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Home My WebLink About94-10 RESOLUTIONRESOLUTION NO. 94-10 A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH RAUSCH COLEMAN HOMES, LLC FOR AN ADDITIONAL $61,797.91 IN 6" CONCRETE PAVEMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract amendment with Rausch Coleman Homes, LLC to provide for an additional $61,797.91 in 6" concrete pavement. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment, a copy of which is incorporated into this Resolution as Exhibit "A" as if set out word for word herein. PASSED and APPROVED this 1st day of June, 2010. APPROVED: ATTEST: B d &that, AN, Mayor SO RA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2010 Department: Development Services Division: Community Services Program: EDI Attainable Housing Grant Request Date 5/19/2010 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: Increase EDI Contract Services by $61,798 due to rebudgeting of available EDI funds per approved reallocation letter attached. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Contract Services 2185.4985.5315.00 61,798 08080 . 0801 Federal Grants - Capital 2185.0985.4309.00 61,798 08080. 0801 TOTAL 61,798 61,798 Division Head Date Department ire tor S �� v/ a Date aS.t4.2J0 Date 5� 1q-260 Finan Director Date .4 1111111t.:=7...111 -.e7. ieif NM' • 4" Ma or Date --09P ate Requested By Yolanda Fields Budget & Research Use Only:) Type: A B C CD E Description: General Ledger Date Posted to General Ledger Posted to Project Accounting H:\Budget\Forms\Budget Adjustment Form_2009_Blank_PROTOTYPE.xis 0 Initial Date Initial Date Yolanda Fields Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/1/2010 City Council Meeting Date Agenda Items Only Community Services Division Action Required: Development Services Department Approval of an increase to the Rausch Coleman Purchase Order in the amount of $61,797.91 to use remaining grant funds. 61, 797.91 Cost of this request 2185.4985.5315.00 Account Number 08080-0801 Project Number Budgeted Item 656,600.00 Category / Project Budget 518,539.53 EDI Program Category / Project Name Funds Used to Date Program / Project Category Name 138, 060.47 E D I Remaining Balance Fund Name Budget Adjustment Attached Depart rector y uorney Finance and Internal Services Director 6.1)10 Date Date 5-11-26 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Staff recommends approval of the purchase order increase. Revised January 15, 2009 le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org'; CITY COUNCIL AGENDA MEMO To: Mayor and Council y��t Thru: Jeremy Pate, Development Services Department Director From: Yolanda Fields, Community Services Division Direct* Date: May 13, 2010 Subject: EDI Grant — Purchase Order Increase PROPOSAL: In 2008 Community Development received an EDI grant in the amount of $656,600.00 for an Affordable Housing Project — The Coves at Walnut Crossing. The City Council approved a budget adjustment to recognize this grant revenue on September 16th, 2008. The expenditure of this grant had two components: 1) EDI administrative costs which were put into salaries of Community Services staff for project oversight and reporting activities; 2) Agreement with Rausch Coleman Homes, LLC to do the development. The project is coming to a close and the EDI administrative costs were less than anticipated. The Department of Housing and Urban Development has approved the reallocation of $61,797.91 from EDI administrative costs to the developer. While this does not alter the amount of the grant award it does require an increase in the purchase order for Rausch Coleman to reflect the reallocation of funds. RECOMMENDATION: Staff recommends approval of this purchase order increase. BUDGET IMPACT: None RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT AMENDMENT WITH RAUSCH COLEMAN HOMES, LLC FOR AN ADDITIONAL $61,797.91 IN 6" CONCRETE PAVEMENT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract amendment with Rausch Coleman Homes, LLC to provide for an additional $61,797.91 in 6" concrete pavement. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment, a copy of which is incorporated into this Resolution as Exhibit "A" as if set out word for word herein. PASSED and APPROVED this 1St day of June, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer ave evi le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org COMMUNITY SERVICES DIVISION TO: Jason Kelley, Asst. City Attorney 45150/i/ FROM: Kelly Colebar, Project Coordinator (ext. 23 DATE: 5-18-10 SUBJECT: Requested information EDI fund reallocation In response to your request for additional information regarding the purchase order increase for Rausch Coleman Homes, LLC I have attached the following: A copy of the letter sent to Theresa Slye with HUD's Congressional Grants Division requesting that $61,797.91 be reallocated from City of Fayetteville grant administration to line item Street — 6" A copy of the email from Frank McNally, Director HUD Congressional Grants Division approving the amended budget. A copy of the purchase order with the request to increase the amount by $61,797.91 as approved by HUD. A copy of the submitted budget adjustment moving the reallocated amount to EDI Contract Services. a�i11e COMMUNITY SERVICES DIVISION March 30, 2010 scetA„tacL-`,-.(d . , Theresa A. Slye Congressional Grants Division US Department of Housing and Urban Development 451 7th Street SW, Room 7146 Washington, DC 20410 Dear Theresa Slye: THE CITY OF FAYETTEVILLE, ARKANSAS re C%-ra/rt» -O --SP -A -OS2q This letter is to request approval for the reallocation of EDI Grant funds. The EDI project is nearing completion and some line items will not require the full amount that was estimated. Therefore, we wish to reallocate funds from those line items to other line items on the project. We propose the following changes to line item funding: Storm Drainage — 18" CSP - $9687.08 reallocated to the line item Street — 6" Concrete Pavement. Storm Drainage — 30" CSP - $1789.73 reallocated to line item Street — 6" Concrete Pavement. Sanitary Sewer — Jack and Bore - $10,753.80 reallocated to line item Street — 6" Concrete Pavement. City of Fayetteville Grant Administration - $61,797.91 reallocated to line item Street — 6" Concrete Pavement. We look forward to a favorable review of this request. Please contact Yolanda Fields, Community Services Director, at (479) 575-8290 or yfields@ci.fayetteville.ar.us if you have any questions regarding this request. Sincerely, Fields unity Services Director Page 2 of 2 .JCave a great day, and don't forget to laugh, it's good for the soul! oe n! From: McNally, Francis P Sent: Thursday, April 15, 2010 9:57 AM To: Slye, Theresa A Subject: B -08 -SP -AR -0524 The amended budget for the above project, dated 3/30/10, is approved. Frank McNally Director Congressional Grants Division, Rm 7146 US Department of Housing and Urban Development 451 7th Street SW Washington DC 20410 P: (202)402-7100 F: (202)708-7543 f;ta•//C•Unnrnme.ntc ant -1 Settinac\rafie.lds\T.ncal Settinos\Temn\XPornwise\413CR9556FAY_. 4/16/7010 Rachel Fields - Fwd: FW: B -08 -SP -AR -0524 From: To: Date: Subject: Attachments: Yolanda Fields Brent Johnson; Colebar, Kelly; Fields, Rachel 4/16/2010 4:50 PM Fwd: FW: B -08 -SP -AR -0524 Yolanda Fields.vcf Page 1 of 2 Yolanda Fields Community Services Director City of Fayetteville 113 W Mountain Fayetteville, AR 72701 (479) 575-8290 TDD (Telecommunications Device for the Deaf): (479) 521-1316 The U.S. Census takes place during March and April of this year, BE COUNTED! Your community is counting on you! »> "Slye, Theresa A" <Theresa.A.Slye@hud.gov> 4/16/2010 11:49 AM »> 91s. 'Theresa f. SIfye grants Technical- Representative (GTR) 7)S Department of lousing and' Urban DeveCopment Community Planning and DeveCopment Congressional- Grants (Division 451 7th Street SW Room 7146 Washington, (DC 20410 TCrone: (202) 402-4421 - Fad: (202) 708-7543 Email eresa.A.S ye@hudgov file•//C:\T)ncuments and Settins\rafields\I.ocal Settings\Temn\XPgrnwise\4BC89556FAY.._ 4/16/2010 VENDOR NO. AaatinsA5 PURCHASE HAS ORDER 15943 Rausch Coleman 300 E Main St Farmington Homes, LLC AR 72703 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas PURCHASE ORDER # 09-0000294-001 DATE 4/17/09 FOB Fyv TERMS NET 30 DAY Qty. Unit Q ty of Received Issue Description and Account Number Unit Price TOTALS 1.00 EA 1.00 Nay a) The Coves at Walnut Contract #2081 Per RFP #07-14 Res 2185.4985.5315.00 Crossing #176-08 080800801 b) Construction Administration 2185.4985.5315.00 080800802 ;Ike- 1 526600.00 526600.00 60000.00 60000.00 6y -14/, 77. Z.03 S`. ticteS•S- I - Oa { • f Jj.S 40 (O(overt 1 4,:s t ... r f!` SHIP TO: Community Code Enforcement CITY OF FAYETTEVILLE 125 W MOUNTAIN ST FAYET EVILLE AR 72701 Fields, Ra Q'OYO -- c ?o Sales Tax Total: $.00 Purchase Order Total: 586600.00 DEPARTMENT VERIFICATION BY RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY NP VERIFICATION DATE PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO SEND COPY TO ADDITIONAL APPROVAL CHECK # . . DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER APPROVED BY DEPT COPY PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCE $