HomeMy WebLinkAbout92-10 RESOLUTIONRESOLUTION NO. 92-10
A RESOLUTION APPROVING A CONTRACT WITH ENGINEERING
ELEMENTS, PLLC IN THE TOTAL AMOUNT OF $25,900.00 FOR ENERGY
AUDIT SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Engineering Elements, PLLC in the total amount of $25,900.00 for energy audit
services.
PASSED and APPROVED this lst day of June, 2010.
APPROVED: ATTEST:
By: �. _%fit.----� By: d� a. Aftlk
IO ELD JO W1" . , Mayor SO DRA E. SMITH, City Clerk/Treasurer
a�oennirory
FAYETTEVILLE
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Ii®YCSI"q,)KANSPoe V
John Coleman
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/1/2010
City Council Meeting Date
Agenda Items Only
Division
Action Required:
Sustainability
Department
RFQ 10-02: This action will increase the total contract with Engineering Elements by $13,400 to include an audit of
Central Fire Station and design services for Police, Central Fire, and Water & Sewer Operations. This raises the
contract total to $25,900.
13,400.00
Cost of this request
2240.9240.5314.00
Account Number
09011.0010
Project Number
Budgeted Item
X
250,000.00
Category / Project Budget
Energy Efficiency and Conservation
Program Category / Project Name
Energy Efficiency and Conservation
Funds Used to Date Program / Project Category Name
250,000.00
Energy Block Grant
Remaining Balance Fund Name
Budget Adjustment Attached
Depa 1 irector
Finance and Internal Services Director
Chie of Sta
r
5k(k)
5 -(7-to
Date
Date
5 / -0W/
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
EN TERM
5 -14 -
Comments:
Revised January 15, 2009
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evir
ARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
CORRESPONDENCE
113 W. Mountain St.
Fayetteville, AR 72701
Telephone: (479) 575-8272
TO:
FROM:
Thru:
DATE:
SUBJECT:
Mayor Jordan and City Council
John Coleman, Sustainability Director
Don Marr, Chief of Staff
May 14, 2010
Municipal Energy Project — RFQ 10-02
Description
Using funds from the Energy Efficiency and Conservation Block Grant as part of the American
Recovery and Reinvestment Act (ARRA), the City has hired Engineering Elements, Inc. at a
cost of $12,500 to provide energy audits on six City -owned facilities: Police, Fire Stations #4 &
#6, Development Services, Parks Greenhouse and Water & Sewer Operations Center.
This action increases the contract total by $13,400 to include an audit and design of Central
Fire Station's HVAC system which recently failed. This increase also includes design services
for the Police Department and Water & Sewer Operations. The contract now totals $25,900.
RFQ 10-02 continues to allow for the option of retaining Engineering Elements, Inc. for the
purpose of implementation of these measures as part of this contract when it is deemed
necessary.
Original Selection Process
Eight engineering and architecture firms from around the country submitted statements of
qualification for this project. A panel reviewed these statements and short-listed for interviews
with selected firms. Engineering Elements, Inc was ultimately chosen to perform the work.
Budget Impact
Contract costs will be paid for exclusively by Energy Efficiency and Conservation Block Grant
funding as obtained by the City of Fayetteville in September 2009.
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT WITH ENGINEERING
ELEMENTS, PLLC IN THE TOTAL AMOUNT OF $25,900.00 FOR ENERGY
AUDIT SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Engineering Elements, PLLC in the total amount of $25,900.00 for energy audit
services.
PASSED and APPROVED this 1st day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
March 31, 2010
Engineering Elements, PLLC
2820E Millennium Drive, Suite 2 Fayetteville, Arkansas 72703
Phone(479)695-1333 Fax: (479)251-7982
City of Fayetteville
Attention: John Coleman
113 West Mountain Street
Fayetteville, AR 72701
Re: Engineering Design Services Lighting, HVAC and Envelope Upgrades
Police Building
City of Fayetteville, Arkansas
Dear Mr. Coleman,
I am pleased to propose mechanical and electrical engineering services to you for the
above referenced project. This proposal is based on the preliminary information we
received from your office and from our preliminary conversations. It is my
understanding that this project will consist of HVAC, Lighting and Envelope
improvements for the existing 24,500 square foot Police Building.
Our services will include standard basic engineering services consisting of preliminary
design and design development, contract documents, bidding assistance, submittal
review and construction observation. This level of services will pertain to the following
systems as our part of the work.
1. Plumbing systems consisting of:
a. Natural gas piping system at new HVAC units as required.
2. HVAC systems for all parts of the building as follows:
a. New Rooftop Air Conditioning (RTU) units. Constant volume
packaged and/or split system HVAC systems with natural gas-fired
heating and DX cooling.
b. Miscellaneous HVAC systems including ductwork, controls, air
devices and all associated accessories.
c. Exhaust systems for the public restrooms as necessary.
3. Electrical systems consisting of:
a. Interior lighting systems and controls for the building.
b. Exterior lighting systems including building mounted fixtures and all
necessary controls.
4. Building Envelope:
a. Specifications for "Cool Roof" if requested.
b. Enclose existing roof openings for abandoned combustion air
system.
The fee for the above described services is proposed as a Fixed Fee of Six Thousand
Three Hundred Dollars ($6,300). Additional services that you may request will be
provided on an hourly basis, utilizing the following hourly rates:
Principal Engineer $85
Project Manager $76
Electrical Engineer $82
Draftsman $45
Designer $55
Administration $25
If this proposal is acceptable please sign in the space provided below and return a copy
for my files. If you have any questions or need additional information, please contact
me.
Sincerely,
Shane R. Lanning, P. ., LEED-AP
Engineering Element , PLLC
2
Lioneld Jon
City of Fayetteville, Mayor
May 14, 2010
City of Fayetteville
Attention: John Coleman
113 West Mountain Street
Fayetteville, AR 72701
Engineering Elements, PLLC
2820 E. Millennium Drive, Suite 2 Fayetteville, Arkansas 72703
Phone (479) 695-1333 Fax: (479) 251-7982
Re: Engineering Design Services for Lighting, Envelope and HVAC Upgrades for:
Water & Sewer Building
City of Fayetteville, Arkansas
Dear Mr. Coleman,
I am pleased to propose mechanical and electrical engineering services to you for the
above referenced project. This proposal is based on the preliminary information we
received from your office and from our preliminary conversations and investigation. It is
my understanding that this project will consist of HVAC, Lighting and Envelope Upgrades
for the existing Water & Sewer building of approximately 30,300 square feet.
Our services will include standard basic engineering services consisting of preliminary
design and design development, contract documents, bidding assistance, submittal review
and construction observation. This level of services will pertain to the following systems as
our part of the work.
1. Plumbing systems consisting of:
a. Modifications to Natural gas piping system as required.
2. HVAC system improvements for all parts of the buildings as follows:
a. Duct Pressure Test and improvements to existing medium pressure
ductwork system. Includes sealing and insulation of entire system.
b. Miscellaneous HVAC systems including ductwork, controls, air devices
and all associated accessories.
c. Controls and programming for Outdoor Air Optimization.
3. Electrical systems consisting of:
a. Interior lighting systems Occupancy Sensor controls for the entire
building.
b. Exterior lighting system controls for parking lot lighting.
4. Building Envelope:
a. Glazing/Tinting for exterior windows.
b. Landscaping consisting of shade trees for east west facade windows.
The fee for the above described services is proposed as a Fixed Fee of Five Thousand
One Hundred Dollars ($5,100). Additional services that you may request will be provided
on an hourly basis, utilizing the following hourly rates:
Principal Engineer $85
Project Manager $76
Electrical Engineer $82
Draftsman $45
Designer $55
Administration $25
If this proposal is acceptable please sign in the space provided below and return a copy for
my files. If you have any questions or need additional information, please contact me.
Sincerely,
R
Shane R. Lanning, P. ., LEED-AP
Engineering Elemen s, PLLC
2
r. Lioneld
Mayor, City of Fayetteville
Water&Sewer-Design Proposal -May -2010
May 14, 2010
City of Fayetteville
Attention: John Coleman
113 West Mountain Street
Fayetteville, AR 72701
Engineering Elements, PLLC
2820E Millennium Drive, Suite 2 Fayetteville, Arkansas 72703
Phone (479)695-1333 Fax: (479)251-7982
Re: Engineering Design Services for HVAC Upgrades at:
Central Fire Station
City of Fayetteville, Arkansas
Dear Mr. Coleman,
I am pleased to propose mechanical and electrical engineering services to you for the
above referenced project. This proposal is based on the preliminary information we
received from your office and from our preliminary conversations with the fire department.
It is my understanding that this project will consist of an HVAC Upgrade for the existing
second floor of Central Fire Station of approximately 4,800 square feet.
Our services will include standard basic engineering services consisting of site
investigation of existing MEP systems, preliminary design and design development,
contract documents, bidding assistance, submittal review and construction observation.
This level of services will pertain to the following systems as our part of the work.
1. Plumbing systems consisting of:
a. Modifications to Natural gas piping system as required.
2. HVAC system improvements for the second floor as follows:
a. New constant volume split system air handling units and associated
remote condensing units. Natural gas heating with DX cooling.
b. Miscellaneous HVAC systems including ductwork, controls, air devices
and all associated accessories.
3. Electrical systems consisting of:
a. Power requirements for upgrades to existing HVAC equipment.
4. Floor Plan:
a. Creation of existing building floor plan based on field observations.
The fee for the above described services is proposed as a Fixed Fee of Two Thousand
Five Hundred Dollars ($2,500). Additional services that you may request will be provided
on an hourly basis, utilizing the following hourly rates:
Principal Engineer $85
Project Manager $76
Electrical Engineer $82
Draftsman $45
Designer $55
Administration $25
If this proposal is acceptable please sign in the space provided below and return a copy for
my files. If you have any questions or need additional information, please contact me.
Sincerely,
Shane R. Lanning, E., LEED-AP Mr. Lioneld •!n
Engineering Elem ts, PLLC Mayor, City . Fayetteville
Central Fire Slation.Investigation 8 Design Proposal-May.2010.doc
2
John Coleman
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
Contract Review
City Council Meeting Date
Agenda Items Only
Division
Action Required:
Sustainability
Department
RFQ 10-02: The City of Fayetteville is hiring Engineering Elements, Inc to provide energy audit services on five City -
owned facilities: Police, Fire Stations #4 & #6, Water & Sewer Operations, and Development Services at a cost of
$12,500.
12,500.00
Cost of this request
2240.9240.5314.00
Account Number
09011.0010
Project Number
Budgeted Item
X
250,000.00
Category / Project Budget
Energy Efficiency and Conservation
Program Category / Project Name
Energy Efficiency and Conservation
Funds Used to Date Program / Project Category Name
250,000.00
Energy Block Grant
Remaining Balance Fund Name
Budget Adjustment Attached
Finance and Internal Services Director
/01seit,
Chief of Sta
/(6a
Date
Y/Z//0
Date
-2.-2010
Date
Date
"01)
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
aye
evi
ARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
CORRESPONDENCE
113 W. Mountain St.
Fayetteville, AR 72701
Telephone: (479) 575-8272
TO:
FROM:
Thru:
DATE:
SUBJECT:
Mayor Jordan
John Coleman, Sustainability Director
Don Marr, Chief of Staff
April 1, 2010
Municipal Energy Project — RFQ 10-02
Description
Using funds from the Energy Efficiency and Conservation Block Grant as part of the American
Recovery and Reinvestment Act (ARRA), the City is hiring Engineering Elements, Inc. at a cost
of $12,500 to provide energy audit services on six City -owned facilities: Police, Fire Stations
#4 & #6, Development Services, and Water & Sewer Operations Center.
Engineering Elements, Inc. will provide a list of recommended energy performance measures
to be implemented in these facilities. RFQ 10-02 allows for the option of retaining Engineering
Elements, Inc. for the purpose of implementation of these measures in a later agreement.
Selection Process
Eight engineering and architecture firms from around the country submitted statements of
qualification for this project. A panel reviewed these statements and short-listed for interviews
with selected firms. Engineering Elements, Inc was ultimately chosen to perform the work.
Budget Impact
Contract costs will be paid for exclusively by Energy Efficiency and Conservation Block Grant
funding as obtained by the City of Fayetteville in September 2009.
March 31, 2010
Engineering Elements, PLLC
City of Fayetteville
Attention: John Coleman
113 West Mountain Street
Fayetteville, AR 72701
2820 E Millennium Drive, Suite2 Fayetteville, Arkansas 72703
Phone (479)695-1333 Fax: (479)251-7982
Re: Energy Audit Services for:
City of Fayetteville, Arkansas
Dear City of Fayetteville,
I am pleased to provide energy audit services to you for the above referenced project.
This proposal is based on preliminary conversations and information we have received
from your office. It is my understanding this project will include a Level II energy audit of
all primary energy -consuming systems at the following facilities owned by the City;
Police Building, Water and Sewer Operations Building, two Fire Stations, Development
Services Building, and Parks & Recreation Greenhouse.
1. Level 11 Energy Audit:
The Level II Audit is commonly employed for buildings and systems already
known to suffer from poor energy performance. It provides a detailed survey
and analysis beyond that of a Level I Audit and itemizes energy usage
information in more detail. Generally speaking, a greater level of rigor is used
throughout the survey, analysis and reporting work for this level of audit. The
services included are as follows:
a. In-depth field survey of buildings and all energy consuming equipment
with focus on energy end -uses.
b. Thorough review of occupancy and usage schedules
c. identification of and payback analysis on measures that reduce energy
usage while staying within budgetary and operational constraints.
d. Identification of potential major capital -intensive improvements (typically
require additional future data collection / analysis).
e. Report will include analysis of the impact that changes may have to
maintenance and operations.
2. Professional Fees:
The fees for the above described services are proposed as the following:
a. Level II Energy Audit: Twelve Thousand Five Hundred Dollars
($12,500.00) for our portion of the work plus any reimbursable expenses
attributed to the project.
Additional services that you may request will be provided on an hourly basis,
utilizing the following hourly rates:
Principal Engineer $120
Project Engineer $90
Design Engineer $80
Senior Designer $65
Designer $50
Administration $40
3. Additional Clauses:
a. Changes in scope or price
1. Changes, modifications, or amendments in scope, price or fees to
this contract shall not be allowed without a prior formal contract
amendment approved by the Mayor and the City Council in advance
of the change in scope, cost or fees.
b. Freedom of Information Act
i. City contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information
Act. If a Freedom of Information Act request is presented to the City
of Fayetteville, Engineering Elements will do everything possible to
provide the documents in a prompt and timely manner as prescribed
in the Arkansas Freedom of Information Act (A.C.A. Section 25-19-
101 et.seq.) Only legally authorized photocopying costs pursuant to
the FOIA shall be assessed for this compliance."
c. Jurisdiction
i. Legal jurisdiction to resolve any disputes must be Arkansas with
Arkansas law applying to the case.
If this proposal is acceptable please sign in the space provided below and return a
copy for my files. If you have any questions or need additional information, please
contact me.
Shane R. Lanning, P. ., LEED-AP
Engineering Element , PLLC
2
)oneld J• •:. , Mayor
Attest:
Sondra Smith, City Clerk