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HomeMy WebLinkAbout83-10 RESOLUTIONRESOLUTION NO. 83-10 A RESOLUTION AUTHORIZING APPLICATION FOR A 2010-2011 JUSTICE ASSISTANCE GRANT (JAG) FOR FEDERAL AND STATE FUNDING IN THE AMOUNT OF $167,586.00 AND $33,517.00 RESPECTIVELY, FOR THE PRIMARY FUNDING SOURCE OF THE 4T1a JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for a 2010-2011 Justice Assistance Grant (JAG) for federal and state funding in the amount of $167,586.00 and $33,517.00 respectively, for the primary funding source of the 4th Judicial District Drug Task Force. PASSED and APPROVED this 18th day of May, 2010. APPROVED: ATTEST: By: ,,,,404..„ SONDRA E. SMITH, City Clerk/Treasurer �..' •�� Y 0,c-* •:�t�` :FAYETTEVILLE: • •'L= gs.9R�ANP JZ . ��•,�N�C, N TOa�G,"`�• Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/18/2010 City Council Meeting Date Agenda Items Only Drug Enforcement Division Action Required: «( hJYiirc> Police Department Approval of a grant application to the Justice Assistance Grant program for federal and state funding of the 4th Judicial District Drug Task Force in the amount of $167,586 and $33,517, respectively. 511,082.00 Cost of this request 2930-2960 Account Number Project Number Budgeted Item 471,016.00 151,626.27 Drug Enforcement Program Category / Project Name Drug Enforcement Funds Used to Date Program / Project Category Name 319,389.73 Drug Enforcement Remaining Balance Fund Name Budget Adjustment Attached -�/0 Previous Ordinance or Resolution # Date Original Contract Date: Original Contract Number: Finance and Internal Services Director Date Chief of Staff Received in Mayor's Office Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.o g CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and Members of the City Council From: Greg Tabor, Chief of Police Date: April 30, 2010 Subject: 4°i Judicial District Durg Task Force Grant Application to Justice Assistance Grant Program PROPOSAL: Since 1991, the 411 Judicial Drug Task Force (JDTF) has been receiving grant funding from the Justice Assistance Grant (JAG) Program. Through this grant, federal and state funds are made available for the implementation and continuation of drug enforcement operations across our State. Other than local matching funds, this grant is the 4°i JDTF's primary funding source. Active law enforcement participants of the 4°' JDTF are Fayetteville, Springdale, Washington County, and Prairie Grove representing nine (9) rural agencies. The 4'h JDTF's grant application for the 2010-2011 JAG grant period (July 2010 thru June 2011) is $167,586 in federal funding and $33,517 in state funding with local funding in the amount of $309,979 for a total grant period budget of $511,082. The JAG defines required local matching funds based on a percentage split of 75/15/10 in awarded federal and state funds plus local funds. To receive the federal and state portion of the Justice Assistance Grant, we must commit to a match of$22,345. However, participating agencies must provide additional funds in the amount of $287,634 to maintain the same level of effectiveness for the Drug Enforcement program. RECOMMENDATION: Staff recommends approval of the 2010-2011 Justice Assistance Grant application for federal and state funding in the amount of $164,306 and $32,818, respectively, for the 4th Judicial Drug Task. BUDGET IMPACT: If awarded these grant funds. Fayetteville's portion of the budgeted local snatch will be $212,204 plus projected covert buy money needs in the amount of $20,000 for a total local requirement of $232,204. The Police Department has a 2010 budget of $233,000 in its' Transfer to Drug Enforcement account to meet our local match requirements in 2010, and will request 2011 funds at the same level during the budget approval process. RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION FOR A 2010-2011 JUSTICE ASSISTANCE GRANT (JAG) FOR FEDERAL AND STATE FUNDING IN THE AMOUNT OF $167,586.00 AND $33,517.00 RESPECTIVELY, FOR THE PRIMARY FUNDING SOURCE OF THE 4TI1 JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for a 2010-2011 Justice Assistance Grant (JAG) for federal and state funding in the amount of $167,586.00 and $33,517.00 respectively, for the primary funding source of the 4th Judicial District Drug Task Force. PASSED and APPROVED this 18th day of May, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA SMITH, City Clerk/Treasurer ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT D: 2010 APPLICATION BUDGET APPLICANT ORGANIZATION City of Fayetteville PROJECT TITLE 4160000 District Drug Task Force Budget Item FEDERAL STATE MATCH LOCAL PROJECT Narrative Explanation of Budget Item FUNDS MATCH TORAL A. SALARY. List all positions for which funding is sought include positions to be used as match. Include the number of hours worked per week. the salary rale, as wet as a bnef description of the job duties to be performed by each position. Grant funds and(or grant matching funds may not be used fol CONFIDENTIAL FUNDS, unles. the Authorized Official certifies that the DTF will comply with the Department of Justice regulations concerning Confidential Funds Brad Renfro. Supervisor 9 23,797 5 4.754 5 39,249 5 67,800 Cameron Grafton. investigator S 19.909 S 3978 5 31,002 S 04989 Jason French, Ihvesligalor 0 16.713 5 3,339 5 43.046 5 63.098 Cara Murdoch, Secretary 5 - 5 - 0 35.230 S 95239 TOTAL SALARY 9 60619 9 12,071 5 149530 0 221,026 ..> ,. B. MANDATED BENEFITS. Mandated Benefits include 9ICA, Worker's Compensation nd State Unemployment FICA i5 Calculated at 785% of total salary Worker's Compensation and State line nploymenl rales are determined by the respective ag !cies. Medicare @ 1450 X Officers salary 5 876 0 175 $ 1,643 0 2694 PCA @765% %Secretary salary 0 - 5 - 5 2696 6 2.696 Workers Compensation for all Positions @ 3.36 % S 2,030 0 406 5 4.990 6 7,426 TOTAL MANDATED BENEFITS S 2,900 5 581 5 9,329 5 12,816 C. EMPLOYER BENEFITS: Include all Other benefits offered to employe moments made directly to employees re not an allowable cost. through group policies held b) the applicant (re health Insurance, retirement, etc.) Health Insurance for Officers 5 3,863 S 733 5 3726 0 8,142 Health Insurance for Civilian 5 - 5 - 5 2,714 5 2,714 Life Insurance 0 - 6 - 9 538 0 538 LTD Insurance5 - 6 - 5 570 0 575 A00 Insurance5 - 5 . 5 36 6 36 Retirement for Officery (15.806 0 9570 S 1912 5 17.947 6 29,429 Retirement for 0vilian(12%1 0 - 5 - 5 4.229 5 4,229 TOTAL EMPLOYER BENEFITS 0 13203 0 2645 5 29.765 0 45663 identified wndlln this proposal OR staff travel. telephone D. MAINTENANCE AND OPERATIONS: Include items essential to the el eelive Implementallon of activities 0910001, office supplies, car lease ( ar lease not to exceed 0600.00 per month) etc). Alarm Service 5 417 5 83 S 384 $ 884 Bank Service Charges 5 - 5 - 5 130 5 130 Cell Phones 5 2 35 5 227 5 1.409 5 3988 Cleaning Service 5 - S - 5 1 420 0 1 420 Copier Expense S 293 5 59 0 616 S 968 Drug Screening 0 - 0 - 5 392 5 392 E9uipnlen1 Maintenance 5 - 5 - 5 1,500 5 1,500 Evidence Coilecion Supplies5 470 5 131 0 894 0 1500 Fuel 5 4.265 S 832 5 3.763 5 8860 C00000APPLICATION DEADLINE: MAY 22, 2010 AT 4:30 P.M. Applications received after the 4:30 deadline will not be considered000000 IGSIJAG 2010 $167,586.00 ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT D: 2010 APPLICATION BUDGET Office Phones 5 - $ - $ 1,656 $ 1,656 TOTAL EQUIPMENT COST Office Supplies 5 234 S 47 5 1,219 S 1,500 Pagers 5 824 5 165 $ 110 $ 1.099 Personal Liability insurance $ 384 $ 77 $ 539 5 1,000 Postage $ 47 5 9 S 94 5 150 Surveillance Equipment Service Fees $ 1,226 $ 245 $ 164 5 1.635 Vehicle Insurance 5 506 5 101 5 4,963 $ 5,570 Vehicle Maintenance $ 2,675 S 534 5 4,291 S 7,500 TOTAL MAINTENANCE AND OPERATIONS $ 13,698 5 2.510 5 23.544 5 39,752 E. PROFESSIONAUCONTRACT SERVICES: Include any professional service needed to ensure success o the project. For each consultant enter the name. service to be provided and hourly fee. Estimate time worked on the project If Contract Services is used for PERSONNEL - use the Personnel/Salary Category, but list that they are Contract Services. Washington County Sheriffs Office 5 26.651 $ 5,485 5 28,652 5 60,788 Springdale Police Department $ 28.516 5 5.767 5 35,117 5 69,400 Prairie Grove Police Department 5 20.996 5 4.185 $ 34.006 5 59,187 TOTAL PROFESSIONAL/CONTRACT SERVICES $ 76,163 S 15.437 5 97.775 S 189,375 STATE ONLY). OUT OP STATE TRAVEUTRAINING F. TRAVEUTRAINING: Itemize travel expenses of project personnel by purpose. Training for perennel (IN MUST BE APPROVED BY IGS/COMMITTEE. Drug Investigator Training S 1.147 9 273 $ 1,030 $ 2.450 TOTAL TRAVEUTRAINING $ 1,147 S 273 5 1,030 S 2.450 G. EQUIPMENT: List nomexpendable items to be purchased. Non -expendable equipment is tangible property having a useful life of more than two years and an acquisition cost 01 5500.00 or more per item. Item Name 5 - $ - $ - 5 TOTAL EQUIPMENT COST $ - $ - $ - 5 1. TOTAL PROJECT BUDGET 5167,586.00 $33,517.00 $309,979.00 $511,082.00 2010 - 2011 Budget (Federal and State): Maximum Eligibility Amount (FEDERAL) for 2010 - 2011: Total State Match Requirement for 2010 - 2011: T.tal Local Match Requirement 2010 - 2011: ��✓ �� fi — Aut • rized Official .04 lcal Officer IGS/JAG 2010 $33,517.20 622,344.80 C00000APPLICATION DEADLINE: MAY 22, 2010 AT 4:30 P.M. Applications received after the 4:30 deadline will not be considered000000 Date ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT H - CERTIFIED ASSURANCES CERTIFIED ASSURANCES 1. The applicant assures that federal funds made available under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program will not be used to supplant state and local funds, but will be used to increase the amount of funds that would, in the absence of federal funds, be made available for the activities of this project. 2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as the Bureau of Justice Assistance and the Department of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper management, and effective disbursement of funds received under this subaward; 3. The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these assurances, are met. 4. The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the as the Bureau of Justice Assistance and the Department of Finance and Administration may require; 5. The applicant agrees to use the grant and matching funds only for the purposes stated in this application. Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be based on the percent of time the personnel actually devote to the project. 6. The applicant assures that at the end of each federal fiscal year that the project is in force, and at the end of the project period, it will submit a performance report to the Department of Finance and Administration in a manner to be prescribed; 7. The applicant certifies that the program contained in this application meets all the requirements, and that all the information is correct, and that the applicant will comply with all provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and all other applicable federal and state laws; 8. The applicant assures that before any budgetary or programmatic amendment is made to an approved program, it will submit such an amendment to the Department of Finance and Administration for review; 9. The applicant assures that in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas Department of Finance and Administration, Office of Intergovernmental Services; 10. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it has a current EEOP on file which meets the requirements therein; 11. The applicant assures that it will comply with the provisions of the Department of Finance and Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines"; 12. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part II, Applicability of Office of Management and Budget Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland Protection Procedures; NITIAL 13. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit or any other independent or internal auditors of the Department of Finance and Administration to have access to the applicant's records and financial statements; (A) as may be necessary for the Department of Finance and Administration to comply with the 1996 Single Audit Act Amendments and Office of Management and Budget (OMB) Circular A-133, and other rules and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and (3) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations; 14. The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies, i.e., providing complete finger print arrest information; 15. The applicant assures that both federal and matching funds used for this project will be used exclusively to support defined JAG Program activities, and will not be used to support any general purpose law enforcement or other activity maintained by the applicant; 16. The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and will provide the State Drug Director with copies of the agenda and minutes of each meeting; 17. The applicant assures that if grant funds are used to support a Task Force, the Task Force Administrator and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. 18. The applicant assures that all proposals for out of state travel for conference and training will be submitted to the Arkansas Law Enforcement Committee for approval prior to any expense being incurred. 19. The applicant agrees to comply with the with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act if applicable. The applicant also agrees to accept full responsibility for any compensatory time allowance or overtime pay obligations for persons employed within the project not funded by the grant. 20. The applicant agrees that no officer or employee of its agency shall be involved in a decision that affects the applicant during the time of employment with the knowledge that there is an opportunity to further their interest as set forth in the Department of Justice, Office of Justice Programs Financial Guide. CERTIFICATION hereby certify that the applicant will comply with the above certifications and certify that the program proposed in this application meets all the requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; that all the information presented is correct; and the application will comply with the provisions of the Act and all other federal laws, regulations, and guidelines and applicable state laws and regulations. (S' nature of Lioneld Jordan acting Official) (Typed Name) (Si ature of Fiscal Officer) /1� 1v ate) Manor (Title) 1/./ 3c// (Date) Judy Cohea Fiscal Officer (Typed Name) (Title) 2 ATTACHMENT I EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM SPECIAL CONDITIONS 1. The subrecipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. This information is available at http:llwww.ojp.usdoj.govltlnancialguidel . 2. The subrecipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and niay result in suspension or termination of funding, until such time as the subrecipient is in compliance. 3. The subrecipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The subgrantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with the National Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds. The subgrantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100 -year flood plain; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and, d. implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Application of This Special Condition to Subgrantee's Existing Programs or Activities: For any of the subgrantees' existing programs or activities that will be funded by these grant funds, the subgrantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 6. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA) relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories [hereinafter, "meth lab operations"]. No monies from this award may be obligated to support meth lab operations unless the grantee implements this special condition. The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance. the Drug Enforcement Administration, and the Office for Community Oriented Policing Services, prepared a Program -level Environmental Assessment (Assessment) governing meth lab operations. The Assessment describes the adverse environmental, health, and safety impacts likely to be encountered by law enforcement agencies as they implement specific actions under their methamphetamine laboratory operations. Consistent with the Assessment. the following terms and conditions shall apply to the subgrantee for any OJP funded meth lab operations: nitial A. The subgrantee shall ensure compliance with federal, state, and local environmental, health, and safety laws and regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes resulting from those operations. B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of accountability within its state. This plan will be used to ensure that the adverse environmental, health, and safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition. C. The subgrantee shall comply with the following nine mitigation measures identified in the Assessment and whose implementation is addressed in the grantee's Mitigation Plan. These mitigation measures must be included as special conditions in all subgrants: (See Part €€ adds special condition) 7. 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and all other personnel assigned to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed laboratory; 5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal facilities or, when allowable, at properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement a written agreement with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate the environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the responsible party, property owner, or others to ensure that any residual contamination is rernediated, if determined necessary by the state environmental agency and in accordance with existing state and federal requirements; and 9. Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity. 8. The subrecipient agrees to submit to DFA for review and approval any curricula, training materials, or any other written materials that will be published, including web -based materials and web site content. through funds from this subgrant at ]east thirty (30) working clays prior to the targeted dissemination date. 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. l0. To support public safety and justice information sharing, OJP requires the grantee to use the Global Justice Data Model specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction al] schemas (extensions, constraint, proxy) generated as a result of this grant to the component registry as specified in the guidelines. This information is available at ww,v.it.ojo..?ov/gjxcn. itinl 2 11. The subrecipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to DFA no later than 60 clays after the end of the grant period, along with the final submission of the Financial Status Report . 12. The subgrantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the BJA in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by BJA. 13. The subrecipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 G.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subrecipient may be fined as per 42 U.S.C. 3789g(c)-(d). Subrecipient may not satisfy such a fine with federal funds. 14. The subrecipient agrees that all income generated as a direct result of this award shall be deemed program income. Ail program income must be accounted for and used for the purposes under the conditions applicable for the use of funds under this award, including the effective edition of the OJP Financial Guide and, as applicable, either (1) 28 C.F.R. part 66 or (2) 28 C.F.R part 70 and OMB Circular A-1 10. Further, the use of program income must be shown on the quarterly Financial Status Report. 15. The subrecipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://www.ojp.usdoj.aov/fundirn.),/funding.htm . 16. Subgrantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects. including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 17. Subgrantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789<a and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Subgrantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 18. Subrecipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in any local jail. Subrecipient further agrees not to subaward funds to local jails which operate "pay -to -stay" programs. 19. "Applicants must certify that Limited English Proficiency persons have meaningfu] access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act. subrecipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. "fhe guidance document can be accessed on the Internet at www.lep.gov." ACCEPT NCE OF iPECIAL CONDITIONS gna ure 3 4-7/../Z4) ate STANDARD ASSURANCES OMB APPROVAL NO. 1121-0140 EXPIRES 06/30/2009 The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A- 133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§ 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. §7 94); the Americans with Disabilities Act of 1990 (42 U.S.C.§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith -based and community organizations). 7. if a governmental entity— a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally -assisted programs; and b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activi, financed in whole or in part by federal assistance. Si au•• Date [ ate APPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 1. TYPE OF SUBMISSION: Application Pre -application 3. DATE RECEIVED BY STATE State Application identifier ET 1 Construction Non -Construction in C Construction Non -Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5. APPLICANT INFORMATION Legal Name: Organizational Unit: City of Fayetteville, Arkansas Department: Fayetteville Police Department Organizational DUNS: 075657742 Division: 4th Judicial District Drug Task Force Address: Name and telephone number of person to be contacted on matters Street: Involving this application (give area code) 100-a West Rock Street Prefix: First Name: Judy City: Fayetteville Middle Name County: Washington Last Name Cohea State:AR Zip Code 72701 Suffix: Country: United States Email: 1coheai ci.fayetteville.ar.us 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 00- LUE 8 [ EI Phone Number (give area code) (479) 587-3581 Fax Number (give area code) (479) 587-3570 8. TYPE OF APPLICATION: IR New fri Continuation If Revision, enter appropriate letter(s) in box(es) (See back of form for description of letters.)IIOther IT Revision 7. TYPE OF APPLICANT: (See back of form for Application Types) C. Municipal (specify) Other (specify) 9. NAME OF FEDERAL AGENCY: Department of Justice 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 1761--TEIE1 TITLE (Name of Program): Edward Byrne Memorial JAG Program 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 4th Judicial District DrugTask Force 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.). Washington and Madison Counties 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: 07/01/2010 Ending Date: 06/30/2011 a. Applicant 3rd b. Project 3rd 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ .o� 167,586 THIS PREAPPLICATION/APPLICATION WAS MADE a. Yes. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant $ 00 PROCESS FOR REVIEW ON c. State $ ,°° 33,517 DATE: 05/20/2010 d. Local $ 275,830 .uu b. No. I1 PROGRAM IS NOT COVERED BY E. 0. 12372 e. Other $ Y' 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ U� 476,933 D Yes If "Yes" attach an explanation. ID No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Representative Prefix First Name Lione ld Middle Name Last Name Jordan Suffix b. Title Mayor . c. Telephone Number (gi (479) 575-8(330rea code)d. Signature of Authorized Representative(1,11;lei11421----- e. Date Signed 4 //,i/1 revious Edition Usable Authorized for Local Reproduction a Standafd Form 424 (Rev.9-2003) Prescribed by OMB CircularA-102 INSTRUCTIONS FOR THE SF -424 Public reporting burden for this collection of information is estimated to average 45 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collectionof information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. This is a standard form used by applicants as a required face sheet for pre -applications and applications submitted for Federal assistance. It wit be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in response to Executive Order 12372 and have selected the program to be included in their process, have been given an opportunity to review the applicant's submission. Item: Entry: Item: Entry: 1. Select Type of Submission. 11. Enter a brief descriptive title of the project. If more than one program is involved, you should append an explanation on a separate sheet. If appropriate (e.g., construction or real property projects), attach a map showing project location. For preapplications, use a separate sheet to provide a summary description of this project. 2. Date application submitted to Federal agency (or State if applicable) and applicant's control number (if applicable). 12. List only the largest political entities affected (e.g., State, counties, cities). 3. State use only (if applicable). 13 Enter the proposed start date and end date of the project. 4. Enter Date Received by Federal Agency Federal identifier number If this application is a continuation or revision to an existing award, enter the present Federal Identifier number. If for a new project, leave blank. 14. List the applicant's Congressional District and any District(s) affected by the program or project 5. Enter legal name of applicant, name of primary organizational unit (including division, if applicable), which wit undertake the assistance activity, enter the organization's DUNS number (received from Dun and Bradstreet), enter the complete address of the applicant (including country), and name, telephone number. e- mail and fax of the person to contact on matters related to this application. 15 Amount requested or to be contributed during the first funding/budget period by each contributor. Value of in kind contributions should be included on appropriate lines as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses. If both basic and supplemental amounts are included, show breakdown on an attached sheet. For multiple program funding, use totals and show breakdown using same categories as item 15. 6. Enter Employer Identification Number (EIN) as assigned by the Internal Revenue Service. 16. Applicants should contact the State Single Point of Contact (SPDC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. 7. Select the appropriate letter in the space provided. 1. State Controlled A. State Institution of Higher B. County Learning C. Municipal J. Private University D. Township K. Indian Tribe E. Interstate L. Individual F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) H. Independent School 0. Not for Profit District Organization 17. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of debt include delinquent audit disallowances, loans and taxes. 8. Select the type from the following list: • "New' means a new assistance award. • "Continuation" means an extension for an additional funding/budget period for a project with a projected completion date. • "Revision" means any change in the Federal Government's financial obligation or contingent liability from an existing obligation. If a revision enter the appropriate letter: A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration 18 To be signed by the authorized representative of the applicant. A copy of the governing body's authorization for you to sign this application as official representative must be on file in the applicant's office. (Certain Federal agencies may require that this authorization be submitted as part of the application.) 9. Name of Federal agency from which assistance is being requested with Ns application. 10. Use the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested. SF -424 (Rev. 7-97) Back