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Home My WebLink About78-10 RESOLUTIONRESOLUTION NO. 78-10 A RESOLUTION TO AUTHORIZE NEGOTIATIONS WITH AMANO MCGANN FOR THE LEASE/PURCHASE OF UP TO 19 ELECTRONIC PAY STATIONS AND 3 GATED PARKING LOT SYSTEMS WITH DIGITAL PAY STATIONS AND OTHER EQUIPMENT NEEDED IF THE CITY COUNCIL APPROVES PAID PARKING LOTS AND ON -STREET PARKING SPACES IN THE ENTERTAINMENT DISTRICT PARKING ZONE WHEREAS, if the City Council desires to institute a paid parking lot and paid on -street parking program for the Entertainment District Parking Zone, City Staff has recommended using software, 19 electronic pay stations and 3 Gated Parking Lot Systems with Digital Pay Stations sold by Amano McGann; and WHEREAS, since the list price of such equipment is $841,000.00, staff would like the authority to use its parking consultant to negotiate with Amano McGann in an attempt to bring the best possible contract price to the City Council for its consideration and decision. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes negotiations with Amano McGann for needed parking equipment contingent upon passage by the City Council of the ordinances instituting paid parking lots and paid on -street parking in the Entertainment District Parking Zone, and authorizes the use of its parking consultant in such negotiations with the express condition that the City Council shall make the final decision on any proposed lease or contract and will carefully consider whether sufficient grounds exist to waive competitive bidding for such a large contract. PASSED and APPROVED this 4th day of May, 2010. APPROVED: ATTEST: Sharon Crosson Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/4/2010 City Council Meeting Date Agenda Items Only Parking Management Division Action Required: Transportation Services Department A Resolution to recommend that City staff in conjunction with The Parking Consultants, Inc. begin negotiating equipment pricing for the Entertainment District Parking Program to achieve the best pricing possible on parking equipment. Cost of this request 2130-9130-5819-00 Account Number Project Number Budgeted Item Category / Project Budget $ Entertainment Dist. Parking Program Program Category / Project Name Parking Lot Improvements Funds Used to Date Program / Project Category Name Off -Street Parking Remaining Balance Fund Name Budget Adjustment Attached Finance and Internal Services Director '—zz Date Previous Ordinance or Resolution # Original Contract Date: �� 22 261 0 Original Contract Number: Date Date 4-2-a -) Date ate Received in City Clerk's Office ENTERED 112-2A Comments: Revised January 15, 2009 Taleeville ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor and City Council Thru: Don Marr, Chief of Staff Terry Gulley, Director of Transportation From: Sharon Crosson, Parking and Telecom Manager Date: April 21, 2010 Subject: A Resolution to Recommend that City Staff in Conjunction with The Parking Consultants, Inc. Begin Negotiating Equipment Pricing for the Entertainment District Parking Program PROPOSAL: This resolution gives City Council support for City staff to begin negotiating equipment pricing for the Entertainment District Parking Program. This negotiation process will be led by The Parking Consultants, Inc. whom the City hired to provide parking planning services for this project. Staff requests our consultant to negotiate equipment pricing not to exceed the retail price of $841,000.00, and in fact, our goal is to achieve a substantial discount on this purchase. RECOMMENDATION: In January of this year, the City contracted with The Parking Consultants, Inc. to provide professional parking planning services for the new pay parking program in the Entertainment District. Chris Pecoraro is our project manager and has brought forth many new and innovative ideas for our overall plan. He has provided professional parking planning services nationwide and has implemented new parking programs in Entertainment Districts like Fayetteville. One of the services he provides expertise and experience is in negotiating pricing with equipment suppliers. Chris has already provided us with the retail cost for the equipment needed for the implementation of the Ente Parking Office Server Upgrades and Credit Card Server $ 79,000 13 LUKE Solar Pay Stations $201,500 6 LUKE 120 -VAC Pay Stations $90,000 DIGITAL — Lot 50 $310,500 DIGITAL — Lot 56 $ 80,000 DIGITAL — Lot 60 $ 80,000 TOTAL RETAIL EQUIPMENT PURCHASE: $841,000 THE CITY OF FAYETTEVILLE, ARKANSAS BUDGET IMPACT: The purchase of this equipment will be accomplished through a lease option with Noreast Capital Corporation. The equipment will be leased on a 60 -month term for an amount not to exceed retail pricing of $841,000.00. The City will have the option to payoff the lease earlier with no early payment penalty. Based on the final purchase price, the following table shows our monthly lease payment and payoff amount: Purchase Price Monthly Lease Paymnet Payoff Amount in 24 Months $841,000 $17,786 $595,849 $800,000 $16,919 $566,800 $700,000 $14,804 $495,950 $600,000 $12,689 $425,100 RESOLUTION NO. A RESOLUTION TO AUTHORIZE NEGOTIATIONS WITH AMANO MCGANN FOR THE LEASE/PURCHASE OF UP TO 19 ELECTRONIC PAY STATIONS AND 3 GATED PARKING LOT SYSTEMS WITH DIGITAL PAY STATIONS AND OTHER EQUIPMENT NEEDED IF THE CITY COUNCIL APPROVES PAID PARKING LOTS AND ON -STREET PARKING SPACES IN THE ENTERTAINMENT DISTRICT PARKING ZONE WHEREAS, if the City Council desires to institute a paid parking lot and paid on -street parking program for the Entertainment District Parking Zone, City Staff has recommended using software, 19 electronic pay stations and 3 Gated Parking Lot Systems with Digital Pay Stations sold by Amano McGann; and WHEREAS, since the list price of such equipment is $841,000.00, staff would like the authority to use its parking consultant to negotiate with Amano McGann in an attempt to bring the best possible contract price to the City Council for its consideration and decision. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes negotiations with Amano McGann for needed parking equipment contingent upon passage by the City Council of the ordinances instituting paid parking lots and paid on -street parking in the Entertainment District Parking Zone, and authorizes the use of its parking consultant in such negotiations with the express condition that the City Council shall make the final decision on any proposed lease or contract and will carefully consider whether sufficient grounds exist to waive competitive bidding for such a large contract. PASSED and APPROVED this 4th day of May, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer C A RESOL TION TO AUTHORIZE NEG I TIATIONS WITH AMANO M ANN FOR THE LEASE/PU.° CHASE OF UP TO 19 ELECTR• IC PAY STATIONS AND DIGITAL GATE PAY STATIONS AD OTHER EQUIPMENT NEEDED IF THE CITY COUNCIL AP' ' OVES PAID PARKIN LOTS AND ON -STREET PARKING SPA S IN THE ENTERT • ' MENT DISTRICT PARKING ZONE RESOLUTION NO. WHEREAS, if the City Coun•'1 desires o institute a paid parking lot and paid on -street parking program for the Entertainment ► istric 'arking Zone, City Staff has recommended using software, 19 electronic pay stations and 3 ®i al gate pay stations sold by Amano McGann; and WHEREAS, since the list price , f s ch equipment is $841,000.00, staff would like the authority to use its parking consultant • nego.'ate with Amano McGann in an attempt to bring the best possible contract price to the i ity Coun '1 for its consideration and decision. NOW, THEREFORE B ' IT RESOLV ' D BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, • • NSAS: Section 1: That the • ty Council of the City of ayetteville, Arkansas hereby authorizes negotiations with Amano cGann for needed parking eq 'pment contingent upon passage by the City Council of the ordi ances instituting paid parking k is and paid on -street parking in the Entertainment District 'arking Zone, and authorizes the u e of its parking consultant in such negotiations with the : press condition that the City Council hall make the final decision on any proposed lease or c ' tract and will carefully consider whether sufficient grounds exist to waive competitive biddi for such a large contract. PASSED and APPROVED this 4th day of May, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer SECTION V: Equipment Locations; Public On -Street Parking including Public Lot 55 The placement of Multi -Space Meters for an effective Public On -Street Parking Program is critical to the success of the program. The following list identifies recommended locations based on destination, foot traffic and convenience in the City of Fayetteville Entertainment District. 1. Southwest corner Maple Street & Vandeventer Avenue 2. Northeast corner Lafayette Street & Vandeventer Avenue 3. Southwest corner Lafayette Street & Campbell Avenue 4. Southeast corner Lafayette Street & West Avenue 5. Northeast corner Watson Street & Campbell Avenue (optional) 6. Northeast corner Watson Street & West Avenue (optional) 7. Lot 55; between ADA parking stalls at center of lot across from Legacy Building Lobby 8. Lot 55; Adjacent to ADA in planter in front of You Know Uno 9. Northwest corner Dickson Street & Saint Charles Avenue 10. Planter adjacent to crosswalk at front of Underwood's Jewelry 11. Northeast corner Dickson Street & Gregg Avenue 12. Adjacent to streetlight standard at. front of Common Grounds 13. Adjacent to streetlight standard at, front of Dickson Street Book Shop 14. Adjacent to streetlight standard affront of 36 Club 15. Northwest corner Dickson Street & Thompson Avenue 16. Northeast corner Spring Street & West Avenue 17. Northeast corner Spring Street & School Avenue 18. Northeast corner Spring Street & Locust Avenue 19. Northeast corner Spring Street & Church Avenue 20. Lobby of Walton Arts Center SECTION VI: Meter Fees & Times; Public On -Street Parking including Public Lots 50, 55, 56, 60 Parking rates for on -street parking spaces and public parking spaces in Lots 50, 55, 56 and 60 shall be set at the following rates and times: Time Period 1 • Monday through Friday: 2:OOam to 10:00 am — Free Time Period 2 • Monday through Friday: 10:OOam to 5:OOpm - $0.50/hour, $3.00 max. Time Period 3 • Monday through Friday: 5:OOpm to 2:OOam the following day — $1.00/hour, $5.00 max. Time Period 4 • Saturday: 2:OOam to 10:OOam — Free Time Period 5 • Saturday: 10:OOam to 6:OOpm - $0.50/hour, $3.00 max. Time Period 6 • Saturday: 6:OOpm to 2:OOam the following day — $1.00/hour, $5.00 max. Time Period 7 • Sunday: 2:OOam to 1:OOpm — Free Time Period 8 • Sunday: 1:OOpm to 6:OOpm - $0.50/hour Time Period 9 • Sunday: 6:OOpm to 2:OOam the following day — $1.00/hour, $5.00 max. City of Fayetteville, AR EXHIBIT A Summary of Parking Spaces: Count: Pay Parking — Public Parking Lots 521 Entertainment District Parking Zone o g _ " a 5 59 9 } i1`t W REAGAN ST m} j a z �' z W MAPLES Z z z = z w WMOUN7 NORD ST w Z LL W LAFAYE77E ST E MAPLE SI 985 z Y S .%� ALLEY 333 W WATSON Fa = - i ---. _ • z W ST DICKSON ST W BOLES ST w j ALLEY98 j a Z I w W J n » w z z z rl F S �J H z circ -- , f n� WAC W WHITESIDE ST ? { 't� .� PJB f A I .` •y / p .�, �, ( i/" a a:.' i tl !f z 1e° / r,Lu 4 T 'Y o z /Y _ O y w a u u ,.< z W SPRING ST ----. r- j o O z w On Street Parking --^- PAY PARKING ---- RESIDENTIAL PARKING • PAY STATIONS Parking Lot ? CITY PAY -AS -YOU -STAY LOl �^^ Lll,:l. CITY PAY -BY -SPACE LOT PRIVATE - PAY (TOW ENFOF W MEADOW ST Q c I District wte m m 1 z Entertainment District z '' Street 270 540 W CENTER ST /_ 'IL Feel Railroad Summary of Parking Spaces: Count: Pay Parking — Public Parking Lots 521 Pay Parking — Public On -Street 210 Mixed Use — Public Pay + Residential South 59 Residential Parking Zone South 79 Residential Parking Zone North 116 TOTAL SPACES 985 City of Fayetteville Parking Management Office 113 W Mountain St. Fayetteville, Arkansas Phone: 479-575-8280 Fax: 479-575-8250 Email: parking(a,ci,fayetteville.ar.us Website: www.accessfavetteville.org City of Fayetteville, AR