical data."
6.2. CONTRACTOR has visited the sites and become familiar with and is satisfied as to
the general, local, and site conditions that may affect cost, progress, performance, or
furnishing of the Work.
6.3. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws
and Regulations that may affect cost, progress, performance, and furnishing of the Work.
6.4. CONTRACTOR has carefully studied all reports of explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in
or relating to existing surface or subsurface structures at or contiguous to the site which
have been identified in the Supplementary Conditions as provided in paragraph 4.02.A of
the General Conditions. CONTRACTOR accepts the determination set forth in paragraph
SC -4.02 of the Supplementary Conditions of the extent of the "technical data" contained in
such reports and drawings upon which CONTRACTOR is entitled to rely as provided in
paragraph 4.02 of the General Conditions.
CONTRACTOR acknowledges that such reports and drawings are not Contract
Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR
acknowledges that CITY OF FAYETTEVILLE and PARKS AND RECREATION
DEPARTMENT PROJECT MANAGER do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to Underground Facilities at or contiguous to the site. CONTRACTOR has
obtained and carefully studied (or assumes responsibility for having done so) all such
additional supplementary examinations, investigations, explorations, tests, studies, and
data concerning conditions (surface, subsurface, and Underground Facilities) at or
contiguous to the site or otherwise which may affect cost, progress, performance, or
furnishing of the Work or which relate to any aspect of the means, methods, techniques,
sequences, and procedures of construction to the employed by CONTRACTOR and safety
precautions and programs incident thereto. CONTRACTOR does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary
for the performance and furnishing of the Work at the Contract Price, within the Contract
Times, and in accordance with the other terms and conditions of the Contract Documents.
6.5. CONTRACTOR is aware of the general nature of work to be performed by CITY OF
FAYETTEVILLE and others at the site that relates to the Work as indicated in the Contract
Documents.
6.6. CONTRACTOR has correlated the information known to CONTRACTOR, information
and observations obtained from visits to the site, reports and drawings identified in the
Contract Documents, and all additional examinations, investigations, explorations, tests,
studies, and data with the Contract Documents.
6.7. CONTRACTOR has given PARKS AND RECREATION DEPARTMENT PROJECT
MANAGER written notice of all conflicts, errors, ambiguities, or discrepancies that
CONTRACTOR has discovered in the Contract Documents and the written resolution
thereof by PARKS AND RECREATION DEPARTMENT PROJECT MANAGER is
acceptable to CONTRACTOR and the Contract Documents are generally sufficient to
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 5 of 8
indicate and convey understanding of all terms and conditions for performance and
furnishing of the Work.
Article 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between CITY OF
FAYETTEVILLE and CONTRACTOR concerning the Work consist of the following:
7.1. This Agreement (pages 1 to 8, inclusive).
7.2. Performance and Payment Bonds, (Exhibits A and B respectively).
7.3. Certificates of Insurance, (Exhibit C).
7.4. Documentation submitted by CONTRACTOR prior to Notice of Selection (Exhibit
D).
7.5. General Conditions (pages 1 to 42, inclusive).
7.6. Supplementary Conditions (pages 1 to 13 inclusive).
7.7. Specifications consisting of Divisions 1 through 31 as listed in table of contents
thereof.
7.8. Addenda numbers , inclusive.
7.9. One set of drawings (not attached hereto) consisting of: a cover sheet and
additional sheets numbered two through four with each sheet bearing the
following general title: 2010 Tree Planting and Maintenance Project.
7.10. The following which may be delivered or issued after the Effective Date of the
Agreement and are not attached hereto:
7.10.1. Notice to Proceed
7.10.2 All Written Amendments and other documents amending, modifying or
supplementing the Contract Documents pursuant to paragraph 3.04 of the
General Conditions.
The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except
as expressly noted otherwise above).
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be amended, modified or supplemented as provided in paragraph 3.04 of
the General Conditions.
Article 8. MISCELLANEOUS.
8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions
will have the meanings indicated in the General Conditions.
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 6 of 8
8.2. No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and, specifically but without limitation, moneys that may become due
and moneys that are due may not be assigned without such consent (except to the extent
that the effect of this restriction may be limited by law), and unless specifically stated to the
contrary in any written consent to an assignment no assignment will release or discharge
the assignor from any duty or responsibility under the Contract Documents.
8.3. CITY OF FAYETTEVILLE and CONTRACTOR each binds itself, it partners,
successors, assigns, and legal representatives to the other party hereto, its partners,
successors, assigns, and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.4. Any provision or part of the Contract Documents held to be void or unenforceable
under any Law or Regulation shall be deemed stricken and all remaining provisions shall
continue to be valid and binding upon stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible expressing the intention of the
stricken provision.
8.5. Changes, modifications, or amendments in scope, price or fees to this contract shall not
be allowed without a prior formal contract amendment approved by the Mayor and the City
Council in advance of the change in scope, cost or fees.
8.6. Freedom of Information Act. City contract and documents prepared while performing
city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom
of Information Act request is presented to the City of Fayetteville, CONTRACTOR will do
everything possible to provide the documents in a prompt and timely manner as prescribed
in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.) Only legally
authorized photocopying costs pursuant to the FOIA may be assessed for this compliance.
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 7 of 8
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and CONTRACTOR have signed this
Agreement in quadruplicate. One counterpart each has been delivered to CITY OF
FAYETTEVILLE and PARKS AND RECREATION DEPARTMENT PROJECT MANAGER, and
two counterparts have been delivered to CONTRACTOR. All portions of the Contract
Documents have been signed, initialed, or identified by CITY OF FAYETTEVILLE and
CONTRACTOR or identified by PARKS AND RECREATION DEPARTMENT PROJECT
MANAGER on their behalf.
This Agreement will be effective on (o' / / , 2010 (which is the Effective
Date of The Agreement).
CITY OF FAY: TTEVILLE: CONTRACTOR
B
ayor
[CORPORATE SEAL]
Attest ROQ9/
Address for giving noti
ev%` :01t ITR ''%
G\1 Y O,(-• `•)&
.F=
°�'=
__ : FAYETTEVILLE;
v.°
•
9syq:5'kANsP. Jam:
Ii., GTON�0
By:
* If a Corporation, attest by the Secretary.
Address for giving notices
Ib�� 5. i'614 �7r
briZINYMI
(If CITY OF FAYETTEVILLE is a public body, attach License No.
evidence of authority to sign and resolution or other documents Agent for service of
process: authorizing execution of Agreement.)
(If CONTRACTOR is a corporation, attach evidence of authority to sign.)
Bid 10-35, 2010 Tree Planting and Maintenance Project Agreement Page 8 of 8
i= i_, c. i
instructions: File in DUPLICATE with the Secretary of State, State Capitol, tI e~ Flat t i7y22t 11 1094
with payment of fees. Duplicate copy will be returned to the corporation at the listed address.
PLEASE TYPE OR PRINT
JAN21 PM 3:39
E"SH
^
State of Arkansas - Office of Secretary
ARTICLES OF INCORPORATION --
of
All Around Landscaping, Incorporated
LS T
TATE
s
The undersigned, acting as incorporators of a corporation under the Arkansas Business Corporation
Act (Act 958 of 1987), adopt the following articles of incorporation of such Corporation:
First: The Name of the Corporation is:
All Around Landscaping, Incorporated
Must contain the word "Corporation", "Incorporated", "Company", "Limited", or the abbreviation
"Corp.", "Inc.", "Co.", or "Ltd." or words or abbreviations of like import in another language.
Second: The aggregate number of shares which the corporation shall have the authority to issue is
2,000 share.
The- designation of each class, the number of shares of each class, or a statement that the
shares of any class are without par value, are as follows:
Par Value Per Share Or
Number of Statement That Shares
Shares Class Series (If Any) Are Without Par Value
2,000 Shares
Common Shares are without
Par Value
Third: The initial registered office of this corporation shall be located at
19420 Sonora Rd., Springdale, AR 72764
and the name of the initial registered agent of this corporation at that address is
Michael L. Steenbergen
Fiiittg Fee: $50.00
PN-01JFlEV. 3-11-92
Fourth: The name and address of each incorporator is as follows:
NAME
Michael L. Steenbergen
Jo Steenbergen
ADDRESS
19420 Sonora Rd., Sorin dale, AR 72764
19420 Sonora Rd.,
rin•dale, AR 72764
Fifth: The nature of the business of the corporation and the object or purposes proposed to be
transacted, promoted or carried on by it, are as follows:
(a) The primary purpose of the corporation shall be Landscaping
(b) To conduct any other business enterprise not contrary to law.
(c) To exercise all of the powers enumerated in Section 4-27-302 of the Arkansas Business
Corporation Act.
Sixth: EXECUTED this
day of
President
Title (Pres., other officer, Chairman of the Board or by Incorporator pending election of corporate officers)
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-35 AND APPROVING A
CONTRACT WITH ALL AROUND LANDSCAPING, INC. IN THE
AMOUNT OF $96,185.00 FOR PLANTING AND MAINTENANCE
OF TREES, AND PROVIDING A TEN PERCENT (10%) PROJECT
CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #10-35 and approves a contract with All Around
Landscaping, Inc. in the amount of $96,185.00 for planting and maintenance of
trees.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a ten percent (10%) project contingency.
PASSED and APPROVED this 1St day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Bid 10-35, Tree Planting and Maintenance
Detailed Bid Tab: 05/18/10 - 2:00 PM, Central Standard Time
ITEM# DESCRIPTION
UNIY °•
E$T QTY
All Afound Landscaping Inc
- B&H Specialties
Dixon Contracting; Ino-
'Second Nature Property
y
Managemgnt LlC
,3N> IT.PRtCE,
;TOTAL.::,,
:t:il NJITsR.Ri¢6
TO:TAL ..,,.,
. LINIT,P..RIC6I'....,.,,TOTAL`:;t
g-1,
17.NL1 R t)0:FP
'.�`n `fOTAI. ;. ::
1
Mobilization (not to exceed 5% of project bid)
LS.
1
$1,924.00
$1,924.00
$5,382.00
$5,382.00
$5,000.00
$5,000.00
$7,500.00
$7,500.00
2
Bur Oak Quercus macrocarpa -Complete in place per specifications, details &
manufacturers' instructions
E.A.
9
$172.00
$1,548.00
$288.50
$2,596.50
6600.00
$5,400.00
$310.00
$2,790.00
3
Pin Oak Quercus palustris - Complete in place per specifications, details &
manufacturers' instructions
E.A.
4
$170.00
$680.00
$288.50
$1,154.00
$600.00
$2,400.00
$310.00
$1,240.00
4
Post Oak Quercus stellate - Complete in place per specifications, details &
manufacturers' instructionsE.A.
44
$209.00
$9,196.00
$288.50
$12,694.00
$600.00
$26.400.00
$310.00
$13,640.00
5
Shumard Oak Quercus shumardii - Complete in place per specifications, details &
manufacturers' instructions
E.A.
19
$170.00
$3,230.00
6288.50
$5,481.50
$600.00
811,400.00
$310.00
$5,890.00
6
Water Oak Quercus nigra - Complete in place per specifications, details &
manufacturers' instructions
E.A.
23
$153.00
$3,519.00
8288.50
$6,635.50
8600.00
$13,800.00
$310.00
$7,130.00
7
White Oak Quercus alba - Complete in place per specifications, details &
manufacturers' instructions
E.A.
16
$190.50
$3,048.00
$288.50
$4,616.00
$600.00
$9,600.00
$310.00
$4,960.00
8
Willow Oak, Quercus phellos, Cultivar Hightower - Complete in place per specificelions,
details & manufacturers' instructions
E.A.
57
$172.00
69,804.00
$288.50
$16,444.50
$600.00
$34,200.00
$310.00.
$17,670.00
9
Red Maple Acer rubrum Cultivar Autumn Flame - Complete in place per specifications,
details & manufacturers' instructions
E.A.
14
$153.50
$2,149.00
$288.50
$4,039.00
$600.00
$8,400.00
$310.00
$4,340.00
10
Red Maple Acer rubrum Cultivar Red Sunset - Complete in place per specifications,
details & manufacturers' instructions
E.A.
5
$147.95
$739.75
$288.50
$1,442.50
$600.00
$3,000.00
$310.00
$1,550.00
11
Sugar Maple Acer saccharum - Complete in place per specifications, details &
manufacturers' instructions
E.A.
47
$181.25
$8,518.75
$288.50
$13,559.50
8600.00
$28,200.00
$310.00
$14,570.00
12
Loblolly Pine Pinus taeda - Complete in place per specifications, details &
manufacturers' instructions
EA.
17
$135.00
$2,295.00
$288.50
$4,904.50
$600.00
$10,200.00
$310.00
$5,270.00
13
Shortleaf Pine Pinus echinate - Complete in place per specifications, details &
manufacturers' instructions
EA.
49
$14425
$7,068.25
$288.50
814,136.50
8600.00
629.400.00
$310.00
$15,190.00
14
Mockemut Hickory Carya tomentosa - Complete in place per specifications, details &
manufacturers' instructions
E.A.
4
$209.00
$836.00
$288.50
$1,154.00
8600.00
$2.400.00
$310.00
$1,240.00
15
Shagbark Hickory Carya ovate - Complete in place per specifications. details &
manufacturers' instructions
E.A
4
$227.50
$910.00
$288.50
$1,154.00
$600.00
82,400.00
$310.00
81,240.00
16
American Elm Ulmus americana Cultivar Prospector - Complete in place per
specifications, details & manufacturers' instructions
E.A.
30
$200.00
$6,000.00
8288.50
$8,655.00
$600.00
$18,000.00
$310.00
$9,300.00
17
Bald Cypress Taxodium distichum - Complete in place per specifications, details &
manufacturers' instructions
E.A.
7
8116.50
$815.50
$288.50
$2,01950
$600.00
$4,200.00
$310.00
$2,170.00
18
Blackgum Nyssa sylvatice -Complete in place per specifications, details &
manufacturers' Instructions
E.A.
6
$209.00
$1,254.00
$288.50
$1,731.00
$600.00
$3,600.00
$310.00
81,860.00
19
Black Walnut Juglans nigra - Complete in place per specifications, details &
manufacturers' instructions
EA
9 .
$209.00
$1,881.00
$288.50
$2,596.50
$600.00
$5,400.00
$310.00
82,790.00
20
Kentucky Coffeetree Gymnocladus dioicus Cultivar Prairie Titan - Complete in place
per specifications, details & manufacturers' instructions
EA.
65
$193.33
$12,566.45
$28850
$18,752.50
$600.00
$39,000.00
$310.00
$20,150.00
21
Redbud Cards canadensis - Complete in place per specifications, details &
manufacturers' instructions
E.A.
4
$135.00
$540.00
$288.50
$1,154.00
8600.00
$2,400.00
$310.00
81,240.00
22
Sweetgum Uquidambar styredfiva Cultivar Rotundiloba - Complete in place per
specifications, details & manufacturers' instructions
EA.
30
$163.00
$4,890.00
$288.50
$8,655.00
$600.00
$18,000.00
$310.00
$9,300.00
23
Southem Magnolia Magnolia grandiflora Cultivar Bracken's Brown Beauty - Complete
to place per specifications, details & manufacturers' instructions
' E.A.
5
$135.00
$675.00
$288.50
$1,442.50
$600.00
$3,000.00
$310.00
$1,550.00
24
Tulip Poplar Liriodendron tulipifera - Complete in place per specifications, decals &
manufacturers' instructions
EA.
10
$153.50
$1,535.00
$288.50
$2,885.00
$600.00
$6,000.00
$310.00
$3,100.00
25
White -Flowering Dogwood Cornus Florida - Complete in place per specifications, details
& manufacturers' instructions
EA.
3
$164.60
$493.80
$288.50
$865.50
8600.00
$1,800.00
$310.00
$930.00
26
Site Restoration
L.S.
1
$1.924.00
$1,924.00
$500.00
$500.00
85,000.00
$5,000.00
$3,500.00
$3,500.00
TOTAL BID AMOUNT
$88 040.50
$144,650.50
$298,600.00
$160,110.00
CERTIFIED:
`NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
PrLQP.. EGR
06 /t
/(a _
DATA
WHEELER
\OHNSON
hojrrre
OY
004140
Pa mut xgnuN
--_ZION ROA
SALEM i
MEADOWS
Sl '►IVI I N i
C-4-- 1--I- r
1
t ;cua CROFTON
MANOR.11 o-
SUBDIVISION ktf
FAIRFIELD
SUBDIVISION r
t "'�U T COMFORT RIV
1_ _I-
JOYCE BLVD
'wF INiA�77' `
Bryce
Deets
Pork
EDINCT
MAGNOLIA J
- PLACE
Gulley Pork fTI
SSION
J
L., __
I 1
•
i 1 ! I !•_
I
•
SKYLAR
PLACE
Wilson Pork
LEGEND
i
CITY LIMITS
PARK QUADRANT
'CENTER ST
\- TRIP X
• JENNING MILLS
;.; APARTMENTS
ARTIN LUTHER KING R VD
t,
I —Iiu
T+ k-
;
i BENTON RIDGE
SUBDIVISION
GOSHE'N
CITY
PROPERTY
ley
Lake
Sequoyol+
•
HOMETOWN
DEVELOPMENT ..�
t i
`Liy t
0 1 2
1 INCH = 1 MILE
•
AIis1001IOn A. [xr,
I.ituuz: Nuulbet )i'
sur
2
Iu
PVHEELER
RED OAK
PARK
!—__—WFD1N.
BRYCE DAVIS
PARK
-
SCULL CREEK
TRAIL
r. 1 ' 1
IL__i
r
21
I
.I
I
—YO_ M�UN COMFORT RDV
LAKE FAYETTEVILLE
PARK & TRAIL
Jl JOHNSON
DAVID LASHLEY
PARK
t
/ e
t
rJOYCI
E BLVD '
i
)
t
J
RAVEN
TRAIL
GULLEY•�f.i 45 TO \,._
PARK ; ..----COSHEN
ISSION
a
HARMONYL
POINTE
PARK
LEGEND
i
T__f
1
._1 cdPRSVN LitNi/`�.�
FA MINCTO41
r
WILSON
PARK Ij
L_—
o
iu
— I MARTIN LUTHER KING JR BLVD
NORTH STREET
PARK QUADRANT
!
1551 I STREET �r —
WALKER
PARK
U 'rt
N�S ILLE �,� .'-
�D 1 1 r ter. ` rf
i
FINGER
-"` PARK
0 1 2
1 INCI-I = 1 MILL
LOkO
Seyuoyol:
iTo
ELKIN\
Alison A. Jumtxx 1
Licm.Numba337 1
z O0.
Tn
ELI 3
Q
06
N
C
mS
Cen
U
3
RESOLUTION NO. 254-09
A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT AN URBAN
FORESTRY ICE STORM DAMAGE ASSESSMENT AND RESTORATION
GRANT IN THE AMOUNT OF $81,9I5,00 FROM TITS ARKANSAS
FORESTRY COMMISSION; AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Mayor to accept an Urban Forestry Ice Storm Damage Assessment and Restoration Grant in
the amount of $81,915.00 from the Arkansas Forestry Commission to assist in compensation for
tree loss due to the 2009 ice storm.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution and incorporated herein as if
set out word for word, recognizing the grant revenue.
`tOiHitlrri
PASSED and APPROVED this 15th day of December, 200 °`°G� 1 — '6' •`'•
°:FAYETTEVILLE :
P o
�J�s°P/'i1fl�{�Spo J��`
dA✓ '617 () ce
°40ee-ee`r ''G``�
By: 014(ft-) c �I
SONDRA E. SMITH, City Clerk/Treasurer
APPROVED:
ATTEST:
(5/28/2010) Sondra Smith - Purchase Order Page 1
From: Tracie Martin
To: Vice, Peggy
CC: Fell, Barbara; Howe, Gregory; Smith, Sondra
Date: 5/28/2010 8:16 AM
Subject: Purchase Order
Attachments: 3132_001.pdf
Attach is the corrected Purchase order for the Tree Maintenance and planting bid. We had this final revision due to the tax changes.
Amounts were lowered on the line items to account for the tax charges. This will offset the tax amount once billed, and reduce the
need for a Budget Adjustment.
Thanks
Tracie A. Martin
Financial Coordinator
Fayetteville Parks and Recreation
479.444.3406
479.521.7714 (fax)
479.521.1316 (City -Telecommunication Device for the Deaf)
Visit us on the web: www.accessfayetteville.org(htta://www.accessfavetteville.org/ )
Join us for program announcements, updates, pictures and game cancellations at:
http://twitter.com/fayparksandrec
The U.S. Census takes place during March and April of this year. BE COUNTED! Your community is counting on you!